Short Presentation Title -...

Neue Möglichkeiten. Ziele einfacher erreichen.

Olivia VorstheimGlobalization Services, SAP SE

Compliant eDocument Processing

Public

© 2014 SAP SE or an SAP affiliate company. All rights reserved. 2Public

Legal Disclaimer

The information in this presentation is confidential and proprietary to SAP and may not be disclosed without thepermission of SAP. This presentation is not subject to your license agreement or any other service or subscriptionagreement with SAP. SAP has no obligation to pursue any course of business outlined in this document or anyrelated presentation, or to develop or release any functionality mentioned therein. This document, or any relatedpresentation and SAP's strategy and possible future developments, products and or platforms directions andfunctionality are all subject to change and may be changed by SAP at any time for any reason without notice. Theinformation in this document is not a commitment, promise or legal obligation to deliver any material, code orfunctionality. This document is provided without a warranty of any kind, either express or implied, including but notlimited to, the implied warranties of merchantability, fitness for a particular purpose, or non-infringement. Thisdocument is for informational purposes and may not be incorporated into a contract. SAP assumes noresponsibility for errors or omissions in this document, except if such damages were caused by SAP´s willfulmisconduct or gross negligence.

All forward-looking statements are subject to various risks and uncertainties that could cause actual results todiffer materially from expectations. Readers are cautioned not to place undue reliance on these forward-lookingstatements, which speak only as of their dates, and they should not be relied upon in making purchasingdecisions.


Agenda

eDocument ComplianceDefinition and Current TrendseDocument Framework

Managing e-Document Compliance Today

eDocument Framework – Solution OverviewProcess RequirementsSolution LandscapeComponentsValue Proposition

eDocument Framework in Practice – e-Invoicing in Peru

Conclusion

eDocument Compliance


Definition and Current Trends

Documents to be issued electronically by law are mainly customer invoices but can also includemany others, for example payroll statements and delivery notes.

There is a clear trend for countries mandating the use of electronic business documents, either for taxcontrol purposes or for cost reduction in public services.

Some examples of countries where the use of e-Documents is already mandatory include Argentina,Brazil, Mexico, Turkey, Austria, Croatia, Portugal and Denmark.

Several countries have already issued legislation to enforce this process in 2014 – 2015 (e.g. Chile,Peru, Spain, Slovenia). Following the EU Digital Agenda, more EU countries are expected to issue thecorresponding legislation in the next years.


Mandated e-Invoicing – two main scenarios

All (B2B) invoices

Tax authority is part of the process

LATAM (e. g. Mexico, Brazil, Argentina)

Business charges the government (B2G)

Public authority is invoice receiver

EU (e. g. Austria, Italy, Spain)

Fiscal Control Business to Government

S R

G1 2

3 S G1


Why do we need an eDocument Framework?

The eDocument framework has been developed by globalization services to comply with localregulations mandating the use of electronic documents to be sent to business partners and/orlegal authorities.

Purpose of the framework is to provide a standardized approach to comply with the differentregulations across countries.

Managing e-DocumentCompliance Today


e-Documents coverage at SAP

Chile (2014)Italy (2014)Peru (2014)Spain (2015)Slovenia (2015)

Argentina (PI)Austria (w/3rd Party)Brazil (NFe)China (Golden Tax)Croatia (w/3rd Party)Denmark (w/3rd Party)Finland (w/3rd Party)Mexico (PI)Portugal (PI)Turkey (w/3rd Party)Russia (w/3rd party)

Current solutions

New adopters

SAP Standard Countries(w/o e-document obligation)

Solution Overview


Process Requirements

Outbound Invoice

Traditional RegulationPrint InvoiceSend to Customer

eDocument RegulationBuild electronic filee-Send to public authorityProcess responsee-Send to receiver


Integration Flows

Solution Landscape

SAP ERP

eDocumentFramework

AIF

Map

ping

SAP HCI Tax Authorities

Web Service

SAP Netweaver 7.02

SAP APPL 6.00

Web Service

Country A

Country B

Country C

Country Format MappingBusiness Monitoring

CommunicationCertificate Handling

ValidationApproval / Registration


Application Interface Framework (AIF)One approach for multiple countries and e-document typesBusiness Monitoring in ERPDisplay of e-documentsStart follow-up actions (e.g. re-submit, verify authorization)Display XML exchangedDisplay source document (e.g. Delivery Note, SD Invoice, FIInvoice)Flexible MappingFlexible Process ManagementProxies for communication with HCI are part of the delivery

Application Interface Framework (AIF)One approach for multiple countries and e-document typesBusiness Monitoring in ERPDisplay of e-documentsStart follow-up actions (e.g. re-submit, verify authorization)Display XML exchangedDisplay source document (e.g. Delivery Note, SD Invoice, FIInvoice)Flexible MappingFlexible Process ManagementProxies for communication with HCI are part of the delivery

Solution Components: AIF



HANA Cloud Integration Platform (HCI)Persist responses to enable pull scenario from SAP applicationsSynchronous and asynchronous exchangesSupport versions of government scenariosAssemble XML into batchesPersist messagesHold and assign signaturesEncrypt – Encode – Compress as defined per law

HANA Cloud Integration Platform (HCI)Persist responses to enable pull scenario from SAP applicationsSynchronous and asynchronous exchangesSupport versions of government scenariosAssemble XML into batchesPersist messagesHold and assign signaturesEncrypt – Encode – Compress as defined per law

Solution Components: HCI



Value Proposition

End to end solution

Maintenance of legal changesacross all components in onehand

Simplified operations

One user interface – oneplatform – one provider …

… for several countries andbusiness processes

Simplified implementation

Pre-packaged content andintegration flows

Sample – e-Invoicing for Peru


Legal Background – Peru

Regulations:Superintendence Resolution N°097 – 2012 creates the Electronic Emission System developed from taxpayer´s(companies) systems.Superintendence Resolution N°374 – 2013 designates the first group of companies for which it is mandatory theissuance of electronic invoices from October 1st 2014.

Based on these regulations, a number of companies are obliged to adopt the electronic invoicingprocess from October 1st 2014.The obligation will be gradually extended to all taxpayers.


Scope of the Solution

Transmission of digitally signed documents to the authorities (SUNAT) using web services.Relevant documents: invoices/boletas; credit notes/debit notes; write offs (cancelations)

Transmission of approved invoices/boletas/credit notes/debit notes to customers (buyers) via e-mail.

Retrieval of data (from the digital signature process) from the approved documents that is necessary toinclude in printout documents.

Retention of electronically sent documents in ERP database tables.

Possibility to download electronically sent documents. The downloaded files can then be madeavailable to customers/auditors on external systems (like a website).


Steps and Statuses - PEINV

CREAStatuses:CREA : Document CreatedSENT : Sent to InterfaceSNDA : Sent to SUNAT for approvalAPPS : Approved by SUNATREJS : Rejected by SUNATSCUS : Send To CustomerCANC : Reversed w/o eDocREV : ReversedPRNT : PrintedPUB : Publish eInvoiceEXCE : SUNAT ExceptionVOIR : Void Requested (Write Off)VOID : Voided

SNDA

APPS

REJESCUS

Process steps:CREATE : Create eInvoiceSENDEDOC : Send Document to SUNATSUNAT_RESP : Process the Response from SUNATSENDTOCUST : Send eDocument to Customer via eMailPE_PRINT : Print eInvoiceCANCEL : Cancel only Standard DocREVERSE : Reverse Standard Doc and eInvoiceREV-RESP : Reverse ResponsePUBLISH : Publish eDocument to customer

CREATE

SENDEDOC

SUNAT_RESP

SENDTOCUST

SENT

ErrorAIF

CockpitSUBMIT

ErrorAIF

CockpitSend toCustomer

PRNT

PE_PRINT

CANC

CANCEL

REV

REVERSE

PUBPUBLISH

VOIR

EXCE

SENDEDOC

Cockpit

SUBMIT

VOIDREV_RESP

CANC


Documentation on the SAP Help Portal

You can access the latest country-specific documentation on the SAP Help Portal underhttp://help.sap.com/bscs. In addition, this page also guides you to relevant spaces on Service Marketplace,such as the country pages and RKT materials.For example, you find the e-Document documentation for Italy under help.sap.com/bscs -> SAP ERP ->Application Help -> Europe -> Italy -> Cross-Application Functions -> eDocument.Open for feedback.

http://help.sap.com/bscs

Conclusion


Conclusion

The eDocument Framework facilitates the emission of mandatory electronic documentsaccording to legal regulations

Low TCOFull ComplianceOne-hand SupportOne user experienceGlobal coverage


© 2014 SAP SE or an SAP affiliate company. All rights reserved.

No part of this publication may be reproduced or transmitted in any form or for any purpose without the express permission of SAP SE or an SAP affiliate company.

SAP and other SAP products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of SAP SE (or an SAP affiliatecompany) in Germany and other countries. Please see http://global12.sap.com/corporate-en/legal/copyright/index.epx for additional trademark information and notices.

Some software products marketed by SAP SE and its distributors contain proprietary software components of other software vendors.

National product specifications may vary.

These materials are provided by SAP SE or an SAP affiliate company for informational purposes only, without representation or warranty of any kind, and SAP SE or itsaffiliated companies shall not be liable for errors or omissions with respect to the materials. The only warranties for SAP SE or SAP affiliate company products andservices are those that are set forth in the express warranty statements accompanying such products and services, if any. Nothing herein should be construed asconstituting an additional warranty.

In particular, SAP SE or its affiliated companies have no obligation to pursue any course of business outlined in this document or any related presentation, or to developor release any functionality mentioned therein. This document, or any related presentation, and SAP SE’s or its affiliated companies’ strategy and possible futuredevelopments, products, and/or platform directions and functionality are all subject to change and may be changed by SAP SE or its affiliated companies at any timefor any reason without notice. The information in this document is not a commitment, promise, or legal obligation to deliver any material, code, or functionality. All forward-looking statements are subject to various risks and uncertainties that could cause actual results to differ materially from expectations. Readers are cautioned not to placeundue reliance on these forward-looking statements, which speak only as of their dates, and they should not be relied upon in making purchasing decisions.

Date post:	31-Jan-2018
Category:	Documents
Upload:	vumien
View:	223 times
Download:	4 times