[Sharing] La Salle College HK New Comers' Day Proposal 2006

8/14/2019 [Sharing] La Salle College HK New Comers' Day Proposal 2006

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Proposal Foreword

The Newcomers Day, one of the highlight event before the start of the school year, is

one of the most important events in La Salle College. It has several aims:

To enhance the participants understanding on the school so that the students can

get themselves acquainted.Provide an opportunity for the newcomers to familiarize themselves with theschool environment.

Provide a chance for the parents to communicate with the form teachers.Promote the interaction among the newcomers, parents and teachers.

In the bid of achieving the above aims successfully, we have made a full plan for it,

which is written in this proposal. It includes both the merits of the previous year and afew new features. We will mainly focus on the demerits found in previous years, sothat we can make necessary improvements. After discussion, several solutions were

finally made. All in all, we wish that the Newcomers Day this year can be one of the best ever.

We were all newcomers five years ago and had also participated in this remarkablefunction; and thats why we fully understand its importance to our fellow newcomers.

It is now the time for us to contribute our time and effort to our school and our younger brothers by organizing this function whole-heartedly. We are now setting upa project team for the Newcomers Day and we strongly believe that the Newcomers

Day can be planned and organized effectively. Thank you for your kind considerationon this proposal!

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Proposal Logo Introduction

The above design is the logo of 2006 Newcomers Day. Under the influence of the past years, which was only focused on the relationship between the seniors and the

juniors, we would like to have some breakthrough in both the design and theconception. Inspired by our past experience and life in La Salle, we would like toshow the newcomers that the school life in La Salle is a brand new start to their life

which would be full of happiness. That is how the logo came to its being! It is mainly based on the theme of Colourful School Life. Undoubtedly, school life in La Salle

College is never dull, but colourful and enjoyable instead. Apart from the usualclasses, the school offers so many different extra-curricular activities to let students to

join after their interests. Through these, we learn, we have fun, we grow, and to theutmost importance, we build a colourful and bright future.

Referring back to the aims of the Newcomers Day, one of them is to let thenewcomers know more about the school. So starting from our logo, we hope the

Newcomers Day can bring a good introduction of our colourful school life and give awarm welcome to all of our younger brothers.

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Proposal Contents

Foreword 1

Logo introduction 2

Content 3

Committee List 4

Working schedule 6

Date selection 7

New Features 8

Program Department 9

Program Schedule 9

Ceremony 10

Video Show 11

Campus Management Department 13

Campus Tour 13

Discipline 42

Clubs Coordinating Department 48

Administration Department 52

Publication Department 57

Budget 61

Signatures 63

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Proposal Committee List

Proposal Committee List

Newcomers Day 2006 Proposed Organizing Committee

Name Class Phone No.Chairman: Felix Leung Ting Tsun 5D 23386479/97780433Vice Chairmen: Yim Charles 5C 23362296/95809860

Wong Pak Yiu Kelvin 5D 26381759/91538993Secretary: Chan HoYin 5C 23654278/98523007Treasurer: Chan Kam Chuen Freddie 5F 27650592/92593116Chief Designer: Chu Ho Yin Edwin 5E 23286221/94039332

Administration DepartmentChief Manager: Chan Kwan Yeung Arnold 5C 23097689/95201668Officers: Wong Ka Shun Carson 5C 23079883/91393474

Chan Yiu Chung Jacky 5E 24324553/62001936 Nguy Sy Hin Dominique 5C 25176323/94908891Cheuk Sheung Kwan 5C 29593005/64022877

Campus Management DepartmentChief Manager: Ng Chak Hang 5G 27757782/61317871

(Discipline)Deputy Manager: Lee See Long 5D 26464422/91041116Officers: Tsang Siu Hei 5G 90461690

Chan Yun Man 5D 26338322/98828393

Wong King Peng 5G 94478084Terence Ng 5C 26920848/64448187Kwan Cheuk Shing 4E 27657326/91583149

(Campus Tour)Deputy Manager: Lo Pak Lam 5E 26670295/65339210Officers: Tsang Wa Chan Richard 5E 61533900

Yan Ho Wai Howard 5C 27784030Lee Yik Hong, Kelvin 5E 23384836/65069228Kam Chun Hei 5D 27120465/92208082Ho Tai Yin 5B 27438238/91554455Lai Cheuk Man 5E 27541905/95099009Chan Yat Kwan 4C 21179595/92316767

Personnel DepartmentManagers: Chan Wai Adrian 5C 31516387/93711052

Chan Yin Chung 5A 27940623/97178416

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Clubs Coordinating DepartmentChief Manager: Ho Tsun Yiu Jason 5C 24911386/93298918Deputy Manager: Ip Hoi Kiu Gilbert 5C 27145415Officers: Yeung Ching Wai Benny 5C 26480382/97463877

Hung Chun Leong 5D 23340060/60800088Lee Arthur Sze Chai 5C 23386575/62215537Kong Kai Chun Timothy 5C 23812190/60867689Cheng Tsz Ming 5D 27031547/65344761Hokki Chan 4C 23491498/92429215Jubi Li 4C 27412262/97457116

Programme DepartmentChief Manager: Lam Yun Pui Noel 5C 27170263/98314508Deputy Manager: Kevin Yu 5D 27619595/61121717Officers: Au Ying Yin Matthew 5C 29529431/95339824

Lau Cheuk Lam Stephen 5C 23830092/62812982Chan Henry 5C 23370119/98399704Li Wing Hang Brian 5F 27768858/97327087Li Ling Hang Henry 5C 26493704/96694686Keung Pit Kai 4C 27117060/98126642

Publication Department

Chief Editor: Jonathan Tong 5D 27277699/97741545Deputy Manager: Lam Ho Kiu Mcgyver 5E 24998380/98494153Officers: Lai Chun Ho 5C 23380916/91679678

Chan Chak Hei Vincent 5C 27657329/62208237Cheng Ching Anthony 5C 27752867Kong Tsz Lun Clinton 5C 26067037/63335925Anthony Lai 4F 26607888/91504946

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Proposal Date Selection

Same as the past few years, the Newcomers Day 2006 would be held on the second

Saturday in August, which is the 12 th of August 2006.

The function will be postponed to the next Sunday, 20 th August 2006 shall there be

any undesirable weather conditions such as Typhoon Signal No.8 or higher or Black/Red Rainstorm Signals. The postponement will be decided before 1130a.m.,two hours before the start of the function through the school homepage. Contact

numbers would also be added to the circulars distributed to parents, providing another way to answer their enquiries.

12 th August would be an ideal day for the function as it is a Saturday, when most of

the parents would be able to get a day off in the afternoon. We think that most of the parents would be willing to spend a pleasant afternoon by attending our function.Moreover, the newcomers can get to know more about their home where they would

be staying in the next few years before the start of the summer bridging programorganized by the PTA.

Shall there be any undesirable conditions; the function will be postponed to the next

Sunday, the 20 th of August, so that our fellow newcomers and their parents can stillget to know more about the school after attending a 7-days long bridging program.

They can chat with their class teachers, building up a good relationship between theteachers, parents and students.

As most of the teachers who are going on a vacation would be back by the start of thefunction, they can therefore attend our function and would be able to guide and talk to

the students.

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Proposal New Features

Scripts would be given to the tour leaders so that they can provide detailed

information to the parents and students.In view of the past experience, we would like to provide a unified script with key

pointed information introducing the spots that the campus tour will walk through.

This can narrow the time difference between the groups as the time for the tour leaders to introduce the location tended to vary from group to group due todifferent way of presentation of leader last year.

Production of booklets and adding various new parts in it. (Ref. to pg 57-60)

For the considerable inconvenience caused last year on production of the pamphlets, we have decided to produce a booklet instead. In addition, to make the

booklet more informative and memorable, some new parts would be invented.Such as the photo gallery which would display picked photos on last yearsspecial events. And whats more, a column named Words from class teachers

would also be added to enhance their acquaintance with their class teachers.

Check points are going to be added around the toilets. Check points are going to be set up outside the toilets from the 1 st floor to the 4 th

floor. It aims at providing the last resort to make arrangements for the participantswho become strayed from the group they originally belonged to. At the check

points, there would be members of the campus management team staying. Theywill be responsible for guiding the parents back to the tour after going to thewashroom. In advance, they will check whether the approaching groups are

walking in the right direction.

Changes in the informal part of the opening ceremony. (Ref. to pg 9-12) There would changes on the stage performance. To commence with, selected clips

from various interschool competitions and significant school events would be played during the function. As the adage goes, seeing is believing. It is the bestway to show the true side of the LaSalle spirit to the newcomers through a short

video. In addition, the case study part would be performed as a log of a studentsschool day, with narration providing adequate information and explanations on

different events, it would surely help the newcomers to know more about theappropriate behaviours and learn to observe the code of the school aforehand.

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Proposal Programme Department


Chief Manager: Lam Noel Yun Pui (5C)Deputy Manager: Kevin Yu (5D)Officers: Lau Cheuk Lam Stephen (5C)

Au Ying Yin Matthew (5C)Chan Henry (5C)Li Ling Hang Henry (5C)Li Wing Hang Brian (5F)Keung Pit Kai (4C)

Date: 12 th August, 2006 (Sat)

Time: 1:10 p.m. - 4:55 p.m.Venue: School Hall (LG2)

Tentative Programme(Please be informed that any details of the program rundown are subject to change)

Time Programme1:10 pm Parents and Guests entering the hall1:40 pm Ceremony starts (official party entering the hall)

1:45 pm Address by the Supervisor 1:50pm Address by the Principal1:55 pm Address by the Chairman of Newcomers Day2:00 pm Address by the Chairperson of LSCPTA2:05 pm Video clip introducing how sporty Lasallians are2:10 pm Performance by Solo Di Zi, a Quartet. Visual Art performance (#)2:30 pm Video show about the dos and donts, Q&A Section3:20 pm School song3:25 pm Ceremony ends and classes split into two groups

Group 1 Group 23:35 pm Group discussion Campus Tour 4:15 pm Campus Tour Group discussion4:55 pm Demonstration, board exhibition, performances, refreshment as well as

product-selling

# Subject to change - confirmation is needed from performers (whether they want to

perform or not)

The ceremony

A good beginning is half done. Thanks it for reminding us the importance of this Newcomers Day to over 300 to-be-F.1 students. Through this Newcomers Day, we

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would like to grasp this previous opportunity to show how sporty and cultural

Lasallians are to all the parents and F.1 students, and most importantly, to let them

have a good impression about La Salle.

The ceremony will begin as the official party enters the hall, followed by the

addresses by our supervisor, principal, chairman of Newcomers Day and thechairperson of PTA.A video clip will be played right after the speeches, in which the superior

sportsmanship of La Salle will be introduced, We would like to show that La Salle isnot only brilliant in academics, but also in other aspects such as sports and music.

There will be a number of musical, speech and arts performances right after the

addresses. It would include a solo Di Zi, a Chinese Quartet, a solo verse speaking andvisual art, showing the participants the all rounded side of LaSalle students.

We also like to tell the participants that there are a large variety of clubs or teams for the students to join, fully exposing their potential. School life in La Salle is more than

colourful. Apart from studies, they are strongly encouraged to participate in any clubsor teams they are interested in. Studying and extra curricular activities makes the

Lasallians all-rounded.

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Video Show

This year, we would like to introduce the dos and donts in La Salle in a MOREPOSITIVE way. We would avoid pointing out directly the incidence of fighting,

sitting in Plane seats, etc. This is a major revision in the video show throughout the past years.

A video show is suggested instead of a drama this year. The video show will mostlylast for about 15 minutes. We mainly aim at introducing the dos and donts in La Salle

to the F.1 students. The video show will be divided into 4 main scenes:

Scene 1

Geoffrey was late for school one day due to traffic congestion. The story began whenhe looked at his watch on the La Salle Road and he immediately ran towards the

school. When he approached the school office, the staff at the school office asked for his personal information and he was give a late note. Finally, he walked back to his

classroom.

Message to the Audience:To educate them not to be late for school

To teach the students what to do when they are late for school

Scene 2

Peter has come up with a few questions in lesson, in which he would like to ask histeacher. However, he was kept away from the staff room by a Discipline Board

member. The DB member told him that one should ask a DB member to find teachersinstead of going into the staff room by himself. He was also introduced the duties and

badges of class prefects, class representatives, IT prefects and Discipline Boardmembers.

Message to the audience:Correct ways of finding teachers during recess, lunchtime or after school.

The badges of discipline board members, class prefects, class representatives, IT prefects and DB members.

The duties of discipline board members, class prefects, class representatives, IT prefects and DB members.

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Scene 3

Its P.E. lesson. Geoffrey and his classmates were wearing their P.E. uniforms in thechanging room, getting ready for the lesson. Geoffrey carelessly left his mobile phoneelsewhere, and he simply just turned it to silent mode, without switching it off. His

classmates found it, and hand in the mobile phone to teachers in the PE office. Lastly,Mr. Ng will be invited to say something about it.

Message to the Audience:To teach the students how they should manage their personal property well.

To tell them what they should do when they lose their personal property(money,mobile phones)

To tell the students the proper use of mobile phones at school, and the relatedregulations and rules.

Scene 4

This scene depicts the Form 1 student Geoffrey complaining his bad academic

performance, as he devoted too much time on joining club activities and sport teams.His classmate, however, went the other way round. Facing the problem of choosing

between studies and extra-curricular activities, they were troubled. Mr. Peter Chiu will be invited to give a short speech on striking a balance between studies and ECA

activities.

Message to the Audience:

Newcomers are advised to strike a fine balance between studies and extra-curricular activities according to their abilities.

More number of clubs they join does not guarantee better extra-curricular participation and this practise is not complimentary.

Our school emphasizes all-round extra-curricular participation but not thenumber of the clubs students joins.

Newcomers should bear their responsibility and should participate in the clubs

activities actively.

At the end of the video show, we would like to imitate an advertisement, introducingother significant school rules, such as uniform regulations.

We are confident that the video show will sound interesting to the audience.

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Proposal Campus Management Department


Chief Manager: Ng Chak Hang (5G)

Campus TourDeputy Manager: Lo Pak Lam (5E)Officers: Yan Ho Wai Howard (5C)

Kam Chun Hei (5D)Tsang Wa Chan Richard (5E)Lee Yik Hong, Kelvin (5E)Lai Cheuk Man (5E)Ho Tai Yin (5B)Chan Yat Kwan (4C)

DisciplineDeputy Manager: Lee See Long (5D)Officers: Terence Ng (5C)

Chan Yun Man (5E)Wong King Peng (5G)Tsang Siu Hei (5G)Kwan Cheuk Shing (4E)

Campus Tour

Introduction

Having a colossal school campus, our school provides various kinds of facilities. It is,therefore, crucial for the newcomers to familiarize themselves with the school

building before they join our big family.

Knowing this fact, the campus tour is organized for the newcomers to meet their

common need. Not only will students be able to visit the campus, parents will also beinvited to join. As a result, parents can be reassured with the high quality of their

school life their sons will enjoy here.

Through a carefully planned tour, we sincerely hope that all the newcomers could

have a fruitful as well as a remarkable experience.

General Details

For each class, two groups will be divided evenly between parents and F.1 students. Agroup leader and two student helpers will be assigned to lead the tour. They will

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briefly explain the function of facilities and also answer questions raised by parents or

newcomers. Also they will share their experience with the newcomers kindly.

Besides, we wish to introduce several places to the newcomers which they might visitin the coming days of school. For instance, the group leader or student helpers will

remind them about the places which are forbidden and explain some schoolregulations which they must know. Also student helpers will point out some important

places that they should know such as School Office, Staff Rooms and Guidance

Centre.

For the sitting plan, we decide to divide it into 5 parts, A1~D1, E1~G1, A2~D2,E2~G2 and a late comers area. A1~D1 will sit at the top left hand area of the hall.

E1~G1 will sit at the top right hand area. A2~D2 will sit at the bottom right area.E2~G2 will sit at the bottom left area. Also the late comers area will be set at the

bottom of the hall. This plan can allow the groups to be more convenient and efficient

to their class discussion or campus tour section.

Since there are so many places that the campus tour has to visit, we are going to setseveral places as checkpoints. As a checkpoint, there will be one or two campus

department members stationed. The main function of these checkpoints is to remindthe campus tour groups the next place they should visit and communicate with other

checkpoints. Besides, it can help the parents or new comers to solve problems, for example, guide them back to their own group for those who have lost their way

All tour group leaders and student helpers will do their best to serve and help the newcomers and create an interactive atmosphere. We hope all participants can be more

familiar with our school along with its facilities.

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Solutions to problems revealed in the past years:

In the past years, some tour groups forgot their routes when the programme was goingon. For this problem, we decided to set a few checkpoints to help the tour leaders.These checkpoints will be set next to toilets. Besides, the student helpers who are

stationed at the checkpoints can help parents or new comers return back to their groups when they have lost their direction.

There will be 2 gathering points (next to the staff meeting room and next to the Bio.lab) to solve the problems that happen between the junction of the campus tour and

class discussion section.

A department member would be present in the classroom to remind the class teacher about the time. Although this problem happens every year, but we think this is the bestsolution to this problem.

From above, since the overrun problem has been happening every year, a department

member would be present in the classroom to provide assistances and check the time,we hope that the problem can be ameliorated in this year.

Choice of route concerning end in LG2:

Because of the high possibility of raining on the new comers day, we are therebysetting up a backup plan to minimize the disturbance caused.

LG2 is therefore set as the end of campus tour, so that it will be suitable for all kind of

weathers. As mentioned in the Clubs Coordinating Department proposal, the board of clubs will also be promoted in LG2 when its raining on that day.

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In the proposal, we name all the staircases as follows:

Staircase next to Reception on South Wing Staircase AStaircase next to Canteen Staircase BStaircase near Tuck Shop Staircase CStaircase near F.1 Place of Assembly Staircase DStaircase for New Wing A Staircase NAStaircase for New Wing B Staircase NB

The method of grouping is as follows:

The first half of class F.1A (according the sequence of the surname) is A1 and theremaining half is A2. All other classes are grouped similarly.

Proposed Route

Group One(A1~D1)

Hall> staircase C > F.1 class discussion> new wing staff room> staircase NB > 3/Flanguage lab> I.S. lab> new wing computer rooms> staircase NA > 4/F Cultural

activities centre> Chem. Lab> Art room> staff resource centre> staircase NB > newwing link bridge> staircase NA > covered playground> tuck shop> staircase D >

Large LT & small LT> PE office> dismiss

(E1~G1)

Hall> staircase D > F.1 class discussion> Bio. Lab> Communication room> staircase

NA > new wing computer rooms> I.S. lab> study room> staircase A > Language

room> Music room> staff resource centre> staircase NB > new wing link bridge>covered playground> tuck shop> staircase C > canteen> GYM gallery> staircase C >

changing room> PE office> dismiss

(Subject to change)

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Map showing the routes :( going up from LG2)

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Maps showing the routes going down from the 4 th floor:

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Group Two

(A2~D2)Hall> staircase B > I.S lab> language lab> new wing> staircase NB > staff resource

centre >Art room> Chem. Lab> Cultural activities centre> staircase NA > new wingcomputer rooms> language lab> library> staircase NB >new staff room> class

discussion> staircase D > tuck shop> staircase B > canteen> PE office> dismiss

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(E2~G2)

Hall> staircase A > 3/F library>I.S. lab> staircase C > Chem. Lab> language room>

Music room> staff resource centre> staircase NB > language lab> new wing computer rooms> staircase NA > communication room> class discussion> staircase C > tuck shop> staircase C > changing room> PE office> dismiss

(Subject to change)

Map showing the routes :( going up from LG2)

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Maps showing the routes going down from the 4 th floor :

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Notes for the routes:

When the ceremony ends, Group One A1 D1 will leave the school hall by thegate on the right of the stage while E1 to G1 will get pass the left one.Group Two will leave the hall by the gate (A2 to G2) on the right of the stage

thats beside the washrooms.After class discussion, Group Two (with the order A2, B2, C2 and D2) will waiton the waiting area in new wing 2/F (the spaces which link between new wing

and old wing).Similarly E2, F2, G2 will wait on the waiting area in 2/F (F.2 spaces of

assembly).

Proposed Route (backup plan)

Group One

(A1~C1)hall->art room->music room->Chem. lab->language lab->school library->IS lab-

>classroom->new staff room->new wing->covered playground->LG2->small & large LT->PE office->canteen->tuck shop->dismiss

(D1~G1)

hall->music room->Chem. lab->art room->school library->IS lab->language lab->classroom->new staff room->new wing->covered playground->LG2->small & large LT->PE office->canteen->tuck shop->dismiss

Group Two

(A2~C2)hall->classroom->music room->Chem. lab ->art room->language lab->school library-

>IS lab->new wing->new staff room->LG2->small & large LT->PE office-> canteen->tuck shop->covered playground->dismiss

(D2~C2)hall->classroom->art room->music room->Chem. lab->school library->IS lab-

>language lab->new wing->new staff room->LG2->small & large LT->PE office-> canteen->tuck shop->covered playground->dismiss

(Subject to change)

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Estimated Time for the above routes:

In order to have a better time control for the whole session, we had timed the aboveroutes. The estimated time below will take the time for the tour leaders introductioninto consideration by adding a 1-minute margin for each checkpoint and 1 minute

margin for each main check point. Lastly, the bracketed time is the actual time wetested.

Group One:All the 7 classes reach the classrooms from Hall: ~ 10 minutes (8 minutes)

Class Discussion Session: ~ 30 minutesWaiting Time Allowed for Participants to take a short rest: ~ 5 minutes

The Remaining journey (from classroom to covered playground): ~ 20 minutes (16minutes)

Duration of the whole tour: ~ 60 minutes

Group Two:Time Allowed for Group Two (7 classes) to start off: ~ 10 minutes

Journey from Hall to 2/F Waiting Area: ~ 30 minutes (26 minutes)Waiting Time Allowed for Participants to take a short rest: ~ 5 minutes

Class Discussion Session: ~30 minutesFrom F.1 Classrooms through new wing to covered playground: ~ 6 minutes (4minutes)

Duration of the whole tour: ~ 76 minutes

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Estimated Time for the above routes (backup plan):

Group One:All the 7 classes reach the classrooms from Hall: ~ 10 minutes ( 8 minutes)Class Discussion Session: ~ 30 minutes

Waiting Time Allowed for Participants to take a short rest: ~ 5 minutesThe remaining journey through Old Wings and New Wings: ~ 40 minutes (35minutes)

Duration of the whole journey: ~ 80 minutes

Group Two:

Time Allowed for Group Two (7 classes) to start off: ~ 10 minutesJourney from Hall through New Wing to Waiting Area: ~ 30 minutes(25 minutes)

Waiting Time Allowed for Participants to take a short rest: ~ 5 minutes

Class Discussion Session: ~ 30 minutes

The remaining journey through Old Wings and New Wings: ~ 15 minutes (11minutes)

Duration of the whole journey: ~ 90 minutes

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Discipline

General Duties for members

All working members will assemble in the school garden to provide help for

other departments before the function begins.They should maintain discipline in the school campus to ensure the function canrun smoothly.

They should answer queries raised by the parents.

Information CentreIn order to provide information to the participants, the discipline department officers

will set up an information centre. Throughout the day, two discipline board helperswill be assigned to stay at the centre to provide assistance to the parents.

The information centre serves as a communication relay for the whole discipline board. Officers will constantly receive reports from members. This may ensure an

efficient coordination between the officers and the working members.

Parents and newcomers will be able to obtain useful information from the centre. The programme schedules and school maps will be available there.

Duties allocation

Each working member will be given a detailed list for their own duties and positions

respectively. They will have different positions at different specific periods. The periods are set and listed below:

Before the function begins (from 1300 to 1335):

Ground Floor:1. The information centre will be set up by the campus management team members.

2. The members will affix some notices or directions about the locations of different washrooms in the school campus.

3. They should help the other Boards to stick the labels which will be used todemarcate the specific locations for different groups to line up.

4. The campus management team members should keep a good attitude and be ableto answer the questions raised by the parents and newcomers.

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Main Gates:

1. At least 4 members should be on duty.2. Those members will take the responsibility to greet the guests, parents and the

newcomers.

3. They should also prevent those unauthorized cars to enter the school entrancewith the help of the security guards.

4. They should also keep the newcomers in the counters according to their classes

so as to take the attendances.5. The campus management team members should endeavor to answer the

questions raised by the parents and newcomers at all time

Entrance on the covered area:1. There should be around 7 campus management team members to help the

newcomers to take the attendances.

2. Members are accountable to make appropriate arrangements to facilitate the participants to go down to the hall at the specific time.

Problem in the past: There were too many parents and newcomers packed in

front of the board which showed the class lists, for they are so eager to check it.Besides, they kept on querying the busy campus management team working

members about how the newcomers are allocated into the seven form one classes

Solution this year:

1. Place at least 3 class list boards.2. The boards should be placed away from the counters, in the area outside

the security station so that the people would not stay in a place only,making it crowded.

Garden:1. At least 6 campus management team members, divided into pairs of 2, will be

assigned to patrol the garden and the ground floor, for parents or newcomers maysomehow forget to get down to the hall.

2. It would also be their responsibility to lead the stray parents and newcomers downto the hall when the function begins.

3. Parents and newcomers are suggested to visit the board exhibition before the startof the function.

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Staircase of G/F LG1 and LG2 of main staircase:

1. There will be at least 2 members at the staircase of each floor.2. They will take the responsibility to lead the stray parents and newcomers down

to the hall when the function begins.

3. It is also their duty to tell the parents and newcomers the location of the toilets.4. They will need to guide the parents and newcomers to the hall.

Problem faced last year:1. For some early arrivals, they tried to go for a walk around the school

campus, even to the upper floors. Furthermore, some of them requested tosettle in the air-conditioned hall.

2. Most of them, after all, did not remember or even not know when thefunction would start.

Solution this year:1. The campus management team will assign three members to prevent the

parents from going downstairs as well as upstairs at the main staircase(namely Staircase A near the school office) before the start of the

function.2. All members, including the appointed patrolman, will try their very best

to guide the arrived parents and newcomers to the hall at the appropriatetime.

Board Exhibition:1. Two members will be assigned to keep good discipline and prevent

overcrowding.2. The campus management team members should always be willing to answer the

questions raised by the parents and newcomers.

LG2:

1. At least 4 members should stay around in LG22. They should show the participants the direction of going to the toilets.

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Inside the Hall:

1. At least 14 campus management team members should be allocated inside thehall.

2. They should kindly remind the parents and newcomers to affix their labels on

their shirts, so that the participants would not get mixed with other classes.3. The late comers should sit in the last row and join their respective group after the

ceremony in order to minimize the disturbance caused

4. The campus management team members should always be ready to work for the participants throughout the programme.

5. They should show the participants the direction of going to the toilets.

During the hall function (from 1340 to 1525):

At the Ground Floor:

1. Campus management team members should go down to the hall directly after thefunction has started for 30 minutes. (Except those in charge of the refreshments

counter.)

At the Upper Floors:1. About FOUR campus management team members should be available at the

staff room.

Inside the Hall, the Campus Management Team members should:

2. Maintain the discipline inside the hall.3. Kindly inform the parents and newcomers that there are refreshments available

to them.4. Tell the parents and newcomers the location of the toilets.5. Prevent any people from entering or leaving the hall until the end of the section.

6. Be enthusiastic to answer the questions raised by the parents and newcomers,and clear, detailed answers should be given to them.

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Campus Tour Period (From 1535 to 1655)

At the Ground Floor and covered area:1. Three campus management team members will be positioned there to maintain

the discipline at the board exhibition and refreshment locations.2. Another four campus management team members will patrol around the covered

areas, including the product sales counter, PTA registration counter and

designated student performances venue.

Problems encountered last year:

Some parents arrived late and they had no idea on where they should go.Also, there were too many people crowded at the refreshments counter and thediscipline was undesirable. One of the reasons is that some campus

management team members shirked their duties, which had made the situationworse.

The Solution this year:Make sure that there are enough campus management team members on duty

at the refreshments counter ALL THE TIME. A committee will also beassigned to supervise the working members. They should assist the parents

and newcomers to follow the schedule of the whole function according to their group and tell the late-comers what had happened before they came.Position a fixed number of campus management team members at the

refreshment counter and ask for help from the canteen workers

LG1 and LG2:1. At least 14 campus management team members will help the tour groups to line

up.2. They should remind the students which areas of the school are out of bounds and

explain some of the school regulations to them.

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Upper Floors:

1. There will be one committee member of the campus management team tomonitor the progress of the campus tour on each floor. Besides, two checkpointswill be set up near the toilets of each floor, and two members will be assigned to

station at each checkpoint. The committee members will be responsible for calling the First-Aid groups in case of emergency.

2. The campus management team members should answer the questions raised by

the parents and newcomers as much as possible.3. They should prevent the parents and newcomers from entering the forbidden

areas like the laboratories, the 5th

floor or the school library.4. All campus management team members will be given a note sheet including the

route of every campus tour group in order to prevent the tour groups frommixing up as well as to guide the parents back to their own groups of tour as theymay get lost after going to the washroom.

Additional Information for Campus Management Team duties:

The washrooms on the 1 st and 3 rd floor will be for ladies whereas those on

the 2 nd and 4 th floor will be for gentlemen. Campus management teammembers will guide the guests to the washrooms.

Several campus management team members will be chosen for helping thecampus tour as well. During the class discussion session, Campusmanagement team members will help the form teachers to answer questions

concerning the school regulations and school uniform.

Participants of the campus tour may get lost after going to the washrooms.Since checkpoints will be set up near the toilets of each floor, Campus

management team members there shall guide the parents and newcomers back to their respective tour groups. Also, some form teachers may be late.In this situation, a Campus Management Team member should go and find

the form teacher immediately while another should stay with the parents or newcomers, and tell them how to solve the problems which newcomers may

face in form 1. They can use their own personal experience to answer the parents questions until the form teachers arrive.

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Proposal Clubs Coordinating Department

Chief Manager: Ho Tsun Yiu Jason (5C)Deputy Manager: Ip Hoi Kiu Gilbert (5C)Officers: Yeung Ching Wai Benny (5C)

Lee Arthur Sze Chai (5C)Kong Kai Chun Timothy (5C)Hung Chun Leong (5D)Cheng Tsz Ming (5D)Jubi Li (4C)Hokki Chan (4C)

Introduction

The Clubs-Coordinating Department aims at monitoring and assisting the clubactivities and preparations for the New Comers day. The main purpose of theseactivities is to let the parents and newcomers get themselves acquainted with theextra-curricular activities of the school. In a comprehensive way, the activities will be

held in forms of demonstrations and board exhibitions.

Board ExhibitionsWe will select a total of around 20 clubs or societies for Board Exhibition and

Demonstrations. Each club in board exhibition will be given 1 or 2 boards and we will provide them with some basic logistics like staple guns and adhesive tapes. Each participating club will be given a maximum subsidy of $40. Same as the past years,

the boards will be used later for the ECA promotion fair. A maximum of two of thecommittee from each club is expected to be present on that day, introducing their

clubs and boards, so that there are enough helpers to perform their jobs and would notmake the area too crowded.

Demonstrations

This year, three of the uniform groups, namely Red Cross, St. John and Scout, will beinvolved in the demonstration part. They will demonstrate marching, first-aid, flag-raising ceremony and knotting. Besides, we would like to approach our fencing team

to demonstrate usual practices on that day.As the new comers day will likely be held in the midst of rainy season, the garden

concert will be cancelled this year as it is hard to find a place within the campus thatcan accommodate the performers and attract the participants at 455pm.

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Preparation

We are going to seek advice from teacher advisers about choosing the twenty clubs. A briefing session will be held and the details of preparation will be announced. Theofficers will keep close contact with the clubs and monitor their progress during the

pre-exhibition period. Assistance and hardware like computers will be providedwhenever necessary.

ImprovementsProblem revealed in the past: Last year, a number of parents and their sons had

come before the ceremony started, and went to the board exhibition area whenthe boards were not yet ready. Without the exhibition, other parents who came

early could only stay near the main entrance, making that area very crowded anddisordered.Solution of the above problem: The board exhibition will be set up much earlier,

i.e. an hour before the ceremony start. Clubs committee members are asked tostation at there respective board to give explanations to the parents and all the

Clubs-Coordinating Department Officers will station there in case there are any problems. Campus management team members will be there to make sure all the

parents at the board exhibition area go down to the hall when the ceremonystarts.

Problem revealed in the past: Last year, as both the boards and refreshment were positioned at the form 4 line-up area, many people were crammed there in search

of soft drinks and clubs exhibition. Thus, overcrowding was resulted, despite theguidance offered by our working members.

Solution of the above problem: In light of this scenario, this year, we wouldlocate the refreshment at the area in front of the book store. As it is near the end

point of campus tour, participants would be able to get some chilled drinks before going to the other side and participating the clubs exhibitions anddemonstrations. We hope that the crowd can be scattered more evenly within the

area, avoiding the problem of overcrowding.

Duties on the New Comers Day

Each Officer will lead about 2 working members to maintain the order of theexhibition and demonstration areas. Assistance will be provided when necessary. A

maximum of 2 committee members of each club will be allowed to promote their activities and answer inquiries to prevent overcrowding.

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Working Schedule

Briefing Session 12/7Deadline for submitting the designs of boards 20/7Finalization of the designs 22/7

Period of preparation 24/7-1/8

Ground Floor Plan for club demonstrations and exhibitions

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Backup plan (in case of rainy days)

In case of bad weather, the demonstration, board exhibition and the refreshment areawould be moved to LG2, so that the demonstration can continue smoothly in acovered area while the participants can enjoy them in an air-conditioned area at the

same time.

Floor plan for the backup plan

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Proposal Administration Department

Chief Manager: Chan Kwan Yeung (5C)Officers: Cheuk Sheung Kwan (5C)

Nguy Sy Hin (5C)Wong Ka Shun (5C)Chan Yiu Chung (5C)

Introduction

The aim of setting up the Administration Department is to reduce workload of other departments and facilitate the provision of services to our guests on that day. This

year, duty of designing logo, souvenirs and banners will be redeployed from our department. Instead of the Administration Department, a new post, the Chief

Designer, is created to do all the designs. This arrangement not only ensures thecoherence of the styles of the designs, but also improves the overall efficiency of theorganizing committee as both can concentrate separately on their tasks. The work of

printing and contacting the suppliers, such as printing of banner, nametags, paper flags and the production of souvenirs, are centralized and given to the Administration

Department. Apart from this, the department will be in charge of setting up variouscounters on the campus to provide services to our guests, such as reception counter,

enquiry counter, first aid station and the refreshments counter.

Product Selling

As usual, the Student Association, PTA and the OBA will set up stalls at the covered

area right in front of the tuck shop. These stalls would sell products with schoolnames printed on them. By buying and using products with our school logo, we hope

that the newcomers and their parents would feel integrated into the Lasallian family.

In order to avoid chaos when the guests are visiting these stalls, we will have our working members as well as discipline members patrolling around this area tomaintain order. They can also keep an eye on the properties of the stalls so that the

money and the products will not be easily stolen.

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Reception

A reception center will be set up at the covered area nearest to the school entrance. We

will arrange desks and seats there to set up a counter. When the parents first arrive atour school, they will first take the attendance at the reception counter. Members of our department will station, one for each class, to help with the registration. They would

also distribute the souvenirs and stickers to them. The visitors will attach the stickersto themselves where the name of the newcomer and the group we allocated are writtenon the label. On that day, the reception counter would need around 10 members. Class

lists and souvenirs should be available there.

Enquiry CounterThe newcomers day may be the first visit to our campus for some of the parents, thus

they may be unfamiliar with the school and have various queries. Also, they may notknow clearly about the programs and run down of that days function. Some parentsmay even want to consult senior students about the normal school life so as to prepare

their kids for it. As senior students and hosts of the function, we have responsibilitiesto offer assistance to them and solve their problems. To achieve this goal, an enquiry

counter will be set up. We will station several members who are equipped with goodcommunication skills and are capable of answering any question from the visitors

promptly. This counter will be located at the assembly place of class 4C. In case of rainy condition, it will be relocated at the covered area beside the lift on LG2.

Souvenir: Paper Fans

Last years production of paper fans had proved its uses by bringing convenience to

the guests, so this year we decide to keep this feature.

One of the important considerations to follow last year is that paper fans are delicateand useful souvenirs but at the same time they can help soothe our guests discomfort

under the sweltering heat of autumn. With the paper fans, we hope that our guests canenjoy the visit despite the high temperature.

Nevertheless, comments from working members revealed that last years paper fansare easily broken. As a result, we would modify the design of the paper fans this year

and choose a tougher kind of paper as material in order to improve the quality of souvenir. Like last year, the quantity of paper fans produced will be around 1000 so as

to avoid any surplus or shortage. On that day, our guests will receive the paper fansfrom the working members stationing at the reception counter.

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Refreshments

Not only will we supply paper fans to ease our guests discomfort under the hot sun,we will also provide free-of-charge cold drinks for guests to cool themselves down.To achieve this, a refreshment counter will be set up at the assembly place of class 4D

on that day. Cans or bottles of soft drinks and water will be put in a machine in order to keep them chilled. This machine will be borrowed from canteen and being movedto the ground floor by working members.

In order to facilitate the provision of drinks and avoid chaos, we will stationDiscipline members on the spot to assist the guests. From our past experiences, the

quantity of drinks ordered was often more than enough and thus many of drinks arewasted. This year, we would calculate and adjust the quantity ordered carefully so that

it will be sufficient for all the guests but at the same time reduce the number of drinkswasted.

Printing of various items

In order to improve the efficiency of the organizing committee, this year, the

Administration Department is responsible for all the printing works including the printing of nametags, booklets and the banner. This implies that the department will

contact factories and producers and quote price for the printing.Our members will hang the 20x4 ft. banner on the wall outside the school entrance a

week before the day to inform the parents and newcomers about the function.

Direction Signs-Paper flags

Our department will be responsible for the preparation of the paper flags, which will be posted up along the walls throughout the campus to guide the parents. Some of

paper flags will bear information about the location where the guest is standing, routesof the campus tour, the location of a specific checkpoint and the direction to the next

checkpoint. Another important function of paper flags is to be lead guests to thecorrect washrooms; these types of paper flags will be posted on the door of thewashrooms.

During the campus tour, some parents may not be able to follow their tour guide after

receiving a phone call or going to the washroom. If this problem is not dealt withseriously, it may disrupt the order of the Campus Tour and affect guests of other

groups. With these paper flags, we hope parents can return to their tour by themselvesand thus the tour can run smoothly.

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First-Aid Station

On that day, the campus will be crowded with guests and also the weather is likely to be sultry. Under these circumstances, it would be possible for anyone to suffer fromheatstroke especially when they are climbing the stairs or standing directly under

sunlight. To provide against any mishap like these, we would set up First Aid Stationthrough out the campus to offer immediate medical services. This year first-aid stationwould be run mainly by the St. John.

The location of the stations would generally follow last years arrangement. Two

stations would be located on the 1st

and 2nd

floor in the new wing and the restwould be situated on the 3 rd and 4 th floor in the old wing. Two members of theRed Cross will station at each of these 4 locations. Around 10 of the Red Crossmembers would be available on that day.

Nametags

The Administration Department will be responsible for the preparation of nametags.

Our members will wear the nametags on that day so that the guests can easily bedistinguished from other students like club officials and performers. Post, name, and

the department that the member belongs will be printed on the nametag. This year,members of different department will wear nametags with different background

colors. This can ensure that the guests will seek assistance from the right personimmediately and efficiently.

Deadlines for the work:15th July Banner sent to manufacturer 20 th July Paper fans and booklets sent to manufacturer 1st August Nametags and direction signs ready9th to 11 th August Preparation of stock for product selling

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Proposal Publication Department

Chief Manager: Jonathan Tong Ying Kit (5D)Officers: Lai Chun Ho (5C)

Lam Ho Kiu Mcgyver (5E)Chan Chak Hei Vincent (5C)Cheng Ching Anthony (5C)Anthony Lai (4F)

Introduction

The publication department has decided to publish a booklet. Our new F.1 students areabout to start a new stage of their life therefore they would need help and guidance.

Our booklet aims to familiarize themselves with their new environment and equipthem with knowledge and past experience from students of higher forms and teachersto face their new challenges of life.

As we have recognized the difficulties and problems faced by these students and

parents, this year our booklet will focus on the needs of the parents and students. Our new features are also based on these aims and ideas. New features of this year include

introduction of teacher along with their messages and a photo gallery. Our bookletwill also contain information of the school including its history, the school badge,

map etc. Apart from history, we will also give a brief introduction on school teamsand societies. Details of the content would be described below.

Details of the bookletSize: A5

Language: The booklet will be in English however some important terms willhave Chinese translationsPages: Around 30- 50Copies: 800

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Tentative Contents

ForewordPrincipals messageF.1 teachers messages and information

Advice for parents and students Newcomers Day

Events details

Schedule insertSchool Information

GeneralBadge

HistoryMapUniform

TimelineTeams

ClubsCommittee list

School songAutograph

NotesQuestionnaire

F.1 teachers messages and information:

Students will be interested to know who will teach them in the future. In this section,F.1 teachers will be introduced and asked to write a few words of encouragement for

the students. It hopes to improve the relationship between teachers and students.

Advice for parents and students:

Students might have some difficulty in getting used to their new environment and parents might be interested to know how to help their children. Some advice would be

provided to both parents and students including time management, Pressure etc.The topics adopted are tentative and subject to change.

Moreover, answers to some FAQs from parents and students would be included.

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Timeline:

To inform students of the major events which happen in La Salle throughout the year,a timeline would be introduced to let them have a brief idea. Pictures and photoswould be used to assist the production.

Teams and clubs:Being a competitive school, La Salle is also keen in participating in various

competitions. In order to promote participation of the new students in ECAs,descriptions will be included on some teams for them to understand the different

groups and societies of the school. Important societies like the student association, theguidance center, etc will be introduced. Information of the teams including how to

join the team, history and honors of the team will provided. Names of clubs would bedisplayed however we would not describe them.

Autographs and Notes:Like previous years weve recognized the need for an autograph form. Students and

their parents can use it to develop relationships and keep in contact in the future.Moreover, weve allowed some space at the end of the booklet to allow note-taking of

the parents or students.

Questionnaire:This form will be attached to the booklet separately. Questions asking newcomers and

parents about their views on the work of different departments of the Newcomers

Day will be included. Evaluation of the event would be conducted based on thestatistics and response.

New features :

Photo gallery : Obtaining advice from past F.1 students, weve found out that the past booklets lacked entertainment. Weve decided to insert a photo gallerysection to introduce sections of the school, for example under the title La Salle

Spirit we could place photos of some glorious moments of the athletic meet. Notonly can we provide students with information, we can also add some color to

the booklet.Teachers : In order for the students to familiarize themselves with their future

teachers, weve decided to introduce these teachers who will teach the F.1 andalso ask the teachers to write a few words of encouragement in the booklet.

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Problems from past year :

This year our publication would be in a form of a booklet instead of a pamphlet whichwas the form last year. The booklet form has a few advantages over the pamphlet. We

believe it can contain more and sufficient information for students and parents in

order to familiarize themselves with their new environment.Moreover, the booklet is easier to store and less subject to wreckage.

Working schedule of the booklet : (estimated) 26 th Jun Submission of the proposal10 th Jul Content of booklet completed15 th Jul Design of booklet completed17 th Jul Design of the cover of the booklet completed17 th Jul Questionnaires completed20 th Jul Booklets finalized and ready for printing

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Proposal Budget

Introduction

The main duty of the treasurer is to keep a record of how the subsidy will be used.The treasurer will also ensure the proper use of subsidy given by school and minimizethe cost of running the programme by keeping in touch with the teacher advisors.

Proposed Budget (subject to change)

Estimated Income=$12000Estimated Subsidy from School (The subsidy in last year mainly comes from the

surplus transferred from graduation dinner, however, we are not able to do so this year and the school would have subsidize the program)

Estimated ExpenditurePublication Department Unit Price Quantity Subtotal

Products Pamphlets $6 850 $5100

Administration Department Unit Price Quantity Subtotal

Refreshment: Drinks $52 32boxes $1664

Decoration: Banner (20ft. X 4ft.) $841 1 $841Sundries: Name Tags / / $200

Photocopying $0.3 150 $45Labels for Parents andStudents

/ / $50

Photographic Expenditure / / $100

Products Paper Fan $3 1000 $3000

Clubs Coordinating Department Unit Price Quantity Subtotal

Subsidies to Clubs $40 20 $800Other materials / / $200

Total Expenditure = $12000

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Proposal Budget

Balance:

Income $12000Less Estimated Expenditure $12000Surplus $0

Notes:

1. Each receipt will be attached to an A4 sized paper, with the names andsignatures of the student in charge and the treasurer on it.

2. $40 would be subsidized to each club for setting up its exhibiting board.3. No subsidies would be granted to the clubs that do not have any receipts.

We will gather all the receipt and calculate the finalized amount of the subsidiesright after Newcomers Day when the clubs would receive their subsidies.

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Proposal Signatures

Prepared by

Chan Ho Yin (5C)Secretary

Wong Pak Yiu Kelvin (5D)Vice-Chairman

Confirmed by

Mr. Brien WongTeacher Advisor

Approved by

Dr. Paul LauPrincipal

Yim Charles (5C)Vice-Chairman

Felix Leung Ting Tsun (5D)Chairman

Mr. Fong Chi YeungTeacher Advisor

Date post:	30-May-2018
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