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STUDENT - PARENT HANDBOOK

August 2008

Early Education: Paseo de los Locutores No. 6, esq. Rafael F. Bonelly Tel. 809-732-0440 / 809-732-0669

Elementary, Middle, & HS: Roberto Pastoriza No. 701

Tel. 809-540-8992 / 809-732-3270 / 809-544-4242/ Fax 809-540-8267 Website: www.sjs.edu.do E-Mail: info@sjs.edu.do

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TABLE OF CONTENTS

INTRODUCTION ........................................................................................................................................................... 4 A MESSAGE FROM THE SCHOOL CHIEF ADMINISTRATOR .................................................................................. 4 SCHOOL YEAR CALENDAR ....................................................................................................................................... 5 Who’s Who at Saint Joseph School........................................................................................................................... 7

2007-2011 Board of Directors ................................................................................................................................... 7 Academic Staff ......................................................................................................................................................... 7 Faculty ...................................................................................................................................................................... 7 Teacher Assistants ................................................................................................................................................... 8 Administrative Staff ................................................................................................................................................... 8

SECTION I: DESCRIPTION OF THE SCHOOL ........................................................................................................... 9

1.1 Philosophy .......................................................................................................................................................... 9 1.2 Vision .................................................................................................................................................................. 9 1.3 Purpose .............................................................................................................................................................. 9 1.4 Belief Statements................................................................................................................................................ 9 1.5 Schoolwide Goals for Student Learning .............................................................................................................. 9 1.6 History ................................................................................................................................................................ 9 1.7 School Colors and Emblems ............................................................................................................................ 10 1.8 Organizational Structure ................................................................................................................................... 10 1.9 Accreditation and Affiliation .............................................................................................................................. 10

SECTION II: GENERAL INFORMATION .................................................................................................................... 10

2.1 Equal Education Opportunity ............................................................................................................................ 10 2.2 Admission and Registration Procedure ............................................................................................................. 10

2.2.1 Readmission of students ........................................................................................................................... 10 2.2.2 Non-readmission ....................................................................................................................................... 11

2.3 Tuition Payment ................................................................................................................................................ 11 2.4 Student Withdrawal ........................................................................................................................................... 11 2.5 Office Hours ...................................................................................................................................................... 11 2.6 Parental Involvement ........................................................................................................................................ 11 2.7 Back-to-School General Meeting ...................................................................................................................... 11 2.8 Conferences and Visits ..................................................................................................................................... 11

2.8.1 Scheduled Parent-Teacher Conferences .................................................................................................. 12 2.8.2 Un-scheduled Conferences....................................................................................................................... 12 2.8.3 Classroom Delegates ................................................................................................................................ 12 2.8.4 Unannounced School Visitor ..................................................................................................................... 12

2.9 Guidelines for Expressing Concern .................................................................................................................. 12 2.10 Parent Custody/Release of Records............................................................................................................... 12 2.11 Arrival to School.............................................................................................................................................. 12 2.12 Dismissal ........................................................................................................................................................ 13

2.12.1 Early Dismissal ....................................................................................................................................... 13 2.12.2 Departure from Afterschool Activities ...................................................................................................... 13

2.13 Attendance/Absence Policy ............................................................................................................................ 13 2.13.1 Excused Absence ................................................................................................................................... 13 2.13.2 Excused or Unexcused Absences Procedure ......................................................................................... 13

2.14 Make-Up Work ................................................................................................................................................ 14 2.15 Passes ............................................................................................................................................................ 14 2.16 Telephone Calls .............................................................................................................................................. 14 2.17 Uniforms ......................................................................................................................................................... 14 2.18 Personal Articles ............................................................................................................................................. 14 2.19 Lost and Found ............................................................................................................................................... 15 2.20 Announcements .............................................................................................................................................. 15 2.21 Care of School Property ................................................................................................................................. 15 2.22 Parent-Teacher Association (PTA) ................................................................................................................. 15

SECTION III: ACADEMIC STANDARDS .................................................................................................................... 15

3.1 Characteristics of the Academic Program ......................................................................................................... 15 3.1.1 Early Education Program .......................................................................................................................... 15 3.1.2 Elementary School .................................................................................................................................... 16

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3.1.3 Middle School ........................................................................................................................................... 16 3.1.4 High School............................................................................................................................................... 16

3.2 Promotion Requirement Policy ......................................................................................................................... 17 3.3 School Day and Bell Schedule ......................................................................................................................... 16 3.4 Assessment System ......................................................................................................................................... 16 3.5 Grading System ................................................................................................................................................ 17

3.5.1 Academic Grade Scales ........................................................................................................................... 17 3.5.2 Social and Skills Development Performance ............................................................................................ 18 3.5.3 Quarter and Semester Averages .............................................................................................................. 18

3.6 Semester Exam Exemption .............................................................................................................................. 18 3.7 Semester Exam Revision ................................................................................................................................. 18 3.8 Requests for Change of Semester Exam Date ................................................................................................. 18 3.9 Homework Policy .............................................................................................................................................. 18

3.9.1 General Rules ........................................................................................................................................... 19 3.9.2 When Students Are Negligent With Homework......................................................................................... 19

3.10 Notices of Concern ......................................................................................................................................... 19 3.11 Academic Probation ........................................................................................................................................ 19 3.12 Remedial Programs ........................................................................................................................................ 19 3.13 Report Cards .................................................................................................................................................. 19 3.14 Honors and Awards ........................................................................................................................................ 19 3.15 Textbooks ....................................................................................................................................................... 20 3.16 Enrichment Period .......................................................................................................................................... 20 3.17 Tutoring Policy ................................................................................................................................................ 20 3.18 Summer School Session ................................................................................................................................ 20

SECTION IV: CONDUCT STANDARDS..................................................................................................................... 20

4.1 Students’ Rights and Responsibilities ............................................................................................................... 20 4.2 Disciplinary Committee ..................................................................................................................................... 21 4.3 Rules and Regulations for Conduct Infringement ............................................................................................. 21

4.3.1 Stage I— Infringement of Classroom Rules .............................................................................................. 21 4.3.2 Stage II— Serious Infringement of Classroom Rules ................................................................................ 22 4.3.3 Stage III —In-School Suspension ............................................................................................................. 22 4.3.4 Stage IV—Expulsion ................................................................................................................................. 23

4.4 Classroom Demeanor ....................................................................................................................................... 24 4.5 Playground Demeanor ...................................................................................................................................... 24 4.6 Internet Use ...................................................................................................................................................... 25

4.6.1 Plagiarism and Copyright Violation ........................................................................................................... 25 4.6.2 Safety measures ....................................................................................................................................... 25

4.7 Right to Search ................................................................................................................................................. 25 4.8 Harassment ...................................................................................................................................................... 25

SECTION V. STUDENT SERVICES AND ACTIVITIES .............................................................................................. 26

5.1 Media Center .................................................................................................................................................... 26 5.2 Cafeteria ........................................................................................................................................................... 26 5.3 Counseling Service ........................................................................................................................................... 26 5.4 School Nurse .................................................................................................................................................... 26 5.5 Illness and Supervised Medication ................................................................................................................... 27 5.6 Drills and Emergency Situations ....................................................................................................................... 27

5.6.1 Emergency Phone Line ............................................................................................................................. 27 5.7 Birthday Parties ................................................................................................................................................ 27 5.8 Extracurricular Activities ................................................................................................................................... 27

5.8.1 Field Trips ................................................................................................................................................. 27 5.8.2 Assemblies................................................................................................................................................ 27 5.8.3 Student Clubs ........................................................................................................................................... 28

5.9 After School Program ....................................................................................................................................... 28 5.10 Student Government ....................................................................................................................................... 28 5.11 Lockers .......................................................................................................................................................... 29 5.12 School Newsletter ........................................................................................................................................... 28 5.13 Fundraising Projects ....................................................................................................................................... 28 5.14 Organization, Activity, and Club Funds ........................................................................................................... 28

LETTER OF AGREEMENT ......................................................................................................................................... 29

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INTRODUCTION

The Student-Parent Handbook is a set of norms intended to inform the school community of Saint Joseph School’s guiding principles, preside over the essential behavior expected of its members and make the retrieval of the desired information easier. It serves as a reference guide to school standards as it endeavors to enhance communication between the School and home. Students and Parents must first read carefully and discuss thoroughly its content, then sign and return to school the Letter of Agreement (see Appendix). This Handbook does not in any way imply that the School will abide by these standards ceaselessly. The School Board and the School Administration reserve their rights to amend, eliminate, and/or interpret any and all of these norms at their discretion and without prior notice. This Student-Parent Handbook is in effect until the School Administration decides otherwise. Therefore, it eliminates any regulation, communication or part of it that may have been previously published and is in disagreement with this compilation. The School Board and/or the Administration in compliance with the School philosophy and goals will conscientiously attend to any situation that may arise and is not considered in this Student-Parent Handbook.

A MESSAGE FROM THE SCHOOL CHIEF ADMINISTRATOR

Dear Students and Parents: On behalf of the faculty and staff I would like to welcome you to the Saint Joseph School family and express our hope that you feel happy and well served within our community. The entire staff at School is at your service and our main concern is your child’s education and well-being. With that in mind we put forward this Student-Parent Handbook in the hope that its guidelines serve to address your queries and concerns. The policies, norms, and regulations set herein are a product of the consensus of the entire Saint Joseph community from its School Board to the parents. Any questions or suggestions regarding its content are welcome and appreciated. Lastly, but perhaps most importantly, we are a school that places high value on excellence of teaching as evidenced by the curriculum planning process carried out by our faculty. Remember, your child’s education is an important undertaking that must involve all of us working together and sharing the same values and beliefs. We are a small school with lofty goals. For our students, it is the best of both worlds – an intimate and intense school paired with the diverse educational opportunities characteristic of our dual language program and curriculum. Finally, we welcome your questions and invite you to visit us. Most cordially, Dr. Janet Reyes School Chief Administrator

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SCHOOL YEAR CALENDAR

2008-2009

August 2008 Mon. Tues. Wed. Thurs. Fri. Sat. Sun.

1 2 3

4 5 6 7 8 9 10

11 12 13 14 15 16 17

18 19 20 21 22 23 24

25 26 27 28 29 30 31

AUGUST VALUES OF THE MONTH: CHARACTER & UNIQUENESS 4 - 15 Faculty Induction

19 Early Education Induction for students

25 Elementary, Middle School & High School Induction

September 2008 Mon. Tues. Wed. Thurs. Fri. Sat. Sun 1 2 3 4 5 6 7

8 9 10 11 12 13 14

15 16 17 18 19 20 21

22 23 24 25 26 27 28

29 30

SEPTEMBER VALUES OF THE MONTH:RESPONSIBILITY &

COOPERATION 8 - 12 Student Council Campaign & Elections

15 Student Council Induction Assembly, 8:00 a.m.

15 – 19 Safety Awareness Week

16 Parent Workshop, 7:00 p.m.

17 1st

– 9th

Progress Reports go home

17 - 19 Early Education Adaptation Reports go home

24 Our Lady of Mercy Day (SCHOOL CLOSED)

October 2008 Mon. Tues. Wed. Thurs. Fri. Sat. Sun

1 2 3 4 5

6 7 8 9 10 11 12

13 14 15 16 17 18 19

20 21 22 23 24 25 26

27 28 29 30 31

OCTOBER VALUES OF THE MONTH: RESPECT & DISCIPLINE

17 END OF 1st QUARTER

23 – 24 Battle of the Books (Literary Enrichment Days)

/Faculty In-service (NO CLASSES)

31 Early Education Costume Parade

31 Spelling Bee for 2nd

– 5th

grades

31 Parent-Teacher Conference for 1st-9

th(DISMISSAL AT 12:00 M)

November 2008 Mon. Tues. Wed. Thurs. Fri. Sat. Sun

1 2

3 4 5 6 7 8 9

10 11 12 13 14 15 16

17 18 19 20 21 22 23

24 25 26 27 28 29 30

NOVEMBER VALUES OF THE MONTH: TRUSTWORTHINESS & THANKFULNESS

7 Early Education Grandparents Day Celebration

10 Dominican Constitution Day (SCHOOL CLOSED)

19 1st

– 9th

Progress Reports go home

14 Early Education Parent-Teacher Conferences

26 Thanksgiving Celebration

27 – 28 Thanksgiving Holiday (SCHOOL CLOSED)

December 2008 Mon. Tues. Wed. Thurs. Fri. Sat. Sun 1 2 3 4 5 6 7

8 9 10 11 12 13 14

15 16 17 18 19 20 21

22 23 24 25 26 27 28

29 30 31

DECEMBER VALUES OF THE MONTH: CARING & SHARING

10 Winter Performance

16 - 18 Spanish & French Midterm Tests for 3rd

-9th

grades

19 Winter Break Celebration, 8-10 a.m./Last Day of Classes for all Students

22-Jan 6 Winter Break (SCHOOL CLOSED)

THIS CALENDAR CONTAINS ESSENTIAL DATES. THE SCHOOL BOARD

MAY APPROVE CHANGES DUE TO UNFORESEEN EVENTS OR

EMERGENCIES.

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January 2009 Mon. Tues. Wed. Thurs. Fri. Sat. Sun

1 2 3 4

5 6 7 8 9 10 11

12 13 14 15 16 17 18

19 20 21 22 23 24 25

26 27 28 29 30 31

JANUARY VALUES OF THE MONTH: FAIRNESS & FREEDOM

6 Staff returns/ Faculty In-service Day (NO CLASSES) 7 Classes Resume for All Students

9 END OF 2ND

QUARTER 12 – 13 English Midterm Test Reviews for 3

rd-9

th grades

14 – 16 English Midterm Tests for 3rd

-9th

grades (EARLY DISMISSAL)

19 3RD

QUARTER BEGINS

21 Día de la Altagracia (SCHOOL CLOSED)

26 Juan Pablo Duarte Day (SCHOOL CLOSED)

30 Parent-Teacher Conferences for 1st -9

th (DISMISSAL AT 12:00 M)

February 2009 Mon. Tues. Wed. Thurs. Fri. Sat. Sun

1

2 3 4 5 6 7 8

9 10 11 12 13 14 15

16 17 18 19 20 21 22

23 24 25 26 27 28

FEBRUARY VALUES OF THE MONTH: PATRIOTISM & CITIZENSHIP 18 1

st – 9

th Progress Reports go home

23 - 26 Dominican Heritage Week

27 Dominican Independence Day (SCHOOL CLOSED)

March 2009 Mon. Tues. Wed. Thurs. Fri. Sat. Sun

1

2 3 4 5 6 7 8

9 10 11 12 13 14 15

16 17 18 19 20 21 22

23 24 25 26 27 28 29

30 31

MARCH VALUES OF THE MONTH:FAMILY & FITNESS

3 Spanish Literary Contest

6 Early Education Parent-Teacher Conferences

7 Family Fun Day, 10:00 a.m. – 4:00 p.m.

20 END OF 3RD

QUARTER

25 Parent Workshop, 7:00 p.m.

April 2009 Mon. Tues. Wed. Thurs. Fri. Sat. Sun

1 2 3 4 5

6 7 8 9 10 11 12

13 14 15 16 17 18 19

20 21 22 23 24 25 26

27 28 29 30

APRIL VALUES OF THE MONTH:DECISION-MAKING & TEAMWORK

3 Early Education Easter Egg Hunt

3 1st – 9

th Math Olympics

3 Parent-Teacher Conference for 1st -9

th (DISMISSAL AT 12:00 M)

6 – 10 Spring Break (SCHOOL CLOSED)

13 Staff returns/ Faculty In-service Day (NO CLASSES) 14 Classes Resume for All Students

29 1st

– 9th

Progress Reports go home

May 2009 Mon. Tues. Wed. Thurs. Fri. Sat. Sun

1 2 3

4 5 6 7 8 9 10

11 12 13 14 15 16 17

18 19 20 21 22 23 24

25 26 27 28 29 30 31

MAY VALUES OF THE MONTH:LOYALTY & HONESTY

4 Labor Day (SCHOOL CLOSED)

5-8 Iowa Standardized Testing for K - 9th

28 Early Education Mother’s Day Program

29 Elementary Mother’s Day Program

27 END OF 4TH

QUARTER

28-June 3 Reviews for Final Tests for 3rd

– 9th

grades

June 2009 Mon. Tues. Wed. Thurs. Fri. Sat. Sun 1 2 3 4 5 6 7

8 9 10 11 12 13 14

15 16 17 18 19 20 21

22 23 24 25 26 27 28

29 30

JUNE TEACHER APPRECIATION MONTH

1-2 Spanish & French Midterm Tests for 3rd

-9th

grades

4 – 9 English Final Tests for 3rd

-9th

grades (EARLY DISMISSAL)

9 Kindergarten Moving Up Ceremony, 6:00 p.m.

10 End-of-the-year party, 8-10 am/Last day of School for All Students

11 Corpus Christi (SCHOOL CLOSED)

16 – 19 D.R. National Exams for 8th

Grade

15 - 16 Completive Exams for 3rd

-9th

grades

22-July 10 Summer School for 1st – 9

th

23 Final Report Card Distribution for 1st – 9

th, 8-12 m

25 Early Education Parent - Teacher Conferences, 8-12 m

26 8th

Grade Moving Up Ceremony, 8:30 a.m.

30 Teacher Appreciation Celebration JULY 1-31 Faculty Vacations

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Who’s Who at Saint Joseph School

2008-2009

2007-2011 Board of Directors

President Mrs. Tammy Peralta Vice-president Mr. Paulo Herrera Maluf Secretary Mr. Allam De Moya Treasurer Mr. Jorge Torres Member Mr. Jhoan Manuel Vargas Member Mr. Hipólito Marte Member Ms. Amanda Hache Member Mr. Diómedes Calderón Non-voting Member -School Chief Adm. Ms. Janet Reyes Non-voting Member Mrs. Carmina Peña Academic Staff

School Chief Administrator Ms. Janet Reyes, M.A. Early Education Principal Ms. Giselle Gómez, M.S. Elementary & Middle School Principal Ms. Mery Saldaña, M.S. Counselor Mrs. Arleen Guzmán, M.S. Psychologist Mrs. Angela Mota Media Specialist Ms. Joyce Nelson, M.S. Faculty Early Education Program

Nursery Mrs. Maybe Nova Ms. Benedy Veloz Toddler A Mrs. Ninoska Pujols Toddler B Ms. Ariadna Sánchez Pre-Kinder A Ms. Mayerlin Molina Pre-Kinder B Ms. Montserrat González, M.S. Kinder A Ms. Michelle Hernández Kinder B Ms. Karen Estevez Elementary School

First A Ms. Evelyn Tavarez First B Mrs. Princesa Cid, M.S. Second A Mrs. Joana Olsen Second B Mr. Jovanni Durán Third A Ms. Aracelis Aquino Third B Mrs. Lina Sánchez Fourth Mrs. Mirian Blanco, M.S. Fifth A Mrs. Svetlana Terzic (Lang. Arts & Soc. Stud.) Fifth B Mr. Diómedes Díaz (Math & Science) Middle School & High School

Literature/Social Studies Ms. Kimberli Holmquist, M.A. Mathematics Mr. Alcibíades Abreu Science Mr. Livingstone Torkpoh Spanish Language Department

Mrs. Gladys Reyes Ms. Carmen Tejada, M. S. Ms. Aida Cuello Mrs. Martha Brito Mrs. Criselda Melo Co-Curricular Subjects

Computer Science Department Mr. Ernesto Flores (Computer Technician) Physical Education Mr. Carlos Banks Mr. José Pérez Mrs. Mariluz Castillo (Motor Skills in Early Ed.)

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Ms. Mariel Muñoz (Aide) Fine Arts Mr. Igor Muñoz (Music) Ms. Nicole Suriel (Art) Remedial Programs Ms. Mechy Saldaña Ms. Florangel Infante (Substitute Teacher) Teacher Assistants Early Education

Toddler A Ms. Raquel Hernández Toddler B Ms. Estefania Saldivar Pre-Kinder A Ms. Rebeca Ovalles Pre-Kinder B Ms. Wendy Andújar Kinder A Ms. Catherine García Kinder B Ms. Karina Fernández Elementary

First Ms. Brizayda Núñez Second Ms. Ysabel Sosa Third Ms. Rosa Lucia Benzan Fourth Ms. Massiel Salcedo Administrative Staff Business Administrator Mrs. Carmina Peña Assistant Business Administrator Mrs. Vanessa Taulé Accountant Mr. Jesús Mateo Receptionist Mrs. Michelle Victoria Administrative Secretary / Activ. Coord. Mrs. Aimee Aybar Early Education Secretary Ms. Erika Pichardo Elementary Secretary Ms. Pily Díaz Spanish Program Secretary Mrs. Yadira Rodríguez School Nurse Ms. Lilian Leonor Maintenance Supervisor Mr. Rómulo Araujo

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SECTION I: DESCRIPTION OF THE SCHOOL 1.1 Philosophy Saint Joseph School fosters academic excellence and strong character development with an emphasis on human relations. The School is committed to working in partnership with students, parents, and teachers and providing opportunities that assure progress toward the school’s educational goals. Under the guidance of a caring Faculty and Staff and in a supportive and nurturing environment, Saint Joseph School encourages positive attitudes toward life-long learning and promotes the development of the academic and social skills needed for an ever changing, globally interconnected, multicultural, and multiethnic world. Saint Joseph School believes that a meaningful and qualitative educational program must address the diversity of abilities among students and all aspects of their personal development. The School values the ethnicity of the Dominican Republic and upholds a college preparatory, USA-type curriculum that encompasses not only a set of fundamental academic skills, but also an array of principles including a commitment to function as a responsible member of a civic community. Consequently, the School’s stimulating and effective educational program cultivates the intellectual, physical, social, aesthetic, and emotional growth of each student using constructive pedagogical methodologies and multi-sensory approaches. Saint Joseph School recognizes that teachers, parents, and community members ought to partake of an environment that is unified by the high value placed on education at home, at school, and in society. Thus, within this integrated educational culture, and to carry out the wide-ranging and comprehensive academic foundation of creative undertakings, the School endorses a strong, active parental and community involvement so students become conscientious, thoughtful, and productive citizens. 1.2 Vision Saint Joseph School promotes students’ integrity based on moral and social values and academic excellence thus preparing them for a changing world. 1.3 Purpose Saint Joseph School educates individual by teaching them to develop different skills and pursue academic excellence as well as social, emotional, and physical growth, while engaging the community in the teaching-learning process. 1.4 Belief Statements Saint Joseph School believes in:

• Sharing the responsibility in facilitating the process for students to learn • Developing critical thinking skills and abilities through a dynamic curriculum. • Incorporating a variety of learning activities to accommodate differences in students’ learning styles. • Developing a sense of respect for all individuals and enhancing the values of truthfulness and concern for

the rights of others. • Providing an environment that supports intellectual, emotional, social, physical and aesthetic growth. • Promoting self and group belonging awareness. • Fostering honesty, equality, consideration, self-discipline, and personal integrity through interaction and

service to the school and community. 1.5 Schoolwide Goals for Student Learning

The Purpose of the School is further defined by embracing expected schoolwide goals that form the foundation of Saint Joseph School academic program for every student. Expected schoolwide goals are interdisciplinary statements about what students should know, understand, and be able to do by the time they graduate.

Goal 1: Students will attain skills and strategies for effective lifelong learning. Goal 2: Students will acquire and process knowledge within and across disciplines. Goal 3: Students will build effective communication skills in English and Spanish to work successfully and ethically in a diverse society. Goal 4: Students will strive for excellence through the development of higher order thinking skills and the application of learning to everyday life situations. Goal 5: Students will demonstrate positive interpersonal skills and emotional intelligence required to attain their greatest potential. Goal 6: Students will acquire and display leadership skills and personal and social responsibility.

1.6 History Saint Joseph School was founded in 1999 to provide the community with an International school that offers quality education in a safe, supporting, and challenging environment enhanced by technology and the contributions of the school community. The Board of Trustees formed by parents and members of our community has held ownership over the School since 2004.

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Saint Joseph School follows a U.S.-type college preparatory curriculum in English. The School also complies with the Dominican Ministry of Education curriculum requirements by offering a Spanish language and Dominican social studies program. The School also offers a formative program of education in moral values, physical education, fine arts, computer skills, and other extracurricular activities that serve to complement the academic programs. 1.7 School Colors and Emblems Saint Joseph School colors are navy blue, red and white. Blue expresses the resourcefulness and aspiration for better communication. Red shows the positive disposition and love for the school. White represents the purity of our actions which are all geared towards providing our students with the best education possible and helping them develop into integral citizens. 1.8 Organizational Structure The Board of Trustees grants the Saint Joseph School Board of Directors the power to govern and oversee the management of the School. Consequently, the Board of Directors is the policy-making body within the school that has overall responsibility for curriculum, annual budget, employment of the School Chief Administrator and other professional staff, facilities and expansions. The Board of Directors meets regularly on a monthly basis. Part of every regular meeting is set aside for comments from the school community. To be included in this part of the meeting, the school community must register with the School Chief Administrator’s secretary at least one week before the meeting takes place. Those registering will be asked to indicate the topic about which they wish to speak.

The School structure is organized into two major areas, the Academic and the Administrative areas, with each containing major functional divisions. The School Chief Administrator or Director is the educational leader who administers both areas. The School Chief Administrator governs the school according to the policies set by the Board; has the responsibility for hiring, evaluating, and dismissing faculty and staff; and works jointly with the Business Manager and School Principals to ensure that the academic and financial resources of the school are administered according to the needs of the school community. The Business Manager for the Administrative Division has primary responsibilities for the operational and business functions.

The Academic Area incorporates resources that support the purpose of the School, including: all academic departments, the media center, teaching laboratories, academic counseling, and enrollment management. Saint Joseph School is divided into four schools: Early Education (Nursery to Kindergarten), Elementary (1

st -5

th), Middle

School (6th – 8

th), and High School (9

th–12

th).

The Administrative Division provides administrative support functions and services for the School. These functions and services include: the Business and Financial Division, Human Resources, and Operations and Facility Services. 1.9 Accreditation and Affiliation Saint Joseph School has been accredited by the Dominican Republic Ministry of Education (Certificate No. 701) since 1999. It is also a candidate member to the accreditation of the Southern Association of Colleges and Schools (SACS-CASI), which is an international association that operates in the United States as an accrediting agency to colleges and schools that comply with its established criteria of educational quality. Furthermore, Saint Joseph School is also affiliated to international educational associations such as, Inter-Regional Center (IRC), Association of Colombian and Caribbean American Schools (ACCAS), and the Tri-Association. The main purpose of these associations is to provide teachers and school administrators with up-to-date professional development.

SECTION II: GENERAL INFORMATION 2.1 Equal Education Opportunity Saint Joseph School is an independent, non-sectarian academic institution that fosters a US-type curriculum and serves the citizens of the Dominican Republic, the United States, and other countries without regard to race, religion, gender, country of national origin, or political affiliation. The School offers equal educational opportunities to all who formally register and comply with its standards and admission policy. 2.2 Admission and Registration Procedure

Saint Joseph School reserves the right to register or decline admission to any new or presently enrolled student. New students must refer to the Registration Booklet for details on the new student enrollment procedure.

2.2.1 Readmission of students

All students presently attending Saint Joseph School who uphold the principles of citizenship and academic promotion will automatically be re-admitted to the next academic year. In order to complete the enrollment process parents are expected to comply within the stipulated time with the following:

a) Fill out a complete Registration Form;

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b) Bring one 2x2 photograph; c) Sign the Registration Contract; and d) Select a payment plan, reserve a place by paying the non-refundable enrollment fee and the

Parent-Teacher’s Association fee, and make the first payment accordingly. Parents who do not submit documents and/or follow through with payments in the allotted time will automatically forfeit the student’s place.

2.2.2 Non-readmission A student may not be readmitted IF:

The student was expelled or suspended more than once from school. The student is on an academic or disciplinary contract and has not satisfactorily accomplished the

stipulated conditions. The student fails to complete the academic school year or has been retained at grade level for a

second time. This applies to grades 4 and up. The student does not make up failed subjects during the summer school session. The student was absent or late for more than 20% of the school days.

2.3 Tuition Payment As a private institution, Saint Joseph School mainly depends on tuition for its income. Therefore, Parents are expected to comply with the payment plan they choose in order for the School to fulfill all of its financial responsibilities. These payment plans are available in the Registration Booklet. 2.4 Student Withdrawal

Parents who wish to withdraw a student from Saint Joseph School once school has begun are to notify the school in writing and sign a release form allowing the transfer of the student’s record to the new school. All textbooks and library books must be returned and cafeteria fees must be paid before records can be forwarded. The refund policy is as follows:

Enrollment Fee – No refund Resources Fee- No refund Tuition Fee – There is a 50% refund from the tuition payments of the upcoming school year to

families who decide to withdraw before the 1st of June.

2.5 Office Hours Parents who are interested in meeting with the School Director, any Administrative Personnel, Principal and/or a faculty member to discuss matters pertaining to tuition fees, express concern, make suggestions, be part of volunteered work, or deal with student’s academic and/or disciplinary matters may contact the Academic Office from 7:30 a.m. until 3:30 p.m.

2.6 Parental Involvement Saint Joseph School works to establish strong bonds of communication between the Parents and the school. Therefore, dynamic and effective parental involvement in school activities is required and the lack of it is taken into consideration in determining the registration of students for the following school year. Parental involvement includes:

Attendance and/or active participation at school functions and school related activities. Attendance at a minimum of three Parent-Teacher Conferences a year. Family financial support of school fundraising activities. The reading and acknowledgement of all communications sent home.

How can Parents help their children?

Studying and discussing the contents of this Handbook;

Participating in the Parent-Teacher Association;

Attending conferences, back-to-school night, Parent-Teacher consultations and related school activities;

Engaging in frequent family discussions about school activities, class offerings, and the meaning of total school experiences; and

Helping the students formulate individual plans of scholastic and career goals.

2.7 Back-to-School General Meeting This is a required meeting for all Parents to attend. At this meeting, the School Director and the President of the School Board present an overview of the School philosophy and educational priorities for the new academic year. In addition, there is a presentation relating to other issues of concern to the school community, such as Parental Participation or curriculum review. Members of the School Board of Directors, Parent-Teacher Association, Faculty and Administrative Staff are then introduced. 2.8 Conferences and Visits Saint Joseph School exhorts the school community to keep open channels of communication with faculty and administrators.

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2.8.1 Scheduled Parent-Teacher Conferences

The school has prearranged four scheduled conferences during which Parents receive the student’s report card and talk about the student’s academic and disciplinary development in school. It is essential for Parents to attend these conferences. See Parental Involvement Section. 2.8.2 Un-scheduled Conferences

If Parents wish to confer with a faculty or Administrative staff member, then an appointment should be made beforehand at a time suitable to all participants. Classes, planned activities, recess periods, or school duty assignments are not to be interrupted or used to hold a conference. Furthermore, a teacher’s after school personal time should not be employed for a conference either.

2.8.3 Classroom Delegates

Parents who are delegates may request permission from the Principal to visit the classrooms during homeroom period.

2.8.4 Unannounced School Visitor

All unannounced visitors should report to the Administrative Office upon entering the school. If it concerns a student, the message will be given to the student or the items dropped off. However, the school discourages interruptions of this type; parents are urged to send the children to school with all the items they may need for the day.

2.9 Guidelines for Expressing Concern

It is logical that the school community may be at one time apprehensive about procedures, decisions or actions taken by the School Board of Directors, Administration, Faculty or Staff. It is also reasonable that perhaps a parent or student’s conduct may be cause for concern. The School urges all to follow effective channels and styles of communication to solve difficulties. Please adhere to the following procedure:

If the concern involves a Faculty or Administrative Staff:

a) Request a meeting with the person in question to talk about the issue. b) If the issue is not settled then speak to the School Director. c) The Board of Directors is the final appeal forum.

If the concern involves a student or Parent:

a) Request a meeting with the Counselor, School Psychologist or teacher to look into the matter, notify the people involved, and attempt to resolve the difficulty.

b) If the issue is not settled then request a conference with the School Director so proper actions are taken. The School always embraces positive and constructive suggestions to uphold its excellence. But, for suggestions to receive complete and thorough deliberation, they must be submitted in writing to the School Director. A reply and reaction will be provided only if participants submitting the suggestion are acknowledged. Please remember to include name and grade level.

2.10 Parent Custody/Release of Records

If Parents are divorced and custody of the child is part of the decree, the school must know if only one or both Parents have permission to sign a child out or pick up a child after school. This notification must be in official document form. Also, it should be immediately ascertained whether one or both Parents would have access to the student's school records. 2.11 Arrival to School A teacher is on duty at the School gate to welcome students as of 7:30 a.m., therefore, children should not be

dropped off before 7:30 a.m. since there is no supervision provided prior to that time. Homeroom starts promptly at 7:40 a.m. daily. Students arriving later than 7:45 a.m. are considered tardy. When a child is late, he/she not only misses out on

the important morning activities but also disrupts the routine already begun by the other students. A student coming habitually late to school for reasons of poor parent planning will be required to meet with the Counselor and/or School Director and may jeopardize re-admission to the following school year. A child who arrives between 7:45 and 8:00 a.m. is late and will be issued a tardy slip in order to enter class. Then at 8:00 a.m. the big school gates are closed and any child arriving after that time must be accompanied by an adult to the office to sign him/her into school. These students will remain in a supervised area for the duration of the first period in order not to disturb classes already in progress.

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Any student who accumulates five tardy slips in a month will be required to serve time in afterschool detention. A student who accumulates ten tardy slips in one quarter will have an in school suspension for one day. A student

who is late for more than 20% of the school days may be declined readmission.

2.12 Dismissal Dismissal for all grades is at 2:15 p.m. At the end of the school day, the students will remain in their classroom

until they are called over the loudspeaker. No student will be released except to a Parent, authorized person, or carpool driver as they drive through the pick-up area. In order to help students leave the school grounds in an orderly fashion, the following norms be observed:

Since students are called when their ride arrives, Parents are not to come into the classroom to pick them up.

Students are to be attentive to their name being called, but not move until the teacher on duty calls them.

Students who carpool with others should remain together to avoid delays in traffic flow. Students who do not follow directions will have to be picked up from the Main Office.

2.12.1 Early Dismissal

If it is necessary for a student to be dismissed during a regular school day, the Parent must come to the Main Office to sign the student out. Students will not be released to anyone other than the Parent or Guardian without specific authorization. Early dismissals should be for valid reasons only. Parents should not sign out students early from school for personal time convenience, as this will disrupt teaching/learning in the classroom.

2.12.2 Departure from Afterschool Activities

At the conclusion of afterschool activities, Parents are asked to be prompt in picking up students although authorized personnel stay with the students until they are picked up. If there is a change in the time of departure, the student should bring a note from home. A student who is consistently not picked up at the agreed time will not be allowed to participate in afterschool activities.

2.13 Attendance/Absence Policy Attendance is critical for academic achievement and the development of school-related values. If a student does not attend at least 80% of school days, then he/she may not be eligible to receive grades for that school year and, thus, will not be promoted to the next grade.

2.13.1 Excused Absence An Excused Absence is when the student is absent for a justifiable reason. An Unexcused Absence is

when a student is absent for unnecessary reasons, or simply as a matter of convenience to Parents. No absence is recorded when a student is physically away from school because he/she is

participating in school sponsored, teacher chaperoned field trips, athletic events, workshops, contests, etc.

The Principal may approve excuses for absence to any student for the following reasons: o Evidence that the student is not in proper physical or mental condition to attend school.

The School may request the Parent or Guardian to obtain a written statement from a physician as proof of the physical or mental condition of the student. Such excuse should be in writing, state the period of time for which it is valid and not exceed 30 days.

o An immediate family member who is ill and requires the absence of the student because of family responsibilities.

o Emergency medical, dental, chiropractic, optometric or other valid professional appointment Parents or guardians are requested to make regular appointments during non-school hours.

o A death in the immediate family. o Religious holidays. o Special circumstances that show good cause and are approved in advance by the

Principal.

2.13.2 Excused or Unexcused Absences Procedure

a. All excused absences require Parent written verification that is to be submitted to the Administrative Office in advance or prior to re-admittance to school. The note should explain the reason for the absence; otherwise the student’s absence will be recorded as unexcused.

b. All students with excused absences will be given the opportunity to make up work. (See Make Up Policy).

c. In the case of an extended absence (three days or more), Parents can request homework through the Academic Office before 9 a.m. in the morning. The homework assignments can then be picked up from the Main Office from 2.15 p.m. to 3:00 p.m.

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d. Upon their return to school after an absence, all students are required to take part in all school activities. Exceptions to this rule are only accepted when a request in writing is submitted by the family physician.

2.14 Make-Up Work Excused Absence: Upon returning from an excused absence students will be given some time (at teacher’s discretion) to make up important work missed. Teachers will follow these guidelines:

It is the student's responsibility to contact teachers to make arrangements for making up work missed when they return to school.

Tests or assessments missed during an absence will be taken at a time mutually agreed upon by the student and the teacher.

Un-excused Absence: No credit will be given for work missed and no make-up will be assigned for tests or projects. 2.15 Passes A student must have a classroom pass signed by the teacher or authorized school staff to leave a classroom during a class period. Students should have the classroom pass visible at all times when he/she is outside a classroom. 2.16 Telephone Calls Office phones are private lines and not to be used by the students. In case of an emergency the Principal, Guidance Counselor, or Nurse will make the call. 2.17 Uniforms The student’s image is a parental and an individual responsibility. All students are required to wear the school uniform. Good hygiene, tidy hair, and unsoiled clothes and shoes are elements of a pleasant physical appearance. Thus, each student is expected to comply with simple reasonable grooming guidelines. All students must wear the complete official uniform to class, field trips and related school activities. If a student reports to school not wearing proper uniform, Parents are notified and the student is not allowed to attend classes until the uniform is completed. Absences to class for this reason are considered unjustified. The School Administration reserves the right to withhold students from class or remove and retain any unauthorized dress item brought to school. Furthermore, on free dress day it is expected for students to wear attire appropriate for a school day. Therefore, students may not dress in shorts, short mini-skirts, bare midriff and spaghetti strap shirts, or flip-flops.

Also, students are not allowed to:

Wear hats, caps, bonnets, scarves, extravagant and excessive jewelry, sandals, tennis shoes with lights or sounds.

Put on nose or tongue jewelry. Only girls are allowed to wear discreet earrings. Have on make up, extravagant nail polish, tattoos or diverse hair colorings. Boys are not to sport facial hair or long hairstyle.

As to the proper use of uniforms, they must be clean and neatly pressed. Shirts must be worn inside the pants showing the belt and pants may not hang loosely about the hips. Sweaters must be worn properly, not tied around the waist, hips or shoulders.

LEVEL BOYS & GIRLS

Elementary (1

st – 5

th grade)

Top: Polo shirt with school logo in any of the following colors: red, white or blue. Kaki Bottom: Long pants, classic style. Girls may wear skorts (skirt+shorts), below the knee. Belt: Black or dark brown. Footwear: School shoes (black or dark brown) or sneakers (black or white). Socks: white, classic length. Sweater (optional): Navy blue with school logo. Physical Education: White T-shirt with school logo, long gym pants (navy blue,

could have a white side stripe) and sneakers (black or white). Students are allowed to remain all day with their PE uniforms.

Middle School & High School

(6th

– 12th

grades)

Top: Polo shirt with school logo in any of the following colors: red, white or blue. Kaki Bottom: Long pants, classic style. Belt: Black or dark brown. Footwear: School shoes (black or dark brown) or sneakers (black or white). Socks: white, classic length. Sweater (optional): Navy blue with school logo. Physical Education: White T-shirt with school logo, long gym pants (navy blue,

could have a white side stripe) and sneakers (black or white). Students are allowed to remain all day with their PE uniforms

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2.18 Personal Articles Personal articles such as: electronic games or equipment, toys, cameras, radios, tape recorders, laser pointers, compact disc, cassette players, scooters, skateboards, roller blades and roller skates will not be permitted on school grounds and/or activities at any time except by permission from the School Director. Any of the above brought to school by a student will be kept in the School Academic Office and may be picked up by Parents. Items may be held in the School Academic Office until the conclusion of the school year. Unclaimed articles will be donated to charity at the end of the school year. Game cards and other items commonly traded or exchanged are also not permitted on school grounds. Buying, selling or trading anything of this nature on School is prohibited. The school is not responsible for any confiscated items. 2.19 Lost and Found

Although Saint Joseph School Faculty and Staff take every precaution to ensure the care of items brought from home, they cannot be held accountable for the loss or damage to valuable goods. Articles found on the school premises will be taken to the Lost and Found Area in the Infirmary. Parents are asked to mark student’s clothing so that identification and return of lost articles can be more easily accomplished. 2.20 Announcements The School Director or Counselor must first approve signs and posters that a student wishes to display. Announcements or posters displayed without authorization will be removed. No one shall sell, advertise, or distribute on school grounds any literature, which would substantially disrupt or interfere with normal school operations. All printed, written, or pictorial literature must be in compliance with school policy and documented with the School Director beforehand. 2.21 Care of School Property The physical plants and surrounding areas are kept as clean and attractive as possible at all times and students are asked to cooperate in maintaining them and showing proper respect. There are a number of wastebaskets conveniently placed, so it is not necessary to throw waste material on the floor or the school grounds. Students are accountable for their own actions directed toward school property and/or any damage. Vandalism, writing or marking on any school property will not be tolerated. In instances where school property is marked on, broken, defaced by cutting or with writing or pasting pictures or otherwise abused, responsible students or their Parents will be expected to pay replacement or repair costs.

Students are responsible for all school-issued property, including but not limited to, athletic equipment, music instruments, textbooks, and athletic uniforms. 2.22 Parent-Teacher Association (PTA)

Parental input and communication into school decisions is vitally important for a school to be successful. Therefore, the Parent-Teacher Association plays an important role as liaison between the School, Parents and the community at large. Parents wishing to become involved in the School Parent-Teacher Association or one of its committees for the school year may contact the School Administrative Office. 2.23 Photographs and Videotaping of Students Photographs and videotaping of students, staff and school guests taken throughout the school year may be used in school displays, school website or any other publication. Initiating the school year, permission slips are sent to Parents so they may authorize the school to photograph, videotape and/or audiotape their children.

SECTION III: ACADEMIC STANDARDS 3.1 Characteristics of the Academic Program

Saint Joseph School is organized to include Nursery through Twelfth Grade and is divided into four schools: 3.1.1 Early Education Program

This program is for children ages 1 through 5 in grades Nursery, Toddlers, Pre-Kindergarten and Kindergarten. The curriculum is multicultural and diverse and provides children with experiences that enrich and challenge their cognitive development as well as language acquisition in an environment where respect, good manners and healthy habits are valued and taught. Students in Nursery receive instruction in their native language and are exposed to everyday vocabulary in English. As of the level of Toddler all instruction is in English. In Kindergarten, phonetics in Spanish is introduced. The academic program in Pre-Kindergarten and Kindergarten are geared towards preparing children entry into Elementary School, therefore it is already academically oriented. The Language Arts program include instruction and practice in the subskills of grammar and conventions, writing, penmanship, reading comprehension, spelling, phonics and fluency, and vocabulary. Other core areas are mathematics, science and social studies. Finally, the co-curriculum is oriented towards enriching and complementing the program and promoting the development of an integral education

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3.1.2 Elementary School

The Elementary School Program provides students with a solid foundation in language arts and mathematics which will create the necessary tools for all type of learning to occur. Other core areas are science and social studies. The co-curriculum includes health and character, technology, fine arts, and physical education. The Spanish language program abides by the Dominican curriculum and it includes instruction in Spanish language arts, social studies and Dominican civics. 3.1.3 Middle School

Middle School includes grades 6 through 8 and places a strong emphasis on the core areas of language arts, mathematics, science, and social studies. Critical thinking skills, writing skills, research skills, problem solving, and character development are the basis for the curriculum. Co-curricular subjects offered are technology, physical education, and fine arts. The curriculum is further enriched with the extracurriculum with includes student clubs, after school sports, and the after school program. 3.1.4 High School

The high school continues to grow each year with a new grade being added on. The academic program follows a U.S.-type college preparatory curriculum, which facilitates transfer to and from international schools. Students pursuing the dual accreditation (US accredited high school diploma and the Dominican Ministry of Education diploma) must complete a minimum of 24 credits.

3.2 School Day The school day for all students begins at 7:40 a.m. and ends at 2:15 p.m. from Monday through Friday. The school day for students is divided into seven class periods of 45 minutes each and a recess period so students may eat lunch and rest before completing their school day. There is a 5-minute interval between classes so students may go to the restroom, lockers, drink water, or prepare for the next class. 3.3 Assessment Procedure Saint Joseph School believes that successful assessment should allow each student fair and equal opportunities to show what he/she knows. Because a variety of learning styles are addressed, a variety of assessment methods/techniques are also used. Major assessments in the School are connected to the standards and benchmarks outlined in the curricula. As a result, knowledge and skills are assessed separately from attitudes and conduct. The School also measures what is designed to measure, making the assessment/testing procedure reliable and valid. Furthermore, the Assessment System aims for quality rather than quantity and is clearly communicated and reported to all. In the spring the Iowa Test of Basic Skills is administered to grades k-8

th and the Iowa Test of Educational

Development to high school. The skills tested include vocabulary, word analysis, listening, reading, spelling, capitalization, punctuation, language/usage and expression, math concepts, problem solving, math computation, social studies, science, sources of information. Results are shared with stakeholders as soon as they are received by the School. In the summer all 8

th graders must take the standardized tests administered by the Dominican Ministry of Education.

The National Exams (Pruebas Nacionales) are divided into four tests: Spanish language, mathematics, science and

Graduation Credit Requirements (Beginning with Class 2012)

Credits

Literature I-IV (Literatura -Inglés) 4

Mathematics (Matemáticas) 4

Social Studies (Ciencias Sociales -Inglés) 3

Science (Ciencias Física y de la Naturaleza) 3

Spanish Language Arts (Lengua Española) 2

Spanish Social Studies (Ciencias Sociales) / Dominican Civics (Moral y Cívica) 3.25

Technology (Tecnología) 1

Physical Education/ Health and Fitness (Educación Física/Orientación y Formación Integral)

1

Foreign Language (Lengua Extranjera -Francés) 1

Electives 1.75

Total minimum required 24 credits

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Dominican Social Studies. Promotion to high school is dependant upon the passing of all four of these tests. Test grades are computed as follows: 70% allotted to the average in the subject area obtained in the regular year and 30% allotted to the exam itself.

3.2 Promotion Requirements A student who has made satisfactory progress at one grade level will be promoted to the next one according to the evaluation system mandated by the Dominican Ministry of Education (Ordenanza 1’96 and 1’98). The following regulations apply to all the subjects in both the English and the Spanish Programs.

3.2.1 Promotion in 1st

and 2nd

Grades

Promotion in first and second grades is not conditioned to exam results nor quarter grades, since there is no retention in these grades. However, academic and conduct grades are allotted to each child in order to measure performance and achievement in the different areas. In the case of children with grades below 65, the School strongly advises Parents to work together in devising a plan that will allow the child to surpass his/her academic or behavioral difficulties. 3.2.2 Promotion in Grades 3-8

th

Promotion in grades 3-8th

is determined by a passing final grade of 65 and above in all subjects and an 80% or more of attendance rate. A student who receives a grade below 65 in four or more subjects will automatically fail and must repeat the grade level. If a student fails up to three subjects, he/she may take a Completive Exam in June which has a total value

of 100 points. Students who obtain a grade at or above 65 points in all the completive exams will be promoted to the next grade level. Students who obtain a grade below 65 points in any one of the completive exams will fail and must repeat the grade level. 3.2.3 Promotion in High School

Promotion in High School (grades 9th

–12th

) is the result of a passing final grade of 70 in all semester or year long courses. Students must also have an 80% or more of attendance rate. All failed courses (with a grade below 70) will be presented as a Completive Exam. Completive Exams will have a value of 50% and will be

administered at the time specified in the school calendar. The average of the quarter grades obtained during the semester will represent the other 50%. Any subject receiving an average grade below 70 after the Completive Exams will be considered failing and must be retaken. The subjects not passed in the Completive Exams of the first or second semester of a grade level, will be retaken with an Extraordinary Exam, administered in the date established in the school calendar. These

exams will have a value of 70% and the remaining 30% of the average will be from the quarter grades obtained during the semester of the given subjects. The minimum passing grade is 70 points. Any student who after having taken the Extraordinary Exams fails three or more from the same grade will automatically fail the school year and will not be promoted. A student who, after the Extraordinary Exams, has failed up to two subjects either from the 1

st or the 2

nd

semester may be promoted to the next grade level under the condition of taking Pending Exams before the

end of the grade promoted to. Students thus promoted with up to two pending (failed) subjects will have two opportunities to present the corresponding exams: one at the end of the 1

st semester and the other at the

end of the 2nd

semester, being necessary for students to pass these exams before taking the 2nd

semester exams. If a student fails one or two of the Pending Exams he/she must repeat the grade he/she is currently in with the condition of also taking the same Pending Exams. These Pending Exams will have a total value of 100 points. The minimum passing grade is 70 points.

3.5 Grading Process Prior to a reporting period, teachers are requested to notify parents and students of low or failing grades through the use of the academic notice of concern. All grades are recorded as numerical grades. For grading purposes the school year is divided into four quarters with each quarter receiving a grade based on 100 and two semesters. Finally, the grade for each semester is averaged to determine the final grade. The lowest passing grade is 65 for grades 1

st–8

th

and 70 for High School (9th

–12th

).

3.5.1 Academic Grade Scales

Grades 1 – 8 Letter Standard Grades 9 – 12 Letter Standard 90-100 A 90 –100 A

80-89 B 80 – 89 B 70-79 C 75 – 79 C 65-69 D 70 – 74 D Below 65 F Below 70 F

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3.5.2 Social and Skills Development Performance

Progress in skill development and social development is determined by the homeroom teacher every quarter in the report card and by the different subject teachers in the progress reports. Unlike academic grades, social and skills development is reported with code grades. The following letter codes are used:

E - Excellent M - Meets expectations N - Needs Improvement (Parent should request a conference), B – Below expectations (Parent must confer with Principal and/or teachers).

3.5.3 Quarter and Semester Averages

Grades from tests, quizzes, projects, homework assignments, class participation, and effort are taken into consideration for an average. Quarter averages are computed the following way depending on the grade level:

In first and second grades every quarter is 50% of the semester average. There are no semester exams in these grades.

In grades 3-8

th the semester is divided into two quarters each worth 40% and the semester exam

is worth 20% of the semester average

In High School the semester is divided into two quarters each worth 35% and the semester exam is worth 30% of the semester average.

No Quarter grade will be indicated for students who withdraw before the fourth week of that quarter. A mark of Incomplete will be issued. In the case of students transferred from another school, Saint Joseph School will award grades to transfer students once it has been verified by official receipt of records from the previous school. Students who attended 35 days or less at their previous school are awarded final grades based on their performance in their new classes in Saint Joseph School.

3.6 Semester Exam Exemption High School students who obtain an average of 94 or above in any subject of the English Program may exempt or exonerate the semester exam only if the corresponding conduct grade is above 85 points. The Principal grants final approval of all exemptions. The exemption average will be the one reflected as the semester exam grade in the report card. 3.7 Semester Exam Revision

Parents may request a revision of a semester exam by submitting a written request to the Principal within 15 days after receiving notice of the exam grade. The Principal, teacher, parents and student will meet during the revision session in no more that five days after receiving the request. The decision reached during this revision may not be appealed. 3.8 Requests for Change of Semester Exam Date Parents are informed of semester exam dates at the beginning of the school year, in order to allow for proper planning. The School strongly discourages changes in exam dates; however if it is absolutely unavoidable for parents to comply with these dates, they may request a change of the semester exam date by submitting a written request to the Principal at least 30 days before the scheduled exam date. School authorities reserve the right to approve said requests. In case of approval of advancement or postponement of an exam date, parents must pay a fee of RD$500 per exam administered. If a child is taken ill and must be absent during a semester exam, the parent must send an excuse accompanied by a medical certificate and will be exempted from this fee. 3.9 Homework Policy An important part of student learning is doing homework, which is the preparation of work to be completed outside the classroom. Homework is assigned in such a way as to ensure student growth and reinforce, supplement and compliment the learning that took place in the classroom. The School considers homework provides opportunities for each student to achieve his/her potential. At times, homework may have to be geared towards individual differences. Every teacher applies discretion on assigning homework. When homework is an integral part of the curriculum, the student will better understand the reason for the assignment. Specific time allotment will vary because the teacher must make the final judgement as to the nature and extent of the regularly planned assignment. Corrected written homework enhances the student’s understanding of the day’s lesson. The teachers at Saint Joseph School will cooperate with parents to bring a better understanding of the School’s homework practices. Parents must work with the School to improve study habits.

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3.9.1 General Rules

No form of written homework, other than recreational reading and review for an evaluation will be assigned on long weekends or on a night when there is a special event taking place at the school.

No written homework will be assigned on a night when a student has to study for two major exams.

Homework is to be done at home, not during the school day. Assignments to complete unfinished classwork are not part of the programmed homework. Teachers will accept only a high standard of homework.

3.9.2 When Students Are Negligent With Homework

No student is exempted from doing homework. For those who are negligent with homework, teachers will adhere to the following procedures:

Try to determine the cause and if the reasons are unacceptable, give students the opportunity to complete homework either at home, during lunchtime or after school, if possible.

If there are repeated occurrences, the problem is discussed with Parents, seeking their cooperation.

If after contact is made with Parents and the desired results are not obtained, then the teacher will report to the Academic Office for further action.

3.10 Notices of Concern Before the end of a Quarter the School will notify Parents if a student is presenting difficulty with his/her academic and/or conduct status. The Notice of Concern must be signed and returned to school the following day. It is important for Parents to communicate with teachers, the Counselor and/or the Principal if the report indicates a conference. 3.11 Academic Probation

A student with two or more failing grades in major courses is placed on academic probation for the following Quarter. While the student is on Academic Probation he/she is not permitted to participate in any extracurricular activity. The School and the Parents will work together to devise a plan to help the student surpass these academic difficulties.

3.12. Remedial Programs Students who are on academic probation for two consecutive Quarters are required to enroll in the remedial program for language arts or for math. These programs are pull-out programs scheduled at the same time as the regular classes. The School will charge an additional fee per class to the students participating in the program. The school will provide details of the program on an individual basis. 3.13 Report Cards Report Cards are given to Parents at the end of each Quarter or marking period to inform them of their child’s academic progress. These Report Cards are used to indicate improvements as well as the danger of failure in academic areas. Report Cards are distributed during a Parent-Teacher Conference when both parties may confer of the student’s progress. 3.14 Honors and Awards

Students in all grades who have earned a Grade Point Average of 90 or above with all subjects above 85 as well as the conduct in every subject will be placed in the honor roll for that Quarter. The citizenship award is also given at the end of every quarter; teachers and students vote for the two students per class who meet the citizenship criteria. At the end of the School year there is an Award Ceremony where the following academic and special awards are be bestowed:

Academic Awards:

Honor – To all those students who have been on the Honor Roll for the four quarters.

Subject Award Certificate– To all those students who have the highest final cumulative in the core subjects (Language/Literature, mathematics, science, social studies, Spanish language, and social studies in Spanish) in every grade.

Special Awards

The Director’s Award – presented to the one student who has the highest final GPA. The student

must have completed a minimum of two years in Saint Joseph School, and have excelled in school activities and school spirit.

Citizenship – one per class. The Disciplinary Committee presents this award to the student who maintains excellent discipline and is a cooperative and positive leader.

Attendance Award – To all those students who have a perfect attendance throughout the school year. Students should not have unexcused late arrivals or be absent for more than three days.

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Extracurricular Activity Awards – To all those students who excel in sports, clubs, student council, etc.

3.15 Textbooks The School will assign to each student their textbooks in English after parents have paid the Resource Fee upon enrollment. These assigned textbooks become the responsibility of the student who is to return them at the end of the academic year. If a book is damaged or lost, parents must pay a replacement cost. Books must be suitably covered in a way that the cover can be removed before it is returned.

3.16 Enrichment Period

Enrichment Period is the time the school gives to those students who need to enhance the learning with extra explanations. Teachers who are not involved in club meetings, class reunions or faculty meetings are available to assist students from 2:30 – 2:55 p.m.

3.17 Tutoring Policy

Tutorials are recommended to students in special situations when they need extra help or are failing a course. The purpose of tutorials is to deal with deficiencies in specific areas and help students achieve independence and success. The Guidance Counselor may assist Parents by providing a list of tutors. Without exception, Saint Joseph School teachers are not permitted to tutor their own students. Any Parent interested in acquiring the services of a Saint Joseph School teacher needs to have the approval of the Principal. 3.18 Summer School Saint Joseph School offers a summer school program for students who need to attend. The summer school program is an extension of the regular curriculum; therefore, the same definitions, descriptions, rules and regulations for regular curriculum apply to the summer program. Summer remedial classes provide opportunities for students to improve, maintain, or strengthen academic skills. The Academic Council may require any student to attend summer school based on academic performance, attitude, and/or social and skills development performance in order to reinforce these areas. The School will have Parents pay a special fee for all summer courses. As to academic performance, students who pass at the end of the school year or who pass make-up exams (completive or extraordinary), yet receive deficient grades will be required to enroll in the Summer School in order to strengthen their knowledge and skills in the needed areas. Specifically, summer school is required for students who receive a deficient final grade in any subject (for 1

st–8

th a grade between 65 and 69 and in high school a grade

between 70 and 74).

SECTION IV: CONDUCT STANDARDS

Good discipline is a prerequisite for good education. It is of the utmost importance in any school and is achieved only when students view it as part of their responsibilities. The Principal and Faculty, with the support of the Parents, outline the students’ actions. The School Policies contained in the Student-Parent Handbook are designed to accomplish the following objectives: To present and enforce rules of safety, courtesy and appropriate behavior; to provide meaningful discipline; and to emphasize consideration of others and consequences of unacceptable behavior. 4.1 Students’ Rights and Responsibilities The most effective approach to discipline is one that emphasizes teaching children to develop an internal discipline of self-control and fosters behavior that results in self-respect and the respect of peers and adults. Saint Joseph School promotes an environment of mutual respect for the rights of all; thus, students and Parents are expected to value the rights and privileges of other students, Parents, Faculty and Administrative Staff. The students’ responsibilities for helping attain a positive learning environment at school and related activities include the following:

Attending all classes and being on time.

Preparing for each class with appropriate materials and completed assignments.

Conducting themselves in a responsible manner

Being knowledgeable of and complying with all school regulations found in the Student-Parent Handbook.

Assisting the Administration in the investigation of disciplinary and/or academic matters.

Seeking adjustments in school policies in a logical and responsible fashion, through appropriate channels.

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Reporting threats to the safety of all as well as misconduct on the part of any other student or staff member to the School Director, Counselor, a Teacher, or another adult.

Students must exercise their rights and responsibilities in compliance with the policies established by the Board of Directors for the orderly conduct of Saint Joseph School’s educational purpose. Students who violate the rights of others or any school policy shall be subject to the consequences outlined in this Handbook. All students are expected to maintain the highest level of discipline and decorum at all times. 4.2 Disciplinary Committee

Major decisions regarding disciplinary measures are taken on the basis of an informed consensus that always strives to promote maintain a positive school climate and good discipline. The Disciplinary Committee is the special committee who makes these decisions and is composed of: the School Director; two Teachers; the Counselor; the President of the PTA; and two parents (one from Elementary and the other from Middle or High School).

The Goals of the School Disciplinary Committee are to:

Bring about decisions based on facts regarding student disciplinary status.

Appraise all existing regulations on discipline, and ascertain evidence to determine which are effective and which can be improved.

Recommend a discipline system for the school based on contemporary research, school community input, and the needs of the student population.

Communicate the discipline system to all members of the school community. 4.3 Rules and Regulations for Conduct Infringement

Saint Joseph School implements discipline when necessary to protect students, Faculty, Staff, or property and maintain essential order and discipline. The School bases discipline on a careful assessment of the circumstances of each case and may include: Gravity of the offense; student’s age and attitude; frequency of misconduct; and possible effect of the misconduct on the school environment.

Actions of misbehavior are categorized into the following four Stages of Infringement:

4.3.1 Stage I— Infringement of Classroom Rules

This stage is involved with misbehaviors that generally occur in the classroom and can be corrected by the teacher. The Faculty will use their professional judgment to determine the most effective way to correct student misconduct. The teacher discusses the misbehavior with the Parents, School Principal and/or Counselor and keeps a record of the offenses and disciplinary actions. Stage I behavior infringement and responses are not limited to those provided here. Serious or repeated violations may result in a more severe response or referral to Stage II.

Actions of misbehaviors may include:

Disobedience of rules or procedures established by the teacher

Refusal to participate in classroom activities

Unexcused tardiness to class

Failure to bring required classroom materials or assigned work to class

General misbehavior or any other act that disrupts the classroom or interrupts the operation of the class

Failure to deliver or return written communications between home and school

Use of paging devices or any other type of communication systems (cellular phones, ipods, etc.) while in school. In addition to disciplinary action, possession of paging devices or cell phones will result in confiscation.

Usual disciplinary responses measures involving classroom teachers may include:

Verbal correction

Loss of privileges

Lunch detention

Other appropriate in-class disciplinary actions specified by teacher beforehand

Lunch detention will be served during the recess period in a specific area under teacher supervision.

Students will have the last 10 minutes of the recess to eat their lunch in the cafeteria area. Students in 1st –

4rh grades who accumulate 2 or more lunch detentions a week will lose the privilege of attending the co-curricular elective/club on Friday of that week. Five lunch detentions in one month will equal one after school detention.

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4.3.2 Stage II— Serious Infringement of Classroom Rules

Stage II includes those infringements that interfere with the organized educational process in the classroom or in the school and are serious in nature or persistence of Stage I misbehavior. The final decision on the student outcome rests with the Principal.

Actions of misbehaviors may include:

Failure to abide by rules and regulations

Cheating or copying the work of other students

Leaving the classroom or school grounds without the authorization of School Administration

Verbal abuse of others

Distributing unauthorized materials

Loitering in excluded areas

Altering school documents or forging parent’s name or signature on school documents

Unruly behavior or any other action that interferes with the teaching-learning process

Inappropriate use of Internet, web pages, etc.

5 tardies in a month

Disciplinary measures that may be used include:

Student-counselor conference After-school detention Exclusion from a school activity Conduct contracts Any other appropriate disciplinary actions determined by the Principal

A teacher may remove a student from class whose behavior is so disruptive and/or who has been acknowledged by the teacher to seriously obstruct the teaching-learning process. The student will be sent to the Principal’s Office with a written factual explanation of the behavior that took place in the classroom. If the student is sent to the Principal’s Office, he/she may not return to the class without the teacher’s consent. After-school detentions will be served from 2:15 until 3:00 p.m. from Monday through Thursday in the

Media Center under the supervision of the Media Specialist. A student may only serve 3 after-school detentions; the 4

th after-school detention will automatically turn into 1 in-school suspension.

Procedure:

A teacher who is knowledgeable of a student’s infringement fills out a disciplinary referral form and sends it to the Principal with a copy to the Counselor. The main copy is sent home with the child to be signed.

Disciplinary referrals must be signed by the Parents/Tutors and returned the next school day to be placed in the student’s file.

Stage II behavior infringements and Discipline Responses are not limited to those provided. Re-occurrence of misbehavior may hinder a student’s readmission to the following academic year.

4.3.3 Stage III —In-School Suspension

This stage considers offenses or misbehaviors that are highly disruptive of the educational process in the classroom, in the school or related activities, or are persistence of repeated Stage II or I misconduct. The Disciplinary Committee will determine consequences on the basis of the gravity of the misbehavior.

In School Suspension- This consequence is assigned by the School Director and will be served in a

designated area. Students will complete work and eat lunch in the selected area. A Parent-teacher conference will be scheduled before the student's return to the classroom. A second in-school suspension will immediately place the student in Disciplinary Probation.

Actions of offense may include:

Chronic or repeated disciplinary infractions of Stage I and/or Stage II misconduct

Fighting, gambling, stealing/theft of property, or smoking

Truancy

Possession of pyrotechnic devices, laser pens or pointers that may be used to disrupt the educational process

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Interfering with or defiance of school authorities

Involved with group demonstrations, this includes such actions as boycotts, sit-ins, trespassing, and walkouts.

Failure to adhere to terms of behavior contracts

Sexual harassment

Selling or soliciting for sale goods on school campus or related activities without the authorization of the School Administration

Participation in activities by groups such as gangs and cults

Use of ethnic or racial insults, profanity, vulgar language, or obscene gestures

Threats or other acts of intimidation that interfere with another student's learning process

Vandalism resulting in the destruction or defacing of any property

Unlawful use of the school computer network or other electronic devices for any purpose

Any actions of serious misconduct that disrupt the school environment in the classroom and/or school

10 tardies in a quarter

Disciplinary measures that may be used include:

Required School Director/student/parental conference

Referral to a restricted disciplinary contract

Restitution or restoration, as applicable, for vandalism to property

Exclusion from all school activities

Placement of the student into in-school suspension

Any other appropriate disciplinary actions determined by the Disciplinary Committee.

Procedure:

Disciplinary Referral sent to the School Director via Principal with copy to the Parents and Counselor

School Director and Counselor confer with student and Parents about the infringement.

School Director sends report and suggested disciplinary measures to Disciplinary Committee

Disciplinary Committee decides to uphold the suggestion made by the School Director or reconvenes and investigates.

Once the final decision is reached a written notice of the offense(s) and the action(s) taken are given to the student, Parents. If the student is given a disciplinary contract, it will state the reasons for it and set the terms. A student in a disciplinary contract is not allowed to participate in any school activity.

Repeated violations shall result in a more severe response and/or referral to stage IV. Stage III behavior infringements and Discipline Responses are not limited to those provided Re-occurrence of misbehavior may hinder a student’s readmission to the following academic year.

4.3.4 Stage IV—Expulsion

Stage IV includes serious misconduct and/or illegal actions that jeopardize the educational competence of the school and/or that may seriously upset teaching-learning process in the school. Expulsion means removal of a student from school for the remaining of the school year with no possibility of re-admission. A student may be expelled from Saint Joseph School for engaging in the following misconduct:

Continued serious or persistent misbehavior that violates the Code of the Student-Parent Manual (See Stages I – III)

Possessing an illegal weapon (e.g. hunting knives, switchblades, firearms, a club, brass knuckles, armor-piercing ammunition, a chemical-dispensing device, a zip gun, etc)

Possessing, using, or being under the influence of controlled substances (e.g. a dangerous drug or an alcoholic beverage) sniffing glue or spray paint and/or handling of paraphernalia for such matters

Intentionally or recklessly causing bodily injury to a fellow student, Parent, Faculty, Staff member or visitor

Engaging in false alarm

Sexual assault

Arson

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Disciplinary measures that may be used include:

Notification and investigation by Disciplinary Committee

Case referral to the Dominican Council for Childhood (Consejo Nacional para la Niñez, CONANI)

Required immediate administrator/parent/student conferences

Exclusion from all school related activities

Restitution or restoration as applicable

Suspension for up to five consecutive days per occurrence

Expulsion

Procedure:

The School Director confers with the student after consulting with teacher and Counselor, and sends report to Disciplinary-Academic Committee

The School Director notifies student and Parents in writing of the reasons for the proposed expulsion.

The Disciplinary Committee will conduct a full hearing before a decision to expel a student is made, unless the Parents waives the hearing

The student is not to return to school or be involved in any school related activities until such time that a decision is reached

Within two business days after the date a hearing is held the Disciplinary-Academic Committee will send a copy of the order reinstating or expelling the student along with any information required to the Parents and School Administration

Expelled students will not be readmitted to Saint Joseph School.

4.4 Disciplinary Probation The Disciplinary Committee may place a student in Disciplinary Probation if:

the student is constantly infringing School rules, regulations and conduct standards; the student has been suspended twice during the school year; the student has been suspended throughout the school year once; and/or the student obtains a conduct grade below 65 in grades 1-8 or below 70 in High School for two straight

quarters in any given subject. Disciplinary Probation in this case is automatic. Parents of students placed in Disciplinary Probation meet with the Principal and the Counselor and establish the conditions to be met in order to surpass the behavioral difficulties. If the student and parents do not meet these conditions then the student may be denied readmission for the next school year. 4.5 Classroom Demeanor Well-mannered classroom behavior and a respect for learning are expected of all students attending Saint Joseph School. Teachers will work individual classroom conduct code with the students. The School believes that good behavior should include:

Entering and leaving the school and instructional area in a quiet and orderly manner according to instructions given.

Keeping desk and surrounding areas neat and clean. Respecting school and fellow students’ property. Being courteous to fellow students, Faculty, Staff and visitors. Conversing only at the proper times. Making good use of class time by participating actively in classroom discussions and activities. Following all directions given by the teacher.

Respect for learning should include:

Being prepared for class by completing homework, learning the material being studied and bringing all necessary materials to class.

Coming to class on time. Giving full attention to the teacher and subject matter being presented.

4.6 Playground Demeanor

Follow directions set up for each area in the playground

Remain in designated areas according to grade level, unless authorized by a pass

Use walkways as a means of moving from one place to another. Running is not allowed.

When the bell rings to end recess, become quiet and move immediately to the line-up areas.

Drink water and go to the restroom during recess time.

The throwing of any foreign objects (sticks, rocks, dirt, etc.) is never permissible.

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Balls will not be allowed before school, after school, or on rainy days. 4.7 Internet Use Internet is available to students in the Computer Lab and in the Media Center at Saint Joseph School. This access to information offers vast, diverse, and unique resources to enhance learning possibilities to all that use it. On the global network, it is very difficult to manage all the data and sometimes one may notice questionable information. The School believes the benefits of Internet access to students in the form of research and opportunities for teamwork far exceed any inconvenience, but, the continued accessibility of the Internet in the school lie upon the proper conduct of the students. Teachers and students will discuss the acceptable use of the Internet before actual use by students. The use of school computers must be consistent with the educational objectives of Saint Joseph School and students are expected to abide by the policies of the World Wide Web protocol. Guidelines are provided here so that students and their Parents are aware of the responsibilities that accompany the privilege of using the Internet.

a. Respect privacy

b. Do not vandalize or steal software

c. Respect other users

d. Accessing or transmitting materials that are disrespectful or obscene is forbidden.

e. Transmission of any materials in violation of the legal regulations is prohibited.

f. Students are not to:

▪ Advertise personal information about themselves or other individuals.

▪ Engage in on-line chatting.

▪ Access personal e-mail without permission.

▪ Produce a Web page without staff supervision.

▪ Use the Internet for personal gain.

▪ Download files (i.e., games, videos, music, etc.).

▪ Access or change computer system, network, or program settings.

▪ Subscribe to "list serves" or "newsgroups”.

g. Internet Filtering programs are in use where needed.

h. Students are to use the system only for educational activities. Teachers must approve any other student use beforehand.

4.7.1 Plagiarism and Copyright Violation

Since Plagiarism is copying the work of others, students are not to plagiarize work found on the Internet or anywhere else. Copyright violation occurs when work that is protected by a copyright is reproduced. All information found in the Internet is assumed to private property and subject to exclusive rights. If a student wishes to use information found in the internet or other sources, he/she must paraphrase and give credit to its author. 4.7.2 Safety measures

Computers and software used in School are educational tools owned by Saint Joseph School and can be monitored or accessed by Faculty and Staff at any time. These tools are not to be vandalized and the school reserves the right to deny access to any software if so desires. Students are not to copy any software without proper authorization from the School Director.

4.8 Right to Search Saint Joseph School Administrators are authorized to conduct sensible searches of students and school property (e.g. lockers and desks) when there is sound cause to believe that students may be in possession of drugs, weapons, alcohol, or other materials in violation of school policies or the Dominican Republic law. Students who are thought to be in violation of the regulations may be searched in order to secure the school environment so learning can take place and protect other students. 4.9 Harassment Harassment can take many forms. It is unwanted behavior that interferes with life and limits and denies the rights of students to study, work, and play in the school setting. Everyone has a right to not be harassed and the Faculty and Staff at Saint Joseph School believe that all students should feel secure at school. There will be no tolerance of the following types of harassment, or any other deemed by the School Administration:

Inappropriate gestures or touch Sexual remarks, name calling, or spreading rumors or comments about one's body Drawing or displaying offensive pictures Ethnic name calling or making negative comments about a particular ethnic group

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Teasing to cause embarrassment about a person's clothes or appearance or threatening to cause harm to the person

Procedure to follow by a student who feels is being harassed:

Tell the harasser you do not like his/her behavior and want it stopped. BE FIRM! Tell a teacher, counselor or Principal. Discuss the situation with a parent or other family member. If the harassment continues, write down and record dates, times, places, names of witnesses and any other

information that will verify what happened. The School will not tolerate any form of harassment and all complaints are thoroughly considered. Students who choose to harass another student can expect serious consequences.

SECTION V. STUDENT SERVICES AND ACTIVITIES 5.1 Media Center The media center or library is intended as a place for study, reference work and pleasure reading. Proper library conduct is expected and students who cannot observe the posted rules will be denied access to its use. A media specialist is available to assist students in locating materials. Each class from 1

st through 4

th grade is allotted one class period per week in the library. It is at this time that students

are instructed in library skills by the media specialist. Students may use the library at any time during the school day with their teacher's permission, as well as during recess and before and after school when the media specialist is on duty. The library is not to be used as a place for social gatherings. Most books, with the exception of encyclopedias and other specific reference materials, may be check out for use outside the library. Library books are borrowed for two weeks and may be renewed for another week. Students are allowed to sign out two books at a time. Magazines are borrowed for four days and cannot be renewed. Students are allowed to sign out one magazine at a time. Students must learn the responsibility of returning library books to the library before or on the due date. They are also responsible for books signed out and will be required to reimburse the school for lost or damaged books. If a student paid for a lost book and it is found afterwards, there will be no refund, so the student stays with the book. A small fine is charged on overdue books, and a student is not allowed to check out more books until the overdue materials are returned and paid for. Reminders are sent to the students concerning overdue books. If books are more than 3 weeks overdue on a report card distribution date, the report card will be withheld until books are returned.

5.2 Cafeteria

The cafeteria is open throughout the school day. It provides nutritious lunch and snacks for students at a reasonable price. Those students with allergies to milk, milk products, and/or any type of food allergy should have a signed excuse from a physician. 5.3 Counseling Service

Saint Joseph School counseling program is staffed by a full-time certified counselor and a school psychologist. The goal of the program is to teach preventive mental and health skills that will help students develop responsible social behavior. Classroom guidance sessions, small group activities, or individual sessions accomplish these goals. When appropriate, the counselor or the psychologist will assist parents to obtain outside counseling resources for family issues. In addition to counseling responsibilities, the counselor consults with parents by conducting groups, which enhance parenting skills and self-esteem. The counselor and the psychologist coordinate all special education referrals, organize all standardized testing, and prepare academic and career plans for the students. The program is comprehensive in that it is involved in virtually every aspect of school life. 5.4 School Nurse A full-time nurse is on staff at the school and is available to render first aid when accidents occur and when children become ill. If a child is injured at school, the school nurse assesses the injury and informs the school secretary who will then contact the child’s parent or guardian. The nurse also completes an accident report form.

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5.5 Illness and Supervised Medication Saint Joseph School requires Parents to give a full disclosure as to any medical condition of or special medication needed by the student. This information is to be included on the medical history and the school emergency forms and kept updated during the course of the school year. Students who become ill during the school day will be sent to the Infirmary. The School nurse will not offer medication other than those specified in the official medical forms. The student who is ill will not be allowed to stay in school. The Nurse or authorized personnel will notify Parents who are responsible for providing the medical attention needed. In an extreme emergency if the School Nurse is unable to get in touch with Parents, the School Administration will arrange for medical attention, based on the medical release form signed by them. Medical expenses incurred at this time and not covered by the students’ insurance policy are the responsibility of the Parents. If a student needs to receive specific medication at a precise time within the school day, Parents should personally give it to the Principal along with a copy of the doctor’s instructions. Students should never have medication in their possession. The Nurse or authorized person will administer the medicine in the Infirmary. Parents should not

send to school a child who is not feeling well, is feverish, or presents any symptoms of possible illness. 5.6 Drills and Emergency Situations Saint Joseph School has taken the precaution to prepare and train Faculty and Staff for an unforeseen emergency. Thus, if an emergency situation occurs, Faculty and Staff will proceed to ensure the wellbeing of students. The written safety procedures and emergency exits sketches are posted in every area visible to all. The School planned emergency fire and earthquake exit drills are carried out periodically. At the time of the drills all work, including tests, are discontinued.

5.6.1 Emergency Phone Line

Sometimes it is inevitable to cancel classes on short notice due to extreme urgent situations. If the School Director considers it essential to cancel classes, the School will make use of an established phone line web to advice parents. The Phone-line web has been designed as follows:

School Director Principal Teachers Parent Delegates Parents/Guardians

5.7 Birthday Parties Birthday celebrations in school are only allowed for Early Education and Elementary School (1

st – 5

th) students.

Parents must inform the Principal and teacher at least 48 hours in advance and try to schedule birthday celebrations on Fridays, in order to minimize class disruptions. 5.8 Extracurricular Activities Saint Joseph School students have the opportunity of participating in a diversity of extra-curricular activities during the school year. Students participating in any program must demonstrate appropriate behavior and good academic standing. Students must make acceptable grades (75 or above), as determined by the teachers, coach, and Principal. A student whose recorded Quarter grade average in any course is lower than 75 at the end of the grading period is suspended from participation in any extra-curricular competition or public performance. If during the succeeding Quarters, the student achieves a course grade average of at least 75 in each course, the student regains eligibility. To ensure the success of the activities, students must have regular attendance and few tardies. The School Director, teachers, PTA members, parent delegates, and the Student Council may plan activities. Most of the activities held at the school will occur during school time, some may be held after school, on Saturdays, or during the evening. The approval of the School Director is necessary for all student activities. School activities must have a sponsor who should consult with the Activities Coordinator and the school calendar of events before scheduling a definite date for a specific activity. Usually, no student activities will be held the last week of the Quarter.

5.8.1 Field Trips

Field trips are an important part of education and are often taken to complement the curriculum. Students will participate in various field trips that will vary from year to year and from class to class. Parents will be asked to sign a permission slip for every field trip, authorizing or not their child’s participation in a given field trip. Students may be excluded from participating in a field trip if conduct indicates this need. Non-participation in a field trip will not justify absence from school. A teacher assistant will supervise students missing a field trip and appropriate work will be assigned. 5.8.2 Assemblies

During the year people from the community are invited to share their knowledge and experience with students. In addition, there are occasional civic assemblies--such as fire safety, water conservation, commemoration of holidays, etc. All these events appear on the newsletter calendar. A student’s conduct in assemblies must meet the same standard as in the classroom. A student who is tardy or engages in inappropriate conduct during an assembly will be subject to disciplinary action.

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5.8.3 Student Clubs

Participating in club activities is a privilege awarded to the student. Therefore, to join a group a student must have and maintain a minimum average of 75 in all subjects and in conduct, have parental approval, and not partake in more than two clubs. Those students who are on discipline or academic probation are not eligible. Clubs and their members must abide by the school code of conduct.

5.9 After School Program Saint Joseph School has an after school program open to its students and the wider community. The offerings depend on the needs and preferences of the students; courses offered may be painting, dance, martial arts, among others. There is also a Homework Session (Sala de Tarea) for students who need supervision and/or extra help in

completing their homework. The After School Program is held from Mondays through Thursdays on different schedules between 3:00 and 5:00 p.m. The program schedules and fees are sent home early in September. 5.10 Student Government

The student body is represented by the Student Council and by class officers. The Student Council is a student organization that provides an opportunity for discussion and resolution of student issues, as well as participation in activities and projects for the school and the community. Student Council elections are held at the beginning of the school year, with officers being elected from the Middle School and High School. Each class as of the 5

th grade also

elects its own class officers. Before each election, there is a whole-school assembly for officer candidates to make their election speeches. Candidates for class officers also make speeches to their classmates. The Student Council as well as class officers have the following positions: president, vice-president, treasurer, and secretary. Every class president is a voting delegate of the Student Council.

5.11 Lockers The School provides lockers where students in Middle School and High School may store their personal belongings. Each student is required to keep lockers orderly and clean and be held liable for damage and accountable for its contents. No decorations or writings of any kind may be used on the outside of the lockers. Students may use pictures taped to the inside of their own lockers. They may not, however use glue, stickers, or writings of any kind as these are not easily removable. At the end of the school year students must leave their lockers empty and free of any type of decoration. Because a locker is school property and available to a student on a loan basis, lockers are subject to inspection and search. The student will supply the lock. The combination to the lock or a copy of the key must be deposited in the Principal’s Office. A student who changes his/her lock without previous authorization and does not notify the Office is subject to disciplinary referrals and the loss of locker privileges. Saint Joseph School assumes no responsibility for damage or loss of personal property stored in the lockers. 5.12 School Newsletter

In order to communicate more effectively with parents, Saint Joseph School publishes a monthly school newsletter. This newsletter is sent out during the last week of every month and provides news, announcements and general information about the School. Parents wishing to contribute information for the newsletter are welcome and should approach the School Director.

5.13 Fundraising Projects Each class or club may be allowed a fundraising project during each semester to obtain money for its objectives. These fundraising projects must have a teacher sponsor and be approved by School Director. No sales or other activities related to the fundraiser will be allowed in or during class. Students may not be involved in any door-to-door solicitation. Parent groups may be permitted to organize fundraising drives but must obtain permission in advance from the School Director. 5.14 Organization, Activity, and Club Funds The School Accountant will operate a central accounting system and depository for all school organization funds. Funds deriving from school organizations, clubs, and classes will be deposited in this account. All money collected at school-sponsored activities must be deposited with the School Accountant as well. Only organization, club, or activity sponsors may make purchases; which may not exceed the account balance. Sponsors must request and receive prior approval before a purchase is made and must give the Accountant a receipt showing proof of purchase. All financial actions of the club or organization must be reflected in the minutes of meetings. Organizational records must be maintained by the sponsor and will be audited by the internal auditor.

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LETTER OF AGREEMENT Family Name: _______________________________

Student Name: ______________________________ Class: _________

Student Name: ______________________________ Class: _________

Student Name: ______________________________ Class: _________

I hereby acknowledge receipt of our family’s copy of the Saint Joseph School Student-Parent Handbook, August 2008 version. Our family agrees to read the Handbook and abide by the standards, policies, and procedures defined or referenced in this document. We are aware that the information in this Handbook is subject to change. We understand that changes in School policies may supersede, modify, or eliminate the information summarized in this booklet. As the School provides updated policy information, we accept responsibility for reading and abiding by the changes. __________________________________________ ____________________ Parent Signature (in representation of the entire family) Date Note: This handbook includes two copies of this form. Please sign and date one and keep it in the handbook. Sign and date the other copy and forward it to your eldest child’s homeroom teacher.

CUT ON LINE AND RETURN THIS PORTION TO YOUR TEACHER

LETTER OF AGREEMENT Family Name: _______________________________

Student Name: ______________________________ Class: _________

Student Name: ______________________________ Class: _________

Student Name: ______________________________ Class: _________

I hereby acknowledge receipt of our family’s copy of the Saint Joseph School Student-Parent Handbook, August 2008 version. Our family agrees to read the Handbook and abide by the standards, policies, and procedures defined or referenced in this document. We are aware that the information in this Handbook is subject to change. We understand that changes in School policies may supersede, modify, or eliminate the information summarized in this booklet. As the School provides updated policy information, we accept responsibility for reading and abiding by the changes. __________________________________________ ____________________ Parent Signature (in representation of the entire family) Date Note: This handbook includes two copies of this form. Please sign and date one and keep it in the handbook. Sign and date the other copy and forward it to your eldest child’s homeroom teacher.