Showcasing the business value of MPS - ROI is king

Bringing on board a Managed Print Services provider can

dramatically reduce print costs across your company and make outsourcing ROI

easier to demonstrate.

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Since the crash of 2008, companies

have been pushing procurement professionals

to maximise cost and value in every area of their

business infrastructure. And when outsourcing to third party

suppliers such as Managed Print Services providers, ROI is a top of

mind consideration.

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After all, even in the digital age printing still costs businesses

serious money every year.

From the cost of paper…

3,500The average number of sheets

of paper that a single office worker prints off each year.

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…to the cost of ink. The cost per ml of ink is more than:

• Crude oil

• Vodka

• Penicillin

• and human blood

…combined.

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Research by Xerox has revealed that print costs can eat into:

1-3%of a company’s annual revenue.

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By engaging a Managed Print Services provider, print costs can be driven down by up to:

78%And create a great return on investment.

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But, as a procurement manager, how do you

prove outsourcing ROI to the board if you’re considering partnering with an

MPS provider?

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A MPS provider can take on the responsibility of your printing strategy and identify and

manage best practice to help curtail costs:

25%-60%reduction in hardware costs.

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How?By identifying visible and hidden costs of your print costs. For example, the MPS provider will audit your printer setup, creating a managed printing environment, identifying and removing under-utilised devices and optimising workflow processes.

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How? Offer a full product maintenance

package, removing the need for IT support and external engineers.

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How?Remove ad-hoc purchasing that drives up print service costs while introducing streamlined processes that drive down the cost of supplies and reduce on-site storage requirements.

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reduction in energy consumption.

30%

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How?A provider will create a ‘roadmap’ for rationalisation and optimisation, eliminating energy-inefficient devices.

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reduction in wasted output.

Over 15%

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How?A provider will introduce

waste-banishing processes including:

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Pull, not pushEmployees must enter a pin code/swipe their ID card - making them think before they print.

Two sides, not oneMoving printing from a single-sided output to a default double-sided output.

Mono, not colourSetting rules such as default monochrome printing by programme, department or individual

Educate, don’t berateTraining employees - maybe through gamification - about the cost of printing and best practice.

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cost saving in print-related helpdesk calls.

Up to 83%

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How?With better work and procurement processes now in place, there are fewer bottlenecks, fewer opportunities for IT issues and critically, less scope for employee misunderstanding and misuse of printing.

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Proactive service: detecting problems

before users do.

A professional helpdesk:

lightening the load of the IT team.

Process automation: to reduce

dependence on print.

Robust hardware and good software

integration: to minimise issues.

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A good MPS provider can achieve this with:

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Reduce the cost of printReduce energy consumptionReduce wasteReduce help desk callsIncrease efficiency and productivity while delivering outsourcing ROI.

Key TakeawaysThere is more to printing than just your printers – and an MPS provider is best positioned to identify all the cost implications of your printing strategy (or lack of one) and offer pragmatic, effective measures for driving down the financial burden of printing:

This frees you up to focus on running your business, instead of worrying about the far-reaching costs of printing.

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DOWNLOAD YOUR FREE EGUIDE NOW

Discover how to source the best MPS provider for your company’s needs by downloading Xenith’s free eGuide:

A best practice guide to procuring value-led Managed Print Services

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