Name: ___________________________________________________________________________________________________________
Address__________________________________________________________________________________________________________
City __________________________________________________________________________State ___________Zip________________
Phone _________________________________________________ Email __________________________________________________
Team Leader :_______________________________________ Trip ________________________________ Trip Date ___________________
Short–Term Mission Trip Scholarship Application
1/2014
ONLY SCBC MEMBERS ARE ELIGIBLE – All applicants going on Sugar Creek approved centralized trips are eligible for 50% scholarship
if the fundraising protocol is followed. All other trips qualify for 25% scholarship.
By signing below, I declare that I have sent financial support letters to all the names mentioned above. Also, I declare that all information is accurate.
Please sign your name: ________________________________________________________ Date: _________________________________
Must be signed by Pastor of Missions for approval:
Pastor of Missions: __________________________________________________________ Date: _________________________________
Please list below the names of people you have sent financial support letters to: Must be at least 20 for Samaria trips
(New England, Honduras, Columbia, etc) and 30 for any Ends of the Earth Trips (N. India). Please attach fundraising letter.
Names
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Names
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PurposeAt Sugar Creek Baptist we glorify God by making disciples of all nations. The way we are seeking to do this is by equipping our faith family to go to other contexts locally and around the world.
"A crucial element to your faith journey on a short-term mission trip is inviting others to be a part of it with
you. We highly encourage that you build a strong community of supporters both spiritually and financially.
This application is a guide to how others can be on this journey with you through giving towards your trip.
We have seen God provide every time for those obedient to his call and we trust he will do the same for
you. Contact the Mission Staff if you have any questions and once your application is submitted and
reviewed, your trip team leader will give you further details. "
CommitmentAs a Christian, I am in the process of becoming a fully-developing follower of Christ.
Disciple-Making • Short-Term Missions Support Raising
Building a Team of Sending SupportersEach individual team member (goer-guest) will be responsible for
developing his or her own sending support team.
The sending support team consists of:
• Prayer Supporters
• Encouragers
• Financial Contributors
The concept is to develop a sending support team, not
just raise funds. The most important need for the team
member (goer-guest) is for people to pray for him or her
before and during the project.
The Mission TeamThe idea of the team is to involve as many people in the
mission experience as possible. The team includes
Senders, Goer-Guest, and Host Receivers working
together to:
• Expand the ministry through you to the team
(TEAM = goers + prayer support + senders)
• Expand the mission by which others can share in
the blessings of the mission (Phil. 4:17)
• Enhance the Biblical approach (2 Cor. 8:4)
• Expand the base of senders who become World
Christians through giving
You should seek people that you want on your team, not
those who you think will give money. Remember, if the
prayer support is in place, everything else will fall into
place.
Raising FundsIf an individual cannot pay for their trip, the most effective
proven method to raise individual funds is to write a letter
for distribution to friends, family, co-workers and church
members. Professional fundraisers for large organizations
will tell you that people will give to people they know.
Potential contributors are happy to have the opportunity to
invest in someone they know personally or an endeavor
they care about.
• Prepare the team list for Sending Supporters
For financial support, at least 20 names for a Honduras or
Mexico trip; and 30 names for any Ends of the Earth Trip;
• Do not use all Sugar Creek Baptist Church;
members (75% should come from outside of Sugar
Creek Baptist Church)
• Friends, relatives, co-workers, and Christian contacts.
sugarcreekonmiss ion.com
THE TEAM BUILDING APPROACH
Write the LetterYou are asking people to support the ministry of Sugar
Creek Baptist Church. If you are asking for financial
contributions, you are asking them to help with the cost
that you will incur by conducting the ministry (transporta-
tion, meals while on the field, in-country housing, visa,
travel insurance, etc.) A common testimony for team
members (goer-guest) is the experience turned out to be
a highlight of the entire trip.
The following guidelines will help you in writing your support letter:• There are two types of letters:
1.Letter sent out asking for prayer support only (if you
are paying your own way);
2.Letter sent out asking for prayer and financial
support.
• Compose your own letter. It is unwise to copy from a
sample letter. Most people prefer to read a personal
letter specific to your mission.
• Include the following information in the letter:
1. Information about the country/culture you are going to;
2. Information about the sending organization (the
church) and the hosting organization (the agency or
national church);
3. Description of what the team will be doing (why the
team is doing this particular project);
4.The cost of the trip (the same for each individual
team member);
5. You may want to recommend a giving amount ($25,
$50, or $100);
6.Why you want to be involved on the trip (reasons
for going that you feel strongest about);
7. How you would like the reader to be involved
(prayer, financial, both);
8.The date you need the money;
• Keep the letter brief (one page).
Send the Letter1. A self-addressed envelope to the list of potential
supporters by the deadline set by the team leader.
2. Response slip with designated amounts
3. Sugar Creek Baptist Church policy slip and a self-
addressed envelope to the list of potential supporters
by the deadline set by the team leader.
4. Mail the letter
Note: Sugar Creek Baptist Church does not supply postage,
envelopes or copies of letters.
sugarcreekonmiss ion.com
All contributions to Sugar Creek Baptist Church missions
are non-refundable. To be tax deductible you must:
1. Make checks and money orders payable to Sugar
Creek Baptist Church .
Do NOT write a project or individual name on the
face of the check (including the memo line).
2. Enclose a note stating which project and/or
individual you are supporting.
3. Mail the check to the individual you are supporting.
4. Online Contributions can be made at:
__________________________________________
(write your unique URL donation link here)
THE TEAM BUILDING APPROACH
Processing the Funds 1. The self addressed envelope will be returned to
your address.
2. Checks need to be made out to Sugar Creek
Baptist Church
3. Memo line of should have trip destination (i.e
Mexico, Honduras)
4. Once checks are returned to you; record amount,
person contributing, and date received.
5. Turn the checks into your Team Leader or the Love
& Lead Mission office of Sugar Creek Baptist
Church.
On-line Contributions1. Contributors may choose to use the online
contribution system.
2. After you have completed your online application and
it is approved, you will be given a unique URL link for
online donations. Please provide this in the text of
your letter to each sponsor. This will take them directly
to your profile page where they can make safe and
secure online contributions towards your trip.
3. Each sponsor will be able to print out a copy of their
contribution receipt and retain for tax purposes. This
amount will not be included in their end of the year
contribution record from Sugar Creek Baptist Church.
Follow-upIt is the team member's responsibility to keep accurate
records of who has supported them and at what
amount. Following the trip, each team member must
send a follow-up letter to each person who supported
them on the trip, whether by prayer, finances or encour-
agement. The letter should detail what happened on the
project and how it affected them. There is nothing more
discouraging than to support someone in a mission trip
and then to never hear from that person again. By
sharing your experiences with your support team, you
continue to spread the burden and heart for world
missions. SCBC Policy Slip
!All contributions to Sugar Creek Baptist Church missions
are non-refundable. To be tax deductible you must:
1. Make checks and money orders payable to Sugar
Creek Baptist Church .
Do NOT write a project or individual name on the
face of the check (including the memo line).
2. Enclose a note stating which project and/or
individual you are supporting.
3. Mail the check to the individual you are supporting.
4. Online Contributions can be made at:
__________________________________________
(write your unique URL donation link here)
!You may copy the below instructions and use with your efforts to raise funds.