INSTRUCTION MANUAL.
SHIPMENT OF GOODS 70001730-3.2
Version 3.2 27.04.2011
The text refers to the following other instructions:
WEB Packing List System (http://packinglist.flsmidth.com) Packing & packaging of Equipment
User Guide12951-08-3.1
VIGERSLEV ALLÉ 77 - 2500 VALBY - DENMARK 2040 AVENUE C - PA 18017-2188 BETHLEHEM – USA NEW CHENNAI ADDRESS . KODAMBAKKAM HIGH ROAD, NUNGAMBAKKAM,- CHENNAI 600 034 - INDIA
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List of contents:Page:
General Notes.........................................................................................................................41.1 Object ........................................................................................................................... 4 1.2 Documentation ............................................................................................................. 4 1.3 Package size ................................................................................................................ 4
Trace ability Marking..............................................................................................................5FLS Packing Lists...................................................................................................................6
1.4 General notes .............................................................................................................. 6 1.5 Preliminary Shipping Information ................................................................................. 6 1.6 Packing in Container ................................................................................................... 6 1.7 How to complete a Packing list and Advice of Readiness document ......................... 6
Shipping Instructions..............................................................................................................71.8 Packing List triggers shipping instructions .................................................................. 7 1.9 Transfer to agent/carrier ............................................................................................. 7
Dangerous Goods...................................................................................................................71.10 FLS must be notified ................................................................................................. 7
5.1.1 Dangerous Goods .................................................................................. 8 1.11 Marking and Packing ................................................................................................ 9
Marking....................................................................................................................................91.12 General notes ............................................................................................................ 9 1.13 Marking of Equipment ................................................................................................ 9
1.13.1 Attachment of Tags. ..................................................................................... 9 1.13.2 Completion of tags .................................................................................... 10
1.14 Shipping Mark ......................................................................................................... 11 1.14.1 Symbols of handling and storage ............................................................... 11 1.14.2 Various methods for shipping mark ............................................................ 12 1.14.3 Printing type and size ................................................................................. 12 1.14.4 Marking colour ............................................................................................ 12 1.14.5 Positioning and fastening ........................................................................... 13 1.14.6 Laminated labels ........................................................................................ 13
Encl. 1 Traceability marking of packages...........................................................................14Encl. 2 Tag for identification of goods................................................................................15Encl. 3 Fastening of tag.......................................................................................................17Encl. 4 Summary of symbols for handling and storage.....................................................18Encl. 5 Direct marking of package via template.................................................................19Encl. 6 Marking on waterproof wooden board, laminate or steel sheet...........................20
Created by: JLVE Sort code: Translated by:
Approved by: HENA Approved date: 27.04.2011 Pages: 19
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NOTE !The present instruction manual is concerned with the situations which, according to the experience of FLSmidth, are the most likely to occur. An exhaustive enumeration of all conceivable situations, which may occur during packing, marking and shipment of the equipment, cannot be provided.Consequently, if a situation should arise, the occurrence of which is not foreseen in the instruction manual, and which the operator is/or feels unable to handle, it is recommended that FLSmidth is contacted without undue delay for advice on appropriate action.
General Notes1.1 Object
It is the object of this instruction manual to ensure that goods delivered to the erection site will be traceable. The instruction manual deals with general requirements and does not apply to special cases that can appear in the order. In cases of doubt, the supplier should contact FLS.
1.2 DocumentationAll documentation sent to FLS must unless specified otherwise be in English and marked with plant name as well as the order No. stated in the FLS order. Documentation must NOT be delivered with the goods.
1.3 Package sizeThe supplier must ensure that the size of packages for sea transport is not less than ½ m3, and package size for container is not less than 1/4 m3, ref. FLS Packing Instruction 12951-08-3.0, 1.9.2.
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Trace ability Marking
To ensure traceability, all finished machined parts must as a minimum be marked with parts list number, page number and machine element number before they leave the production workshop; i.e. before the parts are stored, surface treated or dealt with in a similar manner.
Special requirements to traceability marking can be requested.The FLS inspector will supply information.
Marking must be placed on a visible, un-machined surface.Please note: EXCEPTIONMass-produced identical parts that are to be packed in the same case must contain a tag showing traceability marking.
The said marking must be punched in steel parts.(Punch marking).
Marking of parts that cannot be punched must be waterproof and permanent colour in a colour clearly contrasting with that of the surface.
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FLS Packing Lists1.4 General notes
To be able to control the large number of shipments normally included in an FLS project, it is necessary to be able to identify the individual packages and their contents. All suppliers must, therefore, issue a PACKING LIST, according to FLS standard, for identification and specification of the contents of packages.Submission of packing lists to FLS means that the supplier reports the goods ready for shipment.
3.1.1 Packing Lists must only be submitted in the WEB system once the goods have been finally packed, actual weight and measurement are known, based on psychical weighing and measuring.
3.1.2 Packing Lists must only be submitted to FLS max. 14 days before the agreed earliest delivery date.
1.5 Preliminary Shipping Information
Preliminary shipping information/preliminary packing list is ONLY to be supplied when requested, but NOT in the WEB system.
1.6 Packing in ContainerRef.: FLS Packing Instruction 12951-08-3.0.
1.7 How to complete a Packing list and Advice of Readiness document
It is important that Packing Lists are completed correctly and in compliance withthe content of the actual cargo.
Possible costs incurred by faults/deviations related to content, weight & dimensions between your final packing list and the goods shipped are to be borne by supplier.
Packing lists to be completed in FLS WEB PACKING LIST SYSTEM;
(http://packinglist.flsmidth.com)
User Guide to be found on above WEB Site.
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Shipping Instructions1.8 Packing List triggers shipping instructions
When FLS have received WEB based packing lists and advice of readiness, the supplier will receive shipping instructions from the Logistic Department.However, shipping instructions will not be sent until shipment is reported ready, see 3.1.The Shipping Instructions will include all necessary information in order to perform according to agreed terms of delivery.
1.9 Transfer to agent/carrier
To be able to identify/control a shipment, it is important that all FLS order and package Nos. are always stated on all shipping documents.
Dangerous Goods1.10 FLS must be notified
To meet with the international regulations concerning the transportation of dangerous goods, the supplier must send necessary MSDS (Material Safety Data Sheets) together with the packing list (to attach an electronic version in FLS WEB Packing list system – press the attachment button):
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5.1.1 Dangerous Goods
Ref. FLS Instruction 12951-08-3.0, para 1.9.7.
Examples:
• Radioactive parts (e.g. in Indicators)
• Glue, Oil, Acids & paint• Cylinders with Gas
Following MUST be informed in the Packing List.
- Proper Shipping name
- UN. NO.
- Class
- Packing group
- Flashpoint
- Marine Pollutant (Yes or No)
In case of delivery of Dangerous Goods, Material Safety Data Sheet (MSDS) MUST always be sent together with the packing lists. You also have to inform in the Packing List that the goods contains Dangerous Goods, by check marking “√” the “Dangerous Goods” box in the packing list, submitted in FLS WEB PACKING LIST SYSTEM.
In case of any doubt you are requested to contact FLSmidth LOGISTIC Dept./Expediting, [email protected] immediately.
IMPORTANT :
Dangerous Goods must NOT be packed together with other equipment
Note! The supplier must confirm, by check marking “√” the “Dangerous Goods” box in the advice of readiness, that the goods are packed and marked according to regulations.
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1.11 Marking and Packing
Dangerous goods must always be marked and packed separately and according to internationally specified regulations, ref. 12951-08..
Marking1.12 General notes
When handling FLS orders it is important to know that marking is divided into 2 groups:
• Marking of equipment (marking by tags)• Shipping mark (outer marking)
All outer markings must appear neutral, anonymous and only be supplied with the information stipulated by FLS. All other numbers, designations, Supplier logos and any attached labels must be removed.
1.13 Marking of Equipment
All parts i.e. each item of goods must be provided with a tag for identification.
One item is defined as:
A single part.Partly or completely assembled parts. Identical parts which are packed together e.g. in a bag, sack, box, carton or bundle.
The tags are ordered by the supplier from the Logistic Dept./Expediting, e-mail: [email protected] - and completed by the supplier.The tag must be filled in using either of the following methods:
• By hand using a marker, that must be UV resistant with a permanent colour and waterproof.
Or
• By a special template (Word document), which can be submitted by e-mail from the IE Dept. upon request.
The tag is sealed by removing the protection of the self sealing plastic cover and is gently pulled on top of the label and tag. See encl. 2.
1.13.1 Attachment of Tags.
The tag must either be tied or pasted firmly (with water resistant tape) on the goods in a protected place. See encl. 3.
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1.13.2 Completion of tags
See encl. 2.
Text space: to be completed with:
Contract No.:(Space A)
Full FLS Contract No. (see Purchase Order)
FLS Order No.:(Space B)
Full FLS Purchase Order No. (see Purchase Order)
FLS Equip. No.:(Space C)
FLS Equipment No. (consists of 3 digits, 2 letters and 3 digits), e.g. 831.CB020
CU ID:(Space D)
CU ID, according to the Purchase Order.(consists of 3 digits . 3 digits), e.g. 010.005
Cust. Equip. No.:(Space E)
Customer Equipment No. mentioned in the Purchase Order, when applicable.
Main Parts list No.:(Space F)
Main parts list No. of the part, when applicable.
Machine Element No.:(Space G)
Machine Element No. of the part, acc. to the Purchase Order
e.g. 02.01
Note: Deviations may occur in the number of digits.
Drawing No.:(Space H)
Drawing No. of the part according to the machine element number indicated, when applicable.
Description:(Space I)
To be completed with the quantity and description of the part according to the machine element number indicated.
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1.14 Shipping Mark
Marking of shipments will be found on the Advice of Readiness (AOR) when creating a packing list in WEB system. It will as a minimum contain the following information:
FLS Order No. and package No. Equipment No. Plant / Customer name (predefined)Port of destination (predefined)Weights Dimensions of package. (Length × Width × Height in mm)
ALL, not predefined, shall be filled in by Supplier.
Example:
1.14.1 Symbols of handling and storage
To avoid damage to packages during handling and storage, all packages must where relevant, be supplied with the international handling symbols. Depending on the contents, packages must also be marked with storage symbols. See symbols and associated explanations on encl. 4; ref.: DIN 55402 teil 1 & 2.
Supplementary information may be stated in the FLS order.It is the supplier’s responsibility to attach/paste or mark the package(s) with the necessary relevant symbols.
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FLS PO NO./PCK. NO: XXFLS EQUIPMENT NO.: XXCUSTOMER EQUIPMENT NO.: XX PT SEMEN TONASA BIRING ERE. PANGKEP 90651 SOUTH SULAWESI , INDONESIA CONTRACT NO. 1278/SP/HK.02.04/10.00/06-2009 L/C NO. (to be stated, when known) PORT OF DESTINATION : MAKASSAR AND/OR BIRINGKASSI SEAPORT INDONESIA GROSS WEIGHT…XX KGS NET WEIGHT…XX KGS DIM: L X W X H IN MM
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• Packages must always be supplied with sling/strap marking, see encl. 4, symbol G.
• On packages which must not be lifted at the bottom (see encl. 4, symbols H & N), hooking points, i.e. eye bolts, lifting irons, etc., must be marked in yellow.
• Packages with a gross weight of more than 1000 Kg must, in addition to sling/strap marking (Encl. 4 symbol G) also be marked with centre of gravity (Encl. 4 symbol F) in relevant places (Encl. 5)
• Closed packages must always be marked with the symbol 'Up' (Encl. 4, symbol A) .
• Packages which cannot withstand stacking or only a limited stacking weight must be marked (Encl. 4, symbol K).
Normal loading is defined as 1000 kg/m2, evenly distributed load.
1.14.2 Various methods for shipping mark
The method for shipping mark used depends on the package size, type of packing, shape of goods, etc., and must be made in one of the following ways:
• Directly on the package.• On a plate of min. 6 mm waterproof plywood.• On a nameplate/label of 1 mm steel.• On laminated labels• When such labels are used, only the directions in section 6.3.6 shall apply.
1.14.3 Printing type and size
Hand-written marking must not be used. Exemptions are weights and dimensions which may be written in clear capital letters.
• Printing type: Arabic numerals and only capital letters.• Type height: Approx. 40 mm.
Deviations due to item size are acceptable; however, the letter height must be min. 26 mm.
• Template or stamp must be used.
1.14.4 Marking colour
• Marking must be carried out in a clear colour contrasting with that of the package.
• The marking colour must be waterproof and permanent colour.• Colours intended for marking of 'Dangerous Goods' must not be
used. • Dangerous goods must be marked in yellow-orange (RAL 2000)
and burning red (RAL 3000) colours.
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1.14.5 Positioning and fastening
• Packages must be marked on at least 2 side faces and 1 end face.
• Depending on size, the signs must as a minimum be fastened at the four corners and if possible between battens.
• Depending on the type of package, the signs must be screwed or tied on properly in such a way as to resist rough handling during transportation, transhipment and storage.
• In special cases steel signs can be tack-welded to packages.
1.14.6 Laminated labels
Note: The general requirements are described below. This type of marking must be adapted to the size of package, and hence it may become necessary to make the labels smaller or larger than described.
• The laminated labels must, as a minimum, be A3 size. The paper size must be adapted so that there is a distance of 10 mm from paper edge to plastic sheet edge, on all four sides.
• The printing size must be at least 16 mm.• The laminated labels must be fixed to a waterproof plywood
board using nails with a flat head. The maximum distance between the individual nails must not exceed 100 mm.
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Encl. 1 Traceability marking of packages
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70001730-3.2Encl. 2 Tag for identification of goods
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This is an example from a Purchase Order – with 2 CU-ID’s.
Equipment must be tagged individually with matching tagging for eachCU-ID.
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Encl. 3 Fastening of tag
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Encl. 4 Summary of symbols for handling and storage.
A This side up F Centre of gravity L Do not destroy barrierSealed packing
B Handle with care, fragile
G Sling / Strap here M Temperature limitations
C Protection againstMoisture, rain/snow
H Do not use sack truck here
N Do not use forklift truck here
D Protection against heat
J Clamp here O Shock Indicator Handle with care
E Use no hooks K Stacking limitation Weight
P Tilt IndicatorHandle with care
A F L
B G M
C H N
D J O
E K
…kg max
P
Further information is given in the Standards EN ISO 780 and DIN 55 402.
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Encl. 5 Direct marking of package via template
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Encl. 6 Marking on waterproof wooden board, laminate or steel sheet
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