Shire of Victoria Plains · Shire of Victoria Plains ... Apologies: Mr G Stephens – Works and...

Shire of Victoria Plains

Minutes of an Ordinary Meeting of Council held

On Wednesday 24th June 2015

At Council Chambers, Calingiri Commencing 2.01pm

TABLE OF CONTENTS 1 DECLARATION OF OPENING AND ANNOUNCEMENT OF VISITORS ........... 1

2 ATTENDANCE, APOLOGIES AND LEAVE OF ABSENCE GRANTED ............. 1

3 RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE ......... 1

4 PUBLIC QUESTION TIME .................................................................................. 1

5 APPLICATION FOR LEAVE OF ABSENCE AND DECLARATIONS OF INTEREST .......................................................................................................... 4

6 PETITIONS/DEPUTATION’S/PRESENTATIONS ............................................... 4

7 CONFIRMATION OF MINUTES ......................................................................... 4

7.1 Confirmation of Minutes ................................................................................ 4

7.2 Business Arising from Minutes ...................................................................... 4

8 ANNOUNCEMENT BY THE PRESIDING MEMBER WITHOUT DISCUSSION . 5

9 PRESIDENT AND COUNCILLORS REPORTS .................................................. 5

10 BUSINESS PAPER ......................................................................................... 7

10.5 PLANT AND WORKS ............................................................................. 7

W8 Works and Services Manager’s Report ................................................. 8

10.1 FINANCE .............................................................................................. 15

F19 ACCOUNTS FOR PAYMENT .......................................................... 15

F20 MONTHLY FINANCIAL STATEMENTS ........................................... 23

F21 DRAFT 2015-16 BUDGET REVENUE AND EXPENDITURE SCHEDULES .................................................................................... 57

F22 CORPORATE BUSINESS PLAN REVIEW ...................................... 59

10.2 COMMUNITY SERVICES .................................................................... 61

10.3 TOWN PLANNING ............................................................................... 61

10.4 ADMINISTRATION ............................................................................... 62

A20 Community Strategic Plan Review ................................................... 64

A21 Annual Review of Delegations Register ........................................... 66

10.5 PLANT AND WORKS ........................................................................... 67

11 NOTICE OF MOTION OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN 67

12 CONFIDENTIAL ITEMS ................................................................................ 67

13 NEW BUSINESS OF AN URGENT NATURE APPROVED BY COUNCIL RESOLUTION ............................................................................................... 68

13.1 Debt Write Off.................................................................................... .68 13.2 School Excursion Funding ................................................................. 69 13.3 Claycrete Road Trial.......................................................................... .70 13.4 Acknowledgement of Council Staff Member........................................70 14 DECLARATION OF CLOSURE ..................................................................... 71

Minutes – Ordinary Meeting of Council

24th June 2015

Page 1

1 DECLARATION OF OPENING AND ANNOUNCEMENT OF VISITORS

The Presiding Member declared the meeting open at 2.01 pm, welcomed visitors and thanked everyone for their attendance.

2 ATTENDANCE, APOLOGIES AND LEAVE OF ABSENCE GRANTED

President: Cr D Lovelock West Ward Councillors: Cr S Penn South Ward Cr J Kelly West Ward Cr L Rive West Ward Cr Johnson East Ward Cr D Smith East Ward Cr S Young Central Ward Cr D Holmes South Ward Apologies: Mr G Stephens – Works and Services Manager Cr Brennan – Central Ward Chief Executive Officer: Mr H Hawkins DCEO / Finance and Administration Manger: Mr I Graham Senior Finance Officer: Mrs S Mills Visitors: Mr G McGill, Mr G Nixon, Mr B Middleton, Mr B Goodsell, Mr K Harrison and Mrs P Harrison.

3 RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE

Nil

4 PUBLIC QUESTION TIME

Mr B Goodsell – Claycrete Australia

Tabled a document to Councillors regards information on Claycrete road sealing product.

Mr Goodsell is currently working with RAC WA researching road deaths in the Wheatbelt.

His company binds unsealed roads with their product cutting down dust, future maintenance grading needs and can be applied to shoulders, bends, edges and all unsealed roads.

Mr Goodsell asked Council to grant his company a one (1) kilometre stretch of road to use and then be tested by the RAC.

Cr Lovelock

Asked for clarification on what was required of Council?

Whom do we need to contact to accept or decline the trial offer? Cr Young

How long will Councils staff and machinery be required?


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What sort of roads is their product used on?

Can the product be used under sealed roads with damp spots?

What is the products life span?

Is the product environmentally safe? Cr Johnson

What type of surface does the product have – rough or smooth? Cr Smith

Do we need to maintenance grade the roads after the seal? Cr Rive

Can the product be laid in all weather conditions? Mr Goodsell

Provide 1 Kilometre of road for a trial including Council staff and machinery to complete the seal.

One working day is required for the trial.

Unsealed roads, edges, shoulders, bends.

Yes.

Approximately 20 years.

The product does not leach and has the environmental green tick. Part of the product has also been found to be a killer of the die back spoors.

The product can be made smooth but is usually left rough as it is laid.

Maintenance grading is not required after the sealing. Maintenance of the product is usually just brooming every now and again.

The product does require one day of dry weather to set after which traffic can use the road. The product takes three days to be completely set.

CEO Advised Councillors that the shire has used this product before on the Calingiri – Goomalling road before the road was bitumen sealed. Mr B Middleton – Chaplain from YouthCare Brad is the area chaplain and overseas forty five (45) schools from Dalwallinu to Southern Cross and down as far as Hyden. Mr Middleton tabled documents informing Council what the chaplain’s role is and thanked council for their help in the past. Cr Kelly

Asked Brad what his role involved? Cr Lovelock

How does YouthCare obtain its funding? Cr Rive

Do you consult on a one to one basis? Mr Middleton

A lot of their work involves both mental and physical issues from providing breakfast, counselling etc to children, school staff, principles etc. At the moment Mr Middleton services 45 Principles, 300 Staff and 6000 Children.

Funding comes from a vast array of areas such as State and Federal funding, business, community and Local Government.

Yes as the issues arise we find it necessary to do one on one counselling.


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Graham Nixon

Has great concerns regards the condition of the Lime Road out to Great Northern Highway.

Asked Council to look at the condition of the Yerecoin – Wongan Hills road. It was sealed many years ago and is now falling apart.

Suggested Council look at borrowing the money to complete the road and if the Shire could ask Wongan- Balidu Shire to look at upgrading their section of the road.

Cr Kelly

Council has for some time now been liaising with Wongan- Balidu Shire however they class that road as a level 2 and it is extremely difficult to obtain grant funds with Wongan-Balidu classing the road a low level.

We could take the matter to the roads group meeting and discuss it further with Wongan-Balidu.

Cr Lovelock

We have some money in the budget for maintenance of three kilometres of that road. However the budget is yet to be presented and passed by Council.

Mr G McGill – Chairperson for Anzac Day Commemorations

Tabled a document on the Anzac Service Project.

Asked if a grant was received for the Commemorative Plaque.

Inquired if the Anzac committee could stay in place as the 100 year celebrations still a couple of years to go.

Would like to see the archive records, photos etc kept for future generations.

Like to formally thank the shires gardener for a wonderful job well done.

Are Council able to allocate funds for the upkeep of the Memorial? Cr Lovelock Congratulation to yourself and the committee on a job well done. CEO Regards the shires gardener, Liam Doyle is still not well and on medical advice has resigned from his position at the shire. DCEO There is an allocation of funds in Councils 2015-16 budget for the upkeep of the Victoria Plains War Memorial. Cr Kelly Congratulations to the committee on a job well done. Would like to see the Calingiri Hall open to the public, tourist and interested parties so they can view the Memorial plaques etc. Cr Young Suggested we post the plaques, archives, photos etc on Councils website for all to view.


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5 APPLICATION FOR LEAVE OF ABSENCE AND DECLARATIONS OF INTEREST

Nil

6 PETITIONS/DEPUTATION’S/PRESENTATIONS

Nil Resolution 101/15 Moved Cr Rive seconded Cr Smith that Council adjourn for afternoon tea. Motion Put & Carried 8/0 The meeting adjourned at 2.55 pm The meeting resumed at 3.30 pm All Members of the public except Mr G McGill left the meeting after the afternoon break at 3.30 pm

7 CONFIRMATION OF MINUTES

7.1 Confirmation of Minutes Cr Smith – Page 291 – reference to culvert works. Culvert works referred to on Behanging North Road not Calingiri Wongan Hills Road. Resolution 102/15 Moved Cr Rive seconded Cr Holmes that the Minutes of the Ordinary Meeting held 20th May 2015 be confirmed as a true and correct record of proceedings. Motion Put & Carried 8/0 7.2 Business Arising from Minutes DCEO The new bobcat and new bobcat trailer have been purchased. Cr Lovelock

A quote for the Schools Shade sails has been obtained totalling $21,000.00.

The school has applied for other funding as they need to fund approximately $6,000.00.

They will be meeting again to discuss this matter further.

Although they can see the advantage in a steel structure lasting longer however the cost to install will be greater.

Cr Lovelock What is happening with the VP Arts Society storage shed? Advised it needs further investigation.


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Cr Lovelock Bolgart Blues Event update. Cr Penn

Originally a Rent a Fence which will be pulled down after the event was to be erected however that does not seem to be the case.

Now they are looking at a permanent structure which I am sure the community will be against because the structure will be impeding on the view into Bolgart.

Been advised by a fencing contractor to use Black coated wire on the fencing which when installed you can see straight through the fencing.

Has great concerns regards the planning of this event and has asked if the event co-ordinator can draft a plan with maps to include issues like (positioning of permanent & temporary structures, toilets, use of the hall kitchen, hall facilities, parking, great street parking, fencing etc).

CEO Advised Caroline was not able to attend Council today due to illness. Cr Lovelock Believes the co-ordinator should be present on the next Shire Road Inspection to go over positioning etc. Cr Young Requested the Co-ordinator have a Plan included Maps to present to Councillors prior to the road inspection meeting. Cr Penn requested that current “Policy 2.2.2 Use of Equipment by Employees” be tabled for review at the next meeting. Cr Kelly requested that the CEO contact and obtain any information from other shires such as Carnamah or Eneabba regards the Shire of VP becoming a “Gas Field Free” and this be discussed at the next council meeting.

8 ANNOUNCEMENT BY THE PRESIDING MEMBER WITHOUT DISCUSSION

Nil

9 PRESIDENT AND COUNCILLORS REPORTS

Cr Lovelock Requested Cr Smith and Cr Kelly to present their reports and summary of their Canberra Conference to be discussed in full at the next meeting of Council. Cr Lovelock wanted to know if the conference was of any benefit to the Shire.

Cr Kelly Explained there were a lot of topics that Council needed to have a look at before the next meeting. Whilst at the conference they meet with Melissa Price, Alannah


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MacTiernan, Barnaby Joyce and others regards funding issues and explained the conference was very productive.

Cr Lovelock and CEO To give a summary via the I Pads to Councillors from the AROC meeting to be discussed at the next meeting of Council. Discussions took place on aboriginal land rights and what is classed as disabled. The two blocks in Bolgart will not be included in the aboriginal land rights claims.

Cr Lovelock

Attended the Avon Midland Zone meeting where in the future some grants like the FAG’s grants Council may have to offer programs that are shovel ready to obtain some grants in the future.

The ESL increase was 12.8%

It was noted that Sewerage audits now cost the Council a lot of money. CEO advised – This year the sewerage audit costs were three (3) times the amount of previous years.


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10 BUSINESS PAPER

10.1 Finance 10.2 Community Services 10.3 Town Planning 10.4 Administration 10.5 Works Resolution 103/15 Moved Cr Kelly seconded Cr Young that Council’s Standing Orders be suspended to allow a change in the Order of Business to enable Item 10.5 Plant and Works to be dealt with prior to Item 10.1 Finance. Motion Put & Carried 8/0 10.5 Plant and Works Status Report Resolution 104/15 Moved Cr Penn seconded Cr Young that the items in the Plant and Works Status Report detailed below be noted. Motion Put & Carried 8/0

Item No Report Details Action Required Status

W6 Works and Services Managers Report

Nil. Report received.

Complete

W7 Awarding of Tender VP28815

Council awarded the supply of (1) Bobcat T650 Compact Trac Loader to Westside Equipment.

Ongoing


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10.5 PLANT AND WORKS W8 WORKS AND SERVICES MANAGER’S REPORT

File Reference: A1.2.1 Report Date: 16th June 2015 Applicant/Proponent: Nil Officer Disclosure of Interest: Nil Previous Meeting References: Nil Author: Works and Services Manager Attachments: Road Grading History Vehicle and Plant Report

PURPOSE OF REPORT To inform Council of the Works and Services Manager’s, staff actions, works and information items. BACKGROUND A schedule of road and maintenance works that are undertaken throughout the Shire is provided for Councils information. COMMENT Gardens, Parks, Villages and Road Verges Bolgart • General up keep • Tip Maintenance • Caravan/Camping signs placed at Hall car park • Concrete slabs constructed Bolgart Cemetery, seats to be installed Calingiri • General up keep • Tip Maintenance Yerecoin • General up keep Mogumber • General up keep • Tip maintenance Gillingarra • General up keep Piawaning • General up keep General Mowing, clearing rubbish including tree branches, clearing drains, parks and reserves, reticulation.


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Maintenance Work Signage replacement and repairs – Ongoing Guide post replacement and repairs – Ongoing Pothole patching and repairs – Ongoing Traffic Counter Locations Wirrilda Road 1500 meters south of boundary (end of bitumen), Gillingarra Glentromie Road 300 meters east of Wirrilda Road (end of bitumen) – this is to monitor the road trains carting water to the Great Northern Highway project. Maintenance Grading Grading in Area 1 and Area 2 is currently underway Area 3 (under Contract) – is completed Parker Road Drainage issues have been rectified on Parker Road, the road was being washed out on the eastern end, 400 meters from the Gouge road intersection, whilst in the area the road was reformed, extra gravel carted in, compacted to line and level around the bend and approaches, new guideposts installed. Shoulder Grading Shoulder grading has been completed on the Toodyay Bindi Bindi road from Calingiri townsite heading to Yerecoin; all guide posts have been renewed. Plant General maintenance, servicing council plant and machinery. Side tipper brakes repaired. Manitou – hydraulic hose issue front boom, repaired. Bobcat Track loader is due to arrive on Thursday 18th June 2015. Track Loader trailer due to arrive 18th June 2015. Administration, meetings and inspections during this reporting period

Administration

Private Works.

Staff time sheets.

Customer enquiries.

Capital Works Program.

Heavy Plant Replacement.

Maintenance works program.

Ordering parts and materials.

Works and Services Agenda and Plant Tender.

Depot General Duties - phone, emails, design, staff works program, etc.

Meetings

Works Budget.

Works Meetings.

Depot Staff meetings.

Asset Management data.

Main Roads Northam RAV Network Audit Training


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Admin Meeting various – CEO, D/CEO and consultants.

Waste Management, Calingiri and Bolgart Tips, consultants.

Site Inspections/works

Road signage.

Bitumen Roads.

Aglime Route audit.

Road Construction projects.

Bolgart Water. (Contractors).

Rural Roads Area 1 Area 2 and Area 3 inspections

Calingiri, Bolgart, Mogumber Waste Sites – Weekly.

POLICY REQUIREMENTS NIL LEGISLATIVE REQUIREMENTS There are no known legislative requirements related to this item. STRATEGIC IMPLICATIONS There are no known strategic implications related to this item. Environment There are no known significant environmental implications associated with this proposal. Economic There are no known significant economic implications associated with this proposal. Social There are no known significant social implications associated with this proposal. FINANCIAL IMPLICATIONS There are no financial implications to Council in relation to this item. VOTING REQUIREMENTS Absolute Majority Required: No Resolution 105/15 Moved Cr Penn seconded Cr Young that the Works and Services Managers report be received and noted. Motion Put & Carried 8/0


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Analysis of Maintenance Grading Hours – Financial Year


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Page 12


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Page 13


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Vehicles and Plant Report – YTD


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Resolution 106/15 Moved Cr Penn seconded Cr Kelly that Council’s Standing Orders resume and the Order of Business recommence with Item 10.1 Finance. Motion Put & Carried 8/0

10.1 FINANCE F19 ACCOUNTS FOR PAYMENT

File Reference: F1.8.4 Report Date: 16th June 2015 Applicant/Proponent: N/A Officer Disclosure of Interest: Nil Previous Meeting References: Nil Author: Ian Graham – DCEO/Finance and Administration Manager Attachments: Payment Listing for May 2015

PURPOSE OF REPORT To present to Council the list of payments made during May 2015. BACKGROUND As per Local Government (Finance) Regulations 13, each month Council is to be advised of all payments made from the municipal and trust bank accounts for the period since the last Council meeting. COMMENT Each month Council is to be advised of payments made during the preceding month; the amount, payee, date and reason for payment. POLICY REQUIREMENTS Policy 6.5.1 (b) and (c) refers:- The Chief Executive Officer and in their absence the Deputy Chief Executive Officer/Finance and Administration Manager are authorised to allow all creditors to be paid according to their trading terms and for payments to be endorsed by Council after payment rather than approved by Council prior to payment. All payments made prior to the meeting shall be presented to Council for endorsement or approval of payment. LEGISLATIVE REQUIREMENTS In accordance with Local Government (Finance) Regulations Item 13 the Chief Executive Officer is to provide a list of accounts paid from the Municipal fund or Trust fund, a list of all accounts paid each month showing for each account paid:- a. The Payee’s Name b. The amount of the payment c. The date of the payment d. Sufficient information to identify the transaction And that this list is to be presented to the Council at the next ordinary meeting of


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Council after the list is prepared. STRATEGIC IMPLICATIONS There are no known strategic implications related to this item. Environment

There are no known significant environmental implications associated with this proposal.

Economic There are no known significant economic implications associated with this proposal.

Social

There are no known significant social implications associated with this proposal. FINANCIAL IMPLICATIONS All payments are within the confines of the Councils adopted budget. VOTING REQUIREMENTS Absolute Majority Required: No Resolution 107/15 Moved Cr Kelly seconded Cr Penn that the payments made during May 2015 from the Municipal Bank Account as per the attached listing amounting to:- $158,921.33 for creditor EFT payments, $19,929.70 for creditor cheque payments, $42,285.43 for direct debit payments, $72,298.78 payroll payments; and giving an overall total of $293,435.24 be endorsed. Motion Put & Carried 8/0


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Shire of Victoria Plains

Creditor & Payroll Payments for the month of May 2015

Chq/EFT Date Name Description Inv Amt Amount

EFT3083 06/05/2015 BG ANTENNA SERVICES Install Vast Satellite TV to 13 & 15 Lambert Cresc

1716.00

EFT3084 06/05/2015 BILLS MACHINERY SERVICES P/L Birko Bain Marie for Mogumber Hall

440.00

EFT3085 06/05/2015 BOLGART PROGRESS ASSOCIATION Reimbursement of Public Liability Insurance

966.92

EFT3086 06/05/2015 BUILDING & HEALTH SURVEYING SERVICES

Building & Health Services for April 2015

3364.23

EFT3087 06/05/2015 CALINGIRI SPORTS CLUB INC Refreshments for Council

132.00

EFT3088 06/05/2015 CALINGIRI TRADERS Depot purchases

1137.49

EFT3089 06/05/2015 CDA AIR CONDITIONING Repairs to Air Conditioners in Council Chambers

1002.00

EFT3090 06/05/2015 COURIER AUSTRALIA Freight Charges

56.75

EFT3091 06/05/2015 CUTTING EDGES Cutting Edges for Manitou - PLR7

455.73

EFT3092 06/05/2015 ECONOMIC REGULATION AUTHORITY

14326.36 Annual licence ERA 2885.00

Audit Service for water services 11441.36 EFT3093 06/05/2015 FENWICK FARM Supply sand for Town Gardens

1000.00

EFT3094 06/05/2015 FRONTLINE FIRE & RESCUE EQUIP Repairs to Calingiri Fire Truck

2664.56

EFT3095 06/05/2015 JACOB LAW PHOTOGRAPHY Photography services for Anzac Event

200.00

EFT3096 06/05/2015 JASON SIGNMAKERS

8531.60 Traffic Sign & Control Equipment 2365.00

Traffic Sign & Control Equipment 2574.00 Various roadwork signs 1925.00 No Camping/Caravans Sign 48.40 Memorial Park Sign 66.00 Memorial Park Sign 129.80 Signs for Anzac Event 1423.40


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EFT3097 06/05/2015 JOLLY & SONS PTY LTD Service on Nissan Patrol - PWV55

257.48

EFT3098 06/05/2015 KLEENHEAT GAS Annual gas charges - Lot 28 Cavell St

68.20

EFT3099 06/05/2015 LINX ELECTRICAL

3893.30 Install new ovens at Sports Pavilion & Halls 885.10

Power to garage at 44 Edmonds St 1371.00 Ceiling fans & lights to patio at 44 Edmonds St 1637.20 EFT3100 06/05/2015 MALTS CONTRACTING Cleaning for April 2015

1219.00

EFT3101 06/05/2015 MCLEODS BARRISTERS AND SOLICITORS

2188.68

Proposed Partnership with Yued People 1552.36 Surveillance Device (GPS Tracker) 636.32 EFT3102 06/05/2015 MEDIMOBILE FLU VACCINATIONS Flu Vaccinations for 2015

462.00

EFT3103 06/05/2015 PACIFIC BRANDS WORKWEAR (YAKKA) Uniforms for Depot Staff

302.06

EFT3104 06/05/2015 ROBBRO WA PTY LTD

22343.75 Hire Side Tipper for Gillingarra West Road 12375.00

Hire Equipment for Gillingarra West Road 9968.75 EFT3105 06/05/2015 RSA WORKS Road Audit and Black spot submission.

5590.20

EFT3106 06/05/2015 SF FITZGERALD PLUMBING & GAS

1626.95

Replace HWS at Bolgart Caravan Park 1428.95 Unblock public toilets at Bolgart Hall 198.00 EFT3107 06/05/2015 SHIRE OF MOORA CESM Shared Expenses Jan - March 15

5844.94

EFT3108 06/05/2015 STAR TRACK EXPRESS Freight Charges

78.11

EFT3109 06/05/2015 WHEATBELT SIGNS Calingiri War Memorial Park sign writing

200.00

EFT3110 06/05/2015 WHEATBELT TYRES Supply 2 Batteries for Hino 300 Series

266.00

EFT3111 06/05/2015 WONGAN STEEL MANUFACTURERS Repairs Hino Dump Truck

443.35

EFT3112 06/05/2015 YERECOIN TRADERS Yerecoin Fire Truck diesel

128.70

EFT3113 07/05/2015 HEALTH INSURANCE FUND Payroll deductions

130.30

EFT3114 13/05/2015 I-FIX FITNESS Service to Calingiri Gym Equipment

547.25

EFT3115 13/05/2015 WESTERN AUSTRALIA TREASURY CORP

16087.66 Loan Payment No 82 10686.74


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Loan Payment No 72 5400.92 EFT3116 15/05/2015 ALLOY AND STAINLESS PRODUCTS 54 Blades for Superior SM5000 Mower

874.28

EFT3117 15/05/2015 BOLGART PROGRESS ASSOCIATION Library Services Payment for the Month of May 2015

352.80

EFT3118 15/05/2015 CALINGIRI TRADERS

552.65 Tap for 7 Harrington St & Caravan cleaning

products 76.47 Papers, Postage etc for Admin - April 2015 476.18 EFT3119 15/05/2015 COUNTRY COPIERS NORTHAM Service fees Admin Photocopier - April 2015

3322.64

EFT3120 15/05/2015 COURIER AUSTRALIA Freight Charges

16.43

EFT3121 15/05/2015 DUN DIRECT PTY LTD

10272.76 2 x 20lt drums of Truck wash 131.85

Bulk diesel fuel 8200 Ltrs 10140.91 EFT3122 15/05/2015 EVA'S FLOWERS Floral Arrangement

125.00

EFT3123 15/05/2015 FITZGERALD STRATEGIES Complaints investigation

1911.71

EFT3124 15/05/2015 FRONTLINE FIRE & RESCUE EQUIPMENT Repair auxiliary pump on Fire Truck - PFT14

2115.85

EFT3125 15/05/2015 I SWEEP Sweep Town Streets

1859.00

EFT3126 15/05/2015 JOLLY & SONS PTY LTD Repairs to PTO Shredder shaft

951.16

EFT3127 15/05/2015 LANDGATE Rates Collection Fees & 337 UV Valuations

6110.21

EFT3128 15/05/2015 MAJOR MOTORS PTY LTD Repairs to New Norcia Fire Truck - PFT14

350.07

EFT3129 15/05/2015 MALTS CONTRACTING Cleaning for 2 weeks in April 2015

1122.00

EFT3130 15/05/2015 MAPS GROUP LIMITED Fuel Card charges for March 2015

273.21

EFT3131 15/05/2015 PACIFIC BRANDS WORKWEAR (YAKKA) 4 X Navy Pants -Depot Staff

129.36

EFT3132 15/05/2015 ROBBRO WA PTY LTD Maintenance Grading Area 3

26104.32

EFT3133 15/05/2015 RURAL PRESS REGIONAL MEDIA Advertising costs

116.40

EFT3134 15/05/2015 SHERIDAN'S FOR BADGES Desk Name Plates

114.25

EFT3135 15/05/2015 THOMAS CULVERWELL Cleaning Gillingarra Public Toilets 21/4 to 11/5/15

120.00

EFT3136 15/05/2015 TOODYAY HOME TRADERS 2 X Oilomatic Pole Saw Chains

103.84

EFT3137 15/05/2015 TREES CAFE BOLGART Refreshments for Council meeting in Bolgart

570.00

EFT3138 15/05/2015 UHY HAINES NORTON (WA) PTY LTD Financial & Management Workshops - SFO & DCEO

1650.00


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EFT3139 15/05/2015 WESTERN AUSTRALIA TREASURY CORP Loan Payment No 69

1876.86

EFT3140 15/05/2015 WONGAN HILLS HARDWARE WM Taps for 44 Edmonds St

119.00

EFT3141 15/05/2015 YERECOIN TRADERS Hose for retic

5.66

EFT3142 21/05/2015 HEALTH INSURANCE FUND Payroll deductions

130.30

Total EFT payments for May 2015

158921.33

11832 05/05/2015 SHIRE OF VICTORIA PLAINS Petty Cash April 2015

472.20

11833 06/05/2015 AUSTRALIAN COMM & MEDIA AUTH Licence for Yarrabrook Farm to May 2016

106.00

11834 06/05/2015 SYNERGY Electricity Charges

1276.65

11835 06/05/2015 TELSTRA CORPORATION LTD Telephone Charges

69.95

11836 07/05/2015 SHIRE OF VICTORIA PLAINS Cash Wages for WE 6/5/15

2244.60

11837 15/05/2015 SYNERGY Electricity Charges

6854.95

11838 15/05/2015 WATER CORPORATION Water Charges & Usage

6810.75

11839 21/05/2015 SHIRE OF VICTORIA PLAINS Cash Wages for W/Ending 20/5/15

2044.60

11840 21/05/2015 SHIRE OF VICTORIA PLAINS Payroll deductions

50.00

Total Cheque payments for May 2015

19929.70

DD9065.1 01/05/2015 IINET LIMITED Telephone Charges

229.80

DD9081.1 06/05/2015 WA SUPER Payroll deductions

5706.57

DD9081.2 06/05/2015 CARE SUPER Superannuation contributions

487.55

DD9081.3 06/05/2015 REST INDUSTRY SUPER Superannuation contributions

145.83

DD9081.4 06/05/2015 PRIME SUPER Superannuation contributions

283.38

DD9081.5 06/05/2015 AUSTRALIAN SUPER PTY LTD Superannuation contributions

181.15

DD9087.1 12/05/2015 TELSTRA CORPORATION LTD Telephone charges

1148.19

DD9090.1 01/05/2015 LACHLAN MCINNES Erect fencing to Calingiri Hockey Oval

3520.00

DD9090.2 11/05/2015 TELSTRA CORPORATION LTD Telephone Charges - Fire SMS

12.20

DD9090.3 06/05/2015 TELSTRA CORPORATION LTD Telephone Charges

651.68


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DD9092.1 14/05/2015 BENDIGO BANK

14598.35 Self Supp Loan Payment May 15 14586.35

Credit Card Fees April 2015 12.00 DD9092.2 14/05/2015 SOVP - CREDIT CARD ACCOUNT

6932.23

BBS BOXES & BOUQUETS Anzac wreath 2015 130.00 REDFISH TECHNOLOGY Digital Recorder 439.78 ADOBE SYSTEMS System upgrade April 15 19.99 CARROLL & RICHARDSON Flag Rope & Clips 45.75 CARROLL & RICHARDSON Australian Flag 107.75 SURVEY MONKEY Comm Plan survey on Shire website 24.00 CABCHARGE Taxi charges in Darwin 29.97 CABCHARGE Taxi to Perth Airport 19.85 CONFERENCE DEAKIN NGA 2015 Registration x 2 Councillors 3198.00 ADAGE FURNITURE Chair Trolley for Calingiri Hall 275.00 FLIGHT CENTRE Airfares for Canberra Conference 2431.90 INTERNODE Telephone charges Bendigo bank 115.79 NEW NORCIA HOTEL Meeting with MLC Member 94.45 DD9099.1 20/05/2015 WA SUPER Payroll deductions

6082.44

DD9099.2 20/05/2015 CARE SUPER Superannuation contributions

548.50

DD9099.3 20/05/2015 REST INDUSTRY SUPER Superannuation contributions

126.61

DD9099.4 20/05/2015 PRIME SUPER Superannuation contributions

220.10

DD9099.5 20/05/2015 HOSTPLUS SUPERANNUATION FUND Superannuation contributions

69.20

DD9099.6 20/05/2015 AUSTRALIAN SUPER PTY LTD Superannuation contributions

222.06

DD9103.2 30/05/2015 TELSTRA CORPORATION LTD Telephone Charges

1119.59

Total Direct Debit payments for May 2015

42285.43


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07/05/2015 EFT Payment for Wages W/E 6/5/15

35909.57 21/05/2015 EFT Payment for Wages W/E 20/5/15

36389.21

Total Wages EFT payments for May 2015

72298.78

Total Payments for May 2015

293435.24


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F20 MONTHLY FINANCIAL STATEMENTS

File Reference: F1.3.3 Report Date: 16th June 2015 Applicant/Proponent: N/A Officer Disclosure of Interest: Nil Previous Meeting References: Nil Author: Ian Graham – DCEO/Finance and Administration Manager Attachments: Statements and Reports to 31st May 2015

PURPOSE OF REPORT That the following statements and reports for the month ended 31st May 2015 be received. BACKGROUND Under the Local Government (Financial Management) Regulations 1996 the Council is to prepare financial reports outlining the financial operations at the previous month end date. Listed below is a compilation of the reports that will meet compliance, these are listed in Sections and the relevant regulations below. Monthly Financial Statement reports Section 6.4 of the Local Government Act and Regulation 34.1 of the (Financial Management) Regulations requires a Local Government to prepare each month a statement of financial activity reporting on the sources and application of funds, as set out in the annual budget containing the following details:

Annual budget estimates;

Budget estimates to the end of the month to which the statement relates (known at YTD Budget);

Actual amounts of expenditure, revenue and income to the end of the month to which the statement relates (known as YTD Actuals);

Material variances between the comparatives of Budget v’s Actuals;

The net current assets (NCA) at the end of the month to which the statement relates.

Regulation 34.2 – Each statement of financial activity must be accompanied by documents containing:-

An explanation of the composition of the net current assets of the month to which it relates, less committed assets and restricted assets containing the following detail:- An explanation of each of the material variances; Such other supporting information as is considered relevant by the Local

Government.


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Regulation 34.3 – The information in a statement of financial activity may be shown:-

According to nature and type classification

By program; or

By business unit Each financial year a Local Government is to adopt a % value, calculation in accordance with AAS5, to be used in reporting material variances. COMMENT The monthly financial report for May 2015 is therefore presented to Council showing monthly income and expenditure to date and comparative year to date budget and annual budget figures. POLICY REQUIREMENTS Nil LEGISLATIVE REQUIREMENTS There are no known legislative requirements related to this item. STRATEGIC IMPLICATIONS There are no known strategic implications related to this item. Environment



Social

There are no known significant social implications associated with this proposal. FINANCIAL IMPLICATIONS There are no financial implications to Council in relation to this item. VOTING REQUIREMENTS Absolute Majority Required: Yes/No


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Resolution 108/15 Moved Cr Smith seconded Cr Holmes that the following statements and reports for the month ended 31st May 2015 be received. Income Statement by Program ............................................................................. 26 Income Statement by Nature and Type ................................................................ 27 Statement of Financial Activity ............................................................................. 28 Report on Significant Variances ........................................................................... 29 Composition of Net Current Asset Position ........................................................ 30 Income and Expenditure Detail by Program ........................................................ 31 Capital Expenditure – Year to Date ....................................................................... 50 Investments Report ................................................................................................ 52 Bank Reconciliation Report .................................................................................. 53 Outstanding Rates Report ..................................................................................... 55 Outstanding Debtors Report ................................................................................. 56 Motion Put & Carried 8/0


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Income Statement by Program


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Income Statement by Nature and Type


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Statement of Financial Activity


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Report on Significant Variances


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Composition of Net Current Asset Position


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Income and Expenditure Detail by Program


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Capital Expenditure – Year to Date


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Investments Report


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Bank Reconciliation Report


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Outstanding Rates Report


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Outstanding Debtors Report


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F21 DRAFT 2015-16 BUDGET REVENUE AND EXPENDITURE SCHEDULES

FILE REFERENCE: F1.2.1 REPORT DATE: 9th June 2015 APPLICANT/PROPONENT: None OFFICER DISCLOSURE OF INTEREST: None PREVIOUS MEETING REFERENCES: None AUTHOR: Ian Graham – DCEO/Finance and Administration Manager ATTACHMENTS: Detailed Draft 2015-16 Budget Revenue and Expenditure by

Schedule Detailed Draft 2015-16 Budget Capital Expenditure Draft 2015-16 Plant Replacement Program (Under Separate Cover)

PURPOSE OF REPORT To present to Council the Draft 2015-16 Budget Revenue and Expenditure Schedules supported by detailed Draft 2015-16 Capital Expenditure and 2015-16 Plant Replacement program, for consideration for inclusion in the 2015-16 Statutory Annual Budget. BACKGROUND The Draft 2015-16 Revenue and Expenditure Schedules have been prepared for consideration by Council for inclusion in the 2015-16 Statutory Annual Budget. COMMENT Council is required to adopt an annual budget each year prior to the 31st August. The 2015-16 draft budget schedules are attached for consideration for inclusion in the 2015-16 Statutory Annual Budget. The 2015-16 Statutory Annual Budget will be prepared in July 2015 for adoption by Council and will include the revenue and expenditure approved by Council, less any nominated expenditure or any reserve transfers as required (refer below) to achieve a balanced budget: POLICY REQUIREMENTS Nil LEGISLATIVE REQUIREMENTS Council is required to adopt an annual budget each year prior to the 31st August (Local Government Act s6.2 1). STRATEGIC IMPLICATIONS The Annual Budget determines the budgeted operating and capital expenditure and revenue reserve transfers and surplus or deficit for the financial year. SUSTAINABILITY IMPLICATIONS Environment



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Economic The Annual Budget determines the budgeted operating and capital expenditure and revenue, reserve transfers and surplus or deficit for the financial year.

Social There are no known significant social implications associated with this proposal.

FINANCIAL IMPLICATIONS The draft 2015-16 Revenue and Expenditure Schedules, Capital Expenditure and Plant Replacement will form the basis of the 2015-16 Annual Budget.. VOTING REQUIREMENTS Absolute Majority Required: No Resolution 109/15 Moved Cr Penn seconded Cr Young that the Draft 2015-16 Revenue and Expenditure Schedules, including Capital Expenditure and Plant Replacement Program as presented be approved for inclusion in the 2015-16 Statutory Annual Budget. Motion Put & Carried Staff recommendation changed to include itemised amendments to the budget. Cr Kelly left the meeting at 6.32 pm Cr Kelly re entered the meeting at 6.35 pm Resolution 110/15 Moved Cr Kelly seconded Cr Johnson that the Draft 2015-2016 Revenue and Expenditure Schedules, including Capital Expenditure and Plant Replacement Program as amended:

Delete - Calingiri School Parking

Transfer R2R from Yerecoin South East to Bolgart East Road

Deleting – Replacement of Manitou

Deleting – Depot Parking and access

Adding – Gillingarra – New Norcia road finalise widening

Deleting – Rubbish Tip Fees $44,000.00

Adding – Transfer from Refuse Reserve $44,000.00

Rates increase by 4% be approved for inclusion in the 2015-2016 Statutory Annual Budget. Motion Put & Carried 7/1 CR Lovelock adjourned the meeting at 6.40 pm Mr G McGill left the meeting at 6.45 pm Cr Lovelock reconvened the meeting at 6.47 pm


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F22 CORPORATE BUSINESS PLAN REVIEW

FILE REFERENCE: A2.20.3.1 REPORT DATE: 8th June 2015 APPLICANT/PROPONENT: None OFFICER DISCLOSURE OF INTEREST: None PREVIOUS MEETING REFERENCES: None AUTHOR: Ian Graham – DCEO / Finance and Administration Manager ATTACHMENTS: 2015 Review of the Corporate Business Plan 2013/14-16/17.

PURPOSE OF REPORT To present to Council a review of the Corporate Business Plan 2013/14-16/17. BACKGROUND Council is required to adopt integrated planning and reporting as per the Local Government (Administration) Regulations 1996 (as amended August 2011). Section 5.56(1) of the Local Government Act 1995 remained unchanged in terms of the requirement for a local government to prepare a “plan for the future” of the district. COMMENT The plan for the future as required under the Local Government Act 1995 and amendments to the Local Government (Administration) Regulations 1996 is to contain a Strategic Community Plan and a Corporate Business Plan. POLICY REQUIREMENTS Nil LEGISLATIVE REQUIREMENTS Reg. 19DA of the Local Government (Administration) Regulations 1996 requires the Corporate Business Plan to be reviewed annually. STRATEGIC IMPLICATIONS The Corporate Business Plan:-

sets out, consistently with priorities set out in the Strategic Community Plan, the local governments priorities for dealing with the objectives and aspirations of the community in the district,

governs a local governments business planning by expressing priorities by reference to operations that are within the capacity of the local governments resources, and

develops and integrates matters relating to resources including asset management, workforce planning and long term financial planning.

SUSTAINABILITY IMPLICATIONS Environment



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Social

There are no known significant social implications associated with this proposal. FINANCIAL IMPLICATIONS Section 6.2(2) of the Local Government Act 1995 requires a local government to have regard to the plan for the future when preparing the Annual Budget. VOTING REQUIREMENTS Absolute Majority Required: No Resolution 110/15 Moved Cr Smith seconded Cr Young that the 2015 review of the Corporate Business Plan 2013/14-16/17 is accepted as presented. Motion Put & Carried 8/0


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10.2 COMMUNITY SERVICES (Incorporating Health, Building and Community Services)

There are no items for discussion under the Community Services section of the Agenda. 10.3 Town Planning Status Report Resolution 111/15 Moved Cr Kelly seconded Cr Rive that the items in the Town Planning Status Report detailed below be noted. Motion Put & Carried 8/0 Item No. Report Details Town Planning

Action Required Status

TP1 VP Arts Society – Request for Planning Approval

The item was laid on the table for further investigation on storage options and to allow the cost of building the shed to be included into Councils building and maintenance budget for 2015/2016.

Ongoing

10.3 TOWN PLANNING There are no items for discussion under the Community Services section of the Agenda.


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10.4 Administration Status Report Resolution 112/15 Moved Cr Smith seconded Cr Johnson that the items in the Administration Status Report detailed below be noted. Motion Put & Carried 8/0

Item No Report Details Administration Action Required Status

A2 – 19/2/2014 and others

SELF SUPPORTING LOAN

Council agreed to take out a self supporting loan of from Treasury for the Calingiri Football Club to purchase Lot 1 of the newly subdivided Lot 3951 Behanging North Road. A caveat or other security document is taken over the land to secure the loan repayment. The football club to have an open book policy to the shire and the football committee to agree to provide a copy of their audited books once per year.

Ongoing. Council are waiting to view the Football Club audited books as per dot point 3 in Resolution 19/2014.

A27 – Dec 14

WARD AND REPRESENTATION REVIEW

Council resolved that Council retain the current 4 (four) Wards with 9 (nine) Councillors and that a Review be undertaken.

Ongoing

Various

BOLGART WATER STANDPIPES

Water Authority Potable Water Standpipe and Emergency Water Supply Standpipe

Ongoing

13.1 – Dec 14

CR PENN – BLUES FESTIVAL

Council authorised the CEO to advise Redtail Promotions of council’s full support of a Blues Festival. Official launch 12/3

Ongoing

13.2 – Dec 14

GILLINGARRA GLENTROMIE / WIRRILDA ROAD PROJECT

A full costing of any extra funds to be spent on the Gillingarra Glentromie / Wirrilda Road project in relation to the planting and establishment of trees and fencing is to be provided to Council. Waiting on clearing permit from DER

Ongoing

A4 – 13.3 RISK TO RESOURCE STUDY

Resolved that the shire request DFES Geraldton to undertake a new Risk to Resource Study with a view to obtaining an additional light tanker. Submission has been made to DFES.

Waiting on response

A7 NETBALL COURTS FOR CALINGIRI SPORTSGROUND

Resolved that the item lay on the table to gather further information. CDO liaise with proponents.

Ongoing


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March 2015

A11 BOLGART AND CALINGIRI LANDFILL SITE OPERATING HOURS

Council resolved to support the changed opening hours of the Calingiri and Bolgart landfill sites following community consultation with them being manned from the 1st July 2015; and endorse the use of reserve funds for the capital cost of the purchase of facilities required for the staff member(s) working at the sites.

Further consultation to take place

13.1 BIN ROAD CALINGIRI – CBH PROPOSAL

Council agreed with the alignment of the new Bin Road as per maps provided and Council are prepared to enter into a land swap to allow for the new road alignment and the transfer of that part of the existing road reserve containing CBH infrastructure to CBH.

Ongoing. Waiting on response from CBH

April 2015

13.1 – A15 DATE OF JUNE 2015 ORDINARY MEETING

Resolved that the June 2015 Ordinary Meeting of Council scheduled to be held on Wednesday 17th June 2015 is moved to Wednesday 24th June 2015 and that the appropriate advertising take place.

Ongoing.

13.2 – W6

ANNUAL ROAD INSPECTION – CR PENN

Resolved that the Road Inspection be held on Wednesday 8th July 2015.

Ongoing

13.4

LOTS 138 AND 139 BOLGART – CR KELLY

Resolved that the Chief Executive Officer write to the Minister for Lands requesting lots 138 & 139 George St Bolgart be kept for shire purposes.

Correspondence sent

13.5

STOVES FROM CALINGIRI FOOTBALL CLUB

The two stoves at the Calingiri Football Club kitchen have now been disconnected and can be picked up and used at other halls as required.

Ongoing

13.7

STREET LIGHT – GILLINGARRA - CR KELLY

A response card has been received from Western Power. Still waiting on action.

Ongoing

May 2015

A16 WALGA – VOTING DELEGATE

WALGA Voting Delegate

Crs Lovelock and Penn were nominated as Voting Delegates with Crs Kelly and Young nominated as Proxy Voting Delegates for the AGM of the WA Local Government Association to be held in August 2015.

WALGA has been notified. Complete

A17 Piawaning/Yerecoin LCDC - Shire

Cr Barry Johnson was re-nominated as the Shire of Victoria Plains

Department of Agriculture and


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Representative representative on the Piawaning Yerecoin Land Conservation District Committee.

Food has been notified. Complete

A18 West Oz Blues Festival – MOU

Subject to changes, Council authorised the Shire President and CEO to sign the Memorandum of Understanding with the organisers of West Oz Blues Fest

Ongoing

A19 Clearing Permit – Mogumber Reserve 8588

Council authorised an application for a clearing permit to be lodged for 2ha within the existing fenced area subject to conditions.

Ongoing

10.4 ADMINISTRATION

A20 COMMUNITY STRATEGIC PLAN REVIEW

File Reference: A2.20.3 Report Date: 12th June 2015 Applicant/Proponent: None Officer Disclosure of Interest: None Previous Meeting References: None Author: Harry Hawkins – Chief Executive Officer Attachments: Updated Strategic Plan (Draft)

PURPOSE OF REPORT To report to Council on the review of the Community Strategic Plan BACKGROUND Under the Integrated Planning and Reporting local governments are required to prepare various reports one of which is the 10 year Community Strategic Plan which is required to be reviewed at least once every 4 years. COMMENT A series of community meetings were held in late April 2015 where members of the community were invited to have their say on the Community Strategic Plan and any changes they wanted to see to it. All groups were satisfied with the Growth goal and wanted the shire to continue to promote that plus residential land development. The second goal of Community Sustainability required some amending with the meetings wanting greater emphasis on the aging community and HACC services. There were no major changes to the Community Prosperity goal while the Community Enrichment goal emphasised the need to retain younger people in the shire, to try to reinvigorate the Connect Victoria Plains concept and to look at the purchase or access to a community bus to enable residents to move about.


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The next goal of Shire Infrastructure again did not require many changes except for the areas of waste removal and the fact that there is a lack of interest in recycling by a lot of people. The final goal Governance again did not require significant changes with the main area of discussion being around communication particularly with younger people. We need to make more use of facebook and twitter accounts that have been set up. POLICY REQUIREMENTS None LEGISLATIVE REQUIREMENTS Local Government Administration Regulations 19C relates to the Community Strategic Plan STRATEGIC IMPLICATIONS There are minor changes to the Community Strategic Plan affecting the aging population, transport (community bus) and communication with the community Environment



Social

There are no known significant social implications associated with this proposal. FINANCIAL IMPLICATIONS There are no financial implications to Council in relation to this item. VOTING REQUIREMENTS Absolute Majority Required: Yes Resolution 113/15 Moved Cr Kelly seconded Cr Young that Council accept the review and modifications to the Community Strategic Plan 2012-2022 as per the attached version of the plan. Motion Put & Carried 8/0


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A21 ANNUAL REVIEW OF DELEGATIONS REGISTER

File Reference: A1.1.8 Report Date: 15th June 2015 Applicant/Proponent: None Officer Disclosure of Interest: None Previous Meeting References: None Author: Harry Hawkins – Chief Executive Officer Attachments: Delegations Register

PURPOSE OF REPORT To provide Council details, reasons for and effect of suggested changes to the delegations register to enable an informed decision to be made on the review and the need for any changes.

BACKGROUND The delegations register is required by section 5.46 of the Local Government Act 1995 to be reviewed at least annually and as it was last reviewed in June 2014 and it must be reviewed this month. COMMENT Since the delegations register was reviewed last year there were no changes required to be made so the register will remain unchanged.

The register needs to be reviewed each year but new delegations may be added or old ones removed at any time by Council.

POLICY REQUIREMENTS None LEGISLATIVE REQUIREMENTS Section 5.46 of the Local government Act 1995 requires that the delegations register is reviewed at least once every twelve months

STRATEGIC IMPLICATIONS There are no known strategic implications related to this item. Environment



Social

There are no known significant social implications associated with this proposal.


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FINANCIAL IMPLICATIONS There are no financial implications to Council in relation to this item. VOTING REQUIREMENTS Absolute Majority Required: Yes Resolution 114/15 Moved Cr Rive seconded Cr Young that Council adopt the delegations register for 2015 as reviewed. Motion Put & Carried 8/0

10.5 PLANT AND WORKS All Plant and Works items were dealt with prior to the Finance items.

11 NOTICE OF MOTION OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN

Nil

12 CONFIDENTIAL ITEMS

Nil


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13 NEW BUSINESS OF AN URGENT NATURE APPROVED BY COUNCIL RESOLUTION

Resolution 117/15 Moved Cr Kelly seconded Cr Rive that new business of an urgent nature be introduced to Council. Motion Put & Carried 8/0 13.1 DEBT WRITE-OFF

FILE REFERENCE: F1.8.3 REPORT DATE: 19th June 2015 APPLICANT/PROPONENT: Ian Graham, DCEO/Manager Finance & Admin. OFFICER DISCLOSURE OF INTEREST: None PREVIOUS MEETING REFERENCES: None AUTHOR: Ian Graham, DCEO/Manager Finance and Administration ATTACHMENTS: Nil

PURPOSE OF REPORT: To seek Council approval to write-off the amount of $3,628.73 owed by Debtor number 416. BACKGROUND: Debtor 416 originally incurred the debt of $3,628.73 in April 2014. The account was not paid on the due date and subsequently the Shire’s Debt Collection agency was engaged to collect the debt. On the 19th June 2015, the Shire received written advice (from the Executor of the debtors estate, via the Debt Collection agency) that the debtor had passed away in May 2015 and there was no money in the estate to settle any outstanding debts. COMMENT: Based on the above information, there would appear to be little point in continuing to pursue the debt. POLICY REQUIREMENTS: None LEGISLATIVE REQUIREMENTS: Section 6.12 of the Local Government Act 1995 provides a Local Government with the power to grant a discount, grant concessions and waive or write-off debts. STRATEGIC IMPLICATIONS: There are no known strategic implications associated with this proposal.

SUSTAINABILITY IMPLICATIONS: Environment

There are no known significant environment implications associated with this proposal.


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Social

There are no known significant social implications associated with this proposal. FINANCIAL IMPLICATIONS: The write-off will reduce Misc. Income by the amount of $3,628.73. VOTING REQUIREMENTS: ABSOLUTE MAJORITY REQUIRED: NO Resolution 118/15 Moved Cr Young seconded Cr Rive that Council approve the write-off of the amount of $3,628.73 owed by Debtor number 416. Motion Put & Carried 8/0 13.2 SCHOOL EXCURSION FUNDING

FILE REFERENCE: ED1.2 REPORT DATE: 22nd June 2015 APPLICANT/PROPONENT: Ian Graham, DCEO/Manager Finance & Admin. OFFICER DISCLOSURE OF INTEREST: None PREVIOUS MEETING REFERENCES: None AUTHOR: Ian Graham, DCEO/Manager Finance and Administration ATTACHMENTS: Letter from Calingiri Primary School Student Council.

PURPOSE OF REPORT: To seek Council approval to provide funding support for a proposed school excursion for senior students of Calingiri, Yerecoin and Bolgart schools. BACKGROUND: A letter has been received by the Shire from the Calingiri Primary School Student Council requesting funding from the Shire to put toward a student excursion, to cover fuel and bus hire expenses. The excursion will be lead by LV of Youth Care and will include students from Calingiri, Yerecoin and Bolgart schools. The excursion activities have not yet been decided. In August 2014, a similar request was received and Council resolved to contribute $500.00 to the excursion. COMMENT: The CEO has a discretionary fund, and is able to approve payments up to $200. Payment higher than $200 needs the approval of council. POLICY REQUIREMENTS: None. LEGISLATIVE REQUIREMENTS: None.


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STRATEGIC IMPLICATIONS: There are no known strategic implications associated with this proposal.

SUSTAINABILITY IMPLICATIONS: Environment

There are no known significant environment implications associated with this proposal.

Economic

There are no known significant economic implications associated with this proposal.

Social

There are no known significant social implications associated with this proposal. FINANCIAL IMPLICATIONS: The funding can be provided from the Public Relations account which is included in the 2014-15 Annual Budget. VOTING REQUIREMENTS: ABSOLUTE MAJORITY REQUIRED: NO Resolution 119/15 Moved Cr Young seconded Cr Rive that Council fund $ 500.00 toward a student excursion for Calingiri, Yerecoin and Bolgart students as requested by the Calingiri Primary School Student Council. Motion Put & Carried 8/0 13.3 CLAYCRETE ROAD TRIAL Resolution 120/15 Moved Cr Penn seconded Cr Smith that Council agree to trial Claycrete on a one kilometre section of Council road. Details to be advised. Motion Put & Carried 8/0 13.4 ACKNOWLEDGEMENT OF COUNCIL STAFF MEMBER Resolution 121/15 Moved Cr Kelly seconded Cr Lovelock that Council note a special vote of thanks to Ms Fiona Watson and express and acknowledge the excellent work that she has done for Council and the whole community over the last seventeen (17) years. Motion Put & Carried 8/0


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14 DECLARATION OF CLOSURE

There being no further business the Presiding Member declared the meeting closed at 7.40 pm Signed this ... day of ............ Presiding Member ..............................................

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