SharePoint Online Technical Overview (W14 @ Beta) Mark Kashman SharePoint Online – Senior Product...

SharePoint Online Technical Overview(W14 @ Beta)Mark KashmanSharePoint Online – Senior Product ManagerMicrosoft

| Copyright© 2010 Microsoft Corporation

In this Technical Overview…

• SharePoint Online overview• Capabilities overview• Workloads and benefits• Hybrid capabilities• Transitioning to the Cloud• Plan• Move• Manage

• Custom development in the Cloud• Summary and Resources

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Announcing Microsoft Office 365

BRINGING TOGETHER CLOUD VERSIONS OF OUR MOST TRUSTED COMMUNICATIONS AND COLLABORATION PRODUCTS WITH THE LATEST

VERSION OF OUR DESKTOP SUITE FOR BUSINESSES OF ALL SIZES.

OverviewSharePoint Online


Create sites to share documents and insights with colleagues, partners and customers

TEAM SITES

Keep teams in sync and manage

important projects

INTRANET SITES

Keep up to date with company

information and news

WEBSITES

Market your business using a

simple public-facing website

SharePoint Online

MY SITES

Manage and share personal

documents and insights


My SitesManage and share personal documents and insights with colleagues

• Solve document version control

problems

• Share personal information and

professional expertise

• Follow colleagues through notes and

activity feeds

• Set document-level permissions to

protect sensitive personal content

• Access important documents from

anywhere


Team SitesKeep teams in sync with shared document libraries, task lists and calendars

• Manage and share important

documents to help teams work

together efficiently

• Co-author documents and proposals

in real time and manage important

meeting notes with Office Web Apps

• Track key project milestones and

schedules with shared-calendars

• Enable real-time communication with

colleagues right from within

SharePoint Online


Intranet SitesStay up to date with company information and news

• Access key business process information

(e.g. operational policies, training guides

and expense reports)

• Search across your company for important

documents and people

• Participate in community discussion

forums and share innovative ideas

• Alert employees to new and exciting

developments using blogs


WebsitesMarket your business with a simple and professional public-facing website

• Designed for small businesses and

professionals

• Simple out-of the box web templates to

personalize sites

• Update your content quickly and easily

using familiar tools

• Allow customers to search for information

easily on your site


SharePoint and the Cloud

11

Sites & Communities

Content Management

Search, Insights & Composites

ON PREMISES

OFFICE 365

FAST Search – Wave 15

BCS – FY12PerformancePoint – Wave

15No full-trust code

i


Sites & Communities

12

• My Sites• Team Sites• Intranet Sites• External Sharing Sites• Office Integration (2007/2010)• SharePoint Workspace 2010 for Offline Working• Simple Public-Facing Website

What’s In

• SharePoint for Internet Sites (targeted for release in FY12). Supports customizations, site authoring, and WCM workflow and approval.

What’s Out


• Document Libraries• Slide & Media Libraries• Business Taxonomies & Tagging• Document Sets & ID’s• Office Web Apps

What’s In

• Access to customer asset management systems. This limitation disables support for end-to-end eDiscovery scenarios. Targeted for W15.

What’s Out

Content Management

13


Search, Insights & Composites

14

• Cross-site Collection Search• Search Refiners/Indexing Controls People Search• Phonetic Search• Excel Services• Access Services• Visio Services• Forms Services• Silverlight Web part• Sandbox Solutions

What’s In

• Business Connectivity Services (BCS) which eliminates the ability to access external services. Targeted for release in FY12.

• ‘Unified’ Search results combining online and customer site sources. (Targeted for W15)• FAST Search which includes features such as thumbnails, previews, contextual search, visual

best bets, and deep search refinement. Targeted for W15.• PerformancePoint Services. Targeted for W15.• PowerPivot is unable to connect to external services. Targeted for release in FY12.• Sandbox Solutions are targeted at the site collection level. • Alternatives to higher-end custom solutions (full-trust code) are targeted for FY12 and W15.

What’s Out

Workloads and Features

SharePoint Online


SharePoint Sites

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• Easy site editing, including theming & branding• Office Ribbon UI for faster training & adoption• Rich offline experience with SharePoint

Workspace

Rich User Experience

• Mobile-based interaction with people and content

• Read-write web access using Office Web Apps• Cross-browser support for maximized

participation

Anywhere Access

• Collaboration across Intranet and for basic external sharing

• Improved interoperability with standards support

• Out-of-box accessibility compliance for WCAG 2.0

Single Platform


SharePoint Communities

17

• Promote sharing with easy social authoring• Easily navigate resources with pervasive

tagging• Find better answers faster via user feedback

Informal Knowledge

• Connecting users through enhanced profiles• Staying up-to-date using news feeds and alerts• Make expertise discovery easy across the

enterprise

Social Connection

s

• Work with peers whether online or offline• Collaborate on the go through the mobile UI• Enrich existing applications with social context

Participation Anywhere


SharePoint Content

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• Intuitive interaction with content through Office• Fast discovery using content metadata and

tagging• Easy upload and quick access to use new

documents

User-centric

• In-place records management and legal holds• Tenant-wide taxonomies and folksonomies• Multi-stage disposition in the content lifecycle

Flexibility and

Compliance

• Combine related materials into Document Sets• Generate Unique Document IDs for ease of

tracking• Check-in/check-out capabilities during

collaboration

Management Efficiency


SharePoint Search

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• Improved relevance based on usage and history• Rich results-navigators for shorter search time• Cross-site collection search

Better Answers,

Faster

• Phonetic and people search• Social connections driven by interests and

expertise • Secure access to content, whether internal or

external

Knowledge Amplificatio

n

• View in-browser• Mobile search experience• Query suggestions, “Did you mean?”

Richer User Interface


SharePoint Insights

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• Data visualization with Excel Services• Easy sharing of information while maintaining

control

Data interaction

• Powerful Self-Service capabilities and visualizations

• Visualize workflows using Visio Services

Decision Making


SharePoint Composites

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• Enhanced toolset for end-user solutions• Process automation and data validation with Forms• Visio services integration for data visualization

User-Driven Solutions

• Sandboxed Solutions for self-service, quicker deployment

• SharePoint Designer 2010 for branding and theming• No-code workflows deployed directly into SharePoint

Online

Custom Solutions

DEMO:SharePoint Online

End-User Experience


Sites Communities

Content Search CompositesInsights

Summary of FeaturesSharePoint Online - Standard

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W14-Beta

Ask Me About

Blogs

Colleague Suggestions

Colleagues and Memberships

Discussion Forums

Enterprise Wikis

Keyword Suggestions

My Network

My Sites: People Profiles and Personal Sites

Note Board

Organization Browser

Outlook Social Connector

Photos and Presence

Ratings

Recent Activities

Social Bookmarks

Status Updates

Surveys

Tag Clouds

Tag Profiles

Tags

What's New

Wikis

Access Services

Browser-Based Customizations

Customization via SharePoint Designer

Forms: Out-of-box workflows and

customization via SharePoint Designer

2010

InfoPath Forms Services

Sandboxed Solutions

Workflows

Document Sets

Legal Holds

Metadata Driven Navigation

Multi-stage Disposition

Office Integration

Office Web Apps

Rich Media Management

Shared Content Types and the Managed Metadata Service

Support for Accessibility Standards

The Content Organizer

Unique Document IDs

Excel Services

Visio Services

Audience Targeting

Lightweight Public-Facing Site

Cross-Browser Support

Enterprise Management Operations

External Sharing

Fluent UI / Ribbon

Mobile Connectivity

Multi-Lingual Support

Office Client Integration

OOTB Web Parts

Scalability

SharePoint Workspace Integration

Tagging

Video Support, REST, and Silverlight

Best Bets

Duplicate Results

Metadata-based Refinement

People and Expertise Search

Phonetics & Nickname Expansion

Recently Authored Content

Search a Single Site Collection

Search Across Site Collections

Search Scopes

Site Search

Social Behavior Improves Relevance

Taxonomy and Term Store Integration

View in Browser

Data Connection Library

PerformancePoint

Business Intelligence Center

Chart Web Part

Business Connectivity Services (BCS)

SharePoint Timer Jobs

FAST

Word Automation Services

Records Center

Web Analytics

Key:W14

Future Features


SharePoint Online – High Level Feature ComparisonFor Small Businesses

SharePoint Online in P1

For Kiosk Workers SharePoint Online in

K1/K2

For Information Workers SharePoint Online Plan

1 in E1/E2

For Information Workers SharePoint Online Plan 2

in E3/E4

Team Sites Yes Yes Yes Yes

Simple Public-Facing Website1 Basic Public-facing

site included No 1 Basic Public-facing

site included1 Basic Public-facing site

included

Site Designer Yes Yes Yes Yes

SharePoint Designer 2010 Yes, for Intranet sites Yes, for Intranet sites Yes, for Intranet sites Yes, for Intranet sites

Custom Workflows Yes Yes No Yes

Sandbox Solutions (PTC) Yes Yes Yes Yes

My Site No No Yes Yes

Enterprise Features (Forms Services, Excel Services, Visio Services)

No No No Yes

Access Services Yes No No Yes

Business Connectivity Services (BCS) No No No No

Site Collections Single Site Collection N/A Up to 300 Up to 300

Office Web Apps View & EditView only for K1

View & Edit for K2View only for E1

View & Edit for E2 View & Edit

Search (across Site Collections) N/A Yes Yes Yes

Basic External Document Sharing Yes N/A Yes, add-on Yes, add-on

Storage10GB + 500MB per

USL 10GB + 0MB per USL 10GB + 500MB per USL 10GB + 500MB per USL

Buy additional storage No Yes Yes Yes

Max Org Users Up to 50 TBD TBD TBD

Admin Single Site Collection No Yes Tenant level Yes Tenant level

Support Community24x7 phone support for

Admin24x7 phone support for

Admin24x7 phone support for

Admin

* SharePoint Online offered as a standalone SKU

Hybrid


The Pathway to the Cloud

On-Premises Cloud ServiceCoexistence

Complete control and ownership of hardware,

maintenance, resources, and administration

Migrate some capabilities to SharePoint Online and access both on premises

and online sites with the same domain credentials

Microsoft will regularly deliver new features and capabilities to

SharePoint Online

Single sign-on experience online and on premises

With identity federation and directory synchronization

+

http://sharepoint.microsoft.com/en-us/

http://sharepoint.microsoft.com/en-us/


Hybrid Co-existence

27

LOB Apps

SharePointOn-

PremisesCommon workloads:

• Insights

• Content

• Composites

• FAST Search

• Internet Sites

Common workloads:

• Sites

• Content

• Communities

• SharePoint Search

• Basic Composite Apps/Forms

• Single Sign-on provides access to content online and on-premises

• Employee accesses relevant content online and on-premises depending on the task they are performing

• They cannot perform a unified search across online/on premise Id

entit

y fe

dera

tion

(ADFS

v2),

dire

ctor

y

sync

hron

izat

ion

Active DirectorySh

are

com

mon

site

tem

plat

ing

and

navi

gatio

n st

ruct

ure

PlanMove

Manage

Transitioning to the MS Cloud


Example Approach

29

Determine Intranet Site

StrategyCloud seminars Plan Custom solutions In-house support

Build collaboration strategy

S+S workshops StageIntegration

services‘Partner on-behalf’

Gather requirements

Assess Active Directory health

Deliver

Application Lifecycle

Management (ALM)

Health analyzer dashboard

• Reduce friction• Simplify the transition• Drive down costs• Decrease time-to-market (TTM)• Improve satisfaction from all business owners

Primary Goals


Assessing requirements pre-move

30

• Read the SharePoint Online - Standard Service description• Plan people and group permissions• Develop a content management strategy - assess/delete/archive• Consider onboarding in stages

Planning Activities

• Consider how end-users will discover sites• Single site collection? Or multiple aligned with various business

units?• Site templates, document libraries, navigation - what’s the look

and feel?

Site Design

• Select an individual(s) to be primary SharePoint Online Administrator

• Plan for unique site collection owners <within various business units>

• Individual site can be owned at lower levels

Delegated Administrati

on

• Refactor solutions for Sandbox, and potentially retire by use of out-of-the-box configuration.

• Establish development/test environments• Read the SharePoint Online – Standard Developer Guide (in DRAFT

at beta)

Prepare for the Sandbox


SharePoint Online Administration

31

• … in SharePoint Online Administration Center• Enable sites to share with

External Users• Manage site collections and

ownership• Manage storage allocation• Manage My Sites & User Profile

data• Manage metadata (across site

collections)• … in Microsoft Online

Administration Center• Add and verify a domain name• Create, change, or delete user

accounts• Create a security group• Establish Active Directory sync• Escalate issues to Online

Services Support• Manage passwords• Monitor service licenses• Monitor service health

Responsibilities include … • Multi-Tenant• Modular Services Applications• Offers governance at all levels

= Administered by Microsoft

= Administered by Customer and/or Partner

For more information, please go to:• The SharePoint Online Administration resource center

(TechNet)• SharePoint Online Administration Guide (coming soon)• The Office.com 'Help and How to' center• The SharePoint Online Planning Guide

http://technet.microsoft.com/sharepoint/gg144571.aspx

http://office.microsoft.com/redir/CL101870917.aspx

http://office.microsoft.com/redir/CL101870917.aspx

http://office.microsoft.com/redir/HA101988931.aspx


Sub-Levels of Administration within SharePoint Online

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• Tenant admins can delegate a unique owner per each new site collection

• Create new team sub-sites, new document libraries

• Manage the look and feel (title, navigation, theme, master pages)

• Manage various galleries (web parts, list templates, Sandboxed Solutions)

• Manage permissions and groups• Invite internal or external

groups/users via email to share your site

• And more …

Site Collection Owners

• Settings that only affect the single site they own (no cross-site actions)

• Manage site features• Save site as template• Manage site columns and site

content types• Site deletion• Manage user alerts, RSS settings• Adjust default regional and

language settings• And more …

Site level Owners

SharePoint Online Administration

Demo

SharePoint Online

Custom Development in the

Cloud


Development

Web Services

Client-Object Model

Silverlight

Sandboxed Solutions

Visual Studio 2010

Design

Site templates

Master pages

No-code workflows

SharePoint Designer 2010

SharePoint Online Development Extensibility

35* OOTB = Out of the box

Configuration (Out-of-the-Box)

Lists, libraries

Site templates

Workflows

Web Parts

For more information, please go to:• The SharePoint Online Developer Guide

(coming soon)• The

MSDN SharePoint Online Resource Center

http://go.microsoft.com/fwlink/?LinkId=203983


What goes into a SharePoint Online customer’s Sandbox?

• Agility for developers and individual business units• Easy deployment• Iterative development• Access to Shared Servers

• Management stability• Safe• Limited API Access• Monitored Resources

• A safe, isolated process where the solution runs• Access to a subset of Microsoft.SharePoint namespaces• Site Collection Solution Gallery for deployment

• Managed by individual site collection owners

Custom code running at the site collection level, providing developers the flexibility to deploy safe and rapid solutions.

The SandboxEssential agility, essential stability

36


What does Silverlight enable in SharePoint Online?

•A Web Part can be a host for Silverlight•SharePoint ships with Silverlight web part• Need only build a Silverlight control or app

•The web part can contain custom properties that are sent to Silverlight via the InitParameters property•The XAP file can be deployed to a SharePoint Online document library•The Silverlight application can then make use of the Client OM to access SPOnline data.• Programs running on the client can add and remove lists, add, update, and delete

list items, modify documents in document libraries, create sites, manage permissions of items, add and remove web parts from a page, and much more.

Silverlight provides the opportunity for developers to create the next generation of Rich Internet Applications (RIAs). SharePoint Online integrates closely with Microsoft Silverlight to enable you to build compelling user interfaces that interact with SharePoint Online data.

Silverlight

37


The Client Object Model

38

What does the client object model enable?

• Abstraction layer• Results returned as recognizable SharePoint objects

Provide powerful ways to interact with SharePoint Online data remotely from script that executes in the browser – providing access to objects at the site-collection level and lower within the SharePoint hierarchy.

• .NET• ECMAScript• Silverlight

Consistent developer experience across platforms

SharePoint Online Extensibility

Demo


Extensibility OverviewSharePoint Online – W14 - standard compared to SharePoint 2010 on-premises

40

Sandboxed Solutions (Partial-trust code)

Farm-level Solutions (Full-trust code) No

Silverlight Web Part (.XAP files)

BCS (backend LOB integration) No

SharePoint Designer 2010

Client Object Model

Web Services

OOB Browser Configuration (Web Parts, Theming)

Visual Studio 2010 (SharePoint Tools) (Farm and Sandbox) (Sandbox only)

InfoPath Forms (Admin and Sandbox) (Sandbox only)

Workflows (Custom and Declarative)

(Custom Activities in Sandbox and

Declarative)

Resources


Resources• Main SharePoint Online marketing site:• http://

sharepoint.microsoft.com/en-us/SharePoint-Online/Pages/default.aspx

• Primary Office 365 marketing site:• http://www.office365.com • Trials, 100-200 level customer-facing info• Contains info about BPOS suite and SPO• 30-Day trial

• SharePoint Online developer resource center (MSDN): http://go.microsoft.com/fwlink/?LinkId=203983

• SharePoint Online Administration resource center (TechNet): http://technet.microsoft.com/sharepoint/gg144571.aspx

• ‘Help and How-to’ for SharePoint Online (Office.com): http://office.microsoft.com/redir/FX102052854.aspx

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http://sharepoint.microsoft.com/en-us/SharePoint-Online/Pages/default.aspx



http://www.office365.com/

http://www.office365.com/

http://go.microsoft.com/fwlink/?LinkId=203983



http://office.microsoft.com/redir/FX102052854.aspx


© 2010 Microsoft Corporation. All rights reserved. Microsoft, Windows, Windows Vista and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries.

The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information

provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

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