Corporate Exposure Training

At

GEO INFORMATION & MODELING SOLUTION PVT LTD.

Submitted in partial fulfillment of the requirement for the award of degree

In

Post Graduate Diploma in Management

Submitted by

CHANDAN KUMAR GUPTA

10KANHLIPGDM012

Under the guidance of

K. PURUSOTHAMAN

POST GRADUATE DIPLOMA IN MANAGEMENT

NEW HORIZON LEADERSHIP INSTITUTE

Outer Ring Road, Panathur Post, Near Marathalli

Bangalore-560103

June-July 2011

Page | 1

Corporate Exposure Training

At

GEO INFORMATION & MODELING SOLUTION PVT. LTD.

Submitted in partial fulfillment of the requirement for the award of degree

In

Post Graduate Diploma in Management

Submitted by

CHANDAN KUMAR GUPTA

10KANHLIPGDM012

Under the guidance of

K. PURUSUTHAMAN Mr. ARUN KUMAR Internal Guide External Guide

POST GRADUATE DIPLOMA IN MANAGEMENT

NEW HORIZON LEADERSHIP INSTITUTE

Outer Ring Road, Panathur Post, Near Marathalli

Page | 2

Bangalore-560103

June-July 2011

DECLARATION

I hereby, declare that this Report entitled, “CORPORATE EXPOSURE TRAINING AT GEO

INFORMATION & MODELING SOLUTION PVT. LTD.”, submitted in partial fulfillment

for the award of Post Graduate Diploma in Management is a record of independent research

work carried out by me, under the guidance of K. PURUSUTHAMAN, professor of New

Horizon Leadership Institute, Bangalore.

I also declare that this Corporate Exposure Training is a result of my own effort and has not been

submitted earlier for the award of any degree/diploma/associate ship/prize by New Horizon

Leadership Institute or any other University.

DATE:

PLACE: BANGALORE

CHANDAN KUMAR GUPTA

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GUIDE CERTIFICATE

Certified that this Report entitled, “GEO INFORMATION & MODELING SOLUTION

PVT. LTD”, submitted in partial fulfillment for the award of Post Graduate Diploma in

Management is a record of independent research work carried out by MR. CHANDAN

KUMAR GUPTA bearing Reg. Number 10KANHLIPGDM012 under my guidance and no

part of this Corporate Exposure Training has been previously submitted earlier for the award of

any degree/diploma/associates ship/prize by New Horizon Leadership Institute.

Place: Bangalore

Date:

N. RAMESH KUMAR

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ACKNOWLEDGMENT

This Summer Project which is carried out at ASKA SUGAR CO-OP. SUGAR INDUSTRIES

LTD. is the successful outcome of many persons who were directly or indirectly involved during

the conduction of this project.

First of all I express my deep sense of gratitude towards my Institution for assigning a Summer

Project, which is essential for my PGDM programme. And also “ASKA SUGAR CO-OP.

SUGAR INDUSTRIES LTD.” for providing me an opportunity to perform this project work.

I wish to express my sincere gratitude to Mr.SUSANT KUMAR PANDA(MBA,LLB)

SECRETARY, ACSIL, Mr. SANTOSH KUMAR PATRO(M.COM,MBA),CHIEF

ACCONTANT, ACSIL and Mr. R C MISHRA, PERSONNEL MANAGER,LAXMI

NARAYAN SAHU(MARKETING OFFICER) .I give my whole thank is to the other staff of

ACSIL.

I would like to give my sincere thanks to my faculty, mentor and project guide, esteemed Mr.

N.RAMEH KUMAR, for her valuable guidance to this project.

I would like to give thanks again to all the staff of ACSIL for their support in completing this

project.

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Last but not the least I feel greatly obliged & take the pleasure to thanks to the Director, New

Horizon Leadership Institute, Bangalore Dr. S. K. Prasad for moulding me into a management

product.

EXCUTIVE SUMMARY

Sugar is one of the oldest commodities in the world and traces its origin in 4th century AD in

India and China. In those days sugar was manufactured Only from sugarcane. But both countries

lost their initiatives to the European, American and Oceanic countries, as the eighteenth century

witnessed the development of new technology to manufacture sugar from sugar beet. However,

India is presently a dominant player in the global sugar industry along with Brazil in terms of

production. Given the growing sugar production and the structural changes witnessed in Indian

Sugar industry, India is all set continue its domination at the global level. Indian sugar industry is highly

fragmented with organized and unorganized players. The unorganized players mainly produce Gur and

Khandari, the less refined forms of sugar. The government had a controlling grip over the industry, which

has slowly yet steadily given way to liberalization. The farmer’s co-operatives own and operate the

largest chunk of the industry's total capacity. They are concentrated primarily in Maharashtra and

eastern Uttar Pradesh. The largest number of sugar companies in the private sector is located in

southern India, in the states of Tamil Nadu, Andhra Pradesh and Karnataka. Out of 453 sugar

mills in the country, 252 are in the co-operative sector, 134 are in the private sector and 67 are in

the public sector. Besides 136 units in the private sector are in various stages of implementation.

A Few such units are under implementation in the co-operative sector as well. But no new units

have been proposed in the public sector.

As per our study the company is not good at marketing of his products because of this GOVT.

has a regulation on the marketing of the product. The HR department is doing well because it is

concentrating on employee welfare. The cane department which is playing vital role in the

company. The store department don’t have that much responsibility because the nature of the

raw material does not support this.

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TABLE OF CONTENTSCHAPTER NO TITLES PG NO.

EXECUTIVE SUMMARY

I INDUSTRY PROFILE 1

II COMPANY PROFILE 2-8

VISION,MISSION,OBJECTIVES

PRODUCT PROFILE

ORGANISATIONAL STRUCTURE

III FUNCTIONAL DEPARTMENTS 9-39

AREA 1 FINANCE DEPARTMENT

AREA 2 HUMAN RESOURCE DEPARTMENT

AREA 3 PRODUCTION DEPARTMENT

AREA 4 CANE DEPARTMENT

AREA 5 MARKETING DEPARTMENT

AREA 6 PURCHASE DEPARTMENTIV SWOT ANALYSIS 40-41

V LEARNING EXPERIENCE 42

VI FINDINGS & SUGGESTIONS 43

VII CONCLUSION 44

VIII BIBLIOGRAPHY 45

ANNEXURE

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INDUSTRY PROFILE:

Page | 8

The Indian sugar industry uses sugarcane in the production of sugar and hence maximum number

of the companies is likely to be found in the sugarcane growing states of India including Uttar

Pradesh, Maharashtra, Gujarat, Tamil Nadu, Karnataka, and Andhra Pradesh. Uttar Pradesh

alone accounts for 24% of the overall sugar production in the nation and Maharashtra's

contribution can be totaled to 20%. There are 453 sugar mills in India. Co-operative sector has

252 mills and private sector has 134 mills. Public sector boasts of around 67 mills.

Beginning of Sugar Industry in India

Sugar is made from sugarcane, which was arguably discovered thousands of years ago `in New

Guinea. From there, the route was traced to India and Southeast Asia. It was India which began

producing sugar following the process of pressing sugarcane to extract juice and boil it to get

crystals. It was in 1950-51 the government of India made serious industrial development plans

and set the targets for production and consumption of sugar. It projected the license and

instalment capacity for the sugar industry in its Five Year Plans.

Types of Sugar Industry in India

The sugar industry can be divided into two sectors including organized and unorganized sector.

Sugar factories belong to the organized sector and those who produce traditional sweeteners fall

into unorganized sector. Gur and khandsari are the traditional forms of sweeteners.

COMPANY PROFILE

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INRODUCTION

The report is based on organizational study and process analysis conducted at ASKA SUGAR

CO.FACTORY. An organization is a planned co-ordination of a number of people and their

activities for achievement of some specific goals through division of labours, and hierarchy of

authority. An organization study involves the study of the structure and functioning of various

departments in an organization. All are collection of people linked together by formal and

informal relationship. They have hierarchical orders that are engaged in co operative activity and

they all have identical boundaries. So the study of people in organization is important for future

managers. Stricter of an organization is very important for its functions and growth. It provides

the basic framework for its progress and expansion. For future managers it is imperative to study

the organizational structure and functioning of successful organizations so that they, as future

mangers, may guide organization towards success and profitable functioning. The food

processing company plays a crucial role in the Indian economy. India owns its reputation as a

leading manufacturer and marketer of sugar product. ASKA COOP. SUGAR INDUSTRIES

LIMITED is one of the oldest Sugar Industry in India commenced the sugar production in the

year 1963-64. In this company the present crushing capacity of the mill is 2500 TCD. It has a

distillery, an ancillary unit producing 10000 bulk litters of rectified spirit utilizing molasses, the

organic by-product of the sugar unit.

ASKA SUGAR FACTORY HISTORY:-

It is Asia's 1st co-op Sugar Factory. When one thinks of Aska Cooperative Sugar Industries Ltd.,

many things come to memory, its history, and the pioneers in the field, the hardy local farmers,

its workmen, and the dedicated bureaucrats. It is Asia’s 1st Sugar Factory is situated in Orissa in

Ganjam dist on the town ASKA. According to the place name it named as ASKA SUGAR

INDUSTRY.

The jajerry mill which was started in the year 1948 by the name "The Aska Sugar Works and

Distillery Ltd." by 'Biny and Co. Madras' which met with huge losses for lack of supervision and

other transport bottle-necks. There after Fredrick Josheph Vivian Minchin, the Book Keeper of

Biny & Co. purchased the said factory and with the new Sugar Technology obtained from

Page | 10

Germany designed and rebuilt the factory in 1856.The new technology of the diffusion process,

the sugar-cane was shouldered by battery of revolving knives and the whole thing was put into

diffusion cylinders and water and steam injected by cylinders by closing entrance, whereby

sucrose was dislodged, sucked out of the cylinder by hydraulic compressions and vacuum. In

process, the bagasse is thrown out. This process involved a lot of dilution of water which has to

be evaporated by boiling in open channel pans. The process of filtration of juice was done by

animal charcoal (Bone clay) for de-colorization. Of course, this was to be abandoned due to religious

objections and sulphate process was introduced. The old factory was in the side of river Rushikulya

(between Aska Medical building to Harihar High School Building), now the whole area is known

as Banibihar. Harihar High school+ buildings were the Office and Residence of the old sugar

factory owner

Location of the company

The Plant is located at Aska town 170 Km distance from the State Capital of Orissa

Bhubaneswar and 40 Km from Bramhapur City. The Industry plans to be an integrated

manufacturing company with strategic focus on Sugar and its allied product Spirit. The Industry

being only one of its kinds in the Cooperative Agro Processing Sector has been supporting major

economic cause of 20,000 cane growers in the district along with generation of employment and

trading activities. The Company's registered office is at Aska, Odisha.

Installation of Present Industry:

Organized "The Aska Sugar Cane Growers Cooperative Society" and the foundation seed of this

factory were laid. The factory is lucky to get the time and leadership at the initial stages the

dynamic Sri B.Ramadorai, I.A.S., the than collector, Sri A.K.Ray, I.A.S. the Managing Director

and subsequently the "Hottas" and other officers the cream of our administrative service, who

succeeded them have brought the factory to the level, it could reach at present. One also

remembers Sri Biju Patnaik, the then Chief Minister and has supplied to make it successful. The

Page | 11

factory should also be grateful to Block Development Officers and the Chairman of Panchayat

Samiti(s) of Aska, Dharakote and Sheragada who contributed a lot in its initial stages.

VISION

To establish the first sugar mill of Asia, the pioneers, the great co-operators, the great bureaucrats and the dedicated great farmers contributed a lot to make the dream a success.

1. Manufacture good quality Sugar, Spirit in its present integrated plant.

2. Aska Sugar will be the leader in the field of sugar

3. To emulate and through ethical business practices create wealth for our stakeholders.

MISSION

1. To transform this Industry into a dynamic and vibrant business entity

2. The long-term value creation for our stakeholders is the paramount objective.

OBJECTIVE OF THE STUDY:

The objective of the company is to encourage proper development of agricultural industries

among members on co-operative lines by introducing the principles of co-operative and joint

forming methods with a view to secure the advantages of modern large scale agricultural to the

owner or tenant cultivators of land.

1. To teach the members improved methods of cultivation of sugarcane and supply seed,

material, manure, implement etc, for growing sugarcane and other crops to promote

agricultural and industrial education among members.

2. To raise the share capital and to borrow capital necessary either on the security of the

property of the society or without such security from the co-operative societies or from

govt. or from financial institution like the industrial financial corporation of India. The

life insurance corporation of the India scheduled banks etc., for the purpose of the

societies.

Page | 12

3. To enter into contract with co-operative societies and outside person for the purchase and

sales of the goods and to appoint agents on salary or commission for such purchase and

sales.

4. To install machinery for utilization of by-products and buy raw materials and sell finished

products in the course of utilizing and marketing the by-products.

5. To carry on the business of distillers, brewers molesters, compound, rectifiers and dealers in all

kinds of spirits and alcohol, liquors like rum, gin, whisky, brandy and beer, special syrups and

chemical preparations, fertilizers, manures.

PRODUCT PROFILE:

ASKA SUGAR INDUSTRY basically produce

1. Sugar

2. Alcohol (country sprit)

Some of the major by product of the company

1. Molasses

2. Baggase

3. Fly ash

4. Press mud

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Area of Operation

The area of operation of the society shall consist of the State of Orissa provided that the area of

operations shall extend to the whole of India with regard to commercial activity.

Competitor of the company:

In Orissa there is no top competitor. But outside of the company there is so many competitor are there. These are as follows.

1. Dhampur sugar mill

2. Andra sugars

3. Balarampur chinni mill

4. K.M sugar MILL

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ORGANIZATION STRUCTURE

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The name of the industry is ASKA SUGAR INDUSTRY. The company is having a management

committee to take decision regarding more productivity of the company and other co-curriculum

of the company. All the things handled by this management committee. Below this company

president is there. He can direct contact to the management committee. the local president also

playing vital role for the organization.md manages the day to day problem of the company

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FUNCTIONAL DEPARTEMENTS:-

There are totally six departments in ASKA SUGAR FACTORY. Depending on the function they are classified as

AREA -1 Finance department

AREA -2 Human resource and personal department

AREA -3 Production department

AREA -4 cane department

AREA -5 purchase department

AREA -6 marketing department

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STRUCTURE OF FINANCE DEPARTMENT

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HEAD OF FINANCE DEPARTMENT

MANGING DIRECTOR

CHAIRMAN/PRESIDENT

MANAGER OF MAIN A/C SECTION MANAGER OF CANE A/C SECTION

ASSISTANT

MANAGER

ACCOUNTS

ASSISTANT

MANAGER

BALANCE SHEET AS ON 31.03.2009:-

SL

LIABILITIES

CURRENTYEAR

PREVIOUSYEAR

ASSET CURRENTYEAR

PREVIOUSYEAR

1 Share capital 4073161 4073161 Cash balance 134013 160218.28

2 Advance for share capital

459650 456875 Bank balance

2991620.99 7115207.96

3 Share capital money

39367 39367 Investmentin share and securities

15007480 9110660

4 reserve and other funds

15405274.29 15400824.29 Fixed asset 62923626.58 65405324.34

5 Fixed asset revaluation reserve

61788158.18 66596614.76 Loan and advances

149936343.82

85012027.33

6 Deposits 1831136.78 1571242.04 Other asset 19500745.66 17876890.42

7 Borrowing 142958589.18

182393005.26

Recovery of stock

57544.27 57544.27

8 Other liabilities 238803602.60

225586766.72

Recoverable and objectable amount

11069.84 11069.84

9 Profit U.D.P 2105447.10 2105447.10

10 Provision for short stock

56263.92 56263.92

11 Provision for recover and object

11069.84 11069.84 Closing stock

238298482.72

246089808.58

12 Provisions 12430166.04 12430166.04 Accumulated loss

26558959.05 345550052.01

Total 516619885.93

547378803.07

516619885.93

54737803.07

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BALANCE SHEET AS ON 31.03.2010

SL LIABILITIES PREVIOUSYEAR

CURRENTYEAR

ASSETS PREVIOUSYEAR

CURRENTYEAR

1 Share capital 40731161 40631161 Cash balance

1334013. 467396

2 Advance for share capital

459650 459650 Bank balance

2991620.99 16986829.84

3 Share application money

393367 39367 Investment in share and securities

15007480 113634919

4 Reserve and other funds

15268481.42 15276983.42 Fixed asset 63964729.58 33246909.02

5 Fixed asset revaluation reserve

61788158.42 57908243.49 Loan and advances

145673049.21 147510690.69

6 Deposits 1831136.78 2604822.25 Other assets

19500745.66 17365240.46

7 Borrowings 142958589.18 135657850.93

Recovery of stock

57544.27 57544.27

8 Other liabilities 232428928.83 209595687.34

Recoverable and objectable amount

11069.84 11069.84

9 Profit U.D.P 2105447.10 2105447.10

10 Provision for short stock

56263.92 56263.92

11 Provision for recover and object

11069.84 11069.84 Closing stock

238298482.72 131372218.72

12 Provisional 12430166.04 12430166.04 Accumulated loss

23269684.26 16123894.49

Total 510108419.53 476776712.33

510108419.53 476776712.33

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1. GENERAL ACCOUNTS SECTION:

In general accounts section book keeping is followed. General account transactions like receipts

and payments registers are maintained. Receipts include sales process of sugar. Payments include

salary, tax, etc. maintaining audit and audit rectification is done, annual account and monthly

account are prepared and maintained.

2. CANE ACCOUNTS SECTION:

This section maintains the cane accounts and cane bills. This section purchases the cane on daily

basis and prepares accounts on fortnight basis. In addition, at will take care of all cane suppliers

accounts and department manager separates accounts for cane suppliers.

The section will provide cane bill once in a month desired by the higher authority. While giving

cane bill, department will debit all the expenses and advances which is given to the cane

suppliers in terms of seeds, fertilizers and transportation facilities and also harvesting of the cane

that all the expenses are given by the factory

REASONS FOR LOSS:-

1. Improper coordination of management office & production dept. leads 1.From last several

years as the sugar cane price does not appreciably hiked measure of the farmer were disinterested

to do sugarcane farming

2. No standard purchase policy

3. From last several years ganjam is suffering from measure natural calamities such flood,

Cyclone

4. The govt. had closed the lifted irrigation dept.and rain fall is not up to mark for minor

irrigation

5. The private bore wells are not providing required amount of water

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6. In aska sugar factory there is no person found having his/her degree in sugar tech.

7. The technical staffs are not going for industrial refreshment or training.

8. AS nearly all the technical staffs are in comfort zone & using their old tech.to handle the

machineries.

9. They are not changing or not using the updated technologies.

10. It has not been upgraded from last 10-15 yrs.

11. The industry is not fully computerized yet. Only some portion like loan a/c are managed in

computers.

12. As their equipments are very old so many leavages are found.

13. As it is co-operative sugar industry it always deals with 1000’s of farmer,, unions ,political

interferences so, the strategy maker should be that efficient an IAS is highly essential to pursue

all these things as M.D but last record shows that very less no. of I.A.S as M.D.

14.Raw tapism lack of transparency and financial irregularity

16. The auction process is not transparency.

17. Due to low quality product the sugar is not properly competing that are imported from

neighbor state like Andhra Pradesh.

18. The product quality is so degraded that it melts in storage itself.

19. Because of old machineries the maintains cost is very high.

20. AS tag price of measure fuels like coal, disel are hiked day by day the working capital

involved is very high.

21. Installment of loan has not been paid, loan, late payment of loan leads to higher interest cost

22. Loan is not paid in time; they had 2 paid more interest.

23. Frequent breakdown of machineries.

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24. Sugarcane price was very high as compare to the sugar at that time

25. The farmer are getting better firm return from the alternative tapping system so, they are

switching over to other crops, which results In reduction of sugarcane area.

26. The farmer are facing acute shortage of labours for executing various operation In sugarcane

cultivation.

27. There has been unprecedented hike In labour wages so, sugarcane has became a non

remunertative crop for them.

28. Since sugarcane is 1year crop they are not getting any good return from the firm.

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HUMAN RESOURCE AND PERSONNEL DEPARTMENT:-

RECRUITMENT & SELECTION

In ASKA SUGAR FACTORY, more emphasis is being given to job satisfaction. Fresher /

Trainees are required for technical posts (especially for production department) department like

chemistry and distillery. Each year operators & technical staff are required in plant by top

management.

RECURITMENT PROCESS IN ASKA SUGAR CO. LTD

First, assessing the required number of vacancies in each department.

Approval by Departmental Head.

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Initiate the recruitment through proper channel.

Accept the application from of the candidate.

Screening the applications with the help of user department.

Issues of letters.

Written test is held.

Qualified standards face a interview or via-voce.

Candidates selected in the interview get appointment.

MANPOWER PLANNING:

Manpower planning is not merely quantitative assessment of manpower requirement but covers

much wider aspect of fulfilling an organization’s objectives. .

Training and development plan is designed to utilize fully the human resources of the

organization & to develop the potential resources

ENGINEER:

Experienced or Fresher with Diploma or Degree are only appoint in this factory. It is a heavy

task for the management to choose the right person for the right job.

Selection: In ASKA SUGAR FACTORY special selection committee is there to make the

selection procedure easy, which consists of

A member of the respective department

A member from HRD department chief of unit.

Most of the candidate are an contract basis. After work in the company one year if the

candidate’s work is good then this candidate can continue the work. This is deciding by the M.D

and concern H.O.D.

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TRAINING & DEVELOPMENT:-

For ASKA SUGAR FACTORY training is an expensive area of the Company’s Personnel

Budget, which requires the attention in correlating training functional necessities &

developmental needs of the individual & the organization. Generally training is necessary for

production area.

.Training feedback can be given through a formal meeting or by circulation of a written report on

that course.

PROMOTION POLICY:-

ASKA SUGAR FACTORY has a specific rule for the promotion of a employee. I.e. if a

employee is working 10 years in a specific field then as per the company recruitment this

employee can be promoted for the next higher post. In other hand if suddenly one person leaves

his/her post or in other case if someone retire his/her post, then the low grade employee can

come to this next higher post according to his work efficiency and capability. It is decide by the

M.D and the concern H.O.D.

Seniority:-

Seniority is determined by a comparative standard of merit position in the panel i.e. both in case

of initial appointment as well as in case of promotion.

seniority is counted from the date of joining.

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PERFORMANCE APPRAISAL:

In ASKA SUGAR FACTORY the Performance Appraisal of employee(lower level workers) is

being done every year.

Executives Performance Appraisal.

Non-executives Performance Appraisal.

Executives Performance Appraisal

It is a self-appraisal system-in which each executive has the right to evaluate his/her own

achievements during the year & the same appraisal is checked & verified by reporting officer.

The reporting officer must complete appraisal within 31th January every year

Non-Executives Performance Appraisal:-

It includes the performance appraisal of all employees along with supervisory personnel. This

process is performed by the concerned executives of the department or section through a

stipulated assessment Performa. The Reporting Officer of the executives also writes the

assessment report of a non-executives employee working under him, in turn becomes the

Reviewing Officer for the non-executive employee.

HOLIDAYS & LEAVE:-

Holidays:-

Generally the company has two types of holidays. National holidays and festival holidays. These

are as follows

1. National Holidays:-

26th January – Republic Day

1st May – Labour Day

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15th August – Independence Day

2nd October – Gandhi Jayanti

2. Festival Holidays:-

Makar Sankranti

Holi

Raja Sankranti

Rath Yatra

Dashahara

Diwali

LEAVE:-

Leave are not claimed as a master of right. Authorities have the discretion to refuse or revoke

leave. Leave includes Casual leave, Earned leave, Sick leave, Transit leave etc.

1. Casual Leave:

ASKA SUGAR FACTORY provides 10 days of casual leave to worker and 10 days for

executives. Between 1st January to 31st December of the calendar year.

2. Earned Leave:-

The Earned Leave is given by the company one day for every 36 days of work for non-executive

employees i.e. 10 days in a calendar year. In case of executive employees, leave is earned 1 day

for every month of work i.e. 12 days in calendar year.

3. Sick Leave:-

ASKA SUGAR FACTORY provides 10 days of sick leave with pay to workers and for

executives also.

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Housing facility:-

Aska sugar factory is giving housing facility for all executive employees. The company is giving

the house near by the office only. if some want to live some another place rather than the

company house then company give hose rent allowance

Health:-

ASKA SUGAR FACTORY gives Rs.500 for executive employee and Rs.200 for the regular

employee every month. If someone is injured inside the factory at the working time then

company will sponser all the medical expenses.

Canteens:-

In ASKA SUGAR FACTORY a canteen is available inside the factory, which is used by ASKA

SUGAR FACTORY employees as well as contract workers. The canteen is serving quality food

at subsidized rates. The canteen timing is from 7.00 am to 8.00 pm. There is a canteen

management committee to look after the hygienic conditions of the canteen.

First Aid Centre:-

One first aid centre is available inside the plant managed by one doctor and other staff. There is

also availability of ambulances in the first aid centre. First aid boxes are provided in the shop

floors of all departments.

Drinking water:

Cool and wholesome drinking water is provided inside the plant for all, where 05 numbers of

water coolers are provided and 10 numbers of aqua guards are also provided for supply of pure

drinking water in the plant.

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Latrines & Urinals:-

Sufficient numbers of latrines and urinals are there in all departments separately for ladies and gents employees of the plant

SECURITY:-

The security section working under H.R and administration department is responsible for

security of the plant premises and companies property. A part from this, the security section also

plays an important role for prevention of theft, pilferage, sabotage and subversion in the plant.

Besides the above, this section is also responsible personnel (H.R) control on outgoing and

incoming of personnel including the employees and to make their record and report. The section

is also responsible for control on outgoing and incoming of materials to plant and to make their

record and reports. Further, control on visitors passes are also monitored by the security section.

The section is functioning round the clock. In ASKA SUGAR FACTORY .There are 50

securities guard is working.

UNION OF THE COMPANY:

ASKA SUGAR FACTORY is having a trade union. it contain 435 member whose are working

in the company. Union secretary is the head of union. if one of the workers is facing one

problem, then he can’t go to the management directly. He represent claim his/her problem by the

union. All the worker problem, demand etc... are handled by the union.

GRIEVANCE HANDLING

ASKA SUGAR FACTORY continuously to create and sustain a grievance free climate in the

organization.

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CASUAL & CONTRACT LABOUR:-

Contract labour or Casual Labour was covered under workmen Compensation Act. The

necessary and main objective of employment o contract labour is the contract labourer will

ensure speedy completion of the assigned work according to the specifications. And the

employment of contract labourer would be comparatively higher. If the work of the contract

labour is good then he/she can continue his/her work. A contract labour must have to work for

one year.

Page | 31

PRODUCTION DEPARTMENT:-

Page | 32

They are producing two type of products

Page | 33

1. sugar

2. Country sprit

Process of sugar production:-

Cane is sowed during October to March every year. The first seed growth is known as the plant

and subsequent growth after harvesting from the stem is known as Raton. The early variety has

more sugar content than the general variety. Every farmer within the command area of the Mill is

provided with a specific time, which tells him when he can expect a Mill Supply Ticket (cutting

order), against which he will deliver the sugarcane. He then harvests the cane and transports it

either in a bullock cart, tractor, trolley or truck to the mill. Cane is weighed and unloaded into

cane carriers. It is then prepared for milling. Sugarcane juice is then extracted by pressing the

prepared cane through mills. Extracted juice mixed with water is weighed and sent to the boiling

house for further processing. Residual biases is sent to boilers for use as fuel for steam

generation This juice is heated and then treated with milk of lime and sulphur dioxide. The

treated juice is then further heated and sent to clarifiers for continuous settling. The settled mud

is filtered by vacuum filters and filtered juice is returned to be further processed while the Oliver

cake is sent out. The clear juice is evaporated to a syrup stage, bleached by sulphur dioxide and

then sent to vacuum pans for further concentration and sugar grain formation. Crystals are

developed to a desired size and the crystallized mass is then dropped in the crystallizers to

exhaust the mother liquor of its sugar as much as possible. This is then centrifuged for separating

the crystals from molasses. The molasses is re-boiled for further crystallization

Thus, the original syrup is desugarised progressively (normally three times) till finally, a viscous

liquid is obtained from which sugar can no longer be recovered economically. This liquid, which

is called final molasses, is sent to the distillery for making alcohol.

This Sugar is left after processing the sugar cane to remove the molasses and refine the white

sugar. The color is similar to light brown sugar but it's texture is The sugar thus is separated from

molasses in the centrifuge is dried, bagged (50 Kg and 100 Kg), weighed and sent to storage

houses.

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Sugar is made in different sizes and accordingly classified into various grades i.e. large, medium

and small.

This sugar is sparkling white, pure, manufactured without any toxic chemicals from the fresh

canes. At Aska Sugar we producing M-30 and S-30 sugar as per standard fixed by government of

India.     

     Raw Sugar

1 kg Sugar Packets

Sparkle White sugar in the brand name of ASKA SUGAR available in 1 kg poly packs.

BY PRODUCTS:

MOLASSES:

Molasses is the only by-product obtained in the preparation of sugar through repeated

crystallization. Molasses is mainly used for the manufacture of alcohol, yeast and cattle feed.

BAGASSE:

Bagasse is a fibrous residue of cane stalk that is obtained after crushing and extraction of juice. It

consists of water, fiber and relatively small quantities of soluble solids. The composition of

bagasse varies based on the variety of sugarcane, maturity of cane, method of harvesting and the

efficiency of the sugar mill. Bagasse is usually used as a combustible in furnaces to produce

steam, which in turn is used for power generation. It is also used as a raw material for production

of paper and as feedstock for cattle. By making use of baggase sugar mills have been successful

in reducing dependance on State Electric Boards, for their power supply as it can procure up to

90-95% of its total power requirement through captive generation from steam turbines.

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FLY ASH:

Fly Ash is the residual output from the boiler furnace after bagasse has completely burnt out. This fly can be used as a raw material for brick manufacturing.

For production of sugar aska sugar factory use different types of machine for production of different things. These are as follow

1. Boiler machine:

Its general use for steam generation for the company at the time of sugar production. Especially steam is using for heating something. When steam is require it is use. In the time of sugar production it is use so many times.

2. Power Turbine:

The main function of power turbine is use for power production. In aska sugar factory all power needed for sugar production, Depending upon the requirement they use this machine for production of power.

3. Mill Turbine:It always rotation something. Like it rotate the masscuite continuously. Because if the masscuite is stay 3min without rotation then the masscuite then it become solid. So it always rotates

continuously. If once the masscuite became solid then it’s so difficult to make the sugar.

4. Mill: This machine is taking the vital role for extraction of juice from sugar cane. Its will not give the pure juice. It gives the mix juice. After using some apparatus it will give the dust less juice.

5. Centrifugel:This machine takes the vital role for extraction of sugar and molasses. From masscuite it is giving white sugar and molasses by the help of this machine.

6. Compressor:This machine is generally used for air supply at the time of manufacturing of the finished goods

like sugar and molasses.

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7.Vacuum filter:

This machine takes vital role for separation of filter cake form mud juice. In this step if the juice

contains any mud then it helps to separate it and then the mud juice again go to the mix juice.

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STORES SECTION:

Chief Stores officers

Assistant Store keeper

Clerks Tool room clerk Diesel room clerk

Attainders Tool room attainders Clerks

Daily wage labours Attainders

Store section is also important section in the administrative department. All types of materials

are kept in this section. Which are required for the factory smooth running. The section works

day and night. Shift is changes every 8 hours. This section is maintained by the stores keeper.

The main work of this section is providing the materials to the required departments.

These stores section maintains some books like:

a. Transport register

b. Bin card.

c. Daily register

d. Monthly ledger.

It is also one of the section under Administration department, there are total 12 employees

working in this section

STORES ACCOUNT:

After receiving the materials from suppliers quantity will be verified. The details of the

materials will be entered in to transport registered and approved memo will be sent to the

concerned departments for getting quality approval. They keep bin cards for each different items

receipt from the suppliers with details.

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CANE DEPARTMENT:-

Factory capacity is 2500 TCD(tone crushed daily).Factory at least run for 120days for 100% capacity utilization. In this company sugar cane crushing is done on regular basis because the

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nature of the raw material does not support the maintenance of inventory. Because the cane may dry. And dry cane given bad quality of affect on finished goods sugar in terms of quality and quantity. Idle period of machinery also affect the sugar production.

They are not maintain any sort of inventory for the sugar cane because, if they will use the fresh

cane, they will get good quality of sugar, and a good quantity which is leads to good profit for

the company. on the other hand, if they will maintain stock for the sugar cane the cane will dry

for which they have bear the loss which is not good for the company.

ROLE OF CANE DEPARTMENT IN THE COMPANY:

Generally sugar cane are grown by the farmer near to the company. Cane department is there to

help them. So that the company can get quality raw material and the quantity what the company

expect for production. Cane department is playing vital role in the ASKA SUGAR FACTORY.

TASK OF CANE MANAGER:

1. Is to arrange 3lakh metric tonne of sugarcane.

2. Average yield of sugarcane is 25 metric tonne /acre.

3. Under cane manager 9 division officers are there.

4. The head of division office is cane development supervisior.

5. Under each dept. they are having C.D.A(cane development assistant).

6. Under each division 4 to 6 C.D.A are there and specific area is also allocate to them.

The major areas of oprating are

1st : supply of inputs to the farmer in terms of seed cane, fertilizer etc…

2nd: free technical advice to the farmer throughout the year regarding cane cultivation.

3rd: sugar factory having dry partite arrangement with all nationalized bank. Regional bank

and cooperative banks for sugarcane crop loan finance for the sugarcane growers.

4th: The scale finance for sugarcane for each year is decided by the district level technical

committee.

Accordingly all bank used to extend sugarcane crop loan for the sugarcane grower.

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5th: After supply of input by the sugar factory sugarcane is planted by the farmer. Subsequently

the sugar factory sponsor crop loan application to the bank of the respective area. After sanction

of crop loan the bank sends the input cost to the factory and disperse the cash component to the

sugarcane farmer so, the total amount including cash and kind component Is booked as a loan

against the farmer in the bank.

6th: The sugar cane farmer supply sugarcane to the factory during crushing season. The entire

cost of sugarcane is sent to the bank. The bank will recover the loan amount and the interest

amount from the cane proceed/bill and credit the rest amount to the S.B account of the grower.

Apart from this the factory used to extend different types of subsidy to the farmer for both

horizontal and vertical growth of sugarcane in reserved area. Increase in productivity called

vertical growth. Increase in production area called horizontal growth.

SOME EXTRA HELP BY CANE DEPARTMENT:

1. Company is giving full seed cane transportation subsidy to the farmer.

2. Full crushing cane transportation subsidy.

3. Company purchase fertilizer and chemicals i.e PP chemicals(plant protection chemicals)

form the manufacturer directly with low price at supply the inputs to the farmer in loan

basis.

4. Company is giving iron axle of bullocart at 50% subsidy.

5. All transaction between the sugar factory and farmer is held through the bank ,not in cash

basis.

Quantity of sugarcane crushed:-

Year Quantity(tonne)

2007-08 43000

2008-09 74000

2009-10 44000

2010-2011 80000

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MARKETING DEPARTMENT:-

DEPARTMENT CHART

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CHAIRMAN/PRESIDENT

MANAGINGDIRECTOR

GENERAL SECRETARY

MARKETING MANAGER

DEPOT STAFF SITE STAFF EXCISE STAFF

MARKETING DEPARTMENT OF ASKA SUGAR FACTORY:

Generally in ASKA SUGAR FACTORY marketing department is not playing vital role. Because

SUGAR (FMCG product) has high demand among consumer. And the country spirit also has

High demand among consumer. they are advertising through the website. In other hand they seal

their sugar by the trader are the agency. They have two agents. In the beginning of the

production of sugar they inform to the company how much they need. According to the demand

of the sugar they produce the sugar. In other hand they also produce the country sprit which is

called alcohol; they produce the product whole over the year. And they distribute this near by the

factory which is govt. approval .

Aska sugar factory produce 4 products. Those are

1. White sugar

2. Country sprit

3. Molasses

4. Rectified sprit

Marketing of spirit:-

Orissa govt. fixed the rate of country spirit and supply through state excise through their

corporation

.

MARKETING INITIATIVE:

Generally sugar production is done in seasonal basis not in regular basis. The main product

which is making profit for the company is COUNTRY SPIRIT. GOVT. is having some

interference in sugar production but in case of country spirit the company has toatal control

Country spirit is an ethics less production.

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According to the company, SUGAR is categorized in two type i.e.

1) LEVY SUGAR

2) NON LEVY SUGAR

NON LEVY SUGAR:

The sugar which are meant for free sale by the company called NON LEVY sugar. 80% of whole

production is treated as LEVY SUGAR. On that sugar govt. interference is not there. Whole the

operation like fix the rate of the sugar, where the company want to seal their product, to who will

seal the product. They will seal their product which one is fever for the company. In this case

GOVT. not take any role.

LEVY SUGAR:

The sugar with which GOVT. deal called levy sugar. Hear Remaining 20% levy sugar the price

is fixed by the GOVT. Because of in India, our GOVT. is giving sugar at a low or which price is

suitable for the poor people, in this price he is giving the sugar. The main purpose of take 20%

sugar from the ASKA SUGAR FACTORY is to distribute the or to seal the sugar among the

poor people.

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PROCEDURE FOR SELLING OF SUGAR:-

The Aska Coop. Sugar Industries Ltd., Nuagam, Aska (Ganjam) invites offers/ Quotation against

release order of Government of India every month for sale of sugar S-29, S-30, S-31, M-30 & M-

31 grade. The interested parties/ companies/ traders may offer their rates which are to be

finalized 16th and 18th of each month

The bidder has to deposit @ Rs. 100/- per bag (Quintal) as E.M.D. with in 12 Hours after

acceptance of offer.

The E.M.D. deposited by successful bidder will be adjusted on prorata basis before completion

of lifting of the purchased stock.

The successful bidder has to lift entire purchased stock with in a week time failing which the

factory reserves its right to forfeit the deposited amount fully or partially what ever it deems fit

with out any further correspondence in the matter.

The Sale Quantity/ Government order will be available before 6th & 18th of each month in their

web site www.askasugar.com page “Tender & Notification” & column in Home Page

Successful bidder has to lift entire quantity of sugar with in the scheduled period

In case it is felt that the bidding price is not at par with the prevailing Market Prices the factory

reserves the right to cancel the entire offer and re-negotiate

The offer price should be net & excluding Central Excise Duty & Tax (i.e. Ex-Factory price).

The tax & duties shall be levied on it separately

The party will lift the purchased stocks with his own arrangement from the sugar factory Gordon

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MARKET AREA:

ASKA SUGAR INDUSTRIES is located at GANJAM (ORISSA). So its selling territory is

areas like GANJAM, KANDHAMALA, NAYAGADA, KHURDHA, and CUTTACK.

But earlier it used to supply to place like KOLKATA, BIHAR, U.P. But now due to less

production now the company is not able to supply to the outside area. If he wants to sell their

product to outside, then they can sell their product by the trader or by the agencies.

ISS (INDIAN SUGAR STANDARD)

According to the quality and demand of sugar , the sugar is classified into 3 categories. These are as sown on the bellow

L30 M30 S30

Whereas L30 tends for large sugar 30, M30 tends for middle sugar 30 and S30 tends for

small sugar 30.

PRICING OF SUGAR:

Generally they are producing two types of sugar. price of the sugar is fixed at the tender. they

arrange an auction at the auction time the rate of sugar is fixed.

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PURCHASE DEPARTMENT:-

ASKA SUGAR FACTORY purchase sugarcane for sugar production and rectified sprit for

alcohol production.Because Sugarcane are not stored. They only store sugar, alcohol, rectified

sprit, fame etc...For a short time.

FUNCTIONS & RESPONSIBILITIES OF PURCHASE DEPARTMENT

OBJECTIVES

1. To maintain uninterrupted flow of materials to support the development schedules.

2. To procure materials economically at a cost consistent with the quality and service required.

All purchases may be attempted at the lowest cost.

3. To provide the necessary expertise, advice, information to the Curators and Education

Officers with regard to the best quality of material available in the market, supplier’s

capability and performance etc.

4. To develop and maintain good buyer-seller relationship.

5. To promote source development.

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FUNCTIONS :

The main functions of the Purchase Department are defined as follows:

1. Procurement of stores through indigenous and foreign sources as required in accordance

with the rules in force.

2. Checking of requisitions/purchase indents.

3. Selection of suppliers for issue of enquiries.

4. Issuing enquiries/tenders and obtaining quotations.

5. Analysing quotations and bids etc., and preparation of comparative statement (quotation

charts).

6. Consultation with the Indentor for selection and approval of quotations and with Accounts

Officer for pre-audit.

7. Negotiating contracts.

8. Checking legal conditions of contracts.

9. Issue of Purchase Orders.

10. Verification and passing of suppliers’ bills to see that payments are made promptly.

11. Correspondence and dealing with suppliers, carriers etc., regarding shortages, rejections

etc., reported by the Stores Department.

12. Maintenance of purchase records.

13. Maintenance of progressive expenditure statement, sub-head wise.

14. Maintenance of vendor performance records/data.

LOCATION OF PURCHASE AND STORE DEPARTMENT

In ASKA SUGAR FACTORY purchase and store department is inside the production

department. Nearby the distillery block the store department is situated. in front of the store

department purchase department is situated.

SWOT Analysis of the company

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STRENGTH:-

a. It is located in the place where good infrastructure is available.

b. The company’s concentration towards qualit product.

c. The technological standard of the company.

d. Modern equipments.

e. High production efficiency.

f. Good sources of raw material.

g.Captive Power generation.

h. Large supply of fertilizers and good quality seeds.

i. Diffuser is used in extracting for best sugar manufacture.

WEAKNESS

a. Customer service is not timely

b. Delay in receipt payments.

c. High labour turnover.

d. The promotion procedure in the organization is too rigid.

e. No specific dept. such as HRD.

f. g. No scheme offers are given.

g. In factory the departments are not computerized.

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h.Cost of production is higher compared to other factories because it is applying old techniques

for manufacturing.

OPPORTUNITIES

a. Expansion of projects like paper unit, ethanol production, bio-fertilizers, and power

generation.

b. All these above projects will give the company maximum profits.

c. If properly trained to sugar cane growers, it can get regular and sufficient raw

materials.

d. If computers are provided efficiency of the workers will be more.

e. If the departments are computerized the cost of the production can be reduced.

f. If they setup their own distillery unit they can get more profit. For this they have asked help

from the government.

g. wastages after the production process of cane sugar can be used for making plywood.

THREATS

a. Lack of participation of sugar cane growers for the training of the improved method of

cultivation, supply seeds, implements etc. to promote agricultural education among them.

b. Non co-operation from the government in setting up of distillery unit.

c. Government intervention.

d.Large number of sugar factories within 25-30 kilometers.

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LEARNING EXPERIENCE:

The main objective of the in-plant training is to gain knowledge about functions of an

organization, its background, nature of business, its working, analyses the various product profile

of the organization.

Staying in the A.C.S.I Ltd. sugar factory for almost a month was a platform for me to know its

business conditions in the initial stage and gradual growth.

I had a limited knowledge about any organization , which was learnt in the

Classroom. But this in-plant training gave me a opportunity to relate those theoretical

concepts to the organizational functioning.

The study helped me to view the process of producing various products produced in the

Factory. To know the performance of A.C.S.I.Ltd. this is very well compared to other public

units.A.C.S.I.Ltd. produces good quality sugar.

Workers are highly satisfied with wage and salary administration and welfare facilities.

Overall departments are performing well in the organization.

To conclude in-plant training at A.C.S.I.Ltd. helped me to relate the theoretical Knowledge to

the practical environment and enlightened me with the knowledge regarding the activities carried

out at a manufacturing industry.

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FINDINGS

The company produce alcohol during whole year.

The company produce Sugar from November to june.

The company is not facing stiff competition in the market.

The company gets raw material at low price.

Company produce quality product.

The company is having experienced employee in every department.

The company is over staffed.

The main positive point of the company is this company is govt. Approval

Company.

The company does not give any advertisement in the newspaper or in television

SUGGESTIONS & RECOMMENDATIONS

The company can get more profit if the company can reutilize the bagges

for paper production.

The company produce good quality product but there is no awareness of

the product, to make aware of the product advertising is required.

The company can give award to the best working employee to increases

their productivity.

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CONCLUSION

The aim of the factory is to develop the financial position of the farmers. So that its lead to

economic development. In the initial years, its performance was very good .But in recent years

due to some reasons its performance is not upto the mark. It is suffering from loss. The various

reasons are

Administrative faults

Unfavorable government policies.

Lack of technology in production.

Work is less but workers are more here.

Lack of sugar cane.

Cost of production is more than the selling price.

Because of the above reasons, the functions of the factory are somewhat disturbed. Its

performance is not up to the mark and it is not achieving the expected goals.

But the above problems are not impossible to solve. By regular efforts these problems would be

solved and the factory can perfectly achieve its proper goals and became as role model for the

others.

After obtaining all the information regarding the in plant training of ASKA CO-OP SUGAR

INDURSTIES LTD., I come to a conclusion that this factory is working better in almost all

fields of management related to production, marketing, finance, human resource etc. and they

should recruit well qualified staff, engineers, workers and laborers.

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BIBLIOGRAPHY

NEWSPAPERS:

ECONOMIC TIMES

TIMES OF INDIA

INDUSTRIAL NEWS

WEB/INTERNET RESOURCES:

I. http://www.google.com

II. http://www.equitymaster.com

III. http://www.sugarmills.com

IV. http://www.answer.com

V. http://www.askasugar.com

vi. http:// www.wikipedia.com

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