· Shire of Narembeen - Minutes - Ordinary Meeting of Council - 20th June 2018 1 of 81 SHIRE OF...

Shire of Narembeen - Minutes - Ordinary Meeting of Council - 20th June 2018 1 of 81

SHIRE OF NAREMBEEN

Our Values: Respect, Inclusiveness, Fairness & Equity, Communication

COUNCIL CALENDAR Date Time Meeting 20th June 2018 2.30pm Ordinary Meeting of Council 18th July 2018 2.30pm Ordinary Meeting of Council 15th August 2018 2.30pm Ordinary Meeting of Council

JUNE MEETING PROGRAMME 10.00am Budget Meeting 1.00pm Lunch 1.30pm Explaurum Meeting 2.30pm Ordinary Meeting of Council

MEETING GUESTS John Lawton, Paul Griffin & Derek Gardner - Explaurum Limited

Unconfirmed Minutes for the 641st Ordinary Council Meeting 20th June 2018

Our Mission: A rural community working together to create a great place to live, attain a safe, healthy and creative environment, which achieves sustainable and innovative development and economic opportunities.


Contents

1.0 Opening & Welcome .......................................................................................................... 3 2.0 Attendance & Apologies .................................................................................................... 3 3.0 Declarations of Interest ..................................................................................................... 3 4.0 Announcements .................................................................................................................. 3

4.1 Application for Leave of Absence .................................................................................... 3 5.0 Public Question Time & Deputations ............................................................................... 3 6.0 Minutes from Previous Meetings ...................................................................................... 4 7.0 Status Report ......................................................................................................................4 8.0 Reports .............................................................................................................................. ..9

8.1 Environmental Health Officer............................................................................................9 8.2 Works Manager ................................................................................................................ 10 8.3 Building Supervisor .......................................................................................................... 12 8.4 Chief Executive Officer .................................................................................................... 14 8.5 Executive Manager Corporate Services ....................................................................... 29

9.0 Councillor Reports – Including Other Councillor Business ........................................ 77 10.0 Urgent Business as Permitted by Council .................................................................... 78 11.0 Date, Time & Place of Next Meeting ............................................................................. 81 12.0 Closure ............................................................................................................................... 81 13.0 Certification of Meeting Minutes ..................................................................................... 81


MINUTES

Shire of Narembeen Ordinary Council Meeting Wednesday 20th June 2018, commencing at 2.30pm

Councillors Cr Rhonda Cole Cr Kellie Mortimore Cr Bevan Thomas Cr Bill Cowan Cr Amy Hardham Cr Scott Stirrat Cr Peter Lines

Staff Mr Chris Jackson Miss Bonnie Cole Mrs Sheree Thomas Mr Arthur Cousins Mr Klint Stone

PublicJohn LawtonPaul GriffinDerek Gardner

Apologies Nil

Approved leave of absence Cr Alan Wright

Shire President - Presiding Person Deputy Shire President Member Member Member Member Member

Chief Executive Officer Executive Manager Corporate Services Community & Economic Development Officer (minute taker) Works Manager (present for report to Council) Building Supervisor (present for report to Council)

Nil

3.0 Declarations of Interest

2.0 Attendance & Apologies Attendance

1.0 Opening & Welcome

2.30pm - The Shire President, Cr Rhonda Cole welcomed everyone to the meeting and declared the meeting open. 2.31pm - The Shire President adjourned the meeting to continue discussions with Explaurum Limited representatives.3.05pm - John Lawton, Paul Griffin and Derek Gardner from Explaurum Limited left the meeting.3.10pm - The Shire President re-opened the meeting.

Explaurum LimitedExplaurum LimitedExplaurum Limited

4.1 Application for leave of absence

Nil

4.0 Announcements


6.1 Confirmation of Minutes of Ordinary Meeting of Council

6.1.1 Confirmation of Minutes

Confirmation of Minutes from the Shire of Narembeen Ordinary Meeting held on Wednesday 16th May 2018.

RECOMMENDATION:

That the Minutes of the Meeting of the Shire of Narembeen held Wednesday 16th May 2018 be confirmed as a true and accurate record of the proceedings.

COUNCIL RESOLUTION

MIN 6651/18 MOTION - Moved Cr. P Lines 2nd Cr. B Thomas

That the minutes of the meeting of the Shire of Narembeen held Wednesday 16th May 2018 be confirmed as a true and accurate record of the proceedings.

CARRIED 7/0

6.1.2 Business Arising

Business Arising from the Minutes of the Shire of Narembeen Ordinary Meeting held Wednesday 16th May 2018.

Nil

RECOMMENDATION:

That the Status Report for June 2018 be received.

COUNCIL RESOLUTION

MIN 6652/18 MOTION - Moved Cr. B Cowan

That the Status Report for June 2018 be received.

2nd Cr. S Stirrat

CARRIED 7/0

6.0 Minutes of Previous Meetings

7.0 Status Report

Nil

5.0 Public Question Time & Deputations (15 min)

SHIRE OF NAREMBEEN - STATUS REPORT For June 2018 Council Meeting

Minute No.

Minute Date File No Subject Minute Item Comments Status Staff Member Allocation

6134/16 17-Feb-16 ADM535 Kondinin and Cramphorne Roads land acquisitions

Road Widening's/Land Resumption: 1. That Council make an offer of $1,250 per hectare in exchange for the resumption of land into the Kondinin Narembeen Road and the Cramphorne Road reserves from the above property owners, as well as the rerouting of the Merredin Road land resumption. 2. That staff continue the process of amalgamation of land from these property owners in to the road reserve with the West Australian Planning Commission with the completion of the required Form 1A Application for Approval of Freehold or Survey Strata Subdivision.

Cramphorne Rd - proceeding to settlement. Kondinin Rd - titles in the process of being issued.

Ongoing CEO

6275/16 21-Sep-16 ADM541 Repeal By Laws and Review of Local Law

That Council commence the 8 year Local Law Review process in accordance with Section 3.16 of the Local Government Act 1995 and authorise the Chief Executive Officer to give public notice as required.

Revised Local Laws to be prepared.

On hold CEO

6339/16 21-Dec-16 ADM461 Directional Signage - Cnr Longhurst St & Latham Road

That Council approve the concept for new signage and request the staff investigate the location options before proceeding.

Reason for Change: Council want to ensure the signs are placed in the best possible location which may not be all at the intersection of Latham Road and Longhurst Street.

On hold pending re-design of intersection and Blackspot application.

On hold CEO/CED

6356/17 15-Feb-17 ADM591 Grain Discovery Centre & Roadhouse Lease

Item to lay on the table until March Meeting. REASON FOR CHANGE: The draft lease agreement had a number of changes required on it.

Review need for lease. Ongoing CEO

6387/17 15-Mar-17 ADM8 Secondary Freight Route Project

That Council:- 1. Supports up to Phase 5 of the Secondary Freight Route Project ("Project") with RegionalDevelopment Australia (Wheatbelt) seeking funding through the Federal Governments 'BuildingBetter Regions Fund'. 2. Support the required co-contributions for the Project to originate from MRWA allocations to theWheatbelt South and Wheatbelt North Regional Road Groups or any other funding source. 3. Should the allocation referred to in 2. above not be forthcoming, Council consider an allocation inthe Shire of Narembeen's 17/18 Budget for up to $20,000, with the final amount dependent uponthe required co-contribution and assuming that no other sources of funding are identified (i.e. worstcase scenario).

The impact of the State Government's new Revitalising Agricultural Regional Freight Strategy (RARF) to be considered.

Ongoing CEO

6404/17 19-Apr-17 ADM058 Estate of W Jones

That Council; 1. Proceed with legal advice to issue a notice pursuant to section 26 of the Uncollected Goods Actto Paul Jones directing that he remove the goods and aircraft left by the deceased Walter Jones atthe hangar at the Narembeen Airstrip within one month of the date of the notice or that we will seekan order in the Magistrates Court to sell or dispose of the goods and aircraft 2. Request thatRepacholi Aviation be requested to remove all items from the aircraft hangar at the NarembeenAirstrip and or discuss entering into formal negotiations for lease of the hangar. 3. Not proceed with any further action on clean-up of Lot 2 Latham Road, Narembeen.4. Lodge caveats on 5 Doreen Street Narembeen and Lot 2 Latham Road Narembeen for unpaidrates and request that staff commence the process of recovery in accordance with section 6.64 ofthe Local Government Act.

Caveats on properties have been lodged with Landgate

Ongoing CEO

6441/17 21-Jun-17 Narembeen Recreation Centre

Staff engage a qualified consultant to examine the use of the gas in the Narembeen Recreation Centre and provide a full report back to Council.

Discussions with plumber continuing.

Ongoing CEO

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6459/17 19-Jul-17 ADM467 Lease of Crown Land – Avon Location 21952, Reserve 18080 Narembeen Airfield

That Council instruct the CEO to investigate a new lease that deals with issues such as rent, area of space used and utility charges, as well as other matters that may arise.

Draft lease being reviewed by Civic Legal. Waiting on Survey Map.

Ongoing CEO

6461/17 19-Jul-17 ADM616 Water Corporation Waterwise Council Program

That Council enters into a Memorandum of Understanding with the Water Corporation and the Department of Water to become a Waterwise Council.

Signed MOU received. Staff to formulate Shire of Narembeen Waterwise Action Plan.

Ongoing CEO

6471/17 19-Jul-17 NA Future Project - Combined Turf Field

Council create a working group and instruct staff to commence a feasibility study on a combined tennis, hockey synthetic surface. Cr. Thomas, Cr. Cole, Cr. Padfield and Cr. DeLuis plus members of the clubs be part of the Working Committee.

First meeting held. Quote received from Sports Surfaces. C Robinson has been contracted to undertake a Feasibility Study on the project.

Ongoing CEO

6501/17 20-Sep-17 ADM466 Currall Street - Streetscape Plan

That Council:-

1. Instruct staff to obtain quotes to address the works required to trees in Currall Street as per theTree Survey Report undertaken by Paperbark Technologies Pty Ltd in June 2017.2. Instruct staff to obtain quotes to engage a Townscape Planner to assist with providing advice onmoving the project forward to address the Currall Street Verge Plan and entry statement into townfrom Merredin.

Tree pruning and removal has taken place on Currall Street - October 2017.

Suggest project be removed from Status Report.

CEO

6516/16 18-Oct-17 ADM165 Waste Collection & Disposal Contract

That Council:- 1. Endorse the actions of the RoeROC CEO’s in review of the current Waste Collection andDisposal Contract.2. Enter into discussions with the Narembeen Lions Club regarding the glass and paper recyclingwork undertaken by the club and if changes to the current arrangements should be made.

Discussion held with Lions Club. Letter written to the Lions Club requesting their position on the matter - no response at this stage.

Work in progress CEO

6563/17 20-Dec-17 ADM628 Replacement of Lake Walker Seating

That Council:- 1. Consider the replacement of the 3 wooden bench seats with aluminium plank bench seats (with aback). 2. Narembeen Engineering be engaged to undertake the works pending acceptance of the project inthe February budget review.3. That the costs associated with this project be referred to the February 2018 Budget Review.

Seating to be installed 15th June 2018.

Ongoing CEO/CEDO

6566/17 20-Dec-17 ADM557 Narembeen Lesser Hall Precinct Project – Stage 2

That Council:- 1. Approves the Interpretation Plan Fee Proposal provided by Stephen Carrick Architects and ZebraCreative as presented.2. Approves the increase of the budget allowance of $100,000 to $119,140.

Final plans and costings received from Architect. Lotterywest grant to be written.

Ongoing CEO

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6582/18 21-Feb-18 ADM500 Narembeen Townsite Project

That Council:- 1. Instruct Civic Legal to advise Arc Infrastructure (formally Brookfield Rail) that there are nopending, possible or actual claims on the Shire of Narembeen.2. Approve entering into a Licence to Use and Occupy Corridor Land Agreement with ArcInfrastructure (formally Brookfield Rail) as per the attached Licence Agreement on the proviso thatSections 19.1(2) and 19.1(3) are clarified to meet the legal obligations of all parties. 3. Approve the Schedule of Contract Departures as attached for variations to the Licence to Useand Occupy Corridor Land as above. 4. Authorise the Shire President and the Chief Executive Officer to affix the Common Seal and signthe updated Licence Agreement document.5. Authorise the Chief Executive Officer to commence the required actions under the LicenceAgreement and to commence work on construction of the final stage of the Narembeen TownsiteProject prior to the 30 June 2018.

Agreement reached between Arc Infrastructure and Shire of Narembeen. To be signed by 25/6/18.

Ongoing CEO

6586/18 21-Feb-18 ADM505 Narembeen Community Precinct Project Tender 01/2018

That Council:- 1. Appoint BGC Construction as the preferred contractor for the Design, Construction, Alterations &Additions to the Narembeen Community Precinct Project RFT 01/2018.2. Commence discussions with BGC Construction, with a view to entering into a contract for theNarembeen Community Precinct Project RFT01/2018 subject to minor variations to the contractbeing considered and agreed to by both parties.

Contract signed between BGC and Shire of NB. Premises vacated. Builder on-site 11/6/18 to provide earthworks methodology to Shire staff.

Ongoing CEO

6603/18 21-Mar-18 Re-development of Churchill St Precinct (Apex Shed Area)

That Council approve the budget amendment of $29,000 for the re-development of the Churchill Street Precinct (Apex Shed Area)

Concreting and shade structures complete. Screening to be installed within next 2 weeks. Furniture to be ordered.

Ongoing CEO/BS

6622/18 18-Apr-18 Shire of Narembeen Re- Branding

That Council agree to commence the process of re-branding through Market Creations and include $5,000 in the 17/18 budget with a view to the remaining funds required to complete the re-branding process to be included in the 2018/19 budget.

Community workshop with stakeholders, staff, Councillors to be held Monday 25th June 2018, 6.30pm.

Ongoing CEO/CEDO

6624/18 18-Apr-18 ADM172 ADM173 ADM175

Corporate Business Plan & Strategic Resource Plan

That Council:- 1. Receive the draft Shire of Narembeen Corporate Business Plan 2018-2021;2. Receive the draft Shire of Narembeen Strategic Resource Plan 2018-2033.

Documents to be reviewed, to be presented at June 2018 meeting.

Ongoing CEO/EMCS

6633/18 16-May-18 ADM044 Animals, Environment & Nuisance Amendment Local Law 2018

1. Endorse for inclusion into the Shire of Narembeen Animals, Environment and NuisanceAmendment Local Law 2018 the suggested changes submitted by the Department of LocalGovernment, Sport and Cultural Industries’ and itemised in the ‘Comment’ section of this report;2. ‘Make’ the Shire of Narembeen Animals, Environment and Nuisance Amendment Local Law 2018as presented in ATTACHMENT 1;3. Authorise the affixing of the Shire of Narembeen Seal in the presence of the Shire President andthe Chief Executive Officer who are also authorised by Council to sign the Shire of NarembeenAnimals, Environment and Nuisance Amendment Local Law 2018; and4. Authorise the Chief Executive Officer to carry out the process of Gazettal of the Shire ofNarembeen Animals, Environment and Nuisance Amendment Local Law 2018 and to complete theadministrative functions required for presentation of the Shire of Narembeen Animals, Environmentand Nuisance Amendment Local Law 2018 to the Joint Standing Committee on DelegatedLegislation of the Western Australian Parliament.

1, 2 & 3 complete. Awaiting documentation to be returned from Chief Health Officer to proceed to Gazettal.

Completed CEO

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Minute No.


6636/18 16-May-18 2018 WA Local Government Convention

That Council approve the following Councillor and staff attendance at the 2018 WA Local Government Convention:- Cr R Cole (Voting Delegate) Cr K Mortimore (Voting Delegate) CEO Chris Jackson Cr A Wright Professional Development training is also approved for Cr K Mortimore.

Registration process has commenced.

Complete CEO

6638/18 16-May-18 ADM629 Waste & Recycling Collection Service

That Council:- 1. Accept the quotation for Waste and Recycling Collection Services from Avon Waste.2. Approve entering into a contract with Stondon Pty Ltd trading as Avon Waste as per the attachedcontract agreement commencing 1st July 2018 for a 7 year term for the provision of Waste andRecycling Collection Services.3. Authorise the Shire President and the Chief Executive Officer to affix the common seal and signthe document at a RoeROC meeting to be held 21st June 2018.

Document to be signed at RoeROC meeting on 21st June 2018.

Complete CEO

6639/18 16-May-18 ADM634 Emu Hill Cemetery

That Council endorse the draft Concept Development Plan for the Emu Hill Cemetery, 26908 Emu Hill East Road for the purpose of community consultation, seeking public comment for a period of 28 days.

CEDO preparing a Cemetery guide prior to advertising for public consultation.

Ongoing CEO/CEDO

6640/18 16-May-18 ADM542 Community Grants Program 18/19

That Council accepts the following applications for funding for the 2018/2019 Community Grants Program:- • Narembeen Community Shed & Gallery - $1,300.00• St John Ambulance Australia (WA) Inc - $2,038.30• Narembeen Historical Society - $1,863.58The approval is subject to inclusion in the 2018/19 Budget.

Letters written to applicants, subject to approval in 18/19 budget.

Complete CEO/CEDO

6643/18 16-May-18 ADM1 Oustanding Rates

That Council:- 1. Write off the outstanding amounts on Assessments A3098, A5114, A5122, A5126 and A5128;(Note: the total amount outstanding at 04/05/2018 was $23,179.50 accruing at$6.34 per day)2. Write to the owners of the remaining outstanding debts requesting payment;3. Instruct staff to send the outstanding debt to AMPAC should payment not be received by 30thJune 2018.

Complete Complete CEO/EMCS

6647/18 16-May-18 NA Fees & Charges That Council:- 1. Adopts the fees and charges 2018/2019 including the Community Resource Centre Fees andCharges, as presented to be included in the 2018/2019 Annual Budget.2. Advertises the fees and charges, to be effective 1 July 2018.

Complete Complete CEO/EMCS

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8.1 Manager Environment Health/Building

Quarterly report to be presented to Council in July 2018.

3.17pm - Cr B Thomas exited the meeting. 3.18pm - Cr B Thomas returned to the meeting. 3.18pm - Mr A Cousins entered the meeting.

8.0 Reports


8.2 Works Manager’s Report

AGENDA ITEM: 8.2.1 - Work’s Manager’s Report June 2018

SUMMARY

Monthly report by the Works Manager are now presented in the agenda template format to allow a clear set of information to be presented to Council and to assist in the decision making process.

COMMENT

Emergency Services Facility Roads 2000 completed the asphalt works. There are a few corrections to be taken care of when the CBH Rail asphalt takes place.

Merredin Narembeen Rd / Fricker Intersection - Office Carpark Asphalt works completed on intersection going to CBH and Shire office carpark.

Latham Rd / CBH Entry Western Stabilisers have lime stabilised the base and cement stabilised the top 250mm of gravel. Compaction and waterbinding completed by the Shire. Two coat emulsion 14mm and 7mm sprayed with 3 litres of emulsion per m2. Rail line asphalt to take place 19/20 June.

Private works Private works were undertaken to the value of $640.

Miscellaneous • WANDRRA road inspections.• Winter grading has commenced.

CONSULTATION

Nil

STATUTORY IMPLICATIONS

Nil

FINANCIAL IMPLICATIONS

As per budget requirements or as reported above.

POLICY IMPLICATIONS

Work policies to be reviewed in line with current work practices as and when required.

Subject: Works Manager’s Report Applicant: Arthur Cousins File Ref: NA Disclosure of Interest (Staff): Nil Disclosure of Interest (Member): Nil Author: Arthur Cousins Date: 12th June 2018 Attachments: Nil


STRATEGIC PLAN REFERENCE

Goal 1: Focus upon our local economic drivers to retain and grow existing businesses, employment and to attract new industry.

1.1 Performance and structure of roads are included in our annual road management plan, communicated to Council and the community.

1.2 We have a long term local gravel sourcing strategy.

1.3 We investigate group purchasing power on our plant equipment and road materials to benefit from financial discounts.

Goal 2: Internal and external relationships actively grow our Shire population and positive financial position.

2.1 Our organisational model is responsive to economic conditions, the delivery of core services and infrastructure so too the successful pursuit of economic opportunities that benefit our community.

RELATED PARTY TRANSACTIONS

Nil

OFFICER RECOMMENDATION

That the Works Manager’s Report for June 2018 be received and all actions endorsed.

COUNCIL RESOLUTION

MIN 6653/18 MOTION - Moved Cr. B Thomas 2nd Cr. P Lines

That the Works Manager's Report for June 2018 be received and all actions endorsed.

CARRIED 7/0

3.30pm - Mr A Cousins exited the meeting and did not return. 3.30pm - Cr B Thomas exited the meeting. 3.31pm - Cr B Thomas returned to the meeting. 3.31pm - Mr K Stone entered the meeting.


8.3 Building Supervisor

AGENDA ITEM: 8.3.1 - Building Supervisor’s Report – June 2018

SUMMARY

Council is to consider this report from the Building Supervisor for June 2018.

BACKGROUND

Each month the Building Supervisor will present to Council the activities and issues at hand and provide progress on matters undertaken for Council’s information.

COMMENT

The following is an overview of the Building Supervisor's activities for the past month:

Netball Fencing It is anticipated that the netball fencing will be complete within the coming weeks.

Churchill Street Precinct (Apex Shed Area) The skillion roofing is complete and I am currently waiting on the screening which should arrive within the next two weeks. Seating will then be ordered which will complete this project.

Lake Walker Seating The new Lake Walker seating and shelters will be installed today. Keep an eye out on Facebook for photos of this project.

Narembeen Community Precinct Project On Friday 8th June 2018 staff assisted the CRC and Medical Centre to re-locate to temporary premises. Staff met with BGC Constructions on Tuesday 12th June to discuss moving forward with the project. A contract was signed and the project will commence on Monday 25th June 2018 with the commencement of earthworks by Shire staff.

Emergency Services Facility Over the past month both St John and the Narembeen Fire Brigade have moved into the premises. The paving has been sealed, gates are installed and fencing will be complete today. Pea gravel will be delivered next week which will complete the landscaping.

Subject: Building Supervisors Report – June 2018 Applicant: N/A File Ref: N/A Disclosure of Interest (Staff): Nil Disclosure of Interest (Council): Nil Author: Klint Stone, Building Supervisor Date: 13th June 2018 Attachments: Nil


Caravan Park Drainage works have been undertaken and some drains have been replaced. New toilet cisterns and toilet seats have also been installed in the amenity block.

CONSULTATION

Executive Manager Corporate Services Community & Economic Development Officer


Compliance with the Residential Tenancies Act and Commercial Tenancies Act.


As per the 17/18 Budget.

POLICY IMPLICATIONS

Nil



2.1 Our organisational model is responsive to economic conditions, the delivery of core services and infrastructure so too the successful pursuit of economic opportunities that benefit our community.


Nil


That the Building Supervisor’s Report for June 2018 be received and all actions endorsed.

COUNCIL RESOLUTION

MIN 6654/18 MOTION - Moved Cr. P Lines 2nd Cr. B Cowan

That the Building Supervisor's Report for June 2018 be received and all actions endorsed.

CARRIED 7/0

3.43 pm - Mr K Stone exited the meeting and did not return.


8.4 Chief Executive Officer

AGENDA ITEM: 8.4.1 - Chief Executive Officer’s Report

SUMMARY

To provide Council with updates on various projects and other matters.

BACKGROUND

Monthly reports by the CEO are presented in the agenda template format to allow a clear set of information to be presented to Council and to assist in the decision making process.

COMMENT

Emergency Service Facility St John and the Narembeen Fire Brigade have moved into the new facility. Most of the equipment for the fit out has arrived, we are just waiting on a few items. The fencing will be installed over the next couple of weeks as well as finalising the landscaping and the installation of the gate motor which will complete the build. An official opening is being planned; we are awaiting dates from Ministers.

Narembeen Community Resource Centre/Medical Centre Extension In anticipation of the construction of the extension to the building commencing, the Narembeen CRC and the Narembeen Medical Centre have relocated to temporary premises in Narembeen. It is expected that the businesses will be fully operational in their temporary premises by Wednesday 13th June 2018.

Project update as follows:-

• Certificate of Design Compliance received.• Building Permit for forward works submitted and approved.• Submission to DFES for Fire Safety Engineering Performance submitted. Awaiting

feedback so that a detailed Fire Safety Engineering Report can be prepared todemonstrate compliance with the relevant requirements.

• Kick-off meeting held with BGC Construction 12th June 2018.• Building Contract between BGC Construction & Shire of Narembeen signed 12th June

2018. The agreement between the parties allows the Shire to have direct input on alltrades including selection and the cost. The Shire Building supervisor will pay a key rolewith the CEO in management and supervision.

• The 2018/19 budget will include an allocation of $1.2m for the project.• Existing tenancy (old Café) to be used as site office during construction.• Relocation signage ordered.• Shire to commence earthworks on 25th June 2018.

Subject: Chief Executive Officer’s Report Applicant: N/A File Ref: N/A Disclosure of Interest (Staff): Nil Disclosure of Interest (Member): Nil Author: Chris Jackson Date: 13th June 2018 Attachments: WANDRRA Update


Narembeen Cemetery Following a meeting between staff it has been decided that prior to releasing the Concept Plan for public comment that a Cemetery Guide be developed. Sheree Thomas is currently working on this project, it is anticipated the Guide be presented to Council at the July 2018 meeting.

Safer Communities Funding The Shire of Narembeen were successful with their grant application for $49,980 for CCTV under the Safer Communities Fund Round 2. The project “Towards a Safer Narembeen” includes the installation of a network of CCTV cameras at hot spot locations around the Townsite. The installation of CCTV within the community will enhance community safety in preventing crime and anti-social behavior. The system will also greatly assist law enforcement agencies to identify those responsible for committing offences.

The Shire are currently working with suitably qualified consultants to obtain quotes to scope the extent of the project and ensure that the ideal CCTV system is installed in Narembeen to ensure successful outcomes are reached for the project.

Narembeen Development Assessment Panel Members The Minister for Planning, Hon Rita Saffioti MLA appointed DAP Local Government members for a 1 year term expiring 26 July 2018 with an option to extend the term of office up to 3 years, in accordance with r.29 of the Planning and Development (Development Assessment Panel) Regulations 2011.

The Minister has now appointed new and continuing DAP Local Government Memberships as below. The 2 year appointment term until 26 January 2020 is intended to align with the local government election in October 2019, facilitating a streamlined approach for the DAP nomination process following the LG elections.

Shire of Narembeen 1. Cr Rhonda Cole (Member 1)2. Cr Bevan Thomas (Member 2)3. Cr Amy Hardham (Alternate Member 1)4. Cr Kellie Mortimore (Alternate Member 2)

Explaurum Tampia Gold Project The Shire of Narembeen has been in discussions with Explaurum Limited who have been in and around Narembeen for over 6 years now about the development of a gold mine “Tampia” located 12km south east of Narembeen. On the 30 May 2018 the company released a project feasibility to the ASX with highlights as follows.

TAMPIA FEASIBILITY CONFIRMS ROBUST HIGH-MARGIN GOLD PROJECT - Highlights

• The Tampia Gold Project is confirmed as technically sound and financially robust with aninitial Project life of six years with operating costs in the lowest quartile of gold projectsglobally1.

• Mining plan based on staged development of a single open pit and conventional SAGmilling, Gravity, Flotation with ultra-fine grind (UFG) and enhanced leaching ofconcentrate, and carbon-in-leach (CIL) circuit based on 1.5 Mtpa throughput.

• Updated Mineral Resource of 675,000oz gold from 11.7 Mt grading 1.79 g/t Au2.

• Initial Ore Reserve of 485,000 oz gold from 7.2 Mt grading 2.09 g/t Au3.


• Initial mine plan4 of 534,000 oz gold from 8.0 Mt grading 2.07 g/t Au with excellentpotential for resource growth.

• Estimated all-in sustaining cost (AISC) is A$8965 oz for the first two years of operationsand A$998 oz over LOM, with 104,000 oz Au produced for each of the first two years ofoperations.

• Pre-production Capital Cost estimate is A$119 million (including a $10.8 millioncontingency) and payback in 18 months from commissioning.

• Net Present Value (NPV) at 8% discount rate is A$125 million (pre-tax) and Internal Rateof Return (IRR) is 47% (pre-tax) at A$1650 oz gold price.

• Timeline for Project development is completion of Bankable Feasibility Study (BFS) inOctober 2018, with subsequent construction subject to development finance, regulatoryand Board approvals (expected December 2018).

• Major exploration program over new gold targets to continue through 2018 and 2019; anygrowth in resource inventory expected to augment current planned mine life.

Managing Director of Explaurum John Lawton will be providing Council with an update on the project at today’s meeting. The feasibility proposes a 120 person permanent accommodation facility and a 100 person temporary facility to be located in the town precinct. This together with upgrade of road infrastructure etc. will need to be given close consideration by Council. The following general advice in regard to town planning is provided.

Permanent Accommodation

The Shire would have discretion to consider permanent accommodation in any zone as long as the development does not fall under any existing landuse definitions (like hotel, motel – which is not likely knowing the type of camps mining companies usually develop). Council would have to determine that it meets the objective of the relevant zone and it would need to be advertised as a ‘Use Not Listed’.

If the accommodation is permanent but the workers are temporary then it would come under a definition contained in the Model Scheme Text contained in the Planning and Development (Local Planning Schemes) Regulations 2015 for ‘workforce accommodation’ which means premises, which may include modular or relocatable buildings, used (a) primarily for the accommodation of workers engaged on construction, resource, agricultural or other industries on a temporary basis; and (b) for any associated catering, sporting and recreation facilities for the occupants and authorised visitors.

Temporary Facility

The same discretion applies to any temporary facility; however there is also another option depending on how ‘temporary’ it is and if it is for less than 12 months. The ‘deemed provisions’ of the Planning and Development (Local Planning Schemes) Regulations 2015 includes a list of ‘development for which development approval not required’. Clause (2)(d) of the Regulations state that ‘Development approval of the local government is not required for the following uses:

(d) temporary use which is in existence for less than 48 hours, or a longer period agreed toby the local government, in any 12 month period’.

3.58pm - A Hardham exited the meeting 4.00pm - A Hardham returned to the meeting


Council has discretion to exempt any temporary land use from planning approval for any period between 48 hours and 12 months. The time period has to be agreed to by the local government.

When a formal application is made by the company these matter can then be given due consideration.

WANDRRA Activated Event AGRN 743

WANDRRA update attached.

CEO/Council Key Meeting/Appointment Dates

Date Meeting/Appointment 21st June 2018 RoeROC Meeting 25th June 2018 Community Re-Branding Workshop 29th June 2018 Hospital Refurbishment Opening 6th July 2018 Rural Water Council Meeting in Narembeen

CONSULTATION

N/A


Nil



POLICY IMPLICATIONS

N/A


Narembeen Strategic Community Plan 2017 – 2027


2.1 Our organisation model is responsive to economic conditions, the delivery of core services and infrastructure so too the successful pursuit of economic opportunities that benefit our community.


Nil


That the CEO’s June 2018 report be received and actions endorsed.

S Thomas advised that Leigh Ballard from Crisp Communications would be meeting with Go Narembeen to discuss a future Telecommunications project on 3rd July at 6.30pm - Council were invited to attend this meeting.


COUNCIL RESOLUTION

MIN 6655/18 MOTION - Moved Cr. B Cowan

That the CEO's June 2018 report be received and actions endorsed.

2nd Cr. P Lines

CARRIED 7/0




AGENDA ITEM: 8.4.2 - Narembeen Townsite Project

SUMMARY

Update on the development of the Narembeen Townsite Project.

BACKGROUND

Council at the February 2018 Ordinary Meeting resolved.:-

That Council:-

1. Instruct Civic Legal to advise Arc Infrastructure (formally Brookfield Rail) that there areno pending, possible or actual claims on the Shire of Narembeen.

2. Approve entering into a Licence to Use and Occupy Corridor Land Agreement with ArcInfrastructure (formally Brookfield Rail) as per the attached Licence Agreementon the proviso that Sections 19.1(2) and 19.1(3) are clarified to meet the legal obligationsof all parties.

3. Approve the Schedule of Contract Departures as attached for variations to the Licence toUse and Occupy Corridor Land as above.

4. Authorise the Shire President and the Chief Executive Officer to affix the Common Sealand sign the updated Licence Agreement document.

5. Authorise the Chief Executive Officer to commence the required actions under theLicence Agreement and to commence work on construction of the final stage of theNarembeen Townsite Project prior to the 30 June 2018.

COMMENT

Following further negotiation with Arc Infrastructure with the assistance of Civic Legal, agreement has been reached on the Licence to Use and Occupy Corridor Land Agreement that satisfies the previous issues that had been raised. The document has been amended and will be signed as per Councils February resolution.

Work completed to date and not subject to the agreement includes the construction of Fricker Road and commencement of improvements to the entry into CBH from the South (currently under construction). Work to complete the project (subject of the agreement) will now follow with construction of an extension of Latham Road that will link with Fricker Road and an extension of Soldiers Road that links with Fricker Road together with all associated rail crossing infrastructure. Refer the attached plan showing details of these areas.

Full final design documentation had previously been submitted to Arc Infrastructure by Roadswest Engineering and final approval is expected by the end of June 2018. Arc Infrastructure engineers inspected the site on the 8th June 2018.

An application was sent to Main Roads requesting a further extension of the $1.7m State Initiatives Funds with approval having now been received for the residual to be carried over to enable completion of the project in 2018/2019.

Subject: Narembeen Townsite Project Applicant: Chris Jackson/Arc Infrastructure File Ref: ADM500 Disclosure of Interest (Staff): Nil Disclosure of Interest (Member): Nil Author: Chris Jackson Date: 13th June 2018 Attachments: Townsite Project Plan Update


CONSULTATION

WALGA Civic Legal Arc Infrastructure


Railways (Access) Act 1998 Clause 8.4 of the Network Lease.


A total of $680,000 has to date been claimed on the $1.7m State Initiatives Funds that has been allocated for the project. Further draw down of these funds will occur between now and the anticipated construction completion of the end March 2019.

These funds will be rolled over to the 2018/2019 budget.

POLICY IMPLICATIONS

Nil



GOAL 1: Focus upon our local economic drivers to retain and grow existing businesses, employment and to attract new industry.

1.1 Performance and structure of roads are included in our annual road management plan, communicated to Council and the community.

1.7 Shire assets are prepared for commercial and population increases.


Nil


That Council:-

1. Accept the update on the development of the Narembeen Townsite Project.2. Acknowledge the continued support and assistance of Main Roads, Civic Legal, LGIS,

WALGA and Arc Infrastructure with this important social and economic development forNarembeen and look forward to successfully completing the project during 2018/2019.

3. Consider a formal opening of this new road infrastructure when completed.


COUNCIL RESOLUTION

MIN 6656/18 MOTION - Moved Cr. S Stirrat 2nd Cr. P Lines

That Council:-

1. Accept the update on the development of the Narembeen Townsite Project.2. Acknowledge the continued support and assistance of Main Roads, Civic Legal, LGIS,

WALGA and Arc Infrastructure with this important social and economic development forNarembeen and look forward to successfully completing the project during 2018/2019.

3. Consider a formal opening of this new road infrastructure when completed.

CARRIED 7/0

Shire Offices CBH Runoff Dam

CBH Grain Handling Facility

CBH Sampling Platform

CBH Weighbridge

Existing Bridge

Town Dam

Fuel Outlet

Railway Railway

Existing Stock Saleyards

Existing rail crossing

General Freight Receival Building

Existing rail crossing (Give way control)

Existing rail crossing (Flashing lights control)

Proposed rail crossing (Stop control)

Government of Western Australia

CBH EXIT CBH ENTRY

Shire of N

arembeen - M

inutes - Ordinary M

eeting of Council - 20th June 2018

24 of 81


AGENDA ITEM: 8.4.3 - Wadderin Reserve 20022

SUMMARY

Update on the future handover of Wadderin Reserve 20022 from the Water Corporation and details of a report prepared by Western Environmental Pty Ltd on Preliminary Remediation and Validation Plan for the Wadderin Dam.

BACKGROUND

Council at the 15 April 2015 ordinary meeting resolved. :-

That Council:-

1. Approve that an approach be made to the Water Corporation that if Wadderin Reserve20022 Avon Location 25286 Narembeen is no longer required by the corporation thatcontrol of the reserve be vested in the Shire of Narembeen for the purpose of ‘water andconservation’.

2. Request that if approved the Water Corporation also agree to hand over all assets on thereserve to the Shire of Narembeen

3. Approve that if the Water Corporation confirm that the Wadderin Reserve is no longerrequired that the Department of Lands be requested to commence the transfer of controlof the reserve to the Shire of Narembeen for the purpose of ‘water and conservation’.

4. Instruct that the CEO prepare an agreement between Wadderin Reserve Inc. and theShire of Narembeen for the ongoing management of the Wadderin Reserve on behalf ofthe Shire of Narembeen.

COMMENT

The Water Corporation approved Council’s request to take control of the reserve in August 2015 subject to completion of upgrade works to the water supply to the Narembeen townsite. This work was completed during 2017.

As the site Reserve 20022 located at Lot 18145 Cusack Drive Wadderin contains asbestos from its previous use as a water supply dam, the Water Corporation commissioned the attached draft Preliminary Remediation and Validation Plan. The report identifies the extent of the contamination and proposes a course of action for remediation and ongoing management of the area.

The attached draft Infrastructure Plan shows items to be retained by the Water Corporation, items to be disposed of and items to be transferred to the Shire of Narembeen.

Concern had been raised about the asbestos in the dam remaining relying on water in the dam continuing to cover the material. These questions were put to the Water Corporation and the feedback provided is summarised as follows.

Subject: Wadderin Reserve 20022 Applicant: Chris Jackson File Ref: ADM583 Disclosure of Interest (Staff): Nil Disclosure of Interest (Member): Nil Author: Chris Jackson Date: 13th June 2018 Attachments: Western Environmental Preliminary Remediation and

Validation Plan Wadderin Dam (separate attachment); Infrastructure Plan


Before the Water Corporation took the dam off-line they would augment the dam with scheme water in order to be able to maintain water supply to the farmlands customers served by the dam. There is no longer a requirement to do that since the new tank and pipeline was commissioned (about 12 months ago).

The health risk is from the asbestos located in the base of the dam, the risk is low from the fragments remaining on the embankments, and the management plan deals with this by controlling access to the embankments.

Maintaining a level of 0.5 to 1m in the dam will sufficiently control the risk from the asbestos in the base of the dam. There is about 4-5 metres in the dam currently and the Water Corporation have not put water into it for over 12 months. However last year was an unusually wet year so rainfall and run off would have been higher than average.

Calculations show that with no supplementation from Water Corporation into Wadderin Dam, with high evaporation, low runoff from the catchment and low rainfall, the dam will still remain above the critical level of 1m.

To maintain the current water level you would want to limit usage to an average of ~10 ML per year. There is a bit banked up at the moment as a buffer, but would need to maintain the average usage long term. The site won’t become a hazard unless overused. This means we can leave the asbestos in situ with the management control of maintaining the freeboard.

It is recommended that Council proceed with the handover process subject to confirmation from Local Government Insurance Service (LGIS) that the liability factors are low.

CONSULTATION

Water Corporation Will Pearce EHO


Local Government Act 1995 Section 3.59 Commercial enterprise by local governments

Local Government (Functions and General) Regulations 1996

8. Exempt land transactions prescribed (Act s. 3.59)

(1) A land transaction is an exempt land transaction for the purposes of section 3.59 of theAct if the local government enters into it —(a) without intending to produce profit to itself; and(b) without intending that another person will be sold, or given joint or exclusive use of, all orany of the land involved in the transaction.(2) For the purposes of sub regulation (1)(b) a person is given joint use of land if the land isto be jointly used for a common purpose by the local government and that person (whetheror not other persons are also given joint use of the land).


Future costs will include maintenance of the Wadderin Reserve in partnership with Wadderin Reserve Inc.

POLICY IMPLICATIONS

Nil



Narembeen Strategic Community Plan 2013 - 2023

7 A Shire that leads in the care of its environment 7.1 Preserve and protect our native flora and fauna Conserve Wadderin Reserve, open spaces, natural vegetation and bushland


GOAL 3: We contribute to a healthy community

3.1 We can provide leadership and networks to our local community groups to help them achieve their goals, identify common priorities and to provide opportunities for active participation in our community.


Nil


That Council :-

1. Acknowledge receipt of the Western Environmental Preliminary Remediation andValidation Plan for Wadderin Dam (Reserve 20022) Cusack Drive, Wadderin.

2. Refer the plan to LGIS to confirm that the plan provides sufficient protection for the Shireof Narembeen when taking control of Reserve 20022

3. Subject to Point 2 instruct staff to continue with the process of taking legal control of thereserve and as per council motion 5929/15 moved 15 April 2015.

COUNCIL RESOLUTION

MIN 6657/18

That Council:-

MOTION - Moved Cr. A Hardham 2nd Cr. B Cowan

1. Acknowledge receipt of the Western Environmental Preliminary Remediation andValidation Plan for Wadderin Dam (Reserve 20022) Cusack Drive, Wadderin.

2. Refer the plan to LGIS to confirm that the plan provides sufficient protection for the Shireof Narembeen when taking control of Reserve 20022

CARRIED 7/0

REASON FOR CHANGE

Council requested staff seek further advice in relation to the Remediation & Valuation Plan, the possibility of the dam going dry and protection against future liability for the Shire of Narembeen.

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File:

LEGEND

fli't · ...

LEGEND

Minor Roads Road Type -- Minor Road - Sealed

Minor Road - Unsealed

Minor Road - Construction

Laneway/Mall - Sealed

Laneway - Unsealed

Cadastre

_ t _= Cadastre

1 : 10 ,0 00 at A3

0.4 Goldfield e i ricultural J Kilom eters

L¥ Dam N Reservoir

e Water Pump Station

e Water Treatment Plant Farmlands - Purpose - Farmlands - Distribution:Town

i i L.--

Coordinat e System: GCS GDA 1 994 Vert ical Datum : AHD

AlJTHOR: PAR K.J O DATE: 28/ 03/ 2017

FARMLANDS C O R PO R AT I ON

8, S- storage

i Elevated tank e Water Chemical Dosing Plant _ Farmlands- Retie• WaterDosingPoint

- GAWS Trunk Main

·u . "';, Water Corporation Districts

......... Water Corporation Regions

i Kalgoorilie

BRANCH: APG - MAPPIN G & G EOSPATI AL SERVI CES

The Informat ion contained herein Is the iexctusi ve prop erty of the Water Corporation and the resp ective copyright owners. It Is

subj ect to ongoing review and should be viewed In con junct io n with the asso ciat ed materials. 1/opart of t hls productlon shou ld be copied, modified, rep roduc e d or publl s hed ln any form o ther

than that Intended by the aut hor. Wadderin Reserve

WAT ER


8.5 Executive Manager Corporate Services

AGENDA ITEM: 8.5.1 – Executive Manager Corporate Services Report

SUMMARY

Council are to consider the report from the Executive Manager Corporate Services and endorse any actions as appropriate.

BACKGROUND

Provide monthly reports in a format that provides information with a view to assist in the decision making process.

COMMENT

Budget Workshop Council will be holding a Budget workshop prior to the June Council meeting. This workshop will give Councillors an opportunity to review the capital works proposed for the year and prioritise its projects prior to final budget adoption at the July Council Meeting.

Staff Training – Financial Management and Financial Reporting Workshop On Thursday 24th and Friday 25th May, Rachael Moore and I attended the Financial Management and Reporting Workshop, held each year by Council’s Auditors Moore Stephens. Moore Stephens have created a new template for both the budget and the annual financial report and Council’s documents will reflect this.

The workshops included a lot of conversation surrounding the introduction of the Office of the Auditor General undertaking all audits and staff are in the process of reviewing policies and processes to ensure the Shire of Narembeen is ready for that transition when it commences. Policies that I will be focusing on over the next few months include an IT Policy, Fraud and Corruption Policy as well as a Business Continuity Plan.

CONSULTATION

Nil


Nil



POLICY IMPLICATIONS

Nil

Subject: Executive Manager Corporate Services Report Applicant: N/A File Ref: N/A Disclosure of Interest (Staff): Nil Disclosure of Interest (Member): Nil Author: Bonnie Cole Date: 6 June 2018 Attachments: Nil







Nil


That Council receive the Executive Manager Corporate Services Report for June 2018 and endorse the associated actions.

COUNCIL RESOLUTION

MIN 6658/18 MOTION – Moved: Cr. P Lines 2nd: Cr. B Cowan

That Council receive the Executive Manager Corporate Services Report for June 2018 and endorse the associated actions.

CARRIED 7/0


AGENDA ITEM: 8.5.2 – May 2018 Schedule of Accounts

SUMMARY

For Council to review the payments made in May 2018.

BACKGROUND

A schedule of accounts paid during the month of May 2018 is provided as follows:

Municipal Cheque Account $238,757.52 Trust Cheque Account $211.65 CRC Cheque Account $13,684.67

COMMENT

The following payments >$5,000.00 were made during the month of May.

EFT10985 09/05/2018 Landgate Rural general Revaluation Costs 2017/2018

$ 6,856.02

EFT10987 09/05/2018 Moore Stephens Financial Management Review $ 9,020.00

EFT10990 09/05/2018 Narembeen Engineering And Steel Supplies

Supply of steel & construct steel structures

$ 16,527.50

EFT10998 09/05/2018 Rockdale Farming CO

Removing gravel from pit $ 13,538.70

EFT10999 09/05/2018 Shire Of Corrigin Roe Regional Environmental Health Services Scheme JAN to MAR 2018

$ 8,060.80

EFT11015 23/05/2018 Avon Waste Rubbish collection for 5 weeks $ 17,814.65

EFT11016 23/05/2018 Bitutek Pty Ltd Supply & spray CRS emulsion $ 6,232.60

EFT11024 23/05/2018 Initial Annual Charge for Hygiene services

$ 6,121.84

EFT11038 23/05/2018 Talis Consultants Road & Infrastructure Revaluation for roads,

$ 44,000.00

Subject: Applicant: File Ref: Disclosure of Interest (Staff): Disclosure of Interest (Member): Author: Date: Attachments:

May 2018 Schedule of Accounts Shire of Narembeen N/A Nil Nil Vanessa Wittstock, Administration Officer 12th June 2018 Schedule of Accounts and Credit Card Statements – Shire


footpaths, culverts & drainage & other infrastructure

11016 23/05/2018 Synergy - Western Power

Electricity Charges $ 8,151.70

DD9493.2 03/05/2018 WA Local Government Superannuation Plan

Payroll deductions $ 8,375.64





23241(CRC) 15/05/2018 Shire of Narembeen

CRC Wages & Super reimbursements

$ 11,568.60

CONSULTATION

Nil


Local Government (Financial Management) Regulations 1996 (FMR)

Reg 11. Payment of accounts

1. A local government is to develop procedures for the authorisation of and the payment ofaccounts to ensure that there is effective security for and properly authorised use of:

(a) cheques, credit cards, computer encryption devices and passwords, purchasing cardsand any other devices or methods by which goods, services, money or other benefitsmay be obtained; and

(b) Petty cash systems.

2. A local government is to develop procedures for the approval of accounts to ensure thatbefore payment of an account a determination is made that the relevant debt was incurredby a person who was properly authorised to do so.

3. Payments made by a local government

(a) subject to sub regulation (4), are not to be made in cash; and(b) are to be made in a manner which allows identification of -


(i) the method of payment;(ii) the authority for the payment; and(iii) the identity of the person who authorised the payment.

4. Nothing in sub regulation (3) (a) prevents a local government from making payments in cashfrom a petty cash system.

Reg 12. Payments from municipal fund or trust fund 1. A payment may only be made from the municipal fund or the trust fund –

(a) if the local government has delegated to the CEO the exercise of its power to makepayments from those funds by the CEO; or

(b) otherwise, if the payment is authorised in advance by a resolution of the council

2. The council must not authorise a payment from those funds until a list prepared underregulation 13(2) containing details of the accounts to be paid has been presented to thecouncil.

Reg 13. Lists of accounts 1. If the local government has delegated to the CEO the exercise of its power to make

payments from the municipal fund or the trust fund, a list of accounts paid by the CEO is tobe prepared each month showing for each account paid since the last such list wasprepared

(a) the payee’s name;(b) the amount of the payment;(c) the date of the payment; and(d) sufficient information to identify the transaction.

2. A list of accounts for approval to be paid is to be prepared each month showing:

(a) for each account which requires council authorisation in that month -

(i) the payee’s name;(ii) the amount of the payment; and(iii) sufficient information to identify the transaction; and

(b) the date of the meeting of the council to which the list is to be presented.

3. A list prepared under sub regulation (1) or (2) is to be -

(a) presented to the council at the next ordinary meeting of the council after the list isprepared; and

(b) recorded in the minutes of that meeting.


Shire of Narembeen 2017/2018 Operating Budget.

POLICY IMPLICATIONS

Nil

http://www.austlii.edu.au/au/legis/wa/consol_reg/lgmr1996434/s13.html


STRATEGIC PLAN REFERENCE Goal 2: Internal and external relationships actively grow our Shire population and positive financial position.



There are no known related party transactions at this time.


That Council receive:-

1. The Schedule of Accounts for May 2018 for the Shire of Narembeen and the NarembeenCommunity Resource Centre.

2. The Credit Card Statements for May 2018 for the Shire of Narembeen.

COUNCIL RESOLUTION

MIN 6659/18 MOTION - Moved Cr. P Lines 2nd Cr. A Hardham

That Council receive:-

1. The Schedule of Accounts for May 2018 for the Shire of Narembeen and the NarembeenCommunity Resource Centre.

2. The Credit Card Statements for May 2018 for the Shire of Narembeen.

CARRIED 7/0

Chq/EFT Date Name Description Amount EFT10971 09/05/2018 Ag Implements Quairading Drug & Alcohol Testing for 21 employees on 24/04/18 $ 1,617.00 EFT10972 09/05/2018 Aust Post Postage Costs APRIL 2018 $ 85.89 EFT10973 09/05/2018 Australian Services Union Payroll deductions $ 75.95 EFT10974 09/05/2018 Chris Bray Electrics Pty Ltd Replacement of faulty LED with new 20w LED for flood over BBQ $ 176.00 EFT10975 09/05/2018 Cody Express Transport Delivery of Gate & Fencing from Automatic Solutions for DFES $ 628.51 EFT10976 09/05/2018 Combined Pest Control WA Interior spider, fly & mosquito spray & instalment of lockable rat stations & apply bait to

roof $ 348.70

EFT10977 09/05/2018 Department of Commerce Demolition Permit for Lesser Hall $ 60.15 EFT10978 09/05/2018 Dorcas Clothing Bleaching, washing & ironing tablecloths & chair covers for ANZAC day $ 90.00

EFT10979 09/05/2018 Easifleet Payroll deductions $ 677.89 EFT10980 09/05/2018 Enviro Pipes 5.9m Pipe $ 880.00 EFT10981 09/05/2018 Henry Schein Regional Pty Ltd Monthly Digital IT Support $ 105.01 EFT10982 09/05/2018 Hutton And Northey Sales Repair of battery (FARMSCAN 8500 PD) in GPS unit for Skeleton Weed vehicle $ 354.20 EFT10983 09/05/2018 Irving Holdings WA Fuel $ 2,762.61 EFT10984 09/05/2018 Kleenheat Gas supply and delivery of Gas to Bullet at Recreation Centre $ 1,744.95 EFT10985 09/05/2018 Landgate Rural general Revaluation Costs 2017/2018 $ 6,856.02 EFT10986 09/05/2018 Mcintosh And Son Slides, Screws & Belts $ 500.28 EFT10987 09/05/2018 Moore Stephens Financial Management Review + Interim Audit $ 9,020.00 EFT10988 09/05/2018 Narembeen IGA Catering for Anzac Day, Council Meeting & CRC Meeting $ 835.02 EFT10989 09/05/2018 Narembeen Community Resource Centre Youth Week Sponsorship $ 917.43 EFT10990 09/05/2018 Narembeen Engineering And Steel Supplies Supply of steel & construct steel structures $ 16,527.50

EFT10991 09/05/2018 Narembeen Hardware and Ag Supplies pots & plants for councillor chambers $ 1,157.40 EFT10992 09/05/2018 Narembeen Hardware and Ag Supplies - Building A/C entrance lock set $ 579.70

EFT10993 09/05/2018 Narembeen Hardware and Ag Supplies - Shire Workshop toolbox d plate flush lid, super clamp & camlock $ 728.26 EFT10994 09/05/2018 Narembeen Hotel Refreshments (7x Carlton Dry, 7x Great Northern + 4x Emu Export) for ANZAC day $ 948.00

EFT10995 09/05/2018 Narembeen P & C Association Anzac Day Catering 2018 $ 1,600.00 EFT10996 09/05/2018 Ness Gas Supplies 45kg gas bottle for Caravan Park $ 120.00 EFT10997 09/05/2018 PC & JE Kennedy Supply & Install Concrete Ramp & Handrail Roadsboard Building $ 4,070.00 EFT10998 09/05/2018 Rockdale Farming CO Removing gravel from pit $ 13,538.70 EFT10999 09/05/2018 Shire Of Corrigin Roe Regional Environmental Health Services Scheme JAN to MAR 2018 $ 8,060.80

SHIRE OF NAREMBEEN SCHEDULE OF ACCOUNTS SUBMITTED TO COUNCIL 20 JUNE 2018

Shire of Narem

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EFT11000 09/05/2018 State Library of Western Australia Narembeen Library Freight Recoup 2017/18 Financial Year $ 301.82

EFT11001 09/05/2018 The Workwear Group Pty Ltd Uniform Costs 2017 - Admin Staff $ 938.98 EFT11002 09/05/2018 WA Contract Ranger Services Ranger Services 24/04 + 02/05/18 $ 631.12 EFT11003 09/05/2018 WA Regional Plumbing Replace broken kitchen sink mixer of pool/netball courts kitchen $ 153.29 EFT11004 09/05/2018 WALGA Effective Supervision Course Shane Biddulph $ 3,036.00 EFT11005 09/05/2018 Winstons Meat And Provisions Meat for Council Meeting Dinner & Staff Get-together $ 141.29 EFT11006 09/05/2018 TRUST PAYMENT EFT11007 09/05/2018 TRUST PAYMENT EFT11008 09/05/2018 TRUST PAYMENT EFT11009 10/05/2018 P M Services Narembeen Waste Transfer Station Management Wages 21/04 - 04/05/2018 $ 2,496.00 EFT11010 18/05/2018 Avlite Systems 3x AV-70-B Solar Aviation Lights $ 2,022.90 EFT11011 23/05/2018 Adage Furniture 40x stackable chairs for emergency services building $ 4,136.00 EFT11012 23/05/2018 Ag Implements Narembeen Hose + hose fitting $ 152.52 EFT11013 23/05/2018 Ag Implements Quairading Drug & alcohol testing for 21x employees 04/05/2018 $ 1,617.00 EFT11014 23/05/2018 Australian Services Union Payroll deductions $ 51.70 EFT11015 23/05/2018 Avon Waste 399x rubbish collection $ 17,814.65 EFT11016 23/05/2018 Bitutek Pty Ltd Supply & spray CRS emulsion $ 6,232.60 EFT11017 23/05/2018 Boc Gases Gases for depot $ 86.03 EFT11018 23/05/2018 Bovell Surveys Pty Ltd CBH Intersection Setout $ 1,438.25 EFT11019 23/05/2018 Chris Bray Electrics Pty Ltd Repair lights at airstrip $ 390.50 EFT11020 23/05/2018 Covs 4x 4l yuk off hand cleaner $ 517.95 EFT11021 23/05/2018 Digga West & Earthparts WA Auger Wear Tooth $ 211.20 EFT11022 23/05/2018 Easifleet Payroll deductions $ 664.83 EFT11023 23/05/2018 Great Southern Fuel Supplies April Fuel Account CEO Car $ 179.74 EFT11024 23/05/2018 Initial Annual Charge for Hygiene services for Council Properties $ 6,121.84 EFT11025 23/05/2018 Ixom 3x Chlorine (70kg) for the period 01/04 - 30/04/18 $ 98.21 EFT11026 23/05/2018 Landgate Valuation Rolls (up to 5000 values) minimum charge & mining tenements $ 380.05 EFT11027 23/05/2018 Local Government Supervisors Association LGSA Conference and Expo for Arthur Cousins $ 1,171.50 EFT11028 23/05/2018 Marketforce Advertisement for Plan Operator (Wed 18/04/18 + Sat 21/04/18) $ 858.13 EFT11029 23/05/2018 Merredin Freightlines Freight from Narembeen to IXOM of 1x bottle $ 338.10 EFT11030 23/05/2018 Merredin Telephone Services Installation of MUSIC ON HOLD $ 189.20 EFT11031 23/05/2018 Narembeen Engineering And Steel Supplies welding defusers & tip holders $ 8.80 EFT11032 23/05/2018 Narembeen Tyre service 4x new drive tyres $ 3,281.00 EFT11033 23/05/2018 P M Services Narembeen Wages for Waste Station Manager 05/05 - 18/05/18 $ 2,496.00 EFT11034 23/05/2018 Perfect Computer Solutions Pty Ltd Monthly Fee for Daily Monitoring & Management of Computer Recovery $ 85.00 EFT11035 23/05/2018 Plus Architecture Plans for Cemetery Redevelopment $ 1,650.00 EFT11036 23/05/2018 Rob Roy Panel beaters Excess for repairs on NB1 $ 500.00 EFT11037 23/05/2018 Solid Display Systems 50% deposit for honour board software system at Rec Centre $ 2,846.25

Shire of Narem

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EFT11038 23/05/2018 Talis Consultants Road & Infrastructure Revaluation for roads, footpaths, culverts & drainage & other infrastructure

$ 44,000.00

EFT11039 23/05/2018 Toll Ipec Pty Ltd Freight from Total Eden $ 47.10 EFT11040 23/05/2018 Total Eden 8x 751B sprinklers & nozzles $ 1,693.12 EFT11041 23/05/2018 WA Regional Plumbing Backflow Device Testing & report to Water Corp $ 3,471.33 EFT11042 23/05/2018 Wongan Concrete Services 2x 300mm single pipe headwalls $ 715.00 EFT11043 24/05/2018 TRUST PAYMENT

TOTAL EFT AMOUNTS $ 188,230.97

Chq/EFT Date Name Description Amount 11011 04/05/2018 Department of Planning, Lands and Heritage Kondinin/Narembeen Road Plan Number 413065 (Ref# 155225) $ 4,235.20

11012 09/05/2018 Synergy - Western Power Electricity Costs for Street Lights (80W Mercury Vapour C + 125W Mercury Vapour C + 42W CFL SE C) from 25 Mar - 24 April 2018

$ 1,986.85

11013 09/05/2018 cancelled 11014 18/05/2018 Telstra Phone Charges up to 24th April 2018 $ 1,733.21 11015 23/05/2018 Narembeen Historical Society Reimbursement for public liability insurance for Lot 8 Narembeen-Kondinin Road South

Kumminin $ 451.81

11016 23/05/2018 Synergy - Western Power Electricity Charges $ 8,151.70 11017 23/05/2018 Water Corporation Water Charges for Standpipe at Kondinin-Narembeen Road from 01/05 -30/06/18 $ 147.05

TOTAL CHEQUE AMOUNTS $ 16,705.82

Chq/EFT Date Name Description Amount DD9493.1 03/05/2018 Australian Super Superannuation contributions $ 849.38 DD9493.2 03/05/2018 WA Local Government Superannuation Plan Payroll deductions $ 8,375.64 DD9493.3 03/05/2018 Prime Superannuation Fund Superannuation contributions $ 225.91 DD9493.4 03/05/2018 Plum Super Fund Superannuation contributions $ 225.91 DD9493.5 03/05/2018 AMP Life Limited Superannuation contributions $ 237.31 DD9493.6 03/05/2018 IOOF Employer Super Superannuation contributions $ 321.98 DD9495.1 01/05/2018 BUPA Australia DD Heath Insurance CEO $ 412.00 DD9512.1 10/05/2018 Commander Australia Pty Ltd Admin Office phone charges $ 68.51 DD9514.1 17/05/2018 Australian Super Superannuation contributions $ 875.04 DD9514.2 17/05/2018 WA Local Government Superannuation Plan Payroll deductions $ 8,825.83 DD9514.3 17/05/2018 Prime Superannuation Fund Superannuation contributions $ 225.91 DD9514.4 17/05/2018 Plum Super Fund Superannuation contributions $ 225.91

Shire of Narem

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DD9514.5 17/05/2018 AMP Life Limited Superannuation contributions $ 237.31 DD9514.6 17/05/2018 IOOF Employer Super Superannuation contributions $ 321.98 DD9521.1 21/05/2018 Bankwest Direct Debit - Bankwest $ 1,571.81 DD9530.1 18/05/2018 On Hold Productions PTY LTD Monthly on hold music charges $ 75.90 DD9532.1 14/05/2018 Nib Health Insurance EMCS health insurance $ 198.34 DD9536.1 31/05/2018 Australian Super Superannuation contributions $ 850.74 DD9536.2 31/05/2018 WA Local Government Superannuation Plan Payroll deductions $ 8,229.41 DD9536.3 31/05/2018 Prime Superannuation Fund Superannuation contributions $ 225.91 DD9536.4 31/05/2018 Plum Super Fund Superannuation contributions $ 225.91 DD9536.5 31/05/2018 AMP Life Limited Superannuation contributions $ 237.31 DD9536.6 31/05/2018 IOOF Employer Super Superannuation contributions $ 321.98 DD9539.1 31/05/2018 BUPA Australia DD Heath Insurance CEO $ 433.40 DD9545.1 01/05/2018 BUPA Australia DD Heath Insurance CEO $ 21.40

TOTAL DIRECT DEBIT PAYMENTS $ 33,820.73 TOTAL MUNICIPAL PAYMENTS $ 238,757.52

Chq/EFT Date Name Description Amount 316 10/05/2018 Narembeen Shire Council 35 DOREEN STREET BSL COMMISSION (BA17-03) $ 5.00

TOTAL CHEQUE AMOUNTS $ 5.00

EFT11006 09/05/2018 Adam Miolini GYM BOND REFUND $ 50.00 EFT11007 09/05/2018 Department of Commerce 35 DOREEN STREET BSL (BA17-03) $ 56.65 EFT11008 09/05/2018 Shanice Smith GYM CARD BOND REFUND $ 50.00 EFT11043 24/05/2018 Troy Gordon GYM CARD BOND REFUND $ 50.00

TOTAL EFT PAYMENTS $ 206.65 TOTAL TRUST PAYMENT $ 211.65

Chq/EFT Date Name Description Amount 00023241 10/05/2018 Office Works Premium Paper $ 25.91

23242 10/05/2018 Team Digital Ink Cartridges and Freight $ 143.44 23243 10/05/2018 Narembeen Hardware Youth Week Vouchers $ 20.00 23244 15/05/2018 Shire of Narembeen Wages and Salaries Reimbursements $ 11,568.60 23245 15/05/2018 Winstons Saugages for Youth Week $ 80.50 23246 15/05/2018 IGA April Account $ 348.28 23247 15/05/2018 Telstra Telephone Usage April 2018 $ 198.53 23248 15/05/2018 A-Team Booklets Printing $ 224.40 23249 15/05/2018 Payment Cancelled $-

Shire of Narem

been - Minutes - O



23250 16/05/2018 Australia Post April Postage $ 24.63 23251 25/05/2018 Copier Support Printing Charges $ 115.79 23252 25/05/2018 Synergy Electricity Account $ 658.05 23253 25/05/2018 Office Works Stationery $ 90.45 23254 25/05/2018 A-Team Envelopes for Clients $ 186.10

TOTAL CRC PAYMENTS $ 13,684.67

Shire of Narem

been - Minutes - O



Credit Card Purchases - 2 May 2018 - 1 June 2018

EMCS Date Store Description Amount

1/05/2018 Caltex Midvale Fuel NB01 $ 83.54 3/05/2018 Apple online Store Cover for Ipad (Salary Sac) $ 139.95

13/05/2018 BP Express Fuel NB01 $ 91.84 15/05/2018 Officeworks Purchase of Paper $ 440.55 21/05/2018 Hisco Pty Ltd Urn, Towels and Tea towels EFS $ 457.16 23/05/2018 Bunnings Belmont Key Lock Boxes for Cpark $ 148.00 24/05/2018 City of South Perth Parking Moore Stephens Training $ 19.00 25/05/2018 City of South Perth Parking Moore Stephens Training $ 17.00 25/05/2018 Coles Express Fuel NB01 $ 84.12 29/05/2018 Shire of Narembeen Regos for NB1 and Fire Truck $ 595.05

EMCS Credit Card Payments $ 2,076.21 CEO Date Store Description Amount

5/05/2018 David Jones Uniforms for C Jackson $ 548.97 7/05/2018 Circumtec Car Wash for 1NB $ 18.50 7/05/2018 City of Perth Parking for NB1 $ 13.61

14/05/2018 Shire of Narembeen Plate change for Fire Truck $ 16.40 16/05/2018 Kitchen Warehouse Kitchen equipment for EFS $ 756.25 28/05/2018 Total Tools Various Tools for Workshop $ 1,999.00 28/05/2018 Circumtec Car Wash for 1NB $ 18.50

CEO Credit Card Payments $ 3,371.23


Bankwest Corporate MasterCard

Statement

I Account Number 5586 0203 0212 1909 1

Period 2 May 18 - 1 Jun 18

152BC3C 000126 (053N)

MISS BONNIE MADELINE COLE SHIRE OF NAREMBEEN 1 LONGHURST ST NAREMBEEN WA 6369

Monthly Spend Limit $10,000

Date Description Debit Credit 01 MAY 18 CALTEX MIDVALE MIDVALE $83.54 03 MAY 18 APPLE ONLINE STORE SYDNEY AUS $139.95 13 MAY 18 BP EXPRESS 6218 CARLISLE WA $91.84 15 MAY 18 OFWKS ONLINE BENTLEIGH E03 AUS $440.55 21 MAY 18 HISCO PTY LTD WEST PERTH WA $425.26 21 MAY 18 HISCO PTY LTD WEST PERTH WA $31.90 23 MAY 18 BUNNINGS 751000 BELMONT $148.00 24 MAY 18 CITY OF SOUTH PERTH SOUTH PERTH $19.00 25 MAY 18 CITY OF SOUTH PERTH SOUTH PERTH $17.00 25 MAY 18 COLES EXPRESS 2014 SUNBURY AUS $84.12 29 MAY 18 SHIRE OF NAREMBEEN NAREMBEEN $595.05 Total $2,076.21 $0.00

APPROVE REVIEWED

Shire of Narembeen - Minutes - Ordinary Meeting of Council - 2oth June 2018 41 of 81

Bankwest, a division of Commonwealth Bank of Australia ABN 48 123 123 124 AFSL / Australiancredit licence 234945 Page 1 of 2

Purchases Cash Advances & Balance Transfers

$2,076.21 $0.00

..

152BC3C 000125 (053N)

Bankwest Corporate MasterCard Statement

Account Number 5586 0207 8811 5284 1

Period 2 May 18 - 1 Jun 18 I Monthly Spend Limit $10,000

MR CHRISTOPHER G JACKSON SHIRE OF NAREMBEEN 1 LONGHURST ST NAREMBEEN WA 6369

Date Description Debit Credit 05 MAY 18 DAVID JONES LIMITED BOORAGOON $548.97 07 MAY 18 CIRCUMTEC MENTONE VIC $18.50 07 MAY 18 CITY OF PERTH PARKS PERTH WA $13.61 14 MAY 18 SHIRE OF NAREMBEEN NAREMBEEN $16.40 16 MAY 18 KITCHEN WAREHOUSE BIBRA LAKE WA $756.25 28 MAY 18 TOTAL TOOLS OCONNOR O'CONNOR WA $1,999.00 28 MAY 18 CIRCUMTEC MENTONE VIC $18.50 Total $3,371.23 $0.00

APPROVED

Shire of Narembeen - Minutes - Ordinary Meeting of Council - 2oth June 2018 Bankwest, a division of Commonwealth Bank of Australia ABN 48 123 123 124 AFSL / Australian credit licence 234945

42 of 81 i-.- P-a_ g_e_ 1_o f_ 2--.

Purchases Cash Advances & Balance Transfers

$3,371.23 $0.00


AGENDA ITEM 8.5.3: - Financial Report May 2018

SUMMARY

To review Council finances as required by legislation.

BACKGROUND

The attached Financial Reports (including Statement of Financial Activity) are submitted on behalf of the Shire of Narembeen for the period ending 31 May 2018.

COMMENT

Council's closing position at 31 May 2018 amounts to $1,415,775 with current assets of $4,312,510 and $2,158,359 of reserve funds and $980, 000 other restricted cash.

CONSULTATION

Finance Officer Admin Officer Senior Staff


Local Government (Financial Management) Regulations

Reg 34 Financial Activity Statement


Shire of Narembeen 2017/2018 Budget.

POLICY IMPLICATIONS

Nil


Nil


Nil


Subject: Financial Report May 2018 Applicant: Shire of Narembeen File Ref: N/A Disclosure of Interest (Staff): N/A Disclosure of Interest (Member): N/A Author: Bonnie Cole, Executive Manager Corporate Services Date: 6 June 2018 Attachments: May 2018 Financial Report, Bank Reconciliation

for May 2018, Outsanding Rates Report


That Council:

1. Receive the Shire of Narembeen's Financial Report for the month of May 2018; and2. Receive bank reconciliation for the month of May 2018 for the all Shire Bank Accounts.

COUNCIL RESOLUTION

MIN 6660/18 MOTION - Moved Cr. B Thomas 2nd Cr. P Lines

That Council:-

1. Receive the Shire of Narembeen's Financial Report for the month of May 2018; and2. Receive bank reconciliation for the month of May 2018 for the all Shire Bank Accounts.

CARRIED 7/0


SHIRE OF NAREMBEEN

MONTHLY FINANCIAL REPORT

For the Period Ended 31 May 2018

LOCAL GOVERNMENT ACT 1995

LOCAL GOVERNMENT (FINANCIAL MANAGEMENT) REGULATIONS 1996

TABLE OF CONTENTS

Compilation Report

Monthly Summary Information

Statement of Financial Activity by Program

Statement of Financial Activity By Nature or Type

Statement of Budget Amendments

Note 1 Significant Accounting Policies

Note 2 Explanation of Material Variances

Note 3 Net Current Funding Position

Note 4 Cash and Investments

Note 5 Budget Amendments

Note 6 Receivables

Note 7 Cash Backed Reserves

Note 8 Capital Disposals

Note 9 Rating Information

Note 10 Information on Borrowings

Note 11 Grants and Contributions

Note 12 Trust

Note 13 Capital Expenditure


6,000

Liquidity Over the Year (Refer Note 3) Cash and Cash Equivalents as at period end

5,000 Unrestricted $ 1,618,291 Restricted $ 2,158,360

4,000 $ 3,776,651

3,000

2,000

Receivables Rates $ 92,352 Other $ 457,833

1,000 $ 550,185

0 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

1,800 Rates Collected (Refer Note 6) Accounts Receivable Ageing (non- rates)

(Refer Note 6) 1,600 1,400 1,200 1,000

800 600 400 200

0

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Current

98%

60 Days 0%

30 Days 0%

90+Days 2%

This information is to be read in conjunction with the accompanying Financial Statements and notes.

Comments

Shire of Narembeen Monthly Summary Information


2015-16

2016-17

2017-18

Month 2016-17

Month 2017-18

Amou

nt $

('000

s)

Amou

nt $

( '0

00s)


Year To Date Reserve Balance to End of Year Estimate (Refer Note 7)

Land Development Reserve

Housing Reserve

Recreation Reserve

Avoca Reserve

Infrastructure Reserve

Plant Replacement Reserve

Leave Reserve

$0 $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 $1,400,000 $1,600,000




Comments

Actual YTD Closing Balance

Amended Budget Closing Balance


Revenues

10,000

9,000

8,000

7,000

Budget Operating Revenues -v- Actual (Refer Note 2)

5,000

4,500

4,000

3,500

Budget Capital Revenue -v- Actual (Refer Note 2)

6,000 3,000

5,000 2,500

4,000 2,000

3,000 1,500

2,000

1,000

0

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

Month ending

1,000

500


Month ending

Expenditure Budget Operating Expenses -v- YTD Actual (Refer Note 2)

14,000

12,000

10,000

8,000

7,000

6,000

5,000

Budget Capital Expenses -v- Actual (Refer Note 2)

8,000 4,000

6,000 3,000

4,000

2,000

0


Month ending

2,000

1,000


Month ending


Comments



Budget 2017-18

Actual 2017-18

Budget 2017-18

Actual 2017-18

Budget 2017-18

Actual 2017-18

Budget 2017-18

Actual 2017-18

Amou

nt $

( '0

00s)

Am

ount

$ (

'000

s)

Amou

nt $

( '0

00s)

Am

ount

$ (

'000

s)


Report Purpose This report is prepared to meet the requirements of Local Government (Financial Management) Regulations 1996, Regulation 34 .

Overview Summary reports and graphical progressive graphs are provided on page 3, 4 and 5. No matters of significance are noted.

Statement of Financial Activity by reporting program Is presented on page 6 and shows a surplus as at 31 May 2018 of $1,415,773.

Note: The Statements and accompanying notes are prepared based on all transactions recorded at the time of preparation and may vary.

Preparation Prepared by: Rachael Moore Reviewed by: Bonnie Cole

Date prepared: 6-Jun-18

Shire of Narembeen Compilation Report



SHIRE OF NAREMBEEN STATEMENT OF FINANCIAL ACTIVITY

(Statutory Reporting Program) For the Period Ended 31 May 2018

Operating Revenues Governance General Purpose Funding - Rates General Purpose Funding - Other Law, Order and Public Safety Housing Community Amenities Recreation and Culture Transport Economic Services Other Property and Services

Total Operating Revenue Operating Expense Governance General Purpose Funding Law, Order and Public Safety Health Housing Community Amenities Recreation and Culture Transport Economic Services Other Property and Services

Total Operating Expenditure

Funding Balance Adjustments Add back Depreciation Adjust (Profit)/Loss on Asset Disposal Adjust Provisions and Accruals

Net Cash from Operations

Capital Revenues Grants, Subsidies and Contributions Proceeds from Disposal of Assets

Total Capital Revenues Capital Expenses Land and Buildings Infrastructure - Roads Plant and Equipment Furniture and Equipment

Total Capital Expenditure

Net Cash from Capital Activities

Financing Proceeds from New Debentures Proceeds from Advances Self-Supporting Loan Principal Transfer from Reserves Advances to Community Groups Repayment of Debentures Transfer to Reserves

Net Cash from Financing Activities

Net Operations, Capital and Financing

Opening Funding Surplus(Deficit)

Closing Funding Surplus(Deficit)

Indicates a variance between Year to Date (YTD) Budget and YTD Actual data as per the adopted materiality threshold. Refer to Note 2 for an explanation of the reasons for the variance.

This statement is to be read in conjunction with the accompanying Financial Statements and notes.

Note

Amended Annual Budget

Amended YTD

Budget (a)

YTD

Actual (b)

Var. $ (b)-(a)

Var. %

(b)-(a)/(a)

Var.

$ $ $ $ % 43,500 39,853 55,622 15,769 39.57% 9 1,603,935 1,603,935 1,613,470 9,535 0.59% 1,113,795 1,020,922 1,028,301 7,379 0.72% 77,300 299,765 69,699 (230,066) (76.75%)

79,881 73,205 99,972 26,767 36.56%

527,175 757,816 254,546 (503,270) (66.41%)

56,942 108,628 29,804 (78,824) (72.56%)

4,386,699 6,506,107 2,970,834 (3,535,273) (54.34%)

242,800 235,378 316,702 81,324 34.55%

102,601 93,984 89,141 (4,843) (5.15%) 8,234,627 10,739,594 6,610,334 (4,129,260)

(321,196)

(294,184)

(593,186)

(299,002)

(101.64%)

(105,342) (96,536) (90,078) 6,458 6.69% (167,768) (153,736) (170,099) (16,363) (10.64%) (162,978) (149,216) (123,832) 25,384 17.01%

(169,376) (154,891) (167,819) (12,928) (8.35%) (725,590) (664,840) (494,983) 169,857 25.55%

(1,202,210) (1,101,639) (948,775) 152,864 13.88%

(8,800,628) (8,067,037) (7,023,376) 1,043,661 12.94%

(436,438) (399,916) (344,862) 55,054 13.77%

(141,859) (134,190) (176,015) (41,825) (31.17%)

(12,233,385) (11,216,185) (10,133,025) 1,083,160

3,516,500

3,223,385

3,181,449

(41,936)

(1.30%)

8 44,000 0 (7,988) (7,988) 0 0 0 (438,258) 2,746,794 (349,230) (3,096,023)

11

5,652,723

4,203,210

3,061,716

(1,141,494)

(27.16%)

8 99,000 0 76,923 76,923

5,751,723 4,203,210 3,138,639 (1,064,571)

13

(2,236,385)

(801,262)

(801,262)

0

0.00%

13 (3,993,010) (1,840,051) (1,840,051) 0 0.00% 13 0 (552,384) (552,384) 0 0.00% 13 (30,500) (9,007) (9,007) 0 0.00%

(6,259,895) (3,202,704) (3,202,704) 0 (508,172) 1,000,506 (64,065) (1,064,571)

0

0

0 0 0 7,701 0 26,492 26,492

7 0 0 0 0 0 0 0

10 (66,066) (84,857) (84,857) 0 0.00% 7 (683,630) (111,090) (111,090) 0 0.00%

(741,995) (195,947) (169,455) 26,492

(1,688,425)

3,551,352

(582,750)

(4,134,102)

3 2,111,425 2,111,425 1,998,523 (112,902)

3 423,000 5,662,777 1,415,773 (4,247,004)


SHIRE OF NAREMBEEN STATEMENT OF FINANCIAL ACTIVITY

(By Nature or Type) For the Period Ended 31 May 2018

Operating Revenues Rates Operating Grants, Subsidies and Contributions Fees and Charges Service Charges Interest Earnings Other Revenue Profit on Disposal of Assets

Operating Expense Employee Costs Materials and Contracts Utility Charges

Total Operating Revenue

Depreciation on Non-Current Assets Interest Expenses Insurance Expenses Other Expenditure Loss on Disposal of Assets


Funding Balance Adjustments Add back Depreciation Adjust (Profit)/Loss on Asset Disposa Adjust Provisions and Accruals


Capital Revenues Grants, Subsidies and Contributions Proceeds from Disposal of Assets

Capital Expenses Land and Buildings Infrastructure - Roads Plant and Equipment Furniture and Equipment

Total Capital Revenues

Total Capital Expenditure Net Cash from Capital Activities






This statement is to be read in conjunction with the accompanying Financial Statements and notes.

Note


YTD

Actual (b)

$ $ 9 1,603,936 1,613,470

11 7,044,732 4,340,765

593,023 514,487

0 0

55,300 86,264

0 6,733 8 5,000 48,616

9,301,991 6,610,335

(1,207,716)

(1,672,760)

(6,944,061) (4,741,552)

(247,900) (212,671)

(3,516,500) (3,181,449)

(59,056) (46,720)

(180,587) (183,419)

(28,565) (53,826) 8 (49,000) (40,628)

(12,233,385) (10,133,025)

3,516,500

3,181,449

8 44,000 (7,988)

0 0 629,106 (349,229)

11

4,585,359

3,061,716 8 99,000 76,923

4,684,359 3,138,639

13

(2,236,385)

(801,262)

13 (3,993,010) (1,840,051) 13 0 (552,384) 13 (30,500) (9,007)

(6,259,895) (3,202,704) (1,575,536) (64,065)

0

0

0 0

7,701 26,492 7 0 0

0 0 10 (66,066) (84,857) 7 (683,630) (111,090)

(741,995) (169,455)

(1,688,425)

(582,749)

3 2,111,425 1,998,523

3 423,000 1,415,774


SHIRE OF NAREMBEEN STATEMENT OF BUDGET AMENDMENTS

(Statutory Reporting Program) For the Period Ended 31 May 2018

Operating Revenues Governance General Purpose Funding - Rates General Purpose Funding - Other

Law, Order and Public Safety Housing Community Amenities Recreation and Culture Transport Economic Services Other Property and Services

Total Operating Revenue Operating Expense Governance General Purpose Funding Law, Order and Public Safety Health Housing Community Amenities Recreation and Culture Transport Economic Services Other Property and Services


Funding Balance Adjustments Add back Depreciation Adjust (Profit)/Loss on Asset Disposal


Capital Revenues Grants, Subsidies and Contributions Proceeds from Disposal of Assets Proceeds from Sale of Investments

Total Capital Revenues Capital Expenses Land and Buildings Infrastructure - Roads Plant and Equipment Furniture and Equipment

Total Capital Expenditure

Net Cash from Capital Activities






Adopted Budget

Adopted Budget

Amendments (Note 5)


$ $ $ 43,500 43,500

1,603,936 1,603,936

1,113,794 1,113,794

77,300 77,300

79,881 79,881

457,175 457,175

64,005 64,005

5,517,000 5,517,000

242,800 242,800

102,600 102,600

9,301,991 0 9,301,991

(321,196)

(321,196)

(105,342) (105,342)

(167,768) (167,768)

(162,978) (162,978)

(169,376) (169,376)

(725,590) (725,590)

(1,202,210) (1,202,210)

(8,800,628) (8,800,628)

(436,438) (436,438)

(141,859) (141,859) (12,233,385) 0 (12,233,385)

3,516,500

3,516,500

44,000 44,000 629,106 0 629,106

4,585,359

4,585,359

99,000 99,000

0 0 4,684,359 0 4,684,359

(2,236,385)

(19,000)

(2,255,385)

(3,993,010) (3,993,010)

0 0

(30,500) (30,500)

(6,259,895) (19,000) (6,278,895)

(1,575,536) (19,000) (1,594,536)

0 0 0

7,701 7,701

0 0

0 0

(66,066) (66,066)

(683,630) (32,000) (715,630)

(741,995) (32,000) (773,995)

(1,688,425)

(51,000)

(1,739,425)

2,111,425

2,111,425

423,000 (51,000) 372,000


SHIRE OF NAREMBEEN NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY


1. SIGNIFICANT ACCOUNTING POLICIES

(a) Basis of Accounting This statement comprises a special purpose financial report which has been prepared in accordance with Australian Accounting Standards (as they apply to local governments and not-for-profit entities), Australian Accounting Interpretations, other authoritative pronouncements of the Australian Accounting Standards Board, the Local Government Act 1995 and accompanying regulations. Material accounting policies which have been adopted in the preparation of this statement are presented below and have been consistently applied unless stated otherwise.

Except for cash flow and rate setting information, the report has also been prepared on the accrual basis and is based on historical costs, modified, where applicable, by the measurement at fair value of selected non-current assets, financial assets and liabilities.

Critical Accounting Estimates The preparation of a financial report in conformity with Australian Accounting Standards requires management to make judgements, estimates and assumptions that effect the application of policies and reported amounts of assets and liabilities, income and expenses.

The estimates and associated assumptions are based on historical experience and various other factors that are believed to be reasonable under the circumstances; the results of which form the basis of making the judgements about carrying values of assets and liabilities that are not readily apparent from other sources. Actual results may differ from these estimates.

(b) The Local Government Reporting Entity

All Funds through which the Council controls resources to carry on its functions have been included in this statement.

In the process of reporting on the local government as a single unit, all transactions and balances between those funds (for example, loans and transfers between Funds) have been eliminated.

All monies held in the Trust Fund are excluded from the statement, but a separate statement of those monies appears at Note 12.

(c) Rounding Off Figures

All figures shown in this statement are rounded to the nearest dollar.

(d) Rates, Grants, Donations and Other Contributions Rates, grants, donations and other contributions are recognised as revenues when the local government obtains control over the assets comprising the contributions. Control over assets acquired from rates is obtained at the commencement of the rating period or, where earlier, upon receipt of the rates.

(e) Goods and Services Tax

Revenues, expenses and assets are recognised net of the amount of GST, except where the amount of GST incurred is not recoverable from the Australian Taxation Office (ATO).

Receivables and payables are stated inclusive of GST receivable or payable. The net amount of GST recoverable from, or payable to, the ATO is included with receivables or payables in the statement of financial position.

Cash flows are presented on a gross basis. The GST components of cash flows arising from investing or financing activities which are recoverable from, or payable to, the ATO are presented as operating cash flows.




1. SIGNIFICANT ACCOUNTING POLICIES (Continued)

(f) Cash and Cash Equivalents Cash and cash equivalents include cash on hand, cash at bank, deposits available on demand with banks and other short term highly liquid investments that are readily convertible to known amounts of cash and which are subject to an insignificant risk of changes in value and bank overdrafts.

Bank overdrafts are reported as short term borrowings in current liabilities in the statement of financial position.

(g) Trade and Other Receivables

Trade and other receivables include amounts due from ratepayers for unpaid rates and service charges and other amounts due from third parties for goods sold and services performed in the ordinary course of business.

Receivables expected to be collected within 12 months of the end of the reporting period are classified as current assets. All other receivables are classified as non-current assets.

Collectability of trade and other receivables is reviewed on an ongoing basis. Debts that are known to be uncollectible are written off when identified. An allowance for doubtful debts is raised when there is objective evidence that they will not be collectible.

(h) Inventories

General Inventories are measured at the lower of cost and net realisable value.

Net realisable value is the estimated selling price in the ordinary course of business less the estimated costs of completion and the estimated costs necessary to make the sale.

Land Held for Resale Land held for development and sale is valued at the lower of cost and net realisable value. Cost includes the cost of acquisition, development, borrowing costs and holding costs until completion of development. Finance costs and holding charges incurred after development is completed are expensed.

Gains and losses are recognised in profit or loss at the time of signing an unconditional contract of sale if significant risks and rewards, and effective control over the land, are passed on to the buyer at this point.

Land held for sale is classified as current except where it is held as non-current based on Council’s intentions to release for sale.

(i) Fixed Assets

All assets are initially recognised at cost. Cost is determined as the fair value of the assets given as consideration plus costs incidental to the acquisition. For assets acquired at no cost or for nominal consideration, cost is determined as fair value at the date of acquisition. The cost of non-current assets constructed by the local government includes the cost of all materials used in the construction, direct labour on the project and an appropriate proportion of variable and fixed overhead.

Certain asset classes may be revalued on a regular basis such that the carrying values are not materially different from fair value. Assets carried at fair value are to be revalued with sufficient regularity to ensure the carrying amount does not differ materially from that determined using fair value at reporting date.





(j) Depreciation of Non-Current Assets All non-current assets having a limited useful life are systematically depreciated over their useful lives in a manner which reflects the consumption of the future economic benefits embodied in those assets.

Depreciation is recognised on a straight-line basis, using rates which are reviewed each reporting period. Major depreciation rates and periods are:

Buildings 25 to 50 years Construction other than Buildings (Public Facilities) 5 to 50 years Furniture and Equipment 4 to 10 years Plant and Equipment 5 to 15 years Heritage Assets 25 to 50 years Roads 25 years Footpaths 50 years Sewerage Piping 75 years Water Supply Piping and Drainage Systems 75 years

(k) Trade and Other Payables

Trade and other payables represent liabilities for goods and services provided to the Council prior to the end of the financial year that are unpaid and arise when the Council becomes obliged to make future payments in respect of the purchase of these goods and services. The amounts are unsecured, are recognised as a current liability and are normally paid within 30 days of recognition.

(l) Employee Benefits The provisions for employee benefits relates to amounts expected to be paid for long service leave, annual leave, wages and salaries and are calculated as follows:

(i) Wages, Salaries, Annual Leave and Long Service Leave (Short-term Benefits) The provision for employees’ benefits to wages, salaries, annual leave and long service leave expected to be settled within 12 months represents the amount the Shire has a present obligation to pay resulting from employees services provided to balance date. The provision has been calculated at nominal amounts based on remuneration rates the Shire expects to pay and includes related on-costs.

(ii) Annual Leave and Long Service Leave (Long-term Benefits) The liability for long service leave is recognised in the provision for employee benefits and measured as the present value of expected future payments to be made in respect of services provided by employees up to the reporting date using the project unit credit method. Consideration is given to expected future wage and salary levels, experience of employee departures and periods of service. Expected future payments are discounted using market yields at the reporting date on national government bonds with terms to maturity and currency that match as closely as possible, the estimated future cash outflows. Where the Shire does not have the unconditional right to defer settlement beyond 12 months, the liability is recognised as a current liability.





(m) Interest-bearing Loans and Borrowings All loans and borrowings are initially recognised at the fair value of the consideration received less directly attributable transaction costs.

After initial recognition, interest-bearing loans and borrowings are subsequently measured at amortised cost using the effective interest method. Fees paid on the establishment of loan facilities that are yield related are included as part of the carrying amount of the loans and borrowings.

Borrowings are classified as current liabilities unless the Council has an unconditional right to defer settlement of the liability for at least 12 months after the balance sheet date.

Borrowing Costs Borrowing costs are recognised as an expense when incurred except where they are directly attributable to the acquisition, construction or production of a qualifying asset. Where this is the case, they are capitalised as part of the cost of the particular asset.

(n) Provisions

Provisions are recognised when: The council has a present legal or constructive obligation as a result of past events; it is more likely than not that an outflow of resources will be required to settle the obligation; and the amount has been reliably estimated. Provisions are not recognised for future operating losses.

Where there are a number of similar obligations, the likelihood that an outflow will be required in settlement is determined by considering the class of obligations as a whole. A provision is recognised even if the likelihood of an outflow with respect to any one of item included in the same class of obligations may be small.

(o) Current and Non-Current Classification

In the determination of whether an asset or liability is current or non-current, consideration is given to the time when each asset or liability is expected to be settled. The asset or liability is classified as current if it is expected to be settled within the next 12 months, being the Council's operational cycle. In the case of liabilities where Council does not have the unconditional right to defer settlement beyond 12 months, such as vested long service leave, the liability is classified as current even if not expected to be settled within the next 12 months. Inventories held for trading are classified as current even if not expected to be realised in the next 12 months except for land held for resale where it is held as non current based on Council's intentions to release for sale.





(p) Nature or Type Classifications

Rates All rates levied under the Local Government Act 1995. Includes general, differential, specific area rates, minimum rates, interim rates, back rates, ex-gratia rates, less discounts offered. Exclude administration fees, interest on instalments, interest on arrears and service charges.

Operating Grants, Subsidies and Contributions Refer to all amounts received as grants, subsidies and contributions that are not non-operating grants.

Non-Operating Grants, Subsidies and Contributions Amounts received specifically for the acquisition, construction of new or the upgrading of non-current assets paid to a local government, irrespective of whether these amounts are received as capital grants, subsidies, contributions or donations.

Profit on Asset Disposal Profit on the disposal of assets including gains on the disposal of long term investments. Losses are disclosed under the expenditure classifications.

Fees and Charges Revenues (other than service charges) from the use of facilities and charges made for local government services, sewerage rates, rentals, hire charges, fee for service, photocopying charges, licences, sale of goods or information, fines, penalties and administration fees. Local governments may wish to disclose more detail such as rubbish collection fees, rental of property, fines and penalties, other fees and charges.

Service Charges Service charges imposed under Division 6 of Part 6 of the Local Government Act 1995. Regulation 54 of the Local Government (Financial Management) Regulations 1996 identifies the These are television and radio broadcasting, underground electricity and neighbourhood surveillance services. Exclude rubbish removal charges. Interest and other items of a similar nature received from bank and investment accounts, interest on rate instalments, interest on rate arrears and interest on debtors.

Interest Earnings Interest and other items of a similar nature received from bank and investment accounts, interest on rate instalments, interest on rate arrears and interest on debtors.

Other Revenue / Income Other revenue, which can not be classified under the above headings, includes dividends, discounts, rebates etc.

Employee Costs All costs associate with the employment of person such as salaries, wages, allowances, benefits such as vehicle and housing, superannuation, employment expenses, removal expenses, relocation expenses, worker's compensation insurance, training costs, conferences, safety expenses, medical examinations, fringe benefit tax, etc.

Materials and Contracts All expenditures on materials, supplies and contracts not classified under other headings. These include supply of goods and materials, legal expenses, consultancy, maintenance agreements, communication expenses, advertising expenses, membership, periodicals, publications, hire expenses, rental, leases, postage and freight etc. Local governments may wish to disclose more detail such as contract services, consultancy, information technology, rental or lease expenditures.

Utilities (Gas, Electricity, Water, etc.) Expenditures made to the respective agencies for the provision of power, gas or water. Exclude expenditures incurred for the reinstatement of roadwork on behalf of these agencies.





(q) Nature or Type Classifications (Continued)

Insurance All insurance other than worker's compensation and health benefit insurance included as a cost of employment.

Loss on asset disposal Loss on the disposal of fixed assets.

Depreciation on non-current assets Depreciation expense raised on all classes of assets.

Interest expenses Interest and other costs of finance paid, including costs of finance for loan debentures, overdraft accommodation and refinancing expenses.

Other expenditure Statutory fees, taxes, provision for bad debts, member's fees or levies including WA Fire Brigade Levy and State taxes. Donations and subsidies made to community groups.

(r) Statement of Objectives

Council has adopted a 'Plan for the future' comprising a Strategic Community Plan and Corporate Business Plan to provide the long term community vision, aspirations and objectives.

Based upon feedback received from the community the vision of the Shire is: "A wonderful place to live, work, invest and visit with the community working together to achieve shared objectives"

The Strategic Community Plan defines the key objectives of the Shire as: "Economic: A strong, resilient and balanced economy. Environment: Our unique natural and built environment is protected and enhanced. Social: Our community enjoys a high quality of life. Civic Leadership: A collaborative and engaged community."

(s) Reporting Programs

Council operations as disclosed in this statement encompass the following service orientated activities/programs:

GOVERNANCE Expenses associated with provision of services to members of council and elections. Also included are costs associated with computer operations, corporate accounting, corporate records and asset management. Costs reported as administrative expenses are redistributed in accordance with the principle of activity based costing (ABC).

GENERAL PURPOSE FUNDING Rates and associated revenues, general purpose government grants, interest revenue and other miscellaneous revenues such as commission on Police Licensing. The costs associated with raising the above mentioned revenues, eg. Valuation expenses, debt collection and overheads.

LAW, ORDER, PUBLIC SAFETY Enforcement of Local Laws, fire prevention, animal control and provision of ranger services.

HEALTH Health inspection services, food quality control, mosquito control and contributions towards provision of medical health services.





(s) Reporting Programs (Continued)

HOUSING Provision and maintenance of rented housing accommodation for pensioners and employees.

COMMUNITY AMENITIES Sanitation, sewerage, stormwater drainage, protection of the environment, public conveniences, cemeteries and town planning.

RECREATION AND CULTURE Parks, gardens and recreation reserves, library services, television and radio re-broadcasting, swimming facilities, walk trails, youth recreation, Shark Bay World Heritage Discovery and Visitor Centre, boat ramps, foreshore, public halls and Shark Bay Recreation Centre.

TRANSPORT Construction and maintenance of roads, footpaths, drainage works, parking facilities, traffic control, depot operations, plant purchase, marine facilities and cleaning of streets.

ECONOMIC SERVICES Tourism, community development, pest control, building services, caravan parks and private works.

OTHER PROPERTY & SERVICES Plant works, plant overheads and stock of materials.




Note 2: EXPLANATION OF MATERIAL VARIANCES BY REPORTING PROGRAM

Reporting Program Var. $ Var. % Var. Timing/

Permanent Explanation of Variance

Operating Revenues $ % Governance 15,769 39.57% Permanent Paid Parental leave not budgeted for

General Purpose Funding - Rates 9,535 0.59% No Material Variance

General Purpose Funding - Other 7,379 0.72% No Material Variance

Law, Order and Public Safety (230,066) (76.75%) Permanent DFES Building Grant Capital Income Health 82,243 Permanent Repayment of Healthwest Allocation - Transferred to Reserve

Housing 26,767 36.56% Permanent Employee housing rented privately - incresed income

Community Amenities (503,270) (66.41%) Timing CRC financials are brought into SoN figures following auditing of

CRC financials. Allocation should balance out at 30 June

Recreation and Culture (78,824) (72.56%) Permanent Pool Grant Funding no longer Available

Transport (3,535,273) (54.34%) Timing WANDRRA Claims have not been received

Economic Services 81,324 34.55% Permanent Caravan Park Income exceeding budget expectations

Other Property and Services (4,843) (5.15%) No Material Variance

Operating Expenditure Governance (299,002) (101.64%) Timing Admin Allocation not processed

General Purpose Funding 6,458 6.69% No Material Variance

Law, Order and Public Safety (16,363) (10.64%) No Material Variance

Health 25,384 17.01% No Material Variance

Housing (12,928) (8.35%) No Material Variance

Community Amenities 169,857 25.55% Timing CRC expenses not included in SON accounts until EOFY

Recreation and Culture 152,864 13.88% Timing Oval works to increase once season starts

Transport 1,043,661 12.94% Permanent General Road Maintenance higher due to inability to commence Townsite bypass project

Economic Services 55,054 13.77% Permanent Purchase of new ute capitalised

Other Property and Services (41,825) (31.17%) Timing Reallocations throughout the year

Capital Revenues Townsite Project funding not received. Medical Centre Funding Grants, Subsidies and Contributions (1,141,494) (27.16%) Timing not yet received.

Proceeds from Disposal of Assets 76,923

Capital Expenses Refer to Note 13 for Detail

Land and Buildings 0 0.00% Infrastructure - Roads 0 0.00% Plant and Equipment 0 0.00% Furniture and Equipment 0 0.00%




Note 3: NET CURRENT FUNDING POSITION

Current Assets Cash Unrestricted Cash Restricted Receivables - Rates Receivables -Other Inventories

Less: Current Liabilities Payables Provisions

Less: Cash Reserves Net Adjustment for Borrowings.

Net Current Funding Position

Note 3 - Liquidity Over the Year 6,000

5,000

4,000

3,000

2,000

1,000


The Spike in funding in November was due to the receipt of Financial Assistance Grants, Road Project grants and Grants for the Emergency Services Building

Comments - Net Current Funding Position

2017-18 2016-17

2015-16

Amou

nt $

( '0

00s)

Positive=Surplus (Negative=Deficit)

Note

YTD 31 May 2018

Previous Period

Same Period Last year

$ $ $

4 1,618,291 1,453,379 2,040,203 4 2,158,360 2,155,614 1,842,452 6 92,352 118,311 99,418 6 427,994 136,583 24,551

15,513 15,513 19,457 4,312,510 3,879,400 4,026,080

(435,498)

(8,418)

(86,733)

(302,889) (302,889) (243,257) (738,386) (311,308) (329,990)

7 (2,158,349) (1,873,668) (1,842,452) 0 0 8,252

1,415,775 1,694,425 1,861,890



Note 4: CASH AND INVESTMENTS

(a) Cash DepositsMunicipal AccountOperating AccountTrust Bank Account Reserve AccountCash Management Account

(b) Term DepositsTD - GFNTD - SIGold Term Deposit

Total

Comments/Notes - Investments

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Interest Rate

Unrestricted $

Restricted $

Trust $

CRC $

Total Amount $

Institution Maturity Date

0.01% 282,702 282,702 BankWest At Call 0.01% 51,460 51,460 Bankwest At Call 0.01% 19,231 19,231 BankWest At Call 1.25% 2,158,360 2,158,360 BankWest At Call 1.25% 247,891 247,891 BankWest At Call

300,000 300,000 BankWest 01-Mar-18680,000 680,000 BankWest 01-Jul-18

2.50% 65,000 65,000 BankWest 01-Jul-18

1,510,593 2,158,360 19,231 116,460 3,804,645




Note 5: BUDGET AMENDMENTS Amendments to original budget since budget adoption. Surplus/(Deficit)

GL Account Code Description Council Resolution Classification

Non Cash Adjustment

Increase in Available Cash

Decrease in Available Cash

Amended Budget Running

Balance

Opening Surplus

Capital Expenses Operating Revenue Operating Revenue Operating Revenue Operating Revenue Operating Revenue Operating Revenue Operating Revenue Operating Expenses Operating Expenses Operating Expenses Operating Expenses Operating Expenses Operating Expenses Operating Expenses Operating Expenses Capital Revenue Capital Revenue Capital Expenses Capital Expenses Capital Expenses Capital Expenses Capital Expenses Capital Expenses Capital Expenses Capital Expenses Capital Expenses Capital Expenses Capital Expenses Capital Expenses Capital Expenses Capital Expenses Operating Expenses Operating Revenue Capital Expenses

$ $ $ $ Budget Adoption (112,902) (112,902) Permanent Changes (112,902)

1802 Less Hall Interpretation Centre 6566/17 (19,000) (131,902) 1212100 Direct Grant 6594/18 (73,875) (205,777) 1122400 Grant Funding - Swimming Pool 6594/18 (32,000) (237,777) 3221100 FAG LG Operating 6594/18 (52,464) (290,241) 1212500 FAG LG Local Roads 6594/18 (62,609) (352,850) 4226000 Admin Reimbursements 6594/18 20,207 (332,643) 1442200 Profit on sale of Asset 6594/18 (5,000) (337,643) 7524010 Other Health Income 6594/18 82,240 (255,403) 4115000 Council Receiptions & Refreshments 6594/18 (6,000) (261,403) 1431140 Long Service Leave 6594/18 (9,416) (270,819) 1431170 Employee Housing Allowance 6594/18 (11,000) (281,819) 4218000 Administration Salaries 6594/18 1,160 (280,659) 1141100 Salaries - Library 6594/18 (9,500) (290,159) 4111350 Councillor IT Support 6594/18 20,000 (270,159) 1441900 Lss on Sale of Asset 6594/18 (35,000) (305,159) 1131122 Parks & Gardens 6594/18 (5,000) (310,159) 5124010 Fire Prevention - Capital Grants Income 6594/18 481,138 170,979

Proceeds form Disposal 6594/18 (40,000) 130,979 1805 Forklift Ramp - Recreation Centre 6594/18 10,500 141,479 1708 18 Hilton Way - Renovate Bathroom 6594/18 19,000 160,479 1807 3/31 Currall Street - Replace Flooring 6594/18 8,500 168,979 1812 Depot - Replace Timbers 6594/18 7,500 176,479 1813 Depot - Relocate Office 6594/18 6,000 182,479 1814 Depot - Washdown Bay 6594/18 25,000 207,479 1817 Cemetery 6594/18 79,750 287,229

New Fire Truck 6594/18 (363,138) (75,909) 1827 Replace Tractor 6594/18 5,000 (70,909) 1820 Electronic Street Sign 6594/18 20,000 (50,909) 1828 Bruce Rock Road 17/18 RRG 6594/18 80,000 29,091 1715 Corrigin Road Second Seal 6594/18 23,000 52,091 1716 Kondinin Road Second Seal R2R 6594/18 7,000 59,091 1625 Wogarl Muntadgin Road - Black Spot Funding 6594/18 5,000 64,091

Transfer to Reserves 6594/18 (24,091) 40,000 Profit & Loss Write Back 6594/18 (40,000) 0

1808 Apex Cake Stall Redevelopment 6603/18 (29,000) (29,000) (29,000) (29,000) (29,000) (29,000) (29,000) (29,000)

0 900,995 (929,995)



Note 5 (a): BUDGET AMENDMENTS - CORPORATE BUSINESS PLAN LINKAGE

A number of additional operating actions were forecast to be undertaken during the current period of the Corporate Business Plan CBP which result in additional operating expenditure or revenue. The additional activities for the current year are summarised below along with the amount included within the budget and budget amendments.

Strategy

Ref

Strategy Action Ref

Action

2015-16 per CBP

Adopted Budget

Amended Budget

YTD Expenditure

Total - - - -

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Note 6: RECEIVABLES

Receivables - Rates Receivable

Opening Arrears Previous Years Levied this year Less Collections to date Equals Outstanding

Net Rates Collectable % Collected



Receivables - General Current 30 Days 60 Days 90+Days $ $ $ $

Receivables - General 445,752 1,312 0 10,769

Total Receivables General Outstanding 457,833

Amounts shown above include GST (where applicable)

Note 6 - Accounts Recei6v0abDlaeys(non-rates) 0% 90+Days

2%

1,800

1,600

1,400

1,200

1,000

800

600

400

200

0

Note 6 - Rates Collected


30 Days 0%

Current 98%

Comments/Notes - Receivables General Comments/Notes - Receivables Rates

2016-17

2017-18

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Amou

nt $

('000

s)

YTD 31 May 2018 30 June 2017

$ $ 87,332 87,332

1,653,542 (1,648,522)

92,352 87,332

(92,352) 87,332 94.70% 0.00%



Note 7: Cash Backed Reserve

2017-18

Name Opening Balance

Amended Budget Interest Earned

Actual Interest Earned

Amended Budget

Transfers In (+)

Actual Transfers In

(+)

Amended Budget

Transfers Out (-)

Actual Transfers Out

(-) Transfer out Reference



$ $ $ $ $ $ $ $ $ Leave Reserve 152,771 0 2,115 0 0 0 0 152,771 154,886 Plant Replacement Reserve 430,722 0 5,963 262,386 0 0 0 693,108 436,685 Infrastructure Reserve 1,139,945 0 15,782 349,244 0 0 0 1,489,189 1,155,727 Avoca Reserve 43,773 0 606 0 0 0 0 43,773 44,379 Recreation Reserve 89,241 0 1,235 35,000 0 0 0 124,241 90,476 Housing Reserve 165,311 0 2,289 0 0 0 0 165,311 167,600 Land Development Reserve 20,497 0 284 0 0 0 0 20,497 20,781 Heritage Reserve 5,000 0 56 22,000 0 0 0 27,000 5,056 Medical Service Support Reserve 0 0 516 15,000 82,243 0 0 15,000 82,759

2,047,260 0 28,847 683,630 82,243 0 0 0 2,730,890 2,158,349

Note 7 - Year To Date Reserve Balance to End of Year Estimate

1,600,000

1,400,000

1,200,000

1,000,000



800,000

600,000

400,000

200,000

0 Leave Reserve Plant Replacement

Reserve Infrastructure Reserve Avoca Reserve Recreation Reserve Housing Reserve Land Development

Reserve Heritage Reserve

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Note 8 CAPITAL DISPOSALS



Actual YTD Profit/(Loss) of Asset Disposal

Disposals

Amended Current Budget

Comments

YTD 31 05 2018

Cost

Accum Depr

Proceeds

Profit (Loss)

Amended Annual

Budget Profit/(Loss)

Actual Profit/(Loss)

Variance $ $ $ $ $ $ $

Plant and Equipment 0 Community Bus (5,000) 0 5,000

29,000 (7,834) 9,843 (11,323) NB175 Ford Ranger (22,000) -11,323 10,677 28,000 (18,274) 9,808 82 NB806 - Ford Ranger (22,000) 82 22,082

0 NB270 - 2009 Case Tractor 5,000 0 (5,000) 40,000 (10,696) 0 (29,304) NB393 - Fire Truck (29,304) (29,304)

6,000 (3,756) 6,818 4,574 NB3524 - Low Loader 4,574 4,574 52,100 (45,605) 50,455 43,960 NB7511 - Skeleton Weed vehicle 43,960 43,960

155,100 (86,165) 76,923 7,988 (44,000) 7,988 51,988

Comments - Capital Disposal/Replacements

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Note 9: RATING INFORMATION Rate in $

Number of

Properties

Rateable Value

$

Rate Revenue

$

Interim Rates

$

Back Rates

$

Total Revenue

$

Amended Budget Rate

Revenue

Amended Budget Interim Rate

Amended Budget Back Rate

Amended Budget Total

Revenue RATE TYPE $ $ $ $ General Rate GRV 0.1189 218 1,721,364 204,734 8,521 0 213,255 204,734 0 0 204,734 UV 0.0145 333 97,420,500 1,416,594 0 0 1,415,230 1,416,591 0 0 1,416,591 UV Mining 0.0145 1 40,988 622 0 0 622 622 0 0 622

Sub-Totals 552 99,182,852 1,621,950 8,521 0 1,629,107 1,621,947 0 0 1,621,947

Minimum Payment Minimum

$ GRV 445.00 18 9,365 8,010 0 0 8,010 8,010 0 0 8,010 UV 445.00 40 531,000 17,355 0 0 17,355 17,800 0 0 17,800 UV Mining 445.00 13 106,019 5,785 0 5,785 5,785 0 0 5,785

Sub-Totals 71 646,384 31,150 0 0 31,150 31,595 0 0 31,595 1,660,257 1,653,542

Discount (46,779) (49,607) Amount from General Rates 1,613,478 1,603,935

Specified Area Rates Totals 1,613,478 1,603,935

Comments - Rating Information

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10. INFORMATION ON BORROWINGS(a) Debenture Repayments

Particulars

Principal 1-Jul-17

New Loans

Principal Repayments

Principal Outstanding

Interest Repayments

Actual $

Amended Budget

$ Actual

$

Amended Budget

$ Actual

$

Amended Budget

$

Loan 127 Homes for the Aged (SSL) 93,648 26,493 7,701 67,155 85,947 5,102 3,881

Loan 125 Swimming Pool 235,753 17,232 17,232 218,521 218,521 15,465 15,465

Loan 128 Recreation Centre 726,105 27,302 27,303 698,803 698,802 37,839 37,839

Loan 129 Solar Panels 73,000 13,830 13,830 59,170 59,170 1,871 1,871 1,128,506 0 84,857 66,066 1,043,649 1,062,440 60,278 59,056

All debenture repayments were financed by general purpose revenue.

(b) New Debentures

The proposed new loan will assist in the extension of the Community Centre. This loan will only be drawn upon if other grant funsing is received for the project

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Note 11: GRANTS AND CONTRIBUTIONS



Program/Details GL

Grant Provider 2017-18 Amended

Budget

Operating Capital Recoup Status Received Not Received

GENERAL PURPOSE FUNDING Grants Commission - General Grants Commission - Roads Ex Gratia Rates Instalment Fees

LAW, ORDER, PUBLIC SAFETY FESA Grant - Operating Bush Fire Brigade

### ESL Contribution HOUSING ### Emergency Services building Heal 7524010

752 401

0 Doctor Surgery COMMUNITY AMENITIES 1072Community Service Centre

RECREATION AND CULTURE Lesser Hall Pool grant

TRANSPORT 1212Direct Grant

Regional Road Group Regional Road Group 16/17 balance R2R Black Spot Funding WANNDRA Grain Freight Network

ECONOMIC SERVICES Skeleton Weed Funding

$ $ $ $ $

WALGGC 612,412 612,412 419,961 192,451 WALGGC 421,975 421,975 269,525 152,451 CBH 13,907 13,907 13,707 200

2,200 2,200 2,430 (230)

Dept. of Fire & Emergency Serv. 24,000 24,000 16,358 7,643 DFES 4,000 4,000 4,000 0

450,000 450,000 931,138 0

NSRF 477,200 477,200 477,200

Fencepost 30,000 30,000 30,000 CRC 65,000 65,000 65,000 DRD 252,300 252,300 252,300 NSRF 243,100 243,100 243,100 0

0 Lotterywest 100,000 100,000 100,000 DSR 32,000 32,000 32,000

Main Roads 180,000 180,000 106,125 73,875 Main Roads 345,571 345,571 138,196 207,375 Main Roads 66,800 66,800 66,800 Dept. Infrastructure 733,888 733,888 733,888 Main Roads 51,500 0 Main Roads 4,601,112 4,601,112 1,092,413 3,508,699 Main Roads 1,700,000 1,700,000 680,000 1,020,000

DAFFWA 154,000 154,000 154,000 0 TOTALS 10,560,965 6,045,606 4,463,859 4,070,953 6,919,650

Operating Operating 6,045,606 2,078,518 Non-Operating Non-operating 4,463,859 1,992,435

10,509,465 4,070,953

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Note 12: TRUST FUND

Funds held at balance date over which the Shire has no control and which are not included in this statement are as follows:

Description

Opening Balance 1 Jul 17

Amount Received

Amount Paid

Closing Balance 31-May-18

$ $ $ $Wadderin Reserve 0 0 0 0 Sundry Deposits 1,400 530 (330) 1,600 Gym Card Bonds 5,300 2,788 (1,450) 6,638 Nominations 0 240 (240) 0 BCITF Levy 0 152 (152) 0 Building Services Levy 829 62 (890) 0 Joint Venture Bonds 2,508 1,462 (1,620) 2,350 Wheatbelt Railway Retention Alliance 8,981 0 0 8,981

19,018 5,233 (4,682) 19,569


Level of Completion Indicators 0% �

20% 40% 60% 80%

100%

Note 13: CAPITAL ACQUISITIONS



YTD

Level of Completion

Indicator

Infrastructure Assets

Amended Annual

Budget

YTD Actual

Variance

Under/(Over)

�

Buildings Governance

Office Car Park Administration Patio

1816

(41,035)

33,071

7,964 � 1810 (10,000) 13,998 (3,998)

Governance Total (51,035) 47,070 3,965

Community Amenities Community Service Centre Extension Community Bus Shed Cemetery Upgrade - Front Fencing, Pergola and Niche Wal

0 1610 (590,400) 0 590,400

� 1803 (25,000) 26,914 (1,914) � 1817 (89,750) 1,823 87,927

Community Amenities Total (705,150) 28,737 588,486

� Law, Order and Public Safety

Emergency Services Buildings

1702

(688,000)

613,152

74,848 � Health Total (688,000) 613,152 74,848

�

Health Doctor Surgery Extension

1701

(477,200)

54,965

422,235

� Health Total (477,200) 54,965 422,235

� Housing

8 Cheetham Way - Replace Flooring 3/31 Currall Street - Replace Flooring 18 Hilton Way Renovations

1806

(8,500)

7,680

820

� 1807 (7,000) 0 7,000 � 1708 (19,000) 0 19,000 � Housing Total (34,500) 7,680 26,820

Recreation And Culture Netball Fence Installation Lesser Hall Interpretation Centre Rec Centre - Modwood bin Bay Rec Centre - Forklift Ramp Apex Park Cake Stall Refurbishment Roads Board Building

1801

(30,000)

0

30,000

1802 (100,000) 253 99,747

1804 (10,500) 9,008 1,492

1805 (10,000) 0 10,000

1808 (10,500) 24,646 (14,146)

1815 (60,000) 3,000 57,000 � Recreation And Culture Total (221,000) 36,906 127,094

Transport Depot - Replace gutters and Downpipes Depot - Replace Timbers eatern but White Ants Depot - Relocate office self contained ATCO Depot - New Washdown Bay Regulations Requirements Depot Storage Shed Concrete Floor

1811

(6,000)

0

6,000

1812 (7,500) 0 7,500

1813 (6,000) 0 6,000 � 1814 (25,000) 0 25,000

1818 (15,000) 12,752 27,752 � Transport Total (59,500) 12,752 25,000 � Buildings Total (2,236,385) 801,262 1,264,482

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Note 13: CAPITAL ACQUISITIONS



YTD

Level of Completion

Indicator

Infrastructure Assets

Amended Annual

Budget

YTD Actual

Variance

Under/(Over)

�

Furniture & Office Equip.

Governance Photocopier

1819

(10,500)

9,007

1,493 � Governance Total (10,500) 9,007 1,493

�

Recreation And Culture Electronic Shire Sign

1820

(20,000)

0

20,000

� Recreation And Culture Total (20,000) 0 20,000 � Furniture & Office Equip. Total (30,500) 9,007 21,493

�

Plant , Equip. & Vehicles

Law, Order and Public Safety Fire Brigade Truck

5124030

0

363,138

(363,138) � Community Amenities Total 0 363,138 (363,138)

�

Community Amenities Community Bus

1824

(140,000)

0

140,000

� Community Amenities Total (140,000) 0 140,000

�

Transport Cable/Pipe Locator Sign Trailer Tractor Slasher Trade in NB175 & NB806 New Tractor

1822

(8,000)

6,000

2,000

� 1823 (3,000) 5,821 (2,821) � 1825 (38,000) 37,400 600

1826 (64,000) 59,903 4,097

1827 (150,000) 0 150,000 � Transport Total (263,000) 109,124 3,876

�

Economic Services Replace skeleton weed vehicle Upgrade Standpipe Controllers

1838

60,195

(60,195)

1821 (20,000) 19,927 73

Economic Services Total 0 80,122 (60,122) � Plant , Equip. & Vehicles Total 0 552,384 (279,384)

�

Roads Transport

Cramphorne Road GFN Land Settlement Costs Townsite Realignment - State Initiative Townsite Grain Freight - Fricker Road Kondinin/Narembeen Road - complete grain freight works 14/15 Wogarl Muntry Road Black Spot BK NB Second Seal 10.63-5.9slk (RRG 16/17) Kn Road Second Seal BK - NB Road 0-4slk RRG Cr Road Reseal 0.995 Cramhorne Road 1.5km R2R Mt Walker Road Culvery R2R MD Nb Road 5km from NB R2R Kn NB Road 4km from NB R2R Mt Walker South Road Pipes R2R Hyden North Road R2R Mt Walker Road Reseal R2R Narembeen South Road

1421

30,190

� 1523 (1,700,000) 386,810 1,313,190 � 1523 (600,000) 600,000

1524 3,850 1625 (120,000) 114,549 5,451

� 1715 (112,239) 111,199 1,040 � 1716 (159,000) 152,950 6,050 � 1828 (518,236) 388,469 129,767 � 1829 (49,647) 25,724 23,923

1830 (436,263) 434,960 1,303 � 1831 (45,000) 28,216 16,784 � 1832 (65,035) 34,030 31,005 � 1833 (115,590) 56,490 59,100 � 1834 (45,000) 19,510 25,490 � 1835 (15,000) 6,505 8,495 � 1836 (12,000) 21,598 (9,598)

1837 25,000 (25,000) � � Transport Total (3,993,010) 1,840,051 2,186,999 � Roads (Non Town) Total (3,993,010) 1,840,051 2,186,999

� Capital Expenditure Total (6,259,895) 3,202,704 3,193,590

Shire of Narem

been - Minutes - O



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en ::::,- -

8, z ro 3 er CD CD ::::,

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0

Plus

BW account# GLAccount#

Balance as per GL Cash at Bank GEN

Shire of Narembeen Bank Reconciliation - May 2018

OUTSTANDING CHEQUES

Muni as·. Ol

'< CD

::::, co 8, 0 0 C ::::, g, N

::::,- c.... C ::::, CD N

0

OJ

Unpresented Cheques/EFT

Outstanding as per Synergy report

PLUS

Term deposit Term deposit Not deposited

Super not deducted

TOTAL

Total

$

Trust

Balance as per BW Statement $

Difference

Prepared By: Checked By:

-..J .j>.

8,

Signed:

Date:

Signed:

Date: ,µ4l

Munici al Resticted Cash Reserves Trust 5347926 0059637 5347900 5347934 11590100 1590200 1595500 1591000

$ 273,089.84 $ 1,227,891.00 $ 2,158,360.28 $ 19,231.26

0.00 $ -

0.00 0.00 0.00 0.00

(680,000.00) (300,000.00)

(478.75) 10,091.26

9,612.51 (980,000.00) 0.00 0.00

$ 282,702.35 $ 247,891.00 $ 2,158,360.28 $ 19,231.26

$ 282,702.35 $ 247,891.00 $ 2,158,360.28 $ 19,231.26

$ - $ - $ - $ -


Shire of Narembeen Outstanding Rates as at 1st June 2018

Property Ass

Address

Outstanding Amount

Notes

A1022

4 Doreen Street

$ 474.22

Final notice sent Letter sent 09/10/17 01/11/2017 - sent to AMPAC 13/12/17 payment plan agreement signed Legal fees

A1058

17 Doreen Street

$ 1,690.37

Owner rang on 22/11/16 advising to set up weekly repayments of $100. No repayments demand letter sent 10/02/17 Contact made payments recommenced

A1069 28Thomas Street $ 10.91 Overdue due to late payment A1075

5 Doreen Street

$ 3,951.02

In Estate - Caveat on property 29/05/18 letter seeking update

A1076

Lot 2 Latham Road

$ 3,660.74

In Estate - Caveat on property 29/05/18 letter seeking update

A1084

11 Thomas Street

$ 634.31

Reminder Letter sent 25/10/16, 17/01/17 sent final notice, Payment plan $50 per fortnight 20/01/17 01/11/17 letter sent - new agreement signed

A1089

1 Northmore Street

$ 171.60

Owner has spoken to CEO with intention to set up repayment plan, Payed $550 to date - 17/01/17 sent final notice - no contact to date Payment plan in place

A1116

15 Doreen

$ 1,466.56

Final notice sent 09/10/17 sent letter 01/11/17 sent to AMPAC Payment plan 29/05/18 reminder letter sent

A1124

41 Currall

$ 404.92

Final notice sent Part payment made 01/11/17 sent to AMPAC 16/03/18 Payment made

A1138

Telstra

$ 24.20

Final notice sent Late payment - interest

A1157

13 Doreen

$ 652.06

Final notice sent 09/10/17 sent letter 01/11/17 sent to AMPAC 11/12/17 made contact re payment, updated address details - Legal fees outstanding

A1182

17 Currall Street

$ 12.06

Final notice sent 09/10/17 sent letter 01/11/17 sent to AMPAC Short payment due to interest

A1185

3 Ada Street

$ 478.48

Final notice sent Part payment made 01/12/17 letter sent 11/01/18 payment plan in place 23/04/18 - Overdue payment plan letter sent 29/05/18 sent to AMPAC

A1197

23 Doreen

$ 11.11

Final notice sent 09/10/17 sent letter Payment plan $100 per FN

A1249

11 Wakeman Street

$ 1,462.17

Reminder Letter sent 25/10/16, 17/01/17 sent final notice - 10/11/16 payment plan- no payments Demand letter sent 10/02/17 Sent to Ampac 09/03/17 15/05/17 plan to pay $100 per fortnight 22/11/17 sent letter overdue payment plan

A1254

9 Northmore Street

$ 1,314.37

Reminder Letter sent 25/10/16, 17/01/17 sent final Sent to Ampac 10/02/17 02/03/17 payment plan 22/11/17 sent letter overdue payment plan

A1259

23 Currall

$ 488.30

Final notice sent Part payment made Letter sent 01/12/17 02/01/18 sent to AMPAC Payment plan in place 20/02/18 - Overdue payment plan letter sent 29/05/18 sent to AMPAC


A1261 11 Northmore Street $ 3,029.81

Reminder Letter sent 25/10/16, 17/01/17 sent final notice- 01/02/17 advised will pay $500 per fortnigh Reminder of plan sent 22/03/17 Final notice 04/04/17 Sent to AMPAC. Skip trace done - not located Address obtained from WaterCorp - Final notice sent 09/10/17 AMPAC advised to reissue notice Part payment made

A2015 Coverley Road $ 9,033.63 sent to AMPAC. Agreement entered into 03/01/17 - last payment, currently 3 years unpaid rate

A2048 Dixon Road $ 9,956.42 sent to AMPAC. Agreement entered into 21/07/17 - last payment, currently 4 years unpaid rates

A2092 1287 Wadderin-Graball Road $ 14,094.89 sent to AMPAC. Agreement entered into 03/10/16 - last payment, currently 5 years unpaid rates

A3083 Soldiers Road $ 16,125.23 sent to AMPAC. Agreement entered into 30/11/16 - last payment, currently 7 years unpaid rates

A4047 Narembeen Boundary Road $ 3,677.72

Reminder Letter sent 25/10/16 - Email received After harvest payment, email sent requesting payment plan 03/03/17 emailed regarding commencment of payment plan - confirmed payments to commence 05/01/18 letter re payments plan 06/02/18 Sent to AMPAC

A4072 Narembeen Boundary Road $ 2,565.57

Final notice sent 10/10/17 letter sent 05/01/18 letter re payment plan 06/02/18 Sent to AMPAC

A4076 Triangle Road $ 19.53 Late payment 10/10/17 letter sent

A5124 Narembeen $ 3,438.41 sent to AMPAC. Agreement entered into 5 years unpaid

A5195 Narembeen South Road $ 7,379.84

Waiting on owner dispute over sale 06/11/17 Settlement agent advised paperwork to be signed by owner 11/12/17 Owner to finalise with bank 20/02/18 Sent to AMPAC

A5197 Lot 18341 Narembeen $ 23,769.94 sent to AMPAC. Agreement entered into 2 Years outstanding

A5243 1367 Hyden North $ 15.63 Letter sent 23/11/17

A5247 2275 Corrigin - Narembeen Road $ 556.39 Dispute over ownership Owner deceased - created 01/07/17

$ 110,570.41

With AMPAC Repayment Plan Other Deferred Rates Instalments

$ 87,950.30 $ 8,122.19 $ 14,497.92 $ - $ 2,665.02 $ 113,235.43

9.0 Councillor’s Reports – including other Councillor business

Cr K Mortimore Nil

Cr P Lines Stanley Street sign needs fixing

Cr B Thomas Attended Roe Tourism meeting and Plant Committee meeting

General Business • Recreation Centre sound system needs attention – B Thomas to organise an

independent person to look at the system to provide advice.• Lease Agreement between Narembeen Club and Shire of Narembeen – there are some

areas that require clarification prior to renewing next time.

Cr B Cowan Attended Plant Committee meeting.

General Business • There are roads that still require attention – Cowan Rd and Church Rd – Cr Cowan to

complete a works request form.

Cr S Stirrat Attended Plant Committee meeting

Cr A Hardham Attended P&C meeting.

General Business • Pop Up Shop – community disappointment in its closure.• Congratulated everyone on works around Shire.

Cr R Cole General Business • Narembeen Recreation Centre – kitchen cleanliness needs addressing & condition of

china, perhaps provision for cleaners to do a spring clean regularly. B Thomas to reportto Narembeen Club Committee.

• Congratulated staff on great work around Shire.



COUNCIL RESOLUTION

MIN 6661/18 MOTION - Moved Cr. B Thomas 2nd Cr. S Stirrat

That Council receive a late item relating to the adoption of the Strategic Resource Plan.

CARRIED 7/0

10.0 Urgent business as permitted by Council


AGENDA ITEM: 10.1 - Strategic Resource Plan Adoption

SUMMARY

This report seeks Council’s approval for the adoption of the Shire of Narembeen’s Strategic Resource Plan.

BACKGROUND

All Western Australian Local Governments are required to prepare a “Plan for the Future” for their district Under Section 5.56 (1) of the Local Government Act 1995. The “Plan for the Future” comprises the following two key strategic documents which a Local Government is required to have regard for when forming its annual budget.

Strategic Community Plan - Council’s principal 10 year strategy and planning tool. It is the principal guiding document for the remainder of the Shire’s strategic planning as community engagement is central to this plan.

Development of the Strategic Community Plan and Corporate Business Plan is undertaken in accordance with the Integrated Planning and Reporting Framework and Guidelines. An essential element of the Integrated Planning and Reporting process is to enable community members and stakeholders to participate in shaping the future of the community and in identifying issues and solutions. It is designed to articulate the community’s vision, aspirations, outcomes and priorities for the future of the district.

Council’s Strategic Community Plan was adopted by Council in October 2017.

COMMENT

Council engaged Moore Stephens to develop a Strategic Resource Plan which will replace Council’s outdated Long Term Financial Plan and Asset Management Plans.

The draft Strategic Resource Plan as presented has changed from the version presented to Council in April, in that, it identifies the significant impact the Grain Freight Network Roads can have on the ratios and perceived position of the Council. This identification acknowledges that funding from external sources will be required to ensure that the critical infrastructure can continue to be maintained to a suitable service level into the future.

Please note that a new summary page has been added to the document which provides a clear overview of the projections and outcomes for Council over the next 15 years. The summary also articulates significance of unfunded grain freight infrastructure and the Shire’s ongoing reliance on external funding sources to effectively maintain these into the future.

The Corporate Business Plan is now being finalised by consultant Caroline Robinson and will be presented to the July Council meeting for adoption prior to the budget adoption.

Subject:

Applicant: File Ref: Disclosure of Interest (Staff): Disclosure of Interest (Member): Author: Date: Attachments:

Corporate Business Plan & Strategic Resource Plan Adoption Bonnie Cole ADM172, ADM173, ADM175 Nil Nil Bonnie Cole, Executive Manager Corporate Services 15th June 2018 Draft Strategic Resource Plan


CONSULTATION

Chris Jackson, Chief Executive Officer Moore Stephens Caroline Robinson, Solum Wheatbelt Solutions


Local Government Act 1995, Section 5.56. Section 5.56(1) and (2) of the Local Government Act requires that each local government is to “plan for the future of the district”, by developing plans in accordance with the Regulations. The Local Government Administration Regulations 1996 were amended to require each local government to adopt a Strategic Community Plan and a Corporate Business Plan.

Local Government (Administration) Regulations sections:- 19C – Strategic community plans, requirements for (Act s.5.56) 19D – Adoption of plan, public notice of to be given.


Future expenditure to meet the Strategic Community Plan objectives

POLICY IMPLICATIONS

Nil


Nil


Nil


That Council adopts Shire of Narembeen Strategic Resource Plan 2018-2033 as presented.

COUNCIL RESOLUTION

MIN 6662/18 MOTION - Moved Cr. B Thomas 2nd Cr. K Mortimore

That Council adopts the Shire of Narembeen Strategic Resource Plan 2018-2033 as presented.

CARRIED 7/0


Wednesday 18th July 2018 at Narembeen Shire Council Chambers.

There being no further business the Chair declared the meeting closed at 4.58pm.

I, Cr Rhonda Cole, Shire President certify that the minutes of the meeting held on Wednesday 20th June 2018, as shown on page numbers 1 to 81 are confirmed as a true and correct record of the meeting.

Cr Rhonda Cole PRESIDING PERSON

Date

11.0 Date, time & place of next meeting

12.0 Closure

13.0 Certification of Meeting Minutes

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