04/21/23 05:59 PM 008_5811_WHT1 1
Simulation Industry Association of Australia
Annual General Meeting 2004
04/21/23 05:59 PM 008_5811_WHT1 2
Annual General Meeting 2004
• Apologies
• Previous Minutes
• Chairman’s Report
• Industry Survey Results
• Strategic Plan
• Election of Executive Members for 2004/2005
• 2004/2005 Budget
• Constitution Changes
• Members Motions
• Other Business
SIAA Annual General Meeting - Agenda
04/21/23 05:59 PM 008_5811_WHT1 3
Annual General Meeting 2004
Apologies
Bruce Barraclough NSW Institute for Clinical Excellence
Malcolm Bell Thales Training & Simulation
André GreenberryHeadquarters Training Technology Centre
Mike Hollands Royal Australasian College of Surgeons
Will Howard Thales Training & Simulation
Jeff Kerry KESEM
Mather Mason DSTO
Gerry McLennan PCON
David Moffatt Telstra Consumer & Marketing
Craig Pepper Tenix Defence
Adrian Smith Sydac Pty Ltd
Bill Trestrail SGI
Terry Stevenson Raytheon Australia
Phil Wallace Learning Systems Analysis
04/21/23 05:59 PM 008_5811_WHT1 4
Annual General Meeting 2004
Previous Minutes
• Clarifications
• Motion:– That the minutes of the previous meeting be
accepted as read.
• Seconded:
• Vote:
04/21/23 05:59 PM 008_5811_WHT1 5
Annual General Meeting 2004
Chairman’s Report - OperationsCreating a basis for growth
• Membership– Stable -
• Full Members - 12
• Associate Members – 18
• Individual Members - 20
04/21/23 05:59 PM 008_5811_WHT1 6
Annual General Meeting 2004
Chairman’s Report - Operations
• Corporate Governance– Constitution made consistent with operation:
• Constitution updates
• Clarification of Board composition and duties
– ASIC
• Directors
• More efficient Audit process for the Annual Report
– Insurances
04/21/23 05:59 PM 008_5811_WHT1 7
Annual General Meeting 2004
Chairman’s Report - Operations
• Corporate Governance (cont)– Financial reporting improved
• All accounts consolidated monthly
• Detailed budgeting and control
• Industry Survey Conducted
• Web-site upgraded– Library
– Forums
04/21/23 05:59 PM 008_5811_WHT1 8
Annual General Meeting 2004
Chairman’s Report - Operations
• Engagement– Defence
• Briefing from Cliff White April 2004
• Letter re Simulator Accreditation
• SIAA VIP Dinner at SimTecT
– NTSA
• SIAA Booth at I/ITSEC
• Complimentary National Centre for Simulation membership
• Member discounts at I/ITSEC
• International Training & Simulation Alliance
04/21/23 05:59 PM 008_5811_WHT1 9
Annual General Meeting 2004
Chairman’s Report - Operations
• Engagement (Cont)– MIMOS (Italian Simulation Association)
• Agreed to cooperate
– Medical
• Attendance at Anesthesia Simulation Meeting
• Successful Health Symposium at SimTecT
• Meeting with DoH Chief Medical Officer
04/21/23 05:59 PM 008_5811_WHT1 10
Annual General Meeting 2004
Chairman’s Report - Operations
• SimTecT Conference– Good attendance in Canberra
• Registrations: 295 full paying, 9 student, 18 day
• Workshops: 131
• Medical Symposium: 45
• Reasonable exhibitor showing
• Poor senior defence attendance
– Refereed technical paper stream
• Best Paper award to present at I/ITSEC 2004
• Best Student Paper
– Three day Health and Medical Simulation Symposium
04/21/23 05:59 PM 008_5811_WHT1 11
Annual General Meeting 2004
Chairman’s Report - Operations
• SimTecT Conference (cont)– SimTecT Committee Appointments
• OC Chair – Mr Phil Swadling
• TC Chair – Mr Grant Tudor
– Future host cities
• 2005 – Sydney
• 2006 – Melbourne
04/21/23 05:59 PM 008_5811_WHT1 12
Annual General Meeting 2004
Chairman’s Report - Operations
• Professional Development
– Focus on establishing an Occupational Specification for Simulation Professionals
• Skills Development Program
– Mr Shane Garrett engaged as part-time Learning and Development Officer
04/21/23 05:59 PM 008_5811_WHT1 13
Annual General Meeting 2004
Chairman’s Report - Operations
Professional Development (continued)
• Goals for end of 2004:
– Revision of the draft Occupational Specification for Simulation Professionals
– Development of a draft Training Specification for an ‘Introduction to Simulation’ program
• Analysis of existing training programs
• Negotiations with Australian training providers
04/21/23 05:59 PM 008_5811_WHT1 14
Annual General Meeting 2004
Chairman’s Report - Operations
Professional Development (continued)
• PD Sub-Committee:
– Geoff Northam
– Jawahar Bhalla
– Mark Thoresen
– Darren McFarlane
– Peter Ryan
04/21/23 05:59 PM 008_5811_WHT1 15
Annual General Meeting 2004
Chairman’s Report - Operations
• Scholarship Program
– Four annual scholarships of $2,500 ($10,000 total)
– Solicited targetted universities
– No suitable candidates
04/21/23 05:59 PM 008_5811_WHT1 16
Annual General Meeting 2004
Chairman’s Report - Operations
• Standards Sub-Committee
– Standards Australia IT-031 Committee
– ADF DIS Enumerations Standard
04/21/23 05:59 PM 008_5811_WHT1 17
Annual General Meeting 2004
Chairman’s Report – Financial
Jun-04* Jun-03 Change
Assets
Total Assets $374,917 $427,913 -$52,996
Liabilities
Total Liabilities $31,414 $29,933 $1,481 Net Assets $343,502 $397,980 $54,478
Earnings
Retained Earnings $392,724 $359,206 $33,518 Current Year Earnings $-49,221 $38,774 -$87,995 Total Equity $343,503 $397,980 -$55,477
*Un-audited
04/21/23 05:59 PM 008_5811_WHT1 18
Annual General Meeting 2004
Chairman’s Report - Industry Survey Results
• Results will be circulated to all participants
• The SIAA has thus begun collecting objective,
analytical data describing the industry
• Two response prizes (free SimTecT 2005
Registration – drawn by Sweeney Research) to….
–CSIRO ICT
–Alltech Communications
04/21/23 05:59 PM 008_5811_WHT1 19
Annual General Meeting 2004
Chairman’s Report – Strategic Plan for 2004/5
Deliver value to the membership.
Outline Points:
• Raise the Profile of Simulation
• Grow Civil Membership
• Develop People and Skills
04/21/23 05:59 PM 008_5811_WHT1 20
Annual General Meeting 2004
Chairman’s Report – Strategic Plan for 2004/5
• Raise Profile– Within Defence
• Personal Lobbying
• Capability related demonstration at SimTecT
• Defence Sector Plans
– Within DITR and the Offices of State Development
– Promotion of SimTecT and the SIAA at Conferences
04/21/23 05:59 PM 008_5811_WHT1 21
Annual General Meeting 2004
Chairman’s Report – Strategic Plan for 2004/5
• Grow Civil Membership– Civil Aviation
– Transport
– Medical
04/21/23 05:59 PM 008_5811_WHT1 22
Annual General Meeting 2004
Chairman’s Report – Strategic Plan for 2004/5
• Develop People and Skills– Scholarships
– Proactive Student Registration at SimTecT
– Recruitment Booth at SimTecT
– University Open Days
– Youth Development Scheme
04/21/23 05:59 PM 008_5811_WHT1 23
Annual General Meeting 2004
Chairman’s Report – Strategic Plan for 2004/5
• Means– Development Budget - $100,000 for 2004/5
– More proactive, committed Executive and Membership with delegated responsibilities
– SIAA Brochure
04/21/23 05:59 PM 008_5811_WHT1 24
Annual General Meeting 2004
Chairman’s Report – Strategic Plan for 2004/5
• Enablers– SimTecT Promotional Plan
– SIAA Promotional Plan
– ITSA Affiliation
04/21/23 05:59 PM 008_5811_WHT1 25
Annual General Meeting 2004
Chairman’s Report – Strategic Plan for 2004/5
• Metrics– SimTecT
• Delegates
• VIP Attendees
– Visits and Calls
– Press coverage
– Simulation in Sector Plans
– Website hits
– Membership growth
04/21/23 05:59 PM 008_5811_WHT1 26
Annual General Meeting 2004
Executive Elections
• Positions– Executive Positions (nominated in constitution)
• Chair, Executive Committee
• Deputy-chair, Executive Committee
• Treasurer
– Executive Members
• General Executive Member
• Professional Development Officer
• Election to Executive Committee– Member Voting Rights
• Full members each have one vote
• Vote required where italicized
• Vote for remaining nominations to executive committee
– Returning Officer
• SIAA Executive Officer (Mr Peter Hill)
04/21/23 05:59 PM 008_5811_WHT1 27
Annual General Meeting 2004
Executive ElectionsName Organisation Position Nominator Seconder
Alan Johnson CAE Australia Chair Phil Wallace Peter Hill
Adrian Smith Sydac Deputy Chair Peter Hill Geoff Northam
Lex Trotman Thales Training & Simulation
Treasurer Phil Wallace Peter Hill
Phil Wallace Learning Systems Analysis
Member Alan Johnson Peter Hill
Mather Mason DSTO Member (non voting)
Geoff Northam Alex Doyle-Bogicevic
Geoff Northam CSC Australia Member Phil Wallace Peter Hill
Alex Doyle-Bogicevic
Raytheon Australia
Member Geoff Northam Phil Wallace
Peter Hill Simcon Services
Member Geoff Northam Phil Wallace
Tony Griffiths InterDynamics Member Len Pearson Peter Hill
Malcolm Bell Thales Training & Simulation
Member Geoff Northam Alan Johnson
04/21/23 05:59 PM 008_5811_WHT1 28
Annual General Meeting 2004
Constitution Changes• Motivation – to ensure the Constitution reflected the way the
SIAA operates
• Detailed legal advice received
• Summary of Changes:
– SIAA’s Objectives focused (Clause 66)
– Classes of Membership, and voting rights, embodied in Constitution (Clauses 6A – 6F, 26)
– Life Membership added (Clauses 6G, 6H)
– Directors status and election clarified (Clauses 34, 35, 37f., 41j.)
– Voting procedures – allowing updating by the Board for email etc (Clauses 46A-C)
– Board meetings by teleconference (Clause 56A)
– Notices by internet (Clause 62)
04/21/23 05:59 PM 008_5811_WHT1 29
Annual General Meeting 2004
2004/2005 SIAA Budgetary Commitments
Operating Expenses
• Executive officer (SIAA & SimTecT) $70,000
• Insurance / Fees / Expenses $27,000
Existing budgetary commitments
• Academic Scholarship $10,000
• Web-site Redevelopment $4,000
• Best paper presentation at I/ITSEC $5,000
• Best Student paper award $2,000
• Learning & Development Officer $60,000
Sub-Total $81,000
Proposed new budgetary commitments
• Strategic Plan Development and Implementation $100,000
Revenues
• Membership fees $40,000
• SimTecT 2004 and 2005 surplus $80,000
Profit / Loss -$158,000
04/21/23 05:59 PM 008_5811_WHT1 30
Annual General Meeting 2004
Members Motion - Membership Fees
• Motion:– That the new level of membership fees for the
forthcoming financial year is:
– Moved: Peter Hill
– Seconded:
Level Current Proposed
Full $2,750 $2,750
Associate $110 $110
Individual $55 $55
Student $22 $22
04/21/23 05:59 PM 008_5811_WHT1 31
Annual General Meeting 2004
Health Care Simulation Society
• Convenors: Dr Brendan Flanagan, Southern Health
Dr Patrick Cregan, Nepean Hospital
• Steering Committee
04/21/23 05:59 PM 008_5811_WHT1 32
Annual General Meeting 2004
General Business
• SimTecT 2005 Demonstration
• ADSO Business Cases
• Appointment of the Auditor