SilkRoad at Southside Virginia Community College

Logging into SilkRoad • SilkRoad supported browsers are:

Internet Explorer 7.0, 8.0 & 9.0 Google Chrome 12.0

Mozilla Firefox 3.5 and 4.0 Apple Safari 5.0

• Using our customized URL, users are able to access Events within the SilkRoad Onboarding Software. The URL is: https://southside-redcarpet.silkroad.com/

• Access requires a User Name and Password. Your user name and password will be included in the welcome message received from SilkRoad

(The email will be from: SVCC HROnboarding <RedCarpetMailer@silkroad.com>)

Your Log-In Page

Dashboard • A personalized SilkRoad dashboard is available

for each user. The dashboard provides lists of tasks with links to task details and associated forms.

• To access the Dashboard, click on the Home menu item.

Home Screen

DashBoard

• The status of tasks is conveyed through colored radio buttons:

Overdue task

Warning, task due within a few days

Task not yet activated

Task is not overdue

Viewing Employee Tab The Employee Tab provides task summary for all employees you are managing in the system.

Viewing the Assignee Tab The Assignee Tab provides a summary of the task completion status of open tasks assigned – there is nothing for you to do on this tab.

Viewing My Tasks Tab

• Provides a list of tasks you are responsible for completing.

Note – you will receive emails from the system when your tasks become active.

• Allows you complete a task: Click the Task Title, review the instructions if needed.

• Finish by clicking Save and Complete Task button.

My Tasks View

I-9 Reminder Federal compliance dictates that:

• The employee must complete their section of the form on first date of employment (1st day of working). This task will come to them in SilkRoad.

• They have 3 workdays to provide necessary documents to supervisor.

• The Form I-9 must be completed in SilkRoad by the supervisor/designee within 3 days of hire.

• Incompliance with regulations: E-Verify must be submitted within 3 days of hire. I-9 forms must be submitted to Human Resources on or before the 3rd day of hire.

Notifications

• SilkRoad automatically, sends email notifications to inform/remind you of the status of assigned tasks.

• Notifications/Reminders are generated for tasks such as I-9 due dates and other forms submission.

Your Employee’s View

• New employees will also access tasks via SilkRoad, however their view will be different.

• They will have a ‘portal’ that will provide them with general information about employment at the College along with their tasks.

• The next several slides are examples of the pages they will have access to.

Employee’s View Welcome Tab

Employee’s View Task List:

Employee’s View How To tab:

Employee’s View Payroll tab:

Employee’s View

Policy tab:

Wrap Up & Questions?

• Please note Chrome is not a recommended browser for SilkRoad.

• If you have general questions regarding the onboarding process, please feel free to call HR or contact us at HROnboarding@southside.edu