[COMPANY NAME] [Company address]
Simcoe County
Historical Association
AGM
2018 Annual Report
SIMCOE COUNTY HISTORICAL ASSOCIATION
PO Box 144, Barrie, Ontario L4M 4S9
www.simcoehistory.ca Facebook: @simcoecountyhistoricalassociation Twitter: @simcoehistory
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AGM
Agenda Meeting Date Saturday, March 23, 2019
Location Grace United Church Hall, 350 Grove Street East, Barrie
Type of Meeting Annual General Meeting
Opening
Item # Description Owner
1 Call to Order & Welcome Ted
General Business
Item # Description Owner
2 Introduction of current board Ted
3 Minutes of Previous AGM Meeting - Business arising from Minutes Ted
4 President's Report Ted
5 Treasurer's Report Deb
6 Election of Board Members for SCHA Board of Directors Ted
7 New Business Ted
8 Adjournment All
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AGM
Minutes Meeting Date Tuesday, March 20, 2018
Location Huronia Room, Barrie City Hall
Type of
Meeting Annual General Meeting
Attendees
Ted Duncan, Donna Wice, Mark Fisher, Judith Banville, Deb Exel, Anita
Scruton, Rob Scruton, Charlotte LeBoeuf, Merv Wice, Steve Glover, Neil Fox,
Joan LeBoeuf, Al Cuzen, Val Brucker, Wilma Brucker, Dorothy McKeown, Ross
Wallace, Jill Fisher, Lillias DeLom
Regrets John Merritt
Call to Order 7:00pm Adjournment 8:25pm
Minute Taker Donna Wice
Revision Date
Motions
Tabled Description Second For Against Carried
Deb Exel That the minutes of the May 23, 2017 AGM meeting minutes be approved in absentia
Judith Banville 19 0 YES
Mark Fisher That the financial statements for the year ended Dec 31, 2017 be approved.
Joan LeBoeuf 19 0 YES
Ted Duncan
To close nominations for directors and appoint the slate of directors: Ted Duncan, Mark Fisher, Donna Wice, Deb Exel, Judith Banville, John Merritt
19 0 YES
Current Items & New Business
Item Description Actions Owner Follow Up
Doug Hamilton Tribute
Donna Wice spoke about the great contribution of former SCHA president and committee member Doug Hamilton.
Donna Wice
200 Years of Music
Members and friends were invited to join Innisfil Historical Sociiety at the joint 200 Years of Music event on April 21
Donna Wice
Vimy and Beyond Steve Glover invited all to Vimy and Beyond to be held on Monday, April 9th at 2pm at the Barrie Legion.
Steve Glover
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PRESIDENT’S REPORT We are pleased to report that 2018 was year of increasing traction and a re-imagining of the vision and structure of our organization. We have continued to fulfill our mission to promote the preservation and appreciation of Simcoe County’s history and heritage, and creating forums wherein our history can be shared. We challenged ourselves to meet with as many of our member groups as possible this past year to learn about each other and our common bonds of local history. Highlights from 2018 included:
Our members and guests enjoyed 4 riveting talks as part of our popular Speaker Series
Monthly historical articles written by SCHA were published in the Simcoe Review
We once again sponsored 5 Awards of Excellence at the Simcoe County Museum’s History Fair for elementary schools across the county
We issued 4 seasonal newsletters and multiple eNewsletters to keep our members informed
Our membership has remained constant, with some incremental growth.
We welcomed the Barrie Historical Association members into our organization as it closed its doors.
We sponsored local historical initiatives such as 200 Years of Music and a presentation on the history of Les Bertram and Sons
We continue to improve our expense management to reduce costs, find efficiencies and maintain a healthy financial view for the SCHA
We continue to develop a strong community profile and awareness through our digital platforms and social media efforts.
We successful were awarded a HODG and small grant from Heritage Barrie to help fund our projects and initiatives.
Through all the work we do, we are reminded of the importance of preserving and telling the story of Simcoe County’s history – something we all have a part of. Looking ahead, our discussions with community partners to collaborate and integrate our efforts is continuing. We seek to find tools and initiatives that fulfill our common interest in the history of Simcoe County, its people and stories and we welcome all who share this vision. Thank You for supporting the SIMCOE COUNTY HISTORICAL ASSOCIATION in its quest to preserve our History. Ted Duncan,
Board of Directors, President and Chair Simcoe County Historical Association
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TREASURER’S REPORT Financial Report as of December 31, 2018
2018 Actuals 2018 Budget 2017 Actuals
Income
Donations (Unrestricted) 870.00 250.00 1,589.12
Donations (Restricted) 750.00 250.00
Grants 1,159.00 1,500.00 1,159.00
Interest or credits 0.00 10.00 3.75
Memberships 1,414.12 1,000.00 930.00
Revenue from events 13.00 275.00 0.00
Publications 900.00 0.00 0.00
Funds Transferred from GIC 0.00 0.00 2,743.70
Funds transferred from Savings
TOTAL 5,106.12 3,285.00 6,425.57
Expense
AGM/Meeting Expenses 109.18 100.00 1,241.41
Bank Charges 10.05 30.00 25.87
Programming and Partnerships 1,500.00
Speaker Series 250.00 500.00 500.00
Simcoe County History Fair 500.00 500.00 150.00
History Writing Awards 0.00 500.00
Annual Signature Event/Others 250.00 500.00
Insurance 972.00 1,000.00 972.00
Memberships 60.00 100.00 86.50
In Memorium 0.00 100.00 100.00
Postage 206.79 300.00 452.73
Stationary/Equipment 22.32 200.00 482.11
Printing 231.85 300.00 329.27
Rent (P.O. Box) 214.70 275.00 261.03
Website 0.00 100.00 373.53
TOTAL 2,826.89 4,505.00 6,474.45
Receipts Less Expense YTD 2,279.23
Less interest earned, savings 0.21
Add balance January 1st 2018 1,362.59
Balance Dec 31, 2018 3,729.31
Other Assets
GIC (Value as of Dec 31, 2018) 5,304.99
Savings Account 2,421.80
Term Deposit (Visa cash security) 600.00
Total Assets 12,056.10
Audited by A Cuzen
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BOARD OF DIRECTORS 2018
President: Ted Duncan Vice President: Mark Fisher Treasurer: Deb Exel Secretary: Donna Wice Past President: Earl Elliott Director of Membership: Judith Banville Director: John Merritt
BOARD OF DIRECTORS 2019 SLATE
President: Ted Duncan Vice President: Mark Fisher Treasurer: Vacant Secretary: Donna Wice Past President: Earl Elliott Director: John Merritt Director: Deb Exel Director: Hope McGilly-Mitchell Director: Deb Crawford Director: Brittany Mitchell
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PO Box 144, Barrie, Ontario L4M 4S9
