SIMS - Eight months old

SIMS UpdateSIMS Update

UMG

27 Feb 2006

SIMS - Eight months old

Moving Forward:Moving Forward:On-Line New Enrolments On-Line New Enrolments

• Check with Murdoch, ECU and others

• Carry out trial

• Present formal plan (Business Impact Statement) to SSRG

• Implement

SIMS - Eight months old

Moving Forward:Moving Forward:SIMS Support TeamSIMS Support Team

• Contacts:– http://www.callistasupport.uwa.edu.au/welcome– Helpdesk

• extension 4777• email sims-support@admin.uwa.edu.au

• Team structure– 4 Technical staff (local developments, Connect)– 6 business process support staff (fees, enrolments, grad etc)– 1 training coordinator– 2 helpdesk staff

• Flexible allocation of resources – eg assisting Student Admin• Feedback so far has indicated an excellent service ethos

SIMS - Eight months old

Moving Forward:Moving Forward:SIMS Operational Planning GroupSIMS Operational Planning Group

• Meets monthly• Discuss operational issues• http://www.callistasupport.uwa.edu.au/sopg

SIMS - Eight months old

Moving Forward:Moving Forward:Business Process ReviewBusiness Process Review

• A formal review is held after each major business cycle

• A formal SIMS Post-Implementation Review will be conducted prior to July and will involve the SSRG

SIMS - Eight months old

Business Processes ExercisedBusiness Processes Exercised

2005• July – upload of Semester 1 results – individual

manual checking of every single result• Sep-Oct – Examination timetabling• November – Upload of Semester 2 results –

Schools staff did an excellent job• Nov-Dec – Re-enrolments on-line for most• Dec – Offers to School Leavers, Postgrads,

Honours2006• Jan-Feb – New enrolments• Feb – Class Lists

SIMS - Eight months old

SIMS System VolumesSIMS System Volumes

• 64,505 Semester 2 Examination results uploaded

• 19,037 Students enrolled for 2006

• 111,759 Unit enrolments for 2006

SIMS - Eight months old

On-line re-enrolmentsOn-line re-enrolments

9,409 students re-enrolled on-line

On-Line Enrolments by Day

0200400600800

100012001400160018002000

28/1

1/20

05

29/1

1/20

05

30/1

1/20

05

1/12

/200

5

2/12

/200

5

3/12

/200

5

4/12

/200

5

5/12

/200

5

6/12

/200

5

7/12

/200

5

8/12

/200

5

9/12

/200

5

10/1

2/20

05

11/1

2/20

05

12/1

2/20

05

13/1

2/20

05

14/1

2/20

05

15/1

2/20

05

16/1

2/20

05

17/1

2/20

05

18/1

2/20

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19/1

2/20

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20/1

2/20

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21/1

2/20

05

22/1

2/20

05

Date

Nu

mb

er o

f S

tud

ents

SIMS - Eight months old

New Course EnrolmentsNew Course Enrolments

COURSE TYPE FT PTGrand

Total

Cross-institutional Postgraduate Program 14 6 20

Cross-institutional Undergraduate Program 176 43 219

Doctor of Philosophy 184 17 201

Doctorate by Coursework (inc Doctorate by Crsewrk & Dissrtn) 2 1 3

Doctorate by Research and Coursework 7 28 35

Enabling Course 174 174

Graduate/Postgraduate Certificate 9 63 72

Graduate/Postgraduate Diploma Extending Skills 53 40 93

Graduate/Postgraduate Diploma New Academic Area 182 27 209

Masters by Coursework (inc Masters by Crsewrk & Dissertn) 256 196 452

Masters by Dissertation & Coursework 10 13 23

Masters by Thesis 17 3 20

Masters Preliminary 7 3 10

Non Award Course 2 100 102

Postgraduate Bachelor's Honours 1 1

Postgraduate Bachelor's Pass 195 9 204

Undergraduate Bachelor's Honours 298 5 303

Undergraduate Bachelor's Pass 4310 39 4349

Grand Total 5897 593 6490

SIMS - Eight months old

Current Issues:Current Issues:On-Line EnrolmentOn-Line Enrolment

Majors – Working Party to review and agree on solution

Failure to Confirm – further training material for students

SIMS - Eight months old

Student ConnectStudent Connect

SIMS - Eight months old

Student ConnectStudent Connect

SIMS - Eight months old

Student ConnectStudent Connect

SIMS - Eight months old

Student ConnectStudent Connect

SIMS - Eight months old

Current Issues:Current Issues:INVALID Unit StatusINVALID Unit Status

• Change in unit codes caused a number of equivalent unit rules to be missed where a new unit was added

• 2,740 units have had the rule breach waived• 3,493 units still INVALID as of this morning• Other universities have had a similar experience

the first time rules were applied by the system• Working Group to review issues – SSRG• Training for staff and students

SIMS - Eight months old

Current Issues:Current Issues: Enrolment Approval Screen Enrolment Approval Screen

• First time used

• Working group to review and improve (eg DIY downloadable report)

SIMS - Eight months old

Current Issues:Current Issues:OthersOthers

• Familiarisation with a new System– Terminology, business processes not clearly understood – a

program of staff training to be developed and delivered prior to Sem 2

• Support levels– Budget submissions are subject to the normal level of constraint

• CPU– Being reviewed – data is being collected on the volumes of work– Admissions Office helped with re-admissions– Opportunities for improved business processes are being identified

• Internal AREC– A Working Group will review the AREC and recommend

improvements

SIMS - Eight months old

SummarySummary

• Your significant support over the past eight months is very much appreciated

• Opportunities for students to do more of their transactions on-line

• SIMS OPG is constantly reviewing the operational aspects of the system

• SSRG will re-commence an oversee the more strategic issues

• Faculty Managers are welcome to raise issues directly with either Jon or John