Shire of Carnarvon Employment
Package
Position No 31.2016
Chief Executive Officer
Applications Close 4.00pm Friday 6th January 2016
Shire of Carnarvon
PO Box 459, Carnarvon WA 6701 Ph : (08)99411000
Fax : (08)99410099 Web : www.carnarvon.wa.gov.au
Email : [email protected]
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INDEX
Advertisement Page 3 Position Description & Selection Criteria Page 4 About Carnarvon Page 9 (Including pictorial) Council Information Page 16 APPENDICES
Notes for Applicants Employment Application Form
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ADVERTISEMENT
SHIRE OF CARNARVON “Catch a Taste of the Great Life”
CHIEF EXECUTIVE OFFICER Based in Carnarvon, the gateway to Australia’s Ningaloo Coast, this position provides the benefits of living within very close proximity to the Ningaloo Reef and World Heritage areas. Equally, the vast Australian outback will beckon you and a visit to the majestic Kennedy Ranges is not to be missed. With an exceptional climate (average yearly temp of 26°C), and a vibrant and diverse community, you need to come to Carnarvon and ‘Catch a Taste of the Great Life’. Council is seeking a Chief Executive Officer with proven extensive senior management experience to manage the organisation through an exciting period. The area is facing many challenges and opportunities and the CEO must be well equipped to ensure Council is perfectly positioned to achieve the best possible outcome and to continue to build a sustainable future for the community. Reporting directly to council the successful applicant will implement Council’s strategic goals and objectives. You will have the skills to lead the Executive Management Team in managing the people, infrastructure and assets of the organisation. The ability to foster positive relationships with all elected members, the community and key external stakeholders is a must for this position. The position is to be offered on a performance based contract of up to five years with an attractive salary package of $204,445-$260,000 per annum. Salary and benefits is subject to negotiation and may include, but not limited to, base salary, superannuation, utilities, communication, professional development, annual airfares. Also offered is the private use of a vehicle, housing in a premier location and a regional/isolation allowance. Reasonable relocation expenses are available. An information package can be obtained by contacting the Organisational Development Coordinator on 9941 0000, [email protected] or Council’s website at www.carnarvon.wa.gov.au. Written applications must address the selection criteria and may be posted to the Organisational Development Coordinator, Shire of Carnarvon, PO Box 459, Carnarvon WA 6701, or by email [email protected] by no later than 4.00pm Friday 6th January 2017. The Shire of Carnarvon is an equal opportunities employer and welcomes applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief, sexual orientation or age. Please Note: Canvassing of Councillors will disqualify. The successful applicant is required to obtain relevant police checks and provide evidence of all claimed qualifications prior to appointment. Karl Brandenburg Shire President
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POSITION DESCRIPTION
POSITION TITLE: CHIEF EXECUTIVE OFFICER
DIVISION: EXECUTIVE SECTIONS: N/A
AWARD LEVEL: NEGOTIATED SALARY PACKAGE – LEVEL 2 LOCAL GOVERNMENT (refer to WA Salary and Allowances Tribunal)
DATE EFFECTIVE: NOVEMBER 2016
REPORTS TO: SHIRE COUNCIL
1. REQUIRED VALUES
Commitment – dedication to a cause or an activity. Creativity – originality in thought or expression. Effectiveness – serving to effect the purpose; producing the intended or expected result. Honesty & Integrity – promote soundness of moral principle, character and integrity. Teamwork – coordination of effort and collective efficiency. Transparency – open, frank, accessible and candid. Respect – having due regard for the feelings, abilities, qualities, achievements, wishes, or rights of others. Sustainability – capacity for development that can be sustained into the future without destroying the environment in the process. Sustainability across all operations and policies. Trust – firm belief in the reliability, truth or ability of someone or something. Visionary Leadership – the ability to lead, guide in direction, course, action, opinion and to influence or induce. Vision – perceiving what is not actually present to the eye. Natural intellectual acuteness in administration of the Shire and community.
2. POSITION OBJECTIVES
To implement Council’s strategic goals and objectives.
To lead the Executive Management Team in managing the people, infrastructure and assets of the Local Government.
Within Section Manage and lead the Management Team.
Meet corporate objectives and ensure the delegations are exercised within statutory requirements, Council policies and strategic objectives.
Lead the organisation in providing a high level of service to the Community and Council.
Within Organisation Administer the legal and statutory obligations of the local government operations and
be the chief adviser to Council on these matters.
Foster a co-operative approach within the Executive Management Team to ensure efficient, effective and timely delivery of Council’s services, programs and projects.
3. ORGANISATIONAL RELATIONSHIPS
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Responsible to: Shire of Carnarvon Council and liaison with the Shire President Supervision of: All employees, by delegation to the relevant Executive Managers. Internal and External Liaison: Internal -
Shire President and Councilors individually All Committees
Employees External -
Community members, Ratepayers, Electors and other local interest groups.
Federal & State Government Departments and Agencies.
Federal & State Government elected representatives for the region.
Regional Councils.
Other Local Authorities
Industry Associations
Media agencies (with Shire President authorisation)
4. COMPETENCY REQUIREMENTS – SELECTION CRITERIA Note: all requirements are essential unless otherwise stated
Leadership Proven leadership at the Chief Executive Officer level with the ability to understand
legislation applicable to and enforced by Local Government.
Sound Strategic Planning skills and knowledge of the integrated planning and reporting framework requirements as required under the Local Government Act, 1995.
Delegation skills to ensure the achievement of outcomes, accountability of management and the development of employees’ abilities.
Understanding of the application of contemporary human resource management principles.
Demonstrated community leadership skills.
Governance and Compliance
Demonstrated capacity to administer Local Government and associated Legislation.
Good knowledge of contemporary issues as they impact on Local Government.
Sound research and advisory skills in the preparation of Local Government policies.
Comprehensive knowledge of statutory, legal and contractual obligations.
Extensive experience in financial management, particularly as it applies to Local Government.
Community Relationship
Considerable experience and involvement with the community and special interest groups.
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Considerable experience encouraging, promoting and facilitating sustainable business development and fostering investment opportunities.
Proven record of building and maintaining positive strategic relationships.
General Management Competencies
Excellent interpersonal and communication skills. Degree in relevant Management, Business and/or Public Sector Administration
discipline or comparable experience is desirable. Promote the objectives of the Customer Service Charter and monitor timeliness of
responses to correspondence received. Promote a positive public relations atmosphere including proactive use of
contemporary social media tools. Demonstrate professional written and oral public speaking skills.
Note: Employment is subject to Police Clearance and other checks.
5. KEY RESPONSIBILITIES/DUTIES Attend Ordinary and Special Council Meetings, Briefing Sessions, Committee Meetings
and Working Group Meetings as required and to attend civic functions and unofficial functions as deemed appropriate and necessary.
Prepare budget submissions for Council and ensure financial position of the Council is monitored on an ongoing basis, including financial management reports necessary to manage the operation of the Shire on a daily basis.
Coordinate the development and review of ongoing strategic plans, both short and long term, and oversee/monitor progress against action plans.
Maintain ongoing provision of local government services to ratepayers and the community broadly.
Enforce statutory compliance in a pro-active and collaborative manner where possible, including liaison with Council’s legal representatives on obtaining legal advice and initiating legal proceedings as necessary.
Promote a positive image of Council and its operations through involvement in the wider community, and help to provide assistance in the development of the Shire.
Develop and manage the Executive Management Team and provide leadership in the ongoing operation of the Shire.
Oversee local government safety in the workplace in accordance with statutory requirements. This includes: - Maintaining the Shire’s OHS Policy and Manual, including active implementation
of safety awareness and procedures
- Ensuring employees, volunteers and contractors have a safe place of work in
which to work.
- Actively promoting safety and leading by example.
- Consulting with workers on all safety related activities.
- Ensuring all hazards are identified, assessed and eliminated or controlled.
- Ensuring employees are provided with appropriate Personal Protective
Equipment (PPE) and use it.
- Ensuring employees have safe methods of performing required tasks with
methods documented.
- Ensuring employees are adequately trained and assessed as competent.
- Ensuring employees are adequately supervised.
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- Investigating incidents and ensuring action is taken to control cause(s).
- Actively promoting and where necessary participating in the Work Injury
Management Programs.
Oversee the maintenance of human resource policies and practices within the Shire in accordance with award and legislative standards.
With the approval of the Shire President, act as spokesperson for the Shire.
Ensure grant application opportunities and project delivery is maximised.
6. EXTENT OF AUTHORITY
Authority is vested in the Chief Executive Officer under the Local Government Act, 1995, and subsidiary Regulations, Local-Laws and all other relevant legislation pertinent to Local Government. This includes all delegated authority as properly granted by Council.
7. PERFORMANCE CRITERIA
Key Deliverables (12 Month Reporting Period)
Key Performance Indicators (to be specific and measurable)
1. Ensure the Council is provided with relevant, accurate and timely information to requests, questions, enquiries, correspondence and applications.
Oversee presentation of detailed reports and information to Council on a monthly basis, including accurate recording of minutes in line with statutory requirements.
Convene monthly briefing sessions with presentation of factual and accurate information pertinent to issues and risks applicable to financial and operational matters.
2. Facilitate strategic direction and policy formulation for the Shire of Carnarvon.
Oversee review of the Shire of Carnarvon Integrated Planning and Reporting Framework by the end of the financial year, including completion of: Community Strategic Plan Corporate Business Plan Long Term Financial Plan Asset Management Plan(s) Workforce Plan
Oversee continued preparation of the Shire of Carnarvon Local Planning Strategy and Local Planning Scheme No.13.
Oversee continued preparation of the Shire of Carnarvon Economic and Tourism Action Plan.
Oversee preparation of a structure plan and prospectus for Aging in Place development within a portion of Brockman Park.
Oversee the preparation of an Economic Regional Centre Growth Plan, subject to DRD funding.
Undertake a review of the Shire’s Infrastructure and Development Policies and introduce new policies as requested by Council.
3. Ensure delivery of projects and actionable initiatives detailed in the
Upon review of the Shire Corporate Business Plan, deliver the respective projects and initiatives identified and budgeted for.
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Shire of Carnarvon Corporate Business Plan.
Provide quarterly reporting to Council on progression of identified projects and actions outlined in the Corporate Business Plan.
4. Ensure sound financial and corporate business management of the Shire of Carnarvon.
Oversee the preparation of a balanced budget for the financial year in accordance with the Shire Integrated Planning and Reporting Framework and legislative standards.
Present monthly reporting to Council on the Shire’s financial position in line with budget allocations.
Uphold and promote the Shire of Carnarvon corporate image through attendance at important local, regional and state meetings, functions and events throughout the year.
5. Maintain high standards of corporate governance for the Shire of Carnarvon as required by legislation.
Report to Council’s Audit Committee quarterly on financial management, risk management, and governance accountability and performance, including external and internal audits as required by legislation and/or the Committee.
Improve implementation of the Shire Occupational Health and Safety Management System by the end of the financial year.
Improve implementation of the Shire Records Management System with transition to centralisation by the end of the financial year.
Update risk based Internal Audit Plan based on introduction of operational work plans by the end of the financial year.
Respond in a positive and timely manner to omissions, deficiencies and amendments to legislation as identified through the Shire audit processes within one month.
6. Attract and maintain a stable, skilled and diversified workforce aligned to organisational need and delivery of services.
Oversee review of position descriptions, staff recruitment methods and selection/performance criteria for all positions across the organisation by the end of the financial year.
Orientate to a ‘continuous’ performance management system to improve employee direction, organisational productivity and staff satisfaction by the end of the financial year.
7. Ensure the delivery of core municipal services and asset maintenance/renewal in line with the Shire’s Integrated Planning and Reporting Framework (IPRF).
Oversee the preparation of annual work plans/schedules for each Directorate and associated business sections by the end of the financial year aligned to the IPRF and municipal budget.
Substantially progress the asset management capture and preparation of asset management plans by the end of the financial year for: Roads, Car Parks, Footpaths, Drainage and Flood
Levees Public Buildings, Structures and Shire Houses Parks, Gardens and Playgrounds Carnarvon Airport Precinct Carnarvon Aquatic Centre Carnarvon Fascine Precinct (foreshore, jetties, surge
wall, swim platform, town beach, tramway bridge)
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Note: Timeline of stated actions to be reviewed and agreed within three (3) months of commencement date, and reviewed thereafter annually.
Carnarvon OTC Facility
Achieve sustainable improvements and operational efficiencies in delivering services to stakeholders’/community members.
Perform a customer service satisfaction survey applied across the Shire.
Undertake an organisational review of services, service improvements/efficiencies and structural reform of the organisation for effective implementation of findings.
Implement changes/improvements from organisational review by the end of the financial year.
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WHERE IS CARNARVON? Carnarvon is the Regional Centre for the Gascoyne Carnarvon to Perth (904km) Carnarvon to Karratha (632km) Carnarvon to Denham/Shark Bay (323km) Carnarvon to Geraldton (480km)
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ABOUT CARNARVON
Recreation Carnarvon is a very sport minded community with every sport being catered for including touch football, soccer, cricket, basketball, netball, underwater hockey, indoor hockey and many more too numerous to mention. We have two premier sporting ovals – Town Oval and the Festival Grounds. The Festival Grounds also includes premier football oval, netball courts, soccer fields, pavilions and toilet facilities. Carnarvon also caters for the swimming fraternity with both a 25m swimming pool and toddlers pool.
Carnarvon is famous worldwide for its varied and amazing attractions exclusive to this part of our State – Mt Augustus, the biggest rock in the world, beautiful wildflowers and a fishing paradise along our coast. The scenery is spectacular and our best natural asset is our weather. Average maximum of January is 31ºC and July 22ºC. Highest recorded temperature 47.7ºC. Average yearly rainfall 229mm. Average yearly temperature 26.6ºC. Population 7000. Carnarvon, the hub of the Gascoyne, has grown in stature over the years as a popular base to shop and sample locally grown produce and fish.
The CBD comprises a wide range of retail Outlets – Woolworths, newsagency, variety shops and electrical stores.
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We also have some of the most beautiful coastline in Australia. You can swim at one of many of our beaches within the town area or travel 40kms north to the “Blowholes”.
Carnarvon is located on the Gascoyne River Delta. The Gascoyne River supplies water to both the plantations which align both sides of the river and the town water supply. When in flow, the Gascoyne River also provides some ideal swimming areas for the family including Chinamans Pool and Rocky Pool.
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Education Education is also well catered for in Carnarvon. From
2013 Carnarvon Community College will operate on three campuses; with a staged plan to accommodate all students K to 7 on the East Carnarvon site, in new facilities for the start of 2014. Planning includes provision for secondary students to move to the new site soon thereafter to create a K - 12 College on a single campus. The Christian School accommodates up to Year 7, and Catholic School up to Year 10. There are also 3 pre-primary schools and Durack Institute of
Technology - TAFE located in Carnarvon which offers a wide range of courses.
(Marmion Street Campus)
Medical & Ancillary Excellent medical facilities exist with a Regional Hospital including general, children’s and maternity wards. You can either see a doctor on call or make an appointment with one of the private doctors at the Carnarvon Medical Centre or Aboriginal Medical Centre. A dental surgery is located within the CBD and open 5 days a week. Industries Carnarvon’s major industries are tourism, salt and gypsum mining, pastoral, fishing and horticulture. Our seafood industry produces over $56m per year. The Carnarvon Plantation area comprises 176 plantations with the industry valued at $73m with an export of 30,000 tonnes per year. Produce ranges from bananas, tropical fruits, vegetables, citrus, stone, grapes and avocadoes. Table grapes are also a major export for Carnarvon. Carnarvon also boasts the most northern commercial egg farm in WA, producing over 4 million eggs per year.
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Salt and Gypsum mining is carried out at Lake MacLeod, 65kms north of Carnarvon, Lake MacLeod measures 2072 square kilometres; 110km long and 40km wide. Fishing is also a predominant industry in the Gascoyne with the region’s catch dominated by prawns however scallops, lobster, crabs and a variety of wet line fish are also caught in the area and processed in Carnarvon.
Pastoral stations take up 115,800kms of the Gascoyne with the production of meat and wool being its primary activities however many stations are diversifying into goat domestication, grapes, aquaculture and outback tourism.
There are also many stations throughout the Gascoyne that cater for both the locals and the tourists. Some stations offer personalised tours or will provide directions on where to explore some of the most beautiful country in Australia Developments Northwater Estate – Stage One and Stage Two of this Estate has been completed. Waterfront lifestyle and central location are major attractions to this area.
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COUNCIL INFORMATION
The Shire of Carnarvon is one of the largest local authorities in the state and is situated some 904kms north of Perth. The Shire is recognised as the centre of the Gascoyne Region, which comprises the Shires of Carnarvon, Exmouth, Shark Bay and Upper Gascoyne, and accordingly is located within the town as is many regional offices for many government departments. Office Location Francis Street, Carnarvon Website www.carnarvon.wa.gov.au Email [email protected] Area of Municipality 53,000 square kilometres Total Revenue $14.3 million Population 7,000 Length of Roads Sealed – 670kms Unsealed – 1243.37kms Number of Employees 90
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NOTES FOR APPLICANTS Thank you for your interest in the position advertised by the Shire of Carnarvon. Please read the following information to assist your application. Selection on the Basis of Merit The Shire of Carnarvon is an equal opportunity employer. All applications for a position will be assessed against the same criteria included in the position description. No application will be considered until after the advertised closing date. Selection will be based on which applicant demonstrates the highest merit for the position, their past experience and ability to perform the advertised position. What to include in your application Your application should include: 1. A covering letter introducing yourself and
explaining why you are applying for this position.
2. A detailed response to the selection criteria (see below for hints).
3. A current resume with the details of your past employment experience, and other information including skills, experiences etc which you feel are relevant to the position, e.g. involvement in community activities. Also include names and contact details of at least 3 employment references. (Please provide written permission in your application for the Shire to contact your nominated referees as required by the Federal Privacy Act 2000).
4. Other information about you as an applicant e.g. address, contact numbers; and
5. Any other information about your skills, experiences etc. which you feel are relevant
6. Do not include original documents e.g. References, certificates etc.
Statement Addressing Selection Criteria To be eligible for consideration, a person must meet all essential selection criteria. Although there is no right or wrong way to format your written application, you must address each selection criteria. Shortlisting (or selection for interview) is based on how well your knowledge, skills and abilities meet the selection criteria. Write your application so that the selection panel can fully appreciate your capabilities against each selection criteria.
As an applicant, it is your responsibility to demonstrate to the panel how you meet the selection criteria. The following information is a guideline to the type of information required in your detailed response to the Selection Criteria: Statements should concisely describe how you meet each of the selection criteria, starting with the “essential” criteria. The statements, in paragraph form, should include examples of the type of work, be it paid or unpaid work that you have completed. In other cases details of your qualifications may be applicable. Do not include irrelevant information or "padding"- be clear and concise. One copy only You should provide us with only one copy of your complete application. Address for Applications Applications should quote the position number and be addressed to: Organisational Development Co-Ordinator Shire of Carnarvon PO Box 459 CARNARVON WA 6701 Late Applications Late applications may be accepted 5 days after closing, but only in exceptional circumstances. If accepted, a late application will only be considered up to the close of short listing and in all cases the selection panel will assess each late application on its merits. Application Process Receipt of your application will be confirmed by email. Shortlisted applicants will be contacted by telephone to arrange an interview. Unsuccessful applicants will be advised in writing once the preferred applicant has accepted the offer of employment. Canvassing of Councillors or staff will disqualify an applicant. Further Information Should you require further information about the position, please contact the staff member nominated in the advertisement by telephone on (08) 99410000, fax on (08) 99410099, or Email: [email protected]
PO Box 459 CARNARVON WA 6701 Telephone – 99410000 Facsimile – 99410099 Email – [email protected] www.carnarvon.wa.gov.au
PLEASE ATTACH THIS FORM TO THE FRONT OF YOUR APPLICATION
PLEASE PRINT IN BLOCK LETTERS
SURNAME:
GIVEN NAMES:
ADDRESS:
CONTACT NUMBERS: (w) (H) (F)
POSITION APPLIED FOR:
…………………………………………………………………………………………………………. It is Council’s practice to shortlist, interview, and make a job offer within four weeks of the advertised closing date for the vacancy. Your application is currently being assessed against the selection criteria and I anticipate that interviews for shortlisted applicants will be conducted within the next two weeks. If you have not been contacted within that time your application may have been unsuccessful. You will however, be advised of the outcome of your application. In the meantime, please do not hesitate to contact the undersigned should you have any queries relating to the lodgement of your application. Your interest in the Shire of Carnarvon and this position is appreciated. Ian D’Arcy CHIEF EXECUTIVE OFFICER
Shire of Carnarvon
EMPLOYMENT APPLICATION
ACKNOWLEDGEMENT
