Simple Solutions for Complex Problems Effective Security Compliance Solutions JD Edwards World and...

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Reducing the Cost of Compliance in JDE World & E1

Reducing the Cost of Compliancein

JD Edwards World & EnterpriseOne

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Security compliance solutionsfor JD Edwards

www.qsoftware.com

Be in control. Use Q Software

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Today, we will show you…

• How you can enhance your security reduce your cost of compliance

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Agenda

• About Q Software

• The Compliance Life-Cycle• Reducing the Cost of Compliance: World• Reducing Cost of Compliance: E1• Customer Case Study• Summary

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About Q Software

• Committed to JDE security That is ALL we do & have done so for 10 years

• Innovative Patent pending

• Continuing to invest in JDE Security Comprehensive product development roadmap SEC-Qure™ family released at OpenWorld 2005 New versions announced at Collaborate 2006 New versions released for OpenWorld 2006

• 180 customers 80% in USA Past 12 months: 45% from Canada + Europe

• Based near London, UK

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Q Software Alliances

With more than 35,000 members in more than 100 countries, the Information Systems Audit and Control Association (ISACA®) is a recognized worldwide leader in IT governance, control, security and assurance.

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Q Software Customers

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Agenda



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Business need for security:- Corporate Governance (SOX)

• SOX section 404 requires organisations to state… “the effectiveness of the internal control structure”

• SOX section 202 mandates “frequent testing and validation of internal controls is

essential to quarterly confirmations of their effectiveness.”

• New security & data privacy laws• According to auditors:

SOD controls are paramount Effective controls makes sound business sense

Regardless of the regulatory need

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Company requirements

• Corporate Governance regulations result in four main tasks, companies have to fulfil in order to comply with the important and most frequently addressed requirements.

tomorrowtoday

Integration of CG components avoids redundancy and allows

efficient compliance with laws and regulations.

Fragments of CG components exist in the company.

Audit Committee

Reporting

Requirements

Internal

ControlRisk Management Internal

ControlRisk

Management

Audit Committee

Reporting Requirements

Corporate Governance

Corporate Governance

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The Compliance Life Cycle

Analysis

Security

Management

Segregation

Of Duties

Compliance

Reporting

Auditing

10 years

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Agenda



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Access Analysis

• The Requirement Who can access what?

And how? What else can they access once there? Which critical programs can be accessed by whom?

And how?

• The Problem Almost impossible manually

Menu security set-up is complex Over 150,000 menu connections

Back-door access Reporting is VERY time-consuming “After the event” analysis – too late!

If fraud discovered, damage is done!

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Roles-based Security

• Recommended by Oracle• Recommended by auditors

• The Problems World only allows single roles Limits flexibility No simple tools to manage roles

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SoD Controls

• The Requirement Define, Manage & Report SoD Rules Report on Conflicts Address or Apply Compensating Procedures

• The Problems Volume / Complexity of Controls Analysis of “True” Access for Conflicts Enforcing / Maintaining Security Policy Compensating controls may be expensive

Manpower Money

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Compliance Reporting

• The Requirement Regular / Continual Testing

Who has access to what? Which critical programs can be accessed by

whom? What else can they access once there?

Reporting for auditors If tests not recorded, they “did not happen”

• The Problem Analysis impossibly complex Reporting VERY time-consuming On-going commitment

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Auditing

• The Requirement Reports – from regular testing

Who has access to what? Which critical programs can be accessed by whom? What else can they get at once in a program? SOD conflicts / breaches - Fraud MUST be

investigated Data extractions for off-line analysis

• The Problem Very time-consuming Difficult to prove compliance The bar will be raised year-on-year

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Exposures – What programs can a user access?

Menu security allows user Shane73 access to 5 programs only.

But function keys & lower level allow access to all these

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Exposure: Who can access critical programs?

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Demo: How can a user access a program?

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Exposures: How can a user access a program?

There are over 1,000 routes into the Voucher Entry program

P04105.

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Integrated World Security Compliance

Apply SoDrules / functions

inside World

Check SoD

Conflicts

In-depth

Access Analysis

Create Roles from

Group Profiles

(Re)-Assign

Users to Roles

Modify JDE

Security

Maintain Security•Staff / Role changes•Organisation changes

Reporting•Security settings•Access analysis

Audit•Prove compliance

JDE World

SEC-Qure™ WorldSOD

SEC-Qure™ WorldAnalyser

SEC-Qure™ WorldConfig

Set up JDE Group Profiles

Allocate Security

For each Group

Identify all

Access Routes

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recommends

"Q Software is a long-term JD Edwards World business partner and they have been providing security solutions for our customers for over 10 years. They thoroughly understand World security and continue to offer comprehensive security solutions which methodically complement ours." -John Schiff VP & GM, JD Edwards World

“We recommend Q Software to our customers." -Denise Grills Director Strategy & Marketing, JD Edwards World

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SEC-Qure™ World Reducing Compliance Costs

• Reduces analysis & reporting effort• Reduces security maintenance effort• Reduces risk

Only truly secure approach And maps security to the business processes

• Compliance easy to prove

Comprehensive Reporting

Historical (Roles) Audit Trail

Powerful Analysis


“Find and Fix”

Simple & Effective

Integrated into World

Combines with Roles for SOD Enforcement

Compliance easy to prove

Unique Multiple Roles

Roles map to Business Process

Dynamic Security Assignment

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Q Software World Customers

“If asked to provide information on who can update data in a program, I can provide this the same day by updating access information and viewing the information in two-five strokes, instead of several days research and running queries, which would have taken me literally thousands of keystrokes. I see the greatest savings is time which then equals money”

“I don’t know how people cope without Q Software”

“I needed to identify and apply Action Code Security to critical programs – Q Software is the only way.”

Coachmen Industries

“I wholeheartedly recommend Q Software security to other World installations. I would certainly buy again – only this time I’d buy it and use it from Day One!”

“the man hours and dollars saved justified the investment”

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Agenda



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E1 has different issues to World

• Compliance requirements remain the same• Architectures / functionality are different• Challenges & issues are different• Allows a different approach

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E1 Security Fundamentals

• All Doors Closed “Only way to ensure a fully auditable system” Granting back access fraught with risk

Using standard E1 Need to build a maintainable model

Sustainable compliance

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EnterpriseOne: Frequent Security Headaches

Associated

& Hidden

Progs

SOD

Multiple

Roles

Mainten-ance

Solution

Explorer

Repetition

Volume

29,000

objects

Audit-ability Row

Security

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Associated & Hidden Programs

The Problems• Average of 10 exits per program• New Hidden Programs introduced

Via Service Packs Upgrading to new versions

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Example of Hidden Programs

Hidden

Programs

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Multiple Roles: The Problem

• Problem with interaction between roles• Sequence Manager defines “level of security”

Audit problems – which role caused what access? Creates SOD nightmare Change a role – introduce unknown access model Concatenation of security can cause lock-out

“ our security admin manager changed a role and locked himself out!”

- A customer who wishes to remain anonymous!

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P01012 Action Code SecurityOK/Select = Y, All other Actions = N

P01012 Action Code SecurityDelete = N, All other Actions = Y

• Sequence Number assigned when role added• Greatest number takes precedence in conflict situation

Added Roles are assigned Sequence Number

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Delete = N, All other Actions = Y

Resulting Level of Access is as intended

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• Change required for other hierarchical reasons• Could result in additional unexpected security model changes

P01012 Action Code SecurityOK/Select = Y, All other Actions = N

P01012 Action Code SecurityDelete = N, All other Actions = Y

Role Sequence Change

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Add / Copy no longer available

Undesirable Consequence

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Simplifying Multiple Roles in SEC-Qure™ E1Config

A/P Voucher ClerkA/P Voucher Clerk

Secondary Role 2 Secondary Role 2

Secondary Role 3Secondary Role 3

A/P “Super” Voucher Clerk

Role

A/P “Super” Voucher Clerk

Role

Component 3Component 3

A/P Voucher ClerkA/P Voucher Clerk

Component 2Component 2

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If you really do need multiple roles…

• Don’t worry SEC-Qure™ E1Config alerts you to problems

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The Volume & Maintenance Problem

• 29,000 objects• Several hundred thousand lines of

security Potentially millions

• Errors• Oversights

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The Solution Explorer Problem

• Solution Explorer is now mandatory• No link between Solution Explorer

Tasks and Security• Much effort is duplicated

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Demo: Security from Solution Explorer Tasks

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SEC-Qure™ E1Config Reducing Compliance Costs - ADC

• Reduces security set-up by 80%• Reduces security maintenance by 50%• Reduces Analysis & Reporting Effort from days to minutes


Simple Reports

Associated &

Hidden programs

Re-usable Components

Links Solution Explorer to security

Multiple Roles Management

Simple & Effective

Checked whenever security changed

Easy enforcement of SOD policy

Compliance easy to prove

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What you tell us

“In my previous company it took about 15-18 man months of effort to set up the JDE security manually. Here, using Q Software, it took around 2 man months.”

“Using Q Software, the security tasks for the first implementation phase took four weeks – around 85% reduction on the original estimate of six months without Q Software.”

“It was estimated that the software would achieve as much as a 50% reduction in the workload of maintaining security.”

“Q Software enabled us to undertake the security aspects of EnterpriseOne in-house and saved us the expense of employing an external consultant”

“Previously it took at least four hours to set up new groups, but with Q Software that time has been reduced to about 15 minutes.”

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Agenda



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Customer Case Study

• Situation Engineering & Construction Industry Private & Public Sector clients Believes in good corporate governance

For long-term benefit of the company But SOX was the ultimate driver 2,000+ heavy users 8,000 occasional users

• The Problems Managing the 8,000 occasional users Many security short-comings Effort / Cost required to manage security

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Customer Case Study

• The Impact of the Problems “Unhealthy” audit

Potential impact on business, especially government High audit costs

Many deficiencies to be investigated Security management costs were very high Exposed to fraud potential

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Customer Case Study

• The Need Make security more manageable Make compliance more sustainable Reduce the cost & effort involved Implement tighter SOD controls Become compliant / pass the next audit

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Customer Case Study: The Solution

• SEC-Qure™ WorldAnalyser Analysed short-comings / exposures

Back-door access etc Identified magnitude of the problem

• SEC-Qure™ WorldConfig Enabled multiple roles-based security model Cut 8,000 occasional users down to 150 roles User’s security changes dynamically

when new role selected

• SEC-Qure™ WorldSOD SOD rules integrated into World 5 different Severity Levels attached to different rules Security Officer warned of potential violations when

assigning roles or changing role security Report on any breach in the security set-up 900 rules

Agreed with auditor

4½

MONTHS

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Customer Case Study

• The Benefits Significant reduction in security management effort

Set up a new user in 10 minutes Add security for new country – 20 minutes!

Reduction in audit costs Both internal & external auditors “love it” Easy to test, prove & report on compliance

Easy to identify potential SOD violations Easy to report on roles

Set-up Security Assignments Audit trail of assignments / adoption

Passed the 2006 audit “as different as night and day”

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“We could not have achieved this without Q Software’s SEC-Qure integrated

security compliance solutions.”

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Agenda



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Security compliance solutionsfor JD Edwards

www.qsoftware.com

Security a head ache? Use Q Software

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Summary: Reducing Cost of Compliance

• Compliance requirements remain the same• Challenges & issues are different• Allows a different approach

• Q Software can reduce CoC at every stage

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For more information

•For a copy of the presentation or white papers•Email: [email protected]

•To book a Webinar•Visit www.qsoftware.com/events.htm

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Date post:	14-Dec-2015
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Simple Solutions for Complex Problems Effective Security Compliance Solutions JD Edwards World and...

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