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8/14/2019 Shortcut Keys by T.A.Siraj
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Prepared By: S i r a j Fugro ME
Windows Key
Windows Key
On either side of the spacebar, outside the Alt key, is a key with theWindows logo. Holding the Windows key down and pressing another
key will initiate quite a few actions. Some of the more common are
listed in the table below:
Displays the Start Menu.
+ D
Minimizes all windows and shows the Desktop.
+ D
Opens all windows and takes you right back to where you were.
+ E
Opens a new Explorer W indow . Probably one of the hottest
Window s keyboard shortcuts. This one gets a lot of hoorahs!
+ F
Displays the Find all files dialog box.
+ L
Lock your Windows XP computer. Logoff in Windows Pre-XP.
+ M
Minimizes all open windows.
+ Shift + M
Restores all previously open windows to how they were before you
Minimized them.
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+ R
Displays the Run command.
+ F1
Displays the Windows Help menu.
+ Pause/Break
Displays the Systems Properties dialog box.
+ Tab
Cycle through the buttons on the Task Bar
Control Key
Ctrl
Depressing the Ctrl key while clicking allows multiple selections. Holding
the Ctrl key down and pressing other key combinations will initiate quite afew actions. Some of the more common ones are listed below.
Ctrl + A
Select All items
Ctrl + B
Add or remove Bold formatting
Ctrl + C
Copy, places the selected/highlighted copy on the clipboard.
Ctrl + C + C
Opens the clipboard.
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Ctrl + F
Opens the Find what: dialog box. Great for finding references on a webpage while using your favorite web browser.
Ctrl + H
Replace, brings up the Find and Replace dialog box. Great for global find
and replace routines while working in normal and html views in yourfavorite WYSIWYG editors like FrontPage. You can also use this to find
and replace content within your Word Documents, Excel Spreadsheets,
etc...
Ctrl + I
Add or remove Italic formatting.
Ctrl + N
Window, In Internet Explorer, opens a New Window. In Outlook, opens a
New Mail Message. In most publishing programs like Word, opens a New
Document.
Ctrl + O
Open, brings up a browse dialog and allows you to select a file to open.
Ctrl + P
Ctrl + S
Save
Ctrl + U
Add or remove Underline formatting.
Ctrl + V
Paste, inserts the copy on the clipboard into the area where your flashing
cursor is positioned or the area you have selected/highlighted.
Ctrl + W
Close, will close the document currently open.
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Ctrl + X
Cut, removes the selected/highlighted copy and places it on the clipboard.
Ctrl + Y
Redo last command. Many software programs offer multiple Redo's bypressing Ctrl + Y + Y + Y...
Ctrl + Z
Undo last command. Many software programs offer multiple Undo's bypressing Ctrl + Z + Z + Z...
Ctrl + Esc
Open the Start menu (or use the Windows Key if you have one).
Ctrl + =
Spell checker (pre WinXP).
Ctrl
While dragging a file to copy the file.
Ctrl + Shift
While dragging a file to create a shortcut.
Ctrl + Tab
Allows movement (toggle) from one open window to the next in anapplication with more than one open window.
Ctrl + F4
Close a window in an application without closing the application.
Ctrl + F5
In Internet Explorer, Ctrl + F5 will Refresh the web page bypassing cache(all images and external file references will be reloaded).
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Alt Key
Alt
Located on either side of the space bar. Holding the Alt key down and
pressing another key will initiate various actions. Some of the more
common ones are listed below:
Alt + F4
Closes the current active window. If there is no active window this opens
the Shut Down dialog box.
Alt + underlined letter in menu
To carry out the corresponding command on the menu.
Alt + left/right arrows
In a browser moves forward or back through the pages visited in a
window.
Alt + Space Bar
Displays the current window's system menu. This is the same as left
clicking on the application icon at the top left of the window.
Alt + Enter
Displays a selected items properties. This can also be done with Alt +double-click.
Alt + PrtScrn
Captures the top window of the active application.
Alt + Space Bar
Displays the main window's system menu. This is the same as clicking on
the application icon at the left end of the title bar.
Alt + Space Bar + C
After the system menu is displayed (see above), this combination willclose a window. This works the same way as Alt + F4 but requires less
stretch.
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Alt + - (hyphen)
Displays the current window's system menu. This is the same as leftclicking on the application icon at the top left of the window.
Alt + Tab
Displays a list of open application windows. Keeping Alt depressed and
selecting Tab cycles through the list. Releasing selects the highlightedapplication window.
Alt + Ctrl
The Application key has an image of a mouse pointer on a menu (between
the Alt and Ctrl keys ( ) to the right of your Space Bar). Depressing thiskey will display the selected item's shortcut window. This is the menu that
is displayed by right-clicking.
FUNCTION KEYS
Esc
Equivalent to clicking the Cancel button. In PowerPoint the Esc key will
stop a running slide show. On a web page with animations, the Esc key
will stop the animations. On a web page that is loading, the Esc key willstop the page from loading. The keyboard combination Ctrl + Esc will
open the Start Menu.
F1
While working in an application, depressing this key will bring up the
applications help menu. If there is no open application F1 will open
Windows Help.
F2
Choose this key to rename a selected item or object.F3
Depressing this key will display the Find: All Files dialog box.
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F4
Selects the Go To A Different Folder box and moves down the entries in
the box (if the toolbar is active in Windows Explorer)
F5
Refreshes the current window. In Internet Explorer, F5 will Refresh the
web page.
F6
Moves among panes in Windows Explorer.
F7 Check MS WORD Shortcut Keys
F8
F9
F10
Activates menu bar options. Use right and left arrows to select menus anddown arrows to display pull down menus.(Check MS WORD Shortcut Keys)
F11
In Internet Explorer this key will allow you to toggle between full screenviewing mode and normal viewing mode.
F12
Print Screen/SysRq
Usually located at the upper right hand corner of your keyboard next to the
Scroll Lock and Pause/Break keys. Often abbreviated PrtScr, the Print
Screen key is a useful key supported on most PCs. In DOS, pressing the
Print Screen key causes the computer to send whatever images and text
are currently on the display screen to the printer. Some graphics programs
and Windows, use the Print Screen key to obtain Screen Captures.
Tab
This key can be used to move forward through options in a dialog box.
Ctrl + Shift + Tab can be used to move backward through the options.
Ctrl + Tab allows movement from one open window to the next in an
application with more than one open window.
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Alt + Tab displays a list of open application windows. Keeping Altdepressed and selecting Tab cycles through the list. Releasing selects the
highlighted application window.
Caps Lock
Locks the keyboard in "Capitals" mode (only applies to Alpha keys). The
Caps Lock key should be used with caution. Using ALL CAPS is a
usability no-no as many have difficulty scanning text that is ALL CAPS.Also, when sending email in all caps, this could be misconstrued as
shouting at someone.
Shift
The obvious use of this key is to allow selection of capital letters whendepressing the alphabet characters, or selecting the characters above other
non-alpha keys.
Depressing the Shift key while inserting a CD-ROM will bypass auto play.
Shift + Delete to permanently delete a selected item, bypasses the RecycleBin.
Space Bar
Insert a space between words. It is suggested that you utilize Tabs (or other
formatting commands) to put distance between elements. Using the spacebar to insert visual space works but would not be considered a best practice
in page design. Double spaces between sentences are no longer required.
This is a carryover from the days of fixed width fonts on a typewriter suchas Courier, Orator, Prestige Elite, etc.
Pressing the Space Bar while viewing a web page in Internet Explorer will
scroll the page downwards. Shift + Space Bar will scroll the page upwards.
Enter
Creates a new Paragraph
( ) or what is referred to as a HardReturn. In any dialog box a selected button or command can be selectedby depressing this key. Selected buttons can be recognized by their darker
(dotted) borders, or what is referred to as Focus.
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Shift + Enter
Creates a new Line Break
( ) or what is referred to as a SoftReturn.
Shift + Arrow
Shift + Arrow Up, Down, Left or Right. Position your cursor at the
beginning of the area you wish to highlight for copying. Now use the up,
down, left or right arrow keys to select areas of content to be highlighted,copied, pasted, etc.
Backspace
While working with text, use this key to delete characters to the left of theinsertion point.
Insert
Home
Depress and hold the Ctrl key as you select Home to go to the first line of adocument.
Page Up
In a browser window use the Page Up key to move up one full screen on aweb page.
Delete
While working with text, use this key to delete characters to the right of the
insertion point. This key can also be used to delete selected files. If you usethe keyboard combination Shift + Delete the item is permanently deleted,
bypassing the Recycle Bin.
End
Depress and hold the Ctrl key as you select End to go to the last line of adocument.
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Page Down
In a browser window use the Page Down key to move down one fullscreen on a web page.
Up Arrow
Navigate in a document to the line above. Hold the Ctrl key down as youpress this key to move to the beginning of the second line above.
Right Arrow
Navigate in a document one character to the right. Hold the Ctrl key downas you press this key to move one word to the right.
Down Arrow
Navigate in a document to the line below. Hold the Ctrl key down as you
press this key to move to the beginning of the second line below.
Left Arrow -- Navigate in a document one character to the left. Hold the Ctrl key
down as you press this key to move one word to the left.
Keypad Keys
Num Lock
If you want to use the numeric keypad on the right end of the keyboard to
display numbers, the Num Lock key must be selected (usually a lightabove the Num Lock will indicate that it is on). If you want to use thekeypad to navigate within a document, turn off Num Lock by pressing the
key (the light will go off).
* (Asterisk)
In Windows Explorer this expands everything under the current selection.
Caution: do not try this with the C Drive icon selected.
- (Minus Sign)
In Windows Explorer this collapses the current selection.
+ (Plus Sign)
In Windows Explorer this expands the current selection.
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Keyboard shortcuts specific to MS Word
Ctrl+NOpen a new word document
quickly.Ctrl+X
Cut- Removes the selection fromthe active document and places it
on the clipboard.
Ctrl+OOpens a previously saved
document.Ctrl+C
Copies the selection to the
clipboard
Ctrl+WCloses the active window,
but does not Exit Word.Ctrl+V
Paste - Inserts the contents of the
clipboard at the insertion point(cursor) or whatever is selected.
Ctrl+S
Saves the active document
with its current file name,
location and format.Ctrl+A
Selects all text and graphics in the
active window.
Ctrl+P Prints the active file, alsogives the opportunity to
change print optionsCtrl+F
Find - Searches for specified textin the active document
Alt+F4Exit - Closes MicrosoftWord.
Ctrl+B
Bold - Formats selected text;
make text bold, or remove boldformatting
Ctrl+Z
Undo the last action. This
selection can be repeated
several times.Ctrl+I
Italic - Formats selected text;
make text italic or remove italic
Ctrl+Y
Redo - After an action has
been undone, it can bereinstated in the document.
Ctrl+U
Underline - Formats selected text;
make text underlined or removeunderline
Less commonly used keyboard combinations
Increase selected text in increments like
the drop down font menu (Thanks Daniel)
Apply
superscriptformatting
Decrease selected text in increments like
the drop down font menu
Apply
subscript
formatting
Increase selected text one pointCopyformats
Decrease selected text one pointPaste
formats
Change case of the lettersSingle space
lines
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Underline words but not spacesSet 1.5 linespacing
Double underline textDouble
space lines
Center a paragraphDelete oneword to theleft
Justify a paragraph
Delete one
word to the
right
Left align a paragraphRight align aparagraph
Indent a paragraph from the leftInsert a line
break
Create a hanging indentReduce ahanging
indent
If text is already selected and you want to extend the selection area
Extend selection one character to the left
Extend
selection one
character tothe right
Extend selection to the end of a word
Extend
selection tothebeginning of
a word
If you want to move the cursor
One character to the rightOnecharacter to
the left
One word to the rightOne word to
the left
To the end of a documentTo thebeginning of
a document
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USAGE OF FUNCTION KEYS IN MS WORD
Escape - Esc is used to back out of situations. When you find yourself in a place where
you don't want to be, try the Esc key. In PowerPoint this key will stop a running slide
show. The keyboard combination Ctrl + Esc will open the Start menu.
F1
While working in an application, depressing this key will bring up the
applications help menu. If there is no open application F1 will open Windows
Help.
F2
Choose this key to rename a selected item. Alt + Ctrl + F2 to open a new document in MS Word
Ctrl + F2 to open print preview in MS Word
F3
Depressing this key will display the Find: All Files dialog box.
Shift + F3 will change case in MS Word. Continue to press F3 (with the Shiftkey depressed) to toggle through all choices.
F4
Holding down the Alt key while depressing F4 closes the current active window.If there is no active window this opens the Shut Down dialog box.
Repeat an action with F4. For example, if your last action was to format a word as
Bold, you can repeat the procedure by highlighting another word and depressing
F4. This continues to work until your next action.
F5
Select this key to refresh the contents of a dialog box, such as the Save As orOpen dialog boxes, or in a window such as a Windows Explorer window.
Open the Find and Replace dialog box in MS Word
F5 + Ctrl + Shift to insert a bookmark in MS Word
Use this key to start a slide show in MS PowerPoint
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F6
F6 + Ctrl + Shift to move to a previous window in MS Word
F6 + Ctrl + Alt to move to a previous window in MS Word
F7
Perform Spell and Grammar check in MS Word
F7 + Shift when a word is highlighted to access the thesaurus in MS Word
F8
F9
F10
Activates Menu Bar options. Use right and left arrows to select menus and down
arrows to display pull down menus.
F10 + Shift - Depressing this key combination will display the selected item'sshortcut window. This is the menu that is displayed by right-clicking.
F11
In Internet Explorer this key will allow you to toggle back and forth betweenfull screen view (all toolbars compressed into one thin line) and normal view
In Excel this key will make a chart using data that you have highlighted
F12
Open a new document in MS Word
F12 + Ctrl + Shift to print in MS Word
F12 + Shift to Save in MS Word
F12 to open the Save As dialog box in MS Word
Print Screen - Don't look at your printer after pressing this key. This sends a copy ofwhatever is on the screen to the clipboard. One common use of this action is to paste theclipboard into Paint to copy a portion of an image for use in another application. If you
wish to copy only the active window, hold down the Alt key, then tap on the PrintScreen key. It will copy only that window that is active, not the whole desktop.
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Scroll Lock
* (Asterisk)
Ctrl + Shift + * to select the current region around an active cell in MS Excel.This can be quite useful in creating charts.
Hyphen (dash)
Ctrl + - (Hyphen) to bring up the Delete dialog box in MS Excel
[
Ctrl + [ to decrease font size of highlighted text one point at a time (MS Wordand MS PowerPoint)
]
Ctrl + ] to increase font size of highlighted text one point at a time (MS Word and
MS PowerPoint)
P
Ctrl + P to print in many applications
Ctrl + P to bring up the pen if you are in a PowerPoint show
E
E to erase whatever you drew using the pen in a PowerPoint show
A
Ctrl + A to select all in many applications
Ctrl + A to replace the pen with the arrow pointer if you are in a PowerPoint
show
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B
Ctrl + B to make selected text Bold B to make the screen Black if you are in a PowerPoint show
W
Ctrl + W to close a window
W to make the screen White if you are in a PowerPoint show
Z
Ctrl + Z to undo (to Zap an error)
X
Ctrl + X to cut selected text or images
C
Ctrl + C to copy selected text or images
V
Ctrl + V to paste text or images that have been cut or copied
S
Ctrl + S to save a document
D
Ctrl + D to make a favorite in Internet Explorer
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Ctrl - Depressing the Ctrl key while clicking allows multiple selections. Holding the Ctrl
key down and pressing another key will initiate quite a few actions. Some of the more
common are listed in the table below:
Ctrl + A to select all itemsCtrl + C to copy selectedtext or items
Ctrl + V to paste thecontents of the clipboard
Ctrl + P to print Ctrl + Z to undoCtrl + X to cut selectedtext
Ctrl + Esc to open the
Start menuCtrl + = to bring up spell
checker (pre Win XP)
Ctrl + B to add/remove
Bold formatting
Ctrl + I to add/remove
Italic formatting
Ctrl + Shift + *(Asterisk)
to select the current regionaround an active cell in
MS Excel. This can be
quite useful in creating
charts.
Ctrl + W to close theactive window
Ctrl while dragging a fileto copy the file
Ctrl+ Shift whiledragging a file to create a
shortcut
Ctrl + P to display the pen
in a PowerPoint show
Ctrl + A to display the
arrow in a PowerPointshow
Ctrl + B to turn the screen
Black in a PowerPointshow
Ctrl + W to turn the screen
White in a PowerPoint
show
Ctrl + S to save the current
documentCtrl + U to add/remove
Underline formatting
Ctrl + 9 to hide rows inMS Excel (add Shift to thesequence to unhide.)
Ctrl + Tab allows
movement from one openwindow to the next in an
application with more thanone open window.
Ctrl + F4 to close a
window in an applicationwithout closing the
application.
Ctrl + Enter while in Internet Explorer - Enter only the domain name then depressCtrl before striking Enter/Return. IE automatically fills in the complete URL for a
.com address.
Ctrl + - (Hyphen) to bring
up the Delete dialog box inMS Excel
Ctrl + C + C to open the
clipboard.
Ctrl + 0 to hide columns in
MS Excel (add Shift to thesequence to unhide.)
Ctrl + arrow (in Excel) - In a large worksheet this combination allows you to
quickly move left, right, up, or down. Starting from cell A1, depressing Ctrl and
pressing the right arrow moves to the cell in row 1 adjacent to the first empty cell.Ever wonder how many rows are in a worksheet? On a blank worksheet hold down
the Ctrl key and press the down arrow.
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Keyboard shortcuts specific to MS Excel
Ctrl+N Open a new workbookquickly.
Ctrl+X
Cut- Removes the selection
from the active document andplaces it on the clipboard.
Ctrl+OOpens a previously saved
document.Ctrl+C
Copies the selection to the
clipboard
Ctrl+WCloses the active window,
but does not Exit Excel.Ctrl+V
Paste - Inserts the contents ofthe clipboard at the insertion
point (cursor) or whatever is
selected.
Ctrl+S
Saves the active document
with its current file name,location and format. Ctrl+A
Selects all on the active
worksheet.
Ctrl+P
Prints the active file, also
gives the opportunity tochange print options
Ctrl+F
Find - Searches for specifiedtext in the active document
Alt+F4Exit - Closes Microsoft
Excel.Ctrl+B
Bold - Formats selected text;
make text bold, or remove
bold formatting
Ctrl+Z
Undo the last action. This
selection can be repeated
several times.
Ctrl+I
Italic - Formats selected text;
make text italic or remove
italic
Ctrl+Y
Redo - After an action hasbeen undone, it can be
reinstated in the
document.
Ctrl+U
Underline - Formats selectedtext; make text underlined or
remove underline
Less commonly used keyboard combinationsTo use any of these combinations hold down the first key(s) and tap the last key
one time.
Release the held keys when the action is completed
Select the
next sheet
in theworkbook
Select the
previous
sheet in theworkbook
Move to
the
previous
workbookor window
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Completea cell entry
and move
to the rightin the
selection
Complete acell entry
and move
to the left inthe
selection
Move tothe
previous
workbookor window
Move tothe next
workbook
or window
Start a newline in the
same cell
Complete a
cell entryand move
down in
the
selection
Move to
the next
workbook
or window
Start a
formula
Cancel a
cell entry
In print
preview,
move to
the firstpage when
zoomed
out
In print
preview,
move to thelast page
when
zoomed out
In print
preview,
move to
the lastpage when
zoomed
out
In printpreview,
move tothe first
page when
zoomedout
Complete a
cell entry
and moveup in the
selection
Move
between
unlockedcells on a
protectedworksheet
Insert a
new
worksheet
Insert a new
worksheet
Prints the
active file,
also givesthe
opportunity
to change
printoptions
Create a
chart thatusescurrent
range
Select theentire row
Select the
entirecolumn
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Create achart that
uses the
currentrange
Enter the
time
Enter the
date
Insert ahyperlink
Fill downFill to theright
In a cell
with ahyperlink,
this
activatesthe
hyperlink
Apply the
outline
border
Remove
outline
borders
Apply thepercentage
format
Apply thecurrency
format
Select the
currentregion
around the
active cell
Hide rowsHidecolumns
Insert theAuto Sumformula
un hiderows
un hidecolumns
Display the
Format
Cells
dialog box
Completea cell entry
and move
up in theselection
Createnames from
row and
columnlabels
Show, orhide, the
Standard
toolbar
Displays all
formulas in
aworksheet,
repeat to
hide
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If text is already selected and you want to extend the selection area
Extend selection onecharacter to the left in the
formula bar, or one cell to
the left in the worksheet
Extend selection onecharacter to the right in the
formula bar, or one cell to
the right in the worksheet
Extend selection to the lastnon blank cell to the right
or above a selected cell.
Extend selection to the tothe last non blank cell to the
left or below a selected cell
If you want to move the cursor
One character to the right inthe formula bar or one cell
to the right in the worksheet
One character to the left inthe formula bar or one cell
to the left in the worksheetOne word to the right in the
formula bar
One word to the left in the
formula bar
To the end of a documentor to the right edge of the
formula bar
To the beginning of adocument or to the left edge
of the formula bar