SIERRA VISTA METROPOLITAN PLANNING ORGANIZATION TECHNICAL ADVISORY COMMITTEE: REGULAR MEETING AGENDA: JUNE 18, 2019

MEETING LOCATION:

City of Sierra Vista: Public Works Bld. Main Conference Room 401 Giulio Cesare Ave. Sierra Vista, AZ 85635 To attend the meeting by telephone: Call 1-415-655-0001. Meeting #287 957 271 Enter # for Attendee ID. For Arizona Relay Service use 1-800-367-8939, or dial 7-1-1.

MEETING DATE AND TIME:

June 18, 2019 10:0o AM FOR MORE INFORMATION OR TO REQUEST ACCOMMODATION FOR SPECIAL NEEDS:

Website: www.svmpo.org Email: SVMPO@SierraVistaAZ.gov Administrator Phone: 520-515-8525

SVMPO TECHNICAL ADVISORY COMMITTEE (TAC) One or more members may participate via teleconference

Chair: Matt McLachlan, Dir. Community Development, City of Sierra Vista Vice-Chair: Sharon Flissar, P.E., Director Public Works, City of Sierra Vista Member: Jackie Watkins, P.E., Cochise County Engineer Designated Alternate: Brad Simmons, P.E., Civil Engineer Member: Daniel Coxworth, AICP, Cochise County Planning Director Designated Alternate: Paul Esparza, AICP, Planning Manager Member: Jing Luo, P.E., City of Sierra Vista Engineer Member: Jim Halterman, Town of Huachuca City, Public Works Supervisor Designated Alternate: Matt Williams, Town Manager Member Mike Normand, Vista Transit Administrator Member: Mark Hoffman, Arizona Department of Transportation STAFF:

SVMPO Administrator: Karen L. Lamberton, AICP

Members of the Public: Please let the Administrator know before the meeting if you wish to speak on a specific Agenda Item.

1. CALL TO ORDER AND ROLL CALL

2. ACCEPTANCE OF THE AGENDA

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3. CALL TO THE PUBLIC This is the time set aside for the public to speak to the TAC. Speakers are limited to a three-minute presentation and may also submit written comments for the Board files. The TAC may not discuss or take formal action on items that are not specifically identified on the agenda. Therefore, pursuant to A.R.S. § 38-431.01 (H) action taken as a result of public comment is limited to responding to any criticism, directing staff to review the matter, or scheduling the matter for discussion at a later date. 4. APPROVAL OF MEETING MINUTES Action: Approval of the TAC Regular Meeting Minutes of May 8, 2019.

OLD BUSINESS: PRESENTATION/DISCUSSION/POSSIBLE ACTION 5. SVMPO LEDGER The TAC will review the current funding ledger for the SVMPO region. The current ledger shows $509,049 in funds that were exchanged for HURF funds in the amount of $458,144 for two projects that were scheduled to obligate in this fiscal year.

This is an information item. 6. TRANSPORTATION IMPROVEMENT PROGRAM (TIP): CALL FOR PROJECTS Action: The TAC will discuss and prioritized submitted project proposals and discuss schedule strategies to maximize potential project funding. Projects for the future TIP may be recommended by the TAC for Executive Board consideration.

This is a discussion and possible action item. 7. TRANSPORTATION IMPROVEMENT PROGRAM (TIP): DRAFT 2020-2024 TIP Action: The TAC will review the 2020-2024 TIP and discuss the project status of all active projects in FY20. A status update on SVMPO funded project activities will be given by each member jurisdiction: Pavement Condition Survey, Adaptive Signal Control, North Garden/Fry Blvd Design, and Transit activities. Feedback from the recently held public outreach meetings will be shared with the TAC. The TAC may make recommendations to the Executive Board of project funding or schedule changes to the future TIP.

This is a discussion and possible action item.

NEW BUSINESS: PRESENTATION/DISCUSSION/POSSIBLE ACTION

8. SUN CLOUD PROJECT The TAC will learn about the awarded Acceleration Innovation Grant for the development of the SunCloud Project. $100,000 of this grant was awarded for the SVMPO region and the SVMPO committed to a $20,000 in-kind match in the grant application. Initial meetings in the SVMPO region may occur in July and August.

This is a discussion item.

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INFORMATIONAL ITEMS/DIRECTION TO SVMPO ADMINISTRATOR MAY BE GIVEN

9. EMPLOYMENT DATABASE UPDATE SVMPO staff will provide a very short presentation to the TAC on the FY19 employment data update. This information will be provided to MAG to be included in their Employee Data Site.

This is an information/discussion item.

10. SOUTHCENTRAL DISTRICT REPORT ADOT and/or the Administrator will report on the status of current and potential ADOT projects within the region. This item is the time for the TAC to discuss issues or raise questions related to projects under the jurisdiction of ADOT.

This is an information item.

11. JURISDICTION PROJECT UPDATES & ANNOUNCEMENTS

This is the time set aside for the TAC Member to share information about member jurisdiction projects and current events/announcements.

This is an information item.

12. UPCOMING SCHEDULED MEETINGS and ADMINISTRATOR’S REPORT

MPO Directors Meeting, June 25, 2019 at 10:00 a.m., Phoenix, AZ SVMPO Board Meeting set for June 27, 2019 at 3:00 p.m. Sierra Vista City Hall MPO Administrator on vacation July 11th through July 19th. MPO Planners Meeting, August 2, 2019, Phoenix, AZ MPO Directors Meeting, August 22nd, at League of Cities and Towns BPAC Meeting, August 29th at 11 a.m., Public Works Bld. Western Planner and APA New Mexico/Santa Fe, Sept 8-11th. Tentative

Registration for the AZ Public Works Association Conference, August 7-9th; AZ Planning Association Conference, Sept 11-13th; Rural Summit, October 16th – 18th.

The Administrator will brief the TAC on the JPA Agreement with ADOT. The Administrator will brief the TAC on the pending revised Agreement with the City of

Sierra Vista. The Administrator will update the TAC on the status of Federal and State legislative

activities.

13. FUTURE AGENDA ITEMS The next TAC meeting is scheduled for Sept. 3rd at 10:00 a.m. The last 2019 TAC meeting is currently scheduled for November 5th. 14. ADJOURNMENT

The meeting room is accessible to those individuals with mobility impairments. Individuals with disabilities who require special accommodations or have limited English proficiency and are in need of an interpreter may contact Karen Lamberton at 520.515.8525 at least 72 hours before the meeting time to request accommodations.

Si necesita acomodaciones especiales o un interprete para esta conferencia, debe pnerse en contacto con Karen Lamberton al numero 520.515.8525 por lo menos setenta y dos (72) hora antes de la conferencia.

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SIERRA VISTA METROPOLITAN PLANNING ORGANIZATION TECHNICAL ADVISORY COMMITTEE (TAC) MEETING MINUTES: MAY 8, 2019

MEETING LOCATION:

Public Works, Pete Castro Center Main Conference Room 401 Giulio Cesare Avenue Sierra Vista, AZ 85635 To attend the meeting by telephone: Call 1-415-655-0001. Meeting # 287 957 271 Enter # for Attendee ID. For Arizona Relay Service use 1-800-367-8939, or dial 7-1-1.

MEETING DATE AND TIME:

May 8, 2019 11:00 A.M. FOR MORE INFORMATION OR TO REQUEST ACCOMMODATION FOR SPECIAL NEEDS:

Website: www.svmpo.org Email: SVMPO@SierraVistaAZ.gov Administrator Phone: 520-515-8525

SVMPO TAC MEMBERS IN ATTENDANCE:

Chair: Matt McLachlan, Director Community Development, City of Sierra Vista Vice-Chair: Sharon Flissar, P.E., Director Public Works, City of Sierra Vista Member: Jackie Watkins, P.E., Cochise County Engineer Member: Jing Luo, P.E. City of Sierra Vista Member: Matt Williams, Town of Huachuca City/present for Jim Halterman. Member: Mike Normand, Vista Transit Administrator Member: Mark Hoffman, Arizona Department of Transportation (by phone) SVMPO TAC MEMBERS ABSENT: Member: Daniel Coxworth, AICP, Cochise County Planning Director

STAFF:

SVMPO Administrator: Karen L. Lamberton, AICP SVMPO Intern: Catarina Porter

OTHERS PRESENT: Jeremy Moore, Assistant District Engineer, ADOT (by phone) 1. CALL TO ORDER AND ROLL CALL

Chair McLachlan called the meeting to order at 11:09 a.m. Administrator Lamberton took roll call and confirmed that a quorum was in place.

2. ACCEPTANCE OF THE AGENDA

The TAC reviewed the Agenda and the TAC had no changes to the Agenda as presented.

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MOTION: Member Normand SECOND: Vice-Chair Flissar ACTION: PASSED UNANIMOUSLY 7/0

3. CALL TO THE PUBLIC This is the time set aside for the public to comment. Members of the Board may not discuss items that are not specifically identified on the agenda. Therefore, pursuant to A.R.S. § 38-431.01 (H) action taken as a result of public comment is limited to directing staff to study the matter, responding to any criticism or scheduling the matter for further consideration and decision at a later date.

No member of the public was present. 4. APPROVAL OF MEETING MINUTES (for March 5, 2019 TAC Meeting)

Chair McLachlan asked members if they had reviewed the previous meeting minutes and if there were any needed corrections. Hearing none, Member Watkins moved to accept the meeting minutes for the TAC Regular Meeting of March 5, 2019; Member Luo seconded. The motion passed, unanimously.

MOTION: Member Watkins SECOND: Member Luo ACTION: PASSED UNANIMOUSLY 7/0

OLD BUSINESS: PRESENTATION/DISCUSSION/POSSIBLE ACTION

5. WORK PROGRAM: FY20 & FY21 Draft Work Program and Budget The TAC held an in depth discussion of the draft FY20/FY21 Work Program, reviewing the final draft plan section by section. Minor additions to the Work Program element page, on page 11 to clarify that it is the Short Range TIP, and that the transit element does include a short-range transit plan were suggested. An error in the calculations on the work program budget page 12 was noted, the Administrator noted that this had been caught after the Work program had been sent to the TAC: the version sent to the Board and posted on-line were corrected. Potential Conference list on page 14 appeared to be completed, no TAC member identified any additional conferences of regional significance to include. Chair McLaughlin questioned the cost of the APA Membership and the Administrator clarified that is potentially included more than one membership for staff. The TAC asked if the SVMPO had ensured that duplicate payments were not being made for memberships as the member jurisdictions are also part of SEAGO. The Administrator said that the estimates shown were reflecting only the SVMPO share. A calculation correction was noted for page 16 in the Budget FY21 Direct Expense line.

The TAC held a discussion about potential need to update or obtain various corridor studies. Future Moson Rd. extension, BST extension were both future corridors identified by Cochise County. The Avendia Escuela extension was mentioned by the City of Sierra Vista. The Work Program specifically identified a corridor study through the Town of Huachuca City on Highway 90 and also identified placeholders for corridor or sub-area plans. The Administrator advised, and Mark Hoffman confirmed, that the TAC could pull funds from the TIP/STBG for eligible planning studies, like the needed FEMA/Hydrology study or the LIDAR mapping flight. The Administrator states that she included STBG as a potential funding source for these two specific activities in the

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Work Program. That does not then require the SVMPO to use those funds for those purposes but does allow it.

The TAC reviewed the preliminary budget. The Administrator advised that these are based on the most current funding amounts provided to the SVMPO but were subject to change. The Work Program will be amended, almost immediately, to account for end of the fiscal year project and funding close-outs. Carry over of both funds and projects will then be included in the Final Work Program later this year. Although this is a two year Work Program it is not anticipated it will save us any work: amendments are expected as project timelines and cost estimates are adjusted. The larger amount in FY20 reflects carry over amounts and the need to save up funds for the long-range transportation plan. However, this does also cause a higher match amount, a subject the Board has been discussing.

This preliminary draft will go to FHWA and FTA for approval for the purposes of ensuring eligibility of proposed activities and funding beginning in July 2019. The Work Program will also be released to the public for review over the next month or two. Then a final version will be brought forward with public input and revised FY20 funding and carry over amounts.

Member Williams then made a motion to forward the draft FY20/FY21 Work program to the Board with the corrections to the financial tables and suggested edits noted. After clarifying that the TAC felt the generic descriptions for potential professional services met the potential needs for corridor or sub-area studies, Member Watkins seconded. The motion passed unanimously.

MOTION: Member Williams SECOND: Member Watkins ACTION: PASSED UNANIMOUSLY 7/0

NEW BUSINESS: PRESENTATION/DISCUSSION/POSSIBLE ACTION 6. SVMPO LEDGER The TAC reviewed the funding ledger for the SVMPO region. The current ledger shows $509,049 in funds that were exchanged for HURF funds in the amount of $458,144 for two projects that were scheduled to obligate in this fiscal year. The Administrator noted that just over $1.5 million would be available by FY2023 for new projects.

7. TRANSPORTATION IMPROVEMENT PROGRAM (TIP): ACTIVE PROJECTS The TAC reviewed the status of active TIP projects. The Administrator advises that it appeared that active projects would need to be moved to the FY20 TIP year, as they appeared unlikely to obligate their funds by the end of June. The Emergency Signal project is just beginning the HURF Exchange Initiation phase. The Adaptive Signal design project has continued to work with ADOT to fully develop the scope of work desired by the City. The ADOT PM, Adam McGuire, recommended moving the funds to FY20 in a recent status e-mail to the City. The North Garden Design project is in the consultant selection phase, the RFQ is released by interviews are scheduled for mid-June.

The Administrator advised that the Sierra Vista may need to move the construction phase of the North Garden project to FY21. However, that decision can wait until a design consultant is on

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board and a schedule developed. Moving those funds, given the amount is over $2.5 million, should be arranged early in the fiscal year, if at all possible. TAC members agreed it made sense to move active FY19 projects to the FY20 TIP year and Member Williams so moved. Member Watkins seconded. The motion passed unanimously.

MOTION: Member Williams SECOND: Member Watkins ACTION: PASSED UNANIMOUSLY 7/0

8. TRANSPORTATION IMPROVEMENT PROGRAM (TIP): CALL FOR PROJECTS The TAC was advised that a Call for Projects had been transmitted to all the jurisdictions for available out-years through FY2024. No formal proposals were presented. The TAC discussed possible projects, including the FEMA/Hydrology study for the extension of Avendia Escuela, the LIDAR mapping effort, partial funding for the eventual bridge across Avenida Escuela, Phase 2 of the North Garden/Fry Bld. project, possibly a HAWK crossing. Member Williams stated that they would not mind seeing some projects to improve Highway 90 through the town.

Administrator Lamberton noted that potential TIP projects would also come out of the area studies and long-range transportation plan efforts that will be occurring next fiscal year. One option for the TAC is to hold off on selecting projects until those plans are completed. The Administrator stated that project proposals should be transmitted to SVMPO by no later than May 24th to be included in the June TAC meeting packet.

This was a discussion item. No action was taken.

9. FY 20 TITLE VI PLAN UPDATE Administrator Lamberton briefly presented the major findings of the FY20 Title VI Plan update. She advised that over the last year the SVMPO region has seen an increase in elderly residents by about 300, a slight decrease in minorities, and a very slight decrease in poverty. The one area of Limited English Proficiency that still meets the threshold for proactive engagement is located in three Census tracts in the North Garden/West End area. Vice-Chair Flissar states that the City’s PIO puts out materials in Spanish and really stays on top of making sure that Spanish speaking populations are engaged. It was noted that the North Garden project is required to do some level of specific accommodation for the Spanish speaking population. Administrator Lamberton provided the TAC with the SVMPO’s response to the ADOT Title VI Compliance Review. This Action Plan was accepted by ADOT and the FY20 Title VI Plan includes the action plan recommendations. The FY20 Title VI Plan is due to ADOT by the end of the fiscal year with approved minutes adopted the Plan.

MOTION: Member Williams SECOND: Vice-Chair Flissar ACTION: PASSED UNANIMOUSLY 7/0

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INFORMATIONAL ITEMS/DIRECTION TO SVMPO ADMINISTRATOR MAY BE GIVEN

10. TRANSIT ASSET INVENTORY REPORT UPDATE The SVMPO Intern, Cat Porter, presented to the TAC work done to update the Transit Asset Inventory Report. This report is a required by FTA for annual FTA funding to the region and to Vista Transit. The TAC discussed various sign and schedule holders, noting that plastic can still be damaged. Member Normand stated that updating faded signs with schedule holder boxes was on his future planned improvements. Member Normand also stated that he would like this presentation made to his Vista Transit staff. Ms. Porter advised that this information would be incorporated into the Transit Asset Management plan and then would not need to be updated for another three years. At this time, almost all of the bus stops are in excellent or good condition. It was recommended to include trash cans at stops with shelters: litter was notably increased at locations without trash cans. Member Normand advised that one of the drivers made the rounds to empty the trash cans at the shelters that had them. There are a few stops, like at Cochise College, where the college provides trash service for the trash can adjacent to the stop.

This was a discussion item: no action was taken.

11. SOUTHCENTRAL DISTRICT REPORT Jeremy Moore, ADOT, advised the TAC that milling and repaving would occur during night-time hours for the Giulio Cesare/Highway 90 and Charleston/Highway 90 intersections on May 29th and May 30th. The Foothills project final striping will be also occurring at nighttime from June 9-11th and then that project will be fully closed out. Administrator Lamberton asked if they re-calibration of all the signal lights from Highway 90/Highway 92 crossing down through Hereford, planned for after Foothills signal project was done. Mr. Moore did not know but would check with the traffic engineers and see what the status of that activity was. Member Watkins asked about the chip-sealing on Highway 92 down to Bisbee. Mr. Moore advised to check with District Engineer Bill Harmon as that was a project in the southeast district.

This is an information item: no action was taken.

12. ATTENDEE REPORTS ON CONFERENCES TAC members and SVMPO staff shared highlights of sessions attended at the recent Roads and Streets conference. The TAC discussed the implications of the future driverless vehicles, drone deliveries and impacts of technology on how the transportation system was changing. Member Normand noted that there may be unexpected social and economic impacts as jobs related to freight hauling changes.

This is an information item: no action was taken.

13. JURISDICTION PROJECT UPDATES & ANNOUNCEMENTS No member offered up any additional updates or had any specific announcements. This was an information item: no action was taken.

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14. UPCOMING SCHEDULED MEETINGS and ADMINISTRATOR’S REPORT

SVMPO Board Meeting set for May 9, 2019 at 3:00 p.m. Sierra Vista City Hall: The Administrator advised the TAC that there was a potential of no quorum at this meeting and it was likely going to be rescheduled. Sun Corridor Data Portal Meeting for May 10, 2019 at 11:00 a.m. Phoenix, AZ SEAGO TAC Meeting set for May 16, 2019 at 10:00 a.m. Cochise College, Benson, AZ Every Day Counts Stakeholder Council, June 13, 2019, MAG offices, Phoenix, AZ Administrator will be on vacation/working out of the office from May 17th – May 21st.

The Administrator provided the TAC with copies of the April 25th Board Work Session Power Point presentation and summary notes.

The Administrator advised the TAC that the updated FY20 JPA Agreement with ADOT was going through the signature phase.

No update on legislative items was given.

15. FUTURE AGENDA ITEMS The next TAC meeting is scheduled for June 4, 2019 at 10:00 a.m. Other 2019 TAC meetings are currently scheduled for September 3rd and November 5th.

16. ADJOURNMENT Chair McLachlan adjourned the meeting at 1:10 p.m.

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SVMPO STBG Ledger FY 2019-202405/13/2019

SVMPO Administrator Revisions For Discussion Purposes Only

Q:\MPO\TRANSPORTATION IMPROVEMENT PROGRAM\SVMPO Ledger\SVMPO STBG 2019-2023 Ledger May 13,2019

SVMPO STBG Ledger

Action Apportionment OA Apportionment OA FY 2019 Allocation 94.9% * $398,555 $378,229 $398,555 $378,229Repayment in from MAG $1,212,842 $1,212,842 $1,611,397 $1,591,071Repayment in from MAG $560,000 $560,000 $2,171,397 $2,151,071Repayment in from MAG $486,888 $486,888 $2,658,285 $2,637,959Repayment in from ADOT $163,104 $163,104 $2,821,389 $2,801,063Repayment in from ADOT $264,042 $264,042 $3,085,431 $3,065,105Loan to SEAGO -$425,000 -$425,000 $2,660,431 $2,640,105Loan to SEAGO -$200,000 -$200,000 $2,460,431 $2,440,105Loan to CYMPO -$10,000 -$10,000 $2,450,431 $2,430,105Loan to ADOT -$2,430,105 -$2,430,105 $20,326 $0

FY 2019 Balance $20,326 $0

FY 2020 Allocation 94.9% * $398,555 $378,229 $418,881 $378,228Repayment in from SEAGO $200,000 $200,000 $618,881 $578,228Repayment in from SEAGO $30,000 $30,000 $648,881 $608,228Repayment in from CYMPO $10,000 $10,000 $658,881 $618,228Repayment in from ADOT $2,430,105 $2,430,105 $3,088,986 $3,048,333North Garden Ave/Fry Blvd Phase 1 (Design) -$409,049 -$409,049 $2,679,937 $2,639,284Huachuca City Pre-Emption Signal -$100,000 -$100,000 $2,579,937 $2,539,284North Garden Ave/Fry Blvd Phase 1 -$2,539,284 -$2,539,284 $40,653 $0

FY 2020 Balance $40,653 $0

FY 2021 Allocation 94.9% * $398,555 $378,229 $439,208 $378,229Repayment in from SEAGO $395,000 $395,000 $834,208 $773,229

FY 2021 Balance $834,208 $773,229

FY 2022 Allocation 94.9% * $398,555 $378,229 $1,232,763 $1,151,458

FY 2022 Balance $1,232,763 $1,151,458

FY 2023 Allocation 94.9% * $398,555 $378,229 $1,631,318 $1,529,686

FY 2023 Balance $1,631,318 $1,529,686

FY 2024 Allocation 94.9% * $398,555 $378,229 $2,029,873 $1,907,915

FY 2024 Balance $2,029,873 $1,907,915

* OA Rate subject to change

OA = Obligation Authority. Percentage of apportionments that is available for reimbursable expensesSTBG = Surface Transportation Block Grant funds. This amount is allocated to SVMPO based upon the 2010 Census Cumulative Balances = Any apportionments or OA balance is added to the next allocation for programming.

Projected Fed Funds Cumulative Balance

OA Rate

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SVMPO TAC 6-18-2019 Agenda Item 6

Sierra Vista Metropolitan Planning Organization Memorandum

To: SVMPO Executive Board

From: Karen L. Lamberton, AICP, SVMPO Administrator

Date: June 18, 2019

Subject: Transportation Improvement Program: Call for Projects CALL FOR PROJECTS On May 1, 2019 the SVMPO issues a Call for Projects from the member jurisdictions. Discussions with member jurisdictions, and as noted in the May TAC meeting, solicited a few ideas for consideration:

Providing funding for the County-wide LIDAR flight update. An estimated 10.13 percent of the County is located within the SVMPO regional boundaries and the TAC agreed that up to this percent of the total LIDAR costs could be a potential project. If the very rough project estimate of $1.2 million is correct a 10.13% of this is roughly $121,560.

Providing funding for the City of Sierra Vista Hydrology/FEMA study for the extension of Avendia Escuela. Estimated costs roughly $170,000. The City has budgeted (pending approval) $120,000. The SVMPO would potentially contribute $50,000.

The Town of Huachuca City is interested in re-surfacing of all their newly designated (still pending FHWA approval) federally functionally classified roadways.

The North Garden/Fry Blvd project may be able to extend full design into Phase 2 for a modest increase in funding.

Other projects discussed in previous TAC meetings have included the use of federal funds for a Highway 90 Corridor Study through the Town of Huachuca City; future phases of the North Garden/Fry Blvd. project; Right-of-Way/Design and/or widening of Moson Rd.; Moson Rd. extension (as noted in the County’s Long-Range Plan).

As of the date of this memo, no project applications have been submitted.

FY2020-FY2024 DRAFT TIP

On June 27, 2019, the Executive Board will consider the 2020-2024 TIP for adoption. The SVMPO TIP is currently programmed out to the year 2020, with loans being repaid in the year 2021.

SVMPO receives $398,555 annually in apportionments/$378,229 annually in available Obligation Authority (OA). A cumulative OA balance is available in FFY21 of an estimated $773,229. Available

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SVMPO TAC Mtg. 6-18-2019 Agenda Item 6

funds grow to a potential of $ 2,029,873 in apportionments/$1,907,915 in available Obligation Authority by FFY2024.

Surface Transportation Block Grants (STBG) funds capital needs on federally functionally classified roads, transit, airport access, bicycle and pedestrian facilities. These funds require a 5.7 percent match from the awarded jurisdiction. Projects typically are first identified in local agency or MPO Long-Range Transportation Plans, then prioritized for the use of federal funds. Roadways must be on the federal functionally classified roads (or will be once constructed). SVMPO plans also may identify potential projects for programming in the regional TIP. Loans may be arranged with other MPO’s or COG’s to leverage larger projects: HURF Exchange may also be used as a funding strategy for local projects.

Attachments: Call for Projects, Draft 2020-2024 TIP Action Requested: A motion to recommend to the Board specific projects for funding for the future TIP.

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SVMPO Call For ProjectsTransportation Improvement Program: 2020-2024

Request for Project Funding

1

GENERAL PROJECT INFORMATION

Date Submitted: Project Manager:

Project Name:

Jurisdiction:

Primary Route/Street:

Beginning Limit:

End Limit:

Project Length:

Functional Classification:

CONTACT INFORMATION

Contact Name

Email Address: Phone Number:

SVMPO PROJECT REQUEST

Briefly describe your proposed project. Identify the regional significance of this project and how it potentially helps the region meet performance measures and LRTP goals.

Project Request Description and Justifications:

Safety Congestion Reduction Freight Movement and Economic Vitality

Infrastructure Condition System Reliability Environmental Sustainability

Reduced Project Delivery Delays Check all performance measures that apply

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PROJECT SCOPE AND FINAL DELIVERABLE

Pavement Preservation Roadway Widening System Enhancement

Bridge Scour/Rehab Bridge Replacement Sign Replacement

Other

Detailed Project Scope of Work:

SCHEDULEAnticipated Fiscal Year (June to July) Requested:

2021 2023 2024

Preliminary Project Schedule:

SVMPO Call For ProjectsTransportation Improvement Program: 2020-2024

Request for Project Funding

2022

ADOT Project Management Design Review (PMDR):

Design & Environmental Clearance:

Right-of-Way Construction Cost Total COST ESTIMATE

BUDGETProposed Funding Source(s) and Potential Match (Cash or In-Kind):

Potential Match (Cash or In-Kind): Total Requested:

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PROJECT RISKS

Check any risks identified that may impact the project’s scope, schedule, or budget:

Access / Traffic Control / Detour Issues Right-of-Way

Constructability / Construction Window Issues Environmental

Stakeholder Issues Utilities

Structures & Geotech Other:

Risk Description:

Right-of-Way Ownership(s) (where proposed project construction would occur): (Check all that apply)

City/Town County ADOT Private Federal Tribal Other

RIGHT-OF-WAY

SVMPO Call For ProjectsTransportation Improvement Program: 2020-2024

Request for Project Funding

Will new Right-of-Way be needed? Yes No Will TCE's be needed? Yes No

REGIONAL TRANSPORTATION PLANSIs this project listed in any adopted plans?

SVMPO LRTP Cochise County LRTPSierra Vista Plan Other

Huachuca City PlanVista Transit Plan

ATTACHMENTS

Site Map, Preliminary design sheets, cost estimates or other supporting documents:

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SVMPO TAC Mtg. 6-18-2019 Agenda Item 7

Sierra Vista Metropolitan Planning Organization Memorandum

To: SVMPO Executive Board

From: Karen L. Lamberton, AICP, SVMPO Administrator

Date: June 18, 2019

Subject: Transportation Improvement Program: Draft 2020-2024 TIP Active Projects: The SVMPO has the following active TIP projects:

North Garden/Fry Blvd. Design Phase I and Construction Phase 1; City of Sierra Vista Adaptive Signal Control HSIP Project: City of Sierra Vista Emergency Pre-Emption Signal Project: Town of Huachuca City

Funding and scheduling timing will be shared and direction given to the Administrator, if needed, for possible adjustments needed to any of these funding amounts or schedules.

FY2020-FY2024 DRAFT TIP

The drafted 2020-2024 TIP was provided to the TAC and the Board in May 2019, and three Open Houses held to solicit public input: Landmark Café, May 31, 2019; Town of Huachuca City Library June 11th and Sierra Vista Public Works Bld, June 18th. The SVMPO TIP is currently programmed out to the year 2020, with loans being repaid in the year 2021. Adjustments to previously approved projects and/or the addition of prioritized projects for including the future TIP are requested. TIP as routinely amended as plans, funding and schedules change. The TAC may consider an option to wait until long-range transportation plans are completed to choose another TIP project.

Attachments: Draft 2020-2024 TIP Action Requested: A motion to recommend to the Board adoption of the 2020-2024 TIP.

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TIP YEAR PROJECT PROJECT PROJECT LENGTH TYPE OF FUNCTIONAL LANES LANES FED AID HURF FEDERAL LOCAL OTHER TOTALProject ID SPONSOR NAME LOCATION IMP - WK - STRU CLASSIFICATION BEFORE AFTER TYPE EXCHANGE FUNDS MATCH FUNDS COST

FFY2020

SVMPO18-01 City of Sierra Vista North Garden/Fry Blvd. Phase 1 (Design)

Fry Blvd. between N. Garden Ave. and 7th St.; N. Garden Ave. between Fry Blvd. and Buffalo Soldier Trail.

.65 miles Design Minor Arterial 5 3 $368,144 $0 $368,144

SVMPO18-02 City of Sierra Vista Adaptive Signal Control Phase 1 N/A Construction Urban Collector/Arterial N/A N/A HSIP $841,253 $0 $841,253

SVMPO 19-01 Town of Huachuca CityEmergency Pre-Emption Signal

Highway 90 at/near School Drive and Camino de Manana. N/A Construction Principal Arterial 5 5 $90,000 $90,000

SVMPO18-01 City of Sierra Vista North Garden/Fry Blvd. Phase 1

Fry Blvd. between N. Garden Ave. and 7th St.; N. Garden Ave. between Fry Blvd. and Buffalo Soldier Trail.

.65 miles Construction Minor Arterial 5 3 $2,285,356 $0 $2,285,356

TOTAL FOR 2020 $2,743,500 $841,253 $0 $3,584,753

FFY2021TBD

TOTAL FOR 2021

FFY2022TBD

TOTAL FOR 2022

FFY2023TBD

TOTAL FOR 2023

FFY2024TBD

TOTAL FOR 2024

TOTAL FOR FIVE YEAR PROGRAM $0 $841,253 $0 $0 $3,584,753

Future Construction ProjectsPlaceholder

Funding Obligated in 2019

FFY2019

coy TOTAL FOR 2019 $0 $0 $0 $0 $0

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SVMPO TAC Mtg. 6-18-2019 Agenda Item 8

Sierra Vista Metropolitan Planning Organization Memorandum

To: SVMPO Executive Board

From: Karen L. Lamberton, AICP, SVMPO Administrator

Date: June 18, 2019

Subject: Sun Cloud: A Megaregion Data Portal in the Sun Corridor of Arizona

In 2017 a coalition of agencies, including the SVMPO, applied to FHWA for an Accelerating Innovation Deployment (AID) grant to support the development of a data portal for the Sun Corridor. The Sun Corridor was defined as beginning in Maricopa County and going south, down to the Mexico border. $100,000 was budgeted over a two year period specifically for the SVMPO component of this project.

The SVMPO committed to providing the 20% match through in-kind partnerships. Aggressive, proactive documentation will be needed to meet this level of in-kind match ($25,000).

Allocations to partners to this project may include funds for staffing, travel, including out of state peer site visits and instate travel for team meetings, internet service fees, software licenses and consultants.

MAG is taking the lead on this project. Early steps include identifying what currently exists in each region and holding initial assessment meetings in each region with key stakeholders (including GIS, IT, and Transportation Planners). These meetings are very tentatively set for July and August timeframes.

Attachments:

This is a discussion item.

Revised Calculation of match at 80/20 ratio Partner Budget* FY 2018 FY 2019 Total Funding Partner Name Allocation Match Allocation Match Total Allocation Total Match Total Funding MAG** $275,000 $68,750 $275,000 $68,750 $550,000 $137,500 $687,500 ADOT $50,000 $12,500 $50,000 $12,500 $100,000 $25,000 $125,000 PAG $75,000 $18,750 $75,000 $18,750 $150,000 $37,500 $187,500 SVMPO $50,000 $12,500 $50,000 $12,500 $100,000 $25,000 $125,000 SCMPO $50,000 $12,500 $50,000 $12,500 $100,000 $25,000 $125,000 Total $500,000 $125,000 $500,000 $125,000 $1,000,000 $250,000 $1,250,000

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