PROCUREMENT OF SHAFT SEAL ROTATING
FACES RINGS ON REVERSE ENGINEERING
BASIS FOR SJVN LIMITED, BAYAL DISTT.
KULLU (H.P).
ISSUED BY:
Dy. General Manager
Procurement & Contract Deptt,
Rampur HPS
SJVN Ltd, P.O. Jhakri, Tehsil Rampur Bushehr
Distt Shimla (H.P) PIN-172201
Telefax No. 01782-275948
Email Id: [email protected]
Website: www.sjvn.gov.in
February, 2016
TENDER NOTICE NO. : PPR (O&M)-RHPS-134
SJVN LIMITED
Save Energy for Benefit of Self and Nation
एसजेवीएन लिलिटेड
)भारत सरकार एवं हििाचि प्रदेश सरकार का संयुक्त उपक्रि(
SJVN LIMITED
(A Joint Venture of Govt. of India and Govt. of Himachal Pradesh)
A Mini Ratna and Schedule ‘A’ PSU
RAMPUR HPS 412 MW (6X68.67 MW)
(An ISO 9001:2008, IS/ISO 14001:2004 & IS 18001:2007 Complied) Procurement and Contract Department
Jhakri, Distt. Shimla (HP) – 172201: Telefax-01782-275948/275762
Email Id: [email protected]
Website: www.sjvn.nic.in
CIN No. L40101HP1988GOI008409
TIN No: 02011000298
No. SJVN/RHPS-P&C/F01 (PPR (O&M)-RHPS-134)/2016- Dated:-
NOTICE INVITING QUOTATION (NIQ)
The open tender enquiries under two part bid system through e-tendering are
hereby invited on reverse engineering basis form the eligible vendor/bidder on behalf of
SJVN Limited for Reverse Engineering, manufacturing, testing, supply, Insurance,
Packing and Transportation of Francis Turbine Shaft Seal Rotating Face Rings as per
description and specification given in technical specification & Scope of work on the lowest
rate as applicable for supply to the Govt. department/ Public Sector Undertaking, on the
terms and conditions listed in General terms & Conditions (GCC) and Special Terms &
Conditions (SCC) respectively.
Sr.
No
Description and
Specifications of items
EMD
(in Rs)
Last date &
time for
downloadi
ng of
Bids/Docu
ments
Date of
Submissio
n
of Bid
Date of
opening of
Bid
1. Procurement Of Shaft Seal
Rotating Face Rings on
Reverse Engineering Basis
for Rampur HPS, SJVN
Limited Bayal Distt
Kullu(HP) (PPR(O&M-RHPS-
134)
The descriptions/specifications
of items are as per Price
Schedule /BOQ -Schedule–I.
` 59,500/- 18.02.2016
up to 12.00
Hrs (IST)
04.02.2016
To
19.02.2016
up to 13.00
Hrs. (IST)
19.02.2016
at 14.00
Hrs. (IST)
Note:
1. The detailed Notice Inviting Quotation (NIQ), Instruction to Bidders (ITB), General
Conditions of Contract (GCC), Special Conditions of Contract (SCC), Technical
specification & Scope of work, Declaration, Price Schedule (B.O.Q.)-Schedule-I, Bank
Account & Contact Details-Schedule-II etc. shall be available at
https://sjvn.abcprocure.com w.e.f. 04.02.2016.
2. The bids are to be submitted electronically through e-tendering at
https://sjvn.abcprocure.com and other mode of submission of bids shall not be
accepted. The procedure for filling the bid is given in ITB.
Please note that the bid shall only be submitted through e-tendering & the bid
submitted in physical form shall not be entertained under any circumstances.
3. The bidders must submit their bid through e-tendering/e-procurement only as
explained in the “Information To Bidders” (ITB).
4. The corrigendum & amendments if any shall be uploaded at
https://sjvn.abcprocure.com and in addition the same shall also be available on
www.sjvn.nic.in, www.tenders.gov.in & Central public procurement portal
www.eprocure.gov.in , therefore, the bidders are requested to frequently visit the site
till the schedule date of submission of bid.
5. SJVN Limited reserves the right to accept or reject Bid without assigning any reason for
such a decision.
6. SJVN Limited reserves the right to cancel the tendering process at any time before
issuing of supply order/letter of award.
7. If, it happens to be holiday or poor internet connectivity on the day of receipt/opening
of the tenders, the same shall be opened on the next working day at the same time on
designated place.
8. The bidders shall ensure that all precautions are taken for environmental protection as
well as health and safety of those handling the work/material. Further you shall also
ensure that all legal and regulatory requirements related to the environment, health and
safety are complied with by you.
9. For any submissions/ correspondence / enquiry/clarification for bid documents and
any other information etc., with regard to the above, bidders may contact to the
undersigned.
For & on behalf of SJVN Limited
Dy. General Manager
Procurement & Contract Deptt,
Rampur HPS, SJVN Ltd,
P.O. Jhakri, Tehsil Rampur Bushehr
Distt Shimla (H.P) PIN-172201
Tele Fax: 01782-275948
Email Id: [email protected]
Registered &
Corporate
Office
Himfed Building,
New Shimla, Shimla (HP)
PIN-171009
Tel: 0177-2670064,490,521,741
Fax: 0177-2670542
Liaison/Coordination
Office
SJVN, IRCON Building
Ground Floor, Saket New Delhi
PIN-110017
TELE: 011- 41659210/17
FAX: 011- 41659204/14
DISTRIBUTIONS:
1. P.S to HOP, Rampur HPS, SJVN Limited, Bayal.
2. AGM (PHD), Rampur HPS, SJVN Limited, Bayal.
3. Sr. Manager (F&A), Rampur HPS, SJVN Limited, Jhakri.
4. Known Suppliers.
5. Notice Board of this office.
This page left blank intentionally.
INSTRUCTIONS TO BIDERS (ITB)
The bids are invited using e-procurement mode, so please read the instructions
carefully and upload the filled in bid as per requirement of bid documents.
1.0 GENERAL INSTRUCTIONS:
1.1 The SJVN Limited, hereinafter called "SJVN Ltd" / "Owner" is a Joint Venture of Govt. of
India and Govt. of Himachal Pradesh having its registered office at Himfed Building, New
Shimla - 171009, have their Nathpa Jhakri Hydro Power Station (NJHPS) with installed
capacity of 1500MW (6x250) in operation at Jhakri (Distt. Shimla) and Rampur Hydro
Power Station (RHPS) with installed capacity of 412 MW (68.67x6) at Bayal (Distt.
Kullu) in the State of Himachal Pradesh. Further, SJVN Installed capacity has also
increased with the commissioning of 47.6 MW Khirwire Wind Power project in
Maharashtra, India.
1.2 SJVN Ltd. has issued an invitation to bids as enclosed and will receive bid as set forth in
the accompanying Bid documents.
1.3 Bids cannot be uploaded after the time & date fixed for receipt of bids as set out in the
Invitation of Bids.
1.4 The complete filled in bid and necessary scanned documents shall be uploaded at the e-
tendering website i.e. https://sjvn.abcprocure,com up to 19.02.2016 at 13:00 hrs. The
last date of availability /downloading of the bid document is 18.02.2016 at 12:00 hrs
after that bidders cannot be able to download tender document.
1.5 The commercial bid shall be opened on 19.02.2016 at 14:00 hrs. The bid cannot be
uploaded later than 19.02.2016 at 13:00 hrs. However, Price bid part shall be opened on
subsequent date & information in this regard shall be uploaded on the website i.e.
https://sjvn.abcprocure,com.
1.6 Rampur HPS, SJVN Limited will not be responsible for delay in submission of bid due to
any reason. For this, bidder is requested to complete his bid well before last date and
time so as to avoid 11th hour issues or any other unforeseen problems.
1.7 The bid submitted by post/Fax/e-mail or in person will not be accepted against e-
tender even received in time. Such offer shall be considered as invalid offer and shall be
rejected summarily without any consideration.
1.8 All the cost and expenses incidental to preparation of the proposals, discussions and
conferences, if any, including pre-award discussions with the Bidder, technical and
other presentation including any demonstrations etc. shall be to the account of the
Bidder and Owner shall bear no liability whatsoever on such costs and expenses.
1.9 Submission of a tender by prospective bidder implies that he has read this notice and all
other contract documents and has made himself aware of the scope and specifications
of complete work/tender document.
2.0 CONTENT OF TENDER DOCUMENT
2.1 The tender procedure and contract terms & Conditions are prescribed in the tender
document.
2.2 The bidder is expected to examine all instructions, terms and conditions, specifications
etc., as mentioned/enclosed in the tender document. Failure to furnish all information
required in the tender document or submission of a bid not substantially responsive to
the bidding document in every respect will be at the bidder‘s risk and may result in out-
right rejection of the bid/proposal.
3.0 REGISTRATION FOR E-TENDERING
This tender is being processed through e-tendering/e-procurement system available at
SJVN Ltd. The bids are to be filled and submitted through e-tendering system of SJVN
Ltd at https://sjvn.abcprocure.com. For the convenience of the bidder the detailed
procedure is described hereunder:
A. System Configuration Required:
a) An Internet connection with minimum 512 Kbps speed.
b) Operating System should be Windows XP Service Pack-3/Vista/Windows 7.
c) Supported Browsers: Internet explorer-7.0,8.0 & 9.0.
d) Minimum bandwidth 512 kbps
e) Operating system Core3Due/13/15 (Recommended)
f) System Access with Administrator Rights
g) Minimum RAM 2 GB
h) Digital certificate: To participate in an e-Tender, bidder need to have a valid
Digital Certificate from certifying authority of India as per the IT Act, 2000.Valid
Digital Certificate must be installed in a computer system from where bidder
wants to login on website. Perform the below steps to confirm whether valid
digital certificate is available on bidder’s computer system or not:
Steps:
Open Internet Explorer.
Select tools menu from menu bar. OR (Press Alt+T on keyboard).
Click on Internet Options>> Content>> Certificate button.
Bidder should view his digital certificate under “Personal” heading.
Requirement of Digital Signature Certificate:
Please enable Active X Controls & Plug-ins. (Tools->Internet Options>Security->Custom Level)
Active –X controls need to be enabled in Bidder’s Internet browser. In order to ensure this,
please do the following:
In Menu bar---Click on Tools –Internet Options-Security- Click on Trusted Sites Icon-
Click on Sites button
Add 2 Website in Trusted Sites…..
(i) https://sjvn.abcprocure.com
&
(ii) https://www.tpsl-india.in
After that, click on
Tools menu of Internet explorer-Internet Option-Security-Click on Internet Icon
After Click on Custom Level button-
From below Active X controls and plug-ins----Select below 5 Items to be enabled
a) Download signed ActiveX controls-select Prompt or Enable
b) Download unsigned Active X controls- select Prompt or Enable
c) Initialize and script ActiveX controls not marked as safe for scripting- select
Prompt or Enable
d) Run ActiveX controls marked safe for scripting- select Enable
e) Script ActiveX controls marked safe for scripting- select Enable
After completed this above selection----Below option has available---- Reset
custom setting--- Reset To: Select low or medium---Click on OK
Also, please check system Date & Time it should be set as current date & time.
In case of Digital Certificate based Login, user need to download & install “Signer” file
available under Download Section at https://sjvn.abcprocure.com
Download & install “Intermediary Certificate” available under Download Section at
https://sjvn.abcprocure.com.
Please disable or uninstall Third Party Toolbar/Add-ons from Browser.
B. Vendor Registration Process
To participate in online tenders published on https://sjvn.abcprocure.com , bidder has to
get himself registered on above website.
New Registration: Bidder getting himself registered have to perform below mentioned
steps:
Click on a “New Bidder Registration” link available on home page
Furnish individual details as well as of company details in registration form
After filling all mandatory fields, click on “submit” button to complete
registration process.
On successful completion of registration a message will be prompted stating that
“You have successfully registered on (SJVN Limited)’s e-Procurement portal”
Already valid registered vendor of SJVN Limited need not follow registration
formality they may contact support team on contact details provided at the end
of the document for further participation.
An annual Vendor/contract Registration charges in e-Tendering portal is
Rs.2600+S.T however registered vendor will not be charged for the current year.
C. Downloading Bid Document
Bidder to access e-tender portal of SJVN Ltd (https://sjvn.abcprocure.com ) to access NIQ
document, after completing registration formality and successful login vendor need to
process for Cost of Bid Document and after that bidder can download details tender
document. Download Document link is available at the end of every tender notice along
with access to Corrigendum.
D. Bid Submission
Bidder needs to login first on the tendering portal of SJVN LTD, (i.e.
https://sjvn.abcprocure.com)
Search tender by filling necessary searching criteria after Login.
After finding the tender on the screen, Click on the “Dashboard”
Click on “Declaration” & then Click on “I Agree”
Upload the scanned copy of “Tender Fees” (If any)
Upload the scanned copy of “EMD”
Click on “Prepare Bid” & Fill necessary Forms (Schedules)
After filling Price Bid Form click on “Final Encrypt”
After filling all forms & final Encryption of Price bid Click on “Final Submission”
After Final Submission bidder will get receipt of Final Submission of their Bid
E. Assistance:
For any assistance / clarification for registration, submission of bid and any other information, bidder may contract the following persons: a) Mr.RakeshPanwar-M-80913-81583,e-Mail: [email protected]
b) Mr. Vismay Jagad -Ph- 07940016867, e-Mail: [email protected]
c) Ms. Vaishali Soni-Ph- 079-4001 6837, e-Mail: [email protected]
d) Mr. Pradip Parmar-Ph-079-4001 6865 e-Mail: [email protected]
e) Mr. Chander Kant Sharma-Mob. No.9857879884 e-Mail: [email protected]
Regarding for tender related enquiries, bidders may also contact the following persons: a) Mr. Vinod Kumar/Ms. Sonam Tel No.:01782-275762 e-mail: [email protected] b) Mr. Pankaj Kumar Tel No.:01782-275762 e-Mail: [email protected]
The above persons are to be contacted for help/ assistance related to e–tendering registration,
submission of bid through e-tendering only.
F. All the bidders are requested to please note that;
a. The bidder is requested to get himself registered well in advance and no extra time
will be considered for the delay in on-line Vendor Registration, if any. In case bidder
wait till the last moment for submission of bid, and if any technical problem is
encountered at that time, the bid closing time may elapse.
b. The bidder is advised to keep visiting the website https://sjvn.abcprocure.com for
any notification/corrigendum from SJVN Ltd. side from time to time regarding the
tender. No separate intimation shall be issued to the participating bidders and no
claim whatsoever shall be entertained in this regard by SJVN Ltd.
c. The enquiry/ies regarding submission and filling of bid received three days prior to
due date of submission / opening of bid shall only be entertained and after that shall
not be considered.
The information uploaded along with the bid will normally be presumed as
correct but SJVN Ltd. reserves the right to verify the same subsequently if
necessary. SJVN Limited will ask for clarification including verification of original
documents. Bidders furnishing the wrong information will be liable for rejection
out rightly at the time of evaluation/assessment, or even at later date.
4.0 PLANT INFORMATION
The Rampur HPS (RHPS) with installed capacity of 412 MW (68.67x6 MW) at Bayal
Distt. Kullu (HP) in the State of Himachal Pradesh, India at a distance of 130 Km from
Shimla on Hindustan Tibet Road (NH 05).
5.0 COMMUNICATION AND TRANSPORT LIMITATION
The Rampur HPS with a generation potential of 412 MW is located on River Satluj, a
major tributary of Indus basin, in Shimla and Kullu districts of Himachal Pradesh in
North India. The project is commissioned on the downstream of Nathpa Jhakri Power
station (NJHPS) and water from the outfall of NJHPS (at Jhakri) was be taken for
Rampur HPS through water conducting system having length 15.177 Km. The power
house is located at village Bayal in District Kullu, H.P. Shimla, the capital of the State of
Himachal Pradesh is enroute about 130 Km South-West from Bayal.
The rail head (broad gauge) is at Kalka (NR). Kalka is about 235 Km (Approx.) from
Jhakri.
Approximate
Distance from
Kalka (in Km)
To
Mumbai
To
Kolkata
To
Chennai
(i) By Rail 1906 1809 2558
(ii) By Road 1753 1791 2482
The distance from Kalka to Delhi by road is 285 Km (approx.).
From the Kalka rail head, the Project is approachable by the following roads/routes :-
(i) Kalka - Dharampur - Solan - Shimla - Narkanda
- Rampur - Bayal (NH- 22).
: 215 Km
(Approx.)
(ii) Kalka - Dharampur - Solan - Shimla - Dhalli -
Basantpur - Rampur – Bayal.
: 235 Km
(Approx.)
(iii) Kalka - Dharampur - Sabathu - Arki - Shalaghat
- Dhami - Basantpur - Rampur - Bayal.
: 320 Km
(Approx.)
TRANSPORT LIMITATION
The transport limitation by road from Kalka to the Power House site at Bayal would be
the governing factor in respect of the permissible package size and weight. Bidder
should consider all factors as can be envisaged for transportation of
equipment’s/material to avoid and overcome the hindrances/ limitations on
existing road on account of weather conditions and any other reasons without
affecting the schedule .
The project area is situated in earthquake zone IV as per BIS code 1893(1984) and
latest revisions. Hence, the equipment shall have to be suitable to withstand safely and
not to maloperate under earthquake forces corresponding to zone IV.
6.0 MINIMUM QUALIFYING REQUIREMENT:
6.1 Eligibility for the tender shall be restricted to those bidders who will fulfill the following criteria and upload documentary proof thereof. However, before submission of bid, the bidder in his own interest shall ensure that he meets all the requisite qualifying criteria as under;
a) Average Annual Financial turnover audited by the Charted Accountant during
last three (03) years, ending 31st March of previous financial year, should be at
least 30% of the estimated cost i.e. ` 8,92,500/-.
b) The bidder should have experience of having satisfactory completion of
work/supply for Manufacturing or Engineering of any parts of turbines of power
plant. The documentary proof in this regard must be uploaded by the bidder.
c) The bidder shall submit up to date copy of profit and loss account Statement of
last three financial years duly certified by Charted Accountant.
d) The bidder should have valid PAN Card No., Sales Tax/VAT, TIN No. & Service
Tax registration No. and the bidder must upload the scan copy of above
documents on the web site.
Notwithstanding anything stated above, SJVN Ltd reserves the right to assess the
capabilities and capacity of the bidders /Firms/agencies to perform the
work/supply, should be circumstances warranted such assessment in the overall
interest of the SJVN Ltd.
6.2 The Bidders shall ensure that, sufficient information’s are provided as required in tender document to enable SJVN Limited to make judgments about their suitability and in assessing the bids uploaded.
6.3 Bid uploaded without the requisite information’s/documents including proof of eligibility for participating in the tender may not be considered.
6.4 The bidders who do not meet with the eligibility criteria need not to participate in the tender.
6.5 Please note that an agent on behalf of the Principal/OEM or Principal/OEM itself can bid
but both cannot bid simultaneously for the same items/Products in the same tender. If an
agent submits bid on behalf of the Principal/OEM, the same agent shall not submit a bid
on behalf of another Principal/OEM in the same tender for the same items/products.
7 SCOPE OF PROPOSAL
7.1 The detailed scope of work has been mentioned in the Technical Specifications. The
scope of the work includes Engineering, manufacturing, testing, supply, Insurance,
Packing and Transportation of Francis Turbine Shaft Seal Rotating Face Rings for
Rampur HPS (RHPS), Bayal (HP). It will inter-alia include the following:
a) Detailed engineering of the equipment and / or coordination.
b) Complete manufacture and/or coordination for manufacturing including shop
testing and acceptance tests etc.
c) Packing Loading, handling, transportation and transit insurance of the equipment
from the manufacture’s works to the O&M Stores, Rampur HPS, Bayal. And,
d) All services/Equipment’s which are not specifically mentioned but required to
complete the works as well as for the successful efficient, safe and reliable
operation of the items/materials/equipment’s under this contract
e) Please note that: The Bid must cover the entire scope on single responsibility
basis otherwise same shall be treated as incomplete and may be rejected.
8 QUALITY ASSURANCE PROGRAMME
8.1 The Quality Assurance Plan should be strictly followed
8.2 The Quality Assurance Programme containing the overall quality management and procedures which the bidder has to follow during the performance of the works during various phases of execution is enclosed in the bid along with the technical specifications.
8.3 The raw material shall be traceable to manufacturer certificate / or samples shall be drawn by SJVN Limited or/and third party for testing for physical & chemical properties as per referred standard at NABL approved lab. The testing as required for acceptance of material shall be in the scope of the contractor.
8.4 The equipment, specified materials and works at the place of work are subject to inspection by the authorized representative of SJVNL or/and third party inspection agency. During various stages, inspection and reviews of the test reports & records can be done.
8.5 The contractor needs to maintain relevant documents/standards and he should make them available to the authorized representative of SJVNL or their third party inspection agency for inspection/ review etc.
8.6 Two copies of completed test reports / records/ documents as per the requirement of TS and QAP shall be furnished by the contractor in the bound folders. They should be duly marked with contract order number and contractor identification no.
8.7 The tests/inspections shall be conducted as per the relevant standards and quality plan. During the process of manufacturing or before dispatch of material from the works of bidder, the material under manufacturing or manufactured shall be inspected & tested by the representative of SJVN or third party deputed for the purpose at supplier cost. The material shall be inspected & tested as per the drawings and applicable IS or equivalent international standards. Such standards & procedures shall be provided by the bidder for the purpose of inspection & testing. All the expenses/cost towards such testing & inspection of equipment/component as per applicable standards shall deem to be included in the offered price by the bidder.
8.8 Contractor/Supplier shall arrange all Test reports at all stages of manufacturing for material, chemical composition, mechanical properties, non-destructive testing and dimension test as required through inspection by SJVNL or /and 3rd party Inspection agencies. Also the contractor may submit detail procedure for stipulated method of manufacturing / alternative mode of Manufacturing, method of testing and acceptance criteria.
8.9 The supplier must obtain the Material Dispatch Clearance certificate prior to dispatch from the EIC or his authorized representative.
9 COST OF BIDDING
The Bidder shall bear all costs associated with the preparation and submission of its bid,
and the Owner will in no case be responsible or liable for these costs, regardless of the
conduct or outcome of the bidding process.
10 AMENDMENT OF BIDDING DOCUMENTS
10.1 At any time prior to the due date for submission of the tender or even prior to the opening of the financial bid, Rampur HPS, SJVN Limited may for any reason, whether at its own initiative or as a result of a request for clarification by a prospective bidder, amend the tender document by issuing a notice or a corrigendum or addendum.
10.2 The amendment will be notified in writing or by cable or through website https://sjvn.abcprocure.com to prospective Bidder that has received the bidding documents and will be binding on them. Bidders are required to immediately acknowledge receipt of any such amendment.
10.3 In order to afford prospective Bidders reasonable time in which to take the amendment/corrigendum into account in preparing their bid, the Owner may, at its discretion, extend the deadline for the submission of bids.
10.4 After publishing of NIQ on web, any amendment/ corrigendum shall be put on website directly. The bidders would be required to regularly website for updating themselves about any amendments which may arise from time to time. It will be assumed that all information contained/updated in the website has been taken into account by the Bidder in its bid.
10.5 The bidder is required to be regularly visiting our website for updating himself about any amendments which may arise from time to time. Furthermore, it will be assumed that all the information contained/updated in the website has been taken into account by the Bidder in its bid.
11 LANGUAGE OF BID
11.1 The bid prepared by the Bidder and all correspondence and documents related to the
bid exchanged by the Bidder and the Owner shall be written in English/Hindi language.
11.2 Any printed literature furnished by the bidder may be written in another language so
long as accompanied by an English/Hindi translation; in this case, for the purpose of
interpretation of the bid, the English translation shall govern.
11.3 All correspondence between the prospective bidder and SJVN Limited shall be made in
English/Hindi language only.
12 EARNEST MONEY DEPOSIT (EMD/ BID SECURITY)
12.1 The bidder shall furnish, as part of its bid, a bid security in a sealed envelope amounting
to Rs. 59,500/- (Rupees Fifty Nine Thousand Five Hundred only).
12.2 The EMD shall, at the bidder option, be in the form of a crossed demand draft / Banker
Cheque payable at Jhakri / Rampur Bushehr (H.P.) and drawn in favour of RHEP,
SJVN LTD Limited, Jhakri (Other mode of payment shall not be accepted). Bid
security shall remain valid for a period of three months beyond the original bid validity
period and beyond any extension subsequently requested.
12.3 EMD of the bidder shall be forfeited, if the bidder withdraws or amends its bid or
impairs or derogates from the bid in any respect with in the period of validity of the bid.
12.4 The EMD of the successful bidder shall be retained as contract security until such period
the Supplier furnishes the required security deposit. If the Supplier is failed to fulfill his
obligations, the EMD, retained as contract security shall be forfeited.
12.5 The EMD in physical form should reach at following address before last date and
time of submission of bid i.e. 13:00 Hrs. of 17.02.2016.
12.6 If the EMD does not reach in physical form to the following address on or before the
time and date given above, the bid shall not be considered/opened & such offer shall be
considered as non-responsive and out rightly rejected.
O/o Dy. General Manager,
Procurement & Contract Deptt.
Rampur HPS,
SJVN Limited, Jhakri
Distt. Shimla (HP)-172201
Fax No. 01782-275948
Email Id: [email protected]; [email protected]
12.7 Exemption from submission of EMD: Micro Small Scale Industries (MSME) registered
with NSIC/DICs/KVIC/KVIB shall be exempted from the submission of payment of EMD.
a) MSME/SSI/NSIC registered firm who is seeking such exemption must upload
scanned copies of valid Registration certificate as NSIC/ DICs/ KVIC/ KVIB issued
by Authorized competent authority along with their bid on the SJVN Limited e-
tender website http://sjvn.abcprocure.com.
b) Please note that: The NSIC / DICs/ KVIC / KVIB Registration certificate uploaded
along with bid should be valid up to the date of validity of quotation.
c) Scanned copies of application for registration as NSIC / DICs/ KVIC/ KVIB or for
renewal of NSIC/ DICs/ KVIC/ KVIB will not be acceptable. Such offer will be
treated as offer received without EMD, and
d) If the MSME/NSIC/SSI certificate does not contain the items as listed in our NIQ
and no EMD is found enclosed, such offer will also be treated as offer received
without EMD.
12.8 The firm is also required to submit the copy of their NSIC/MSME/SSI Registration
Certificate by Fax/e-mail/post with reference to the present tender and should reach in
the blow mentioned address before tender closing date and time failing which
exemption will not be accepted.
O/o Dy. General Manager,
Procurement & Contract Deptt.
Rampur HPS,
SJVN Limited, Jhakri
Distt. Shimla (HP)-172201
Fax No. 01782-275948
Email Id: [email protected] ; [email protected]
12.9 No interest shall be payable by the Owner on the above EMD/Bid security.
12.10 The bid security may be forfeited
(a) if the Bidder withdraws its bid during the period of bid validity specified in
tender document;
(b) if the Bidder does not accept the correction of its Bid Price; or
(c) in the case of a successful Bidder, if the Bidder fails within the specified time
limit;
(i) to accept the Supply order or
(ii) to furnish the required security deposit.
(d) On providing false or incorrect information in respect of qualifying requirement
etc.
(e) If any of the information furnished by the bidder is found to be false during
verification of documents.
13 DELIVERY SCHEDULE
The time is the essence of the contract. The completion period shall be reckoned from
the 7th day from the date of placement of order till delivery of the material at RHPS,
O&M Store Averi.
Sr.
no.
Description Completion period in No. of days
1 03 nos. of Shaft Seal Rotating
Face ( Ist Mile Stone)
60 (including submission and approval of
drawing)
2 02 nos. of Shaft Seal Rotating
Face (IInd Mile Stone)
90 e.g.( 90 ( Sr. No.1above)+ 30)
Please note that the work shall have to be completed within stipulated time and shall be binding
on the successful bidder. In case of any urgency, the successful bidder may be asked to complete
the work even earlier and successful bidder will be bound to fulfill the requirements.
14 PRICE ADJUSTMENT DATA
Not applicable being "FIRM" Price Contract.
15 BID PRICES
15.1 Unless otherwise specified in the tender documents, Bidder shall quote for the entire
supply on a "single responsibility" basis such that the total bid price covers all the
supplier’s obligations mentioned in or to be reasonably inferred from the bidding
documents.
15.2 Bidder is required to quote the price for the commercial, contractual and technical
obligations outlined in the bidding documents.
15.3 The Prices quoted by them should be inclusive of all taxes or duties, packing,
forwarding, freight, insurance, delivery etc. at destination site i.e. Rampur HPS, SJVN
Limited, Bayal Distt. Kullu (HP).
15.4 Bidders shall give the required details and breakup of their prices as per Schedules
specified.
15.5 The Prices quoted by the Bidder shall be remain FIRM, FIXED & VALID until
completion of the contract performance and not subject to variation on any account,
whatsoever, including statutory variations, if any.
15.6 A bid submitted with an adjustable price quotation will be treated as non-responsive
and rejected.
15.7 No price escalation due to any reason shall be considered by SJVN Limited during the
validity/extended validity of the contract agreement.
16 BID CURRENCIES
Bidder shall quote all prices in Indian Rupees only.
17 PERIOD OF VALIDITY OF BID
17.1 Bid shall remain valid for a period of 120 days after the closing date prescribed by the
Owner for the receipt of bids. A bid valid for a shorter period shall be rejected by the
Owner as being non-responsive.
17.2 The rate quoted by the bidder shall be fixed for the duration of the contract or for any
extended contract term and shall not be subject to adjustment on any account
whatsoever
17.3 In case the bidder withdraws, modifies or changes his offer during the validity period,
bid is liable to be rejected and the earnest money deposit shall be forfeited without
assigning any reason thereof.
17.4 In exceptional circumstances, the Owner may solicit the Bidder's consent to an
extension of the bid validity period. The request and responses thereto shall be made in
writing or by cable/fax. If a Bidder accepts to prolong the period of validity, the bid
security shall also be suitably extended. A Bidder may refuse the request without
forfeiting its bid security. A Bidder granting the request will not be required nor
permitted to modify its bid.
18 BID PROPOSAL SHEETS (BPS)
The Bidder shall furnish / complete all the appropriate Schedules / data required as per
the bidding documents.
19 FORMAT AND SIGNING OF BID
Satisfactory evidence of authority of the person digitally signing on behalf of the Bidder shall be furnished on non-judicial stamp paper of an appropriate value in the form of a Power of Attorney, duly notarized by a Notary Public, indicating that the person(s) signing the bid have the authority to sign the bid and that the bid is binding upon the Bidder during the full period of its validity. This Power of Attorney must be sent along with and OR Copy of MSE/NSIC Certificate.
The Bid must contain the name, residence and place of business of the person or persons making the Bid and must be digitally signed. The name of all persons signing should also be mentioned at appropriate place.
Bid by Corporation / Company must be digitally signed with the legal name of the Corporation / Company by the President, Managing Director, or by the Secretary or other person or persons authorized to bid on behalf of such Corporation / Company in the matter.
Bidder's name stated on the proposal shall be the exact legal name of the firm.
All the requisite documents shall be scanned & uploaded along with bid. The hard copy of the documents shall also be posted as per details given in clause 32.0 so as to reach preferably on or before the last date and time of submission of bid.
If situation so warrants, SJVN LTD. /RHPS may ask the bidders to produce original documents which were submitted as scanned copies along with bid for verification.
20 SUBMISSION OF BIDS
20.1 The bid must be complete in all, Pre-Qualification, technical and commercial parameters
and should contain requisite documents, informative literature etc. as required in the
tender document.
20.2 The bids will be submitted electronically at designated places in various schedules. The
complete bid document along with the schedules can be downloaded by the bidder
through https://sjvn.abcprocure.com only after registration as explained above in
clause 4.0 The bid is to be filled only in the in the schedules available on the web.
20.3 The price schedules cannot be downloaded as they are to be filled online; however
techno-commercial schedules & Bid Proposal sheet etc. are to be downloaded first and
are to be uploaded again after filling the same. The bid is called under two parts i.e.
Part-I Technical bid & Part-II i.e. Price Bid.
Technical Bid: Technical bid part which consists of followings:-
► Bidder General Information
► Declaration
► Undertaking
► Bid Security / Earnest Money deposit (EMD)/Copy of NSIC/MSE certificate as per
sr. no. 12.0 above.
► Copy of TIN No. /PAN No. /TAN No. /Sales Tax No./Service Tax Registration No.
► The technical schedule which are to be filled with technical part are as under:-
a. Schedule-2 “Schedule for Contact Details & Bank Account Details”
b. Schedule-3 “Declaration”
In addition, SJVN reserves the right to ask additional information if necessary after
opening of the techno-commercial bid.
Remarks:-All above schedule are available on SJVN e-tender website
https://sjvn.abcprocure.com. The bidders have to fill the required information in the colored
boxes only.
Price Bid Part which consists of the followings schedule:
Schedule-1, Page 1 of 1 “Schedule of Prices and Taxes & Duties”
The prevailing rate of taxes & duties is to be clearly mentioned in the “Schedule of Prices and Taxes & Duties”. In case nothing is mentioned or mentioned “0 (Zero)” then it shall be presumed that the rates quoted are inclusive of taxes & duties or as else the taxes & duties are not applicable.
The taxes & duties shall be paid as per applicable rate at the time of supply. Any increase in taxes & duties/ new introduction of taxes & duties/ levy by the Govt. shall be paid by SJVN Ltd. provided that such increase in taxes & duties / new introduction of taxes & duties/ levy by the Govt. is made with in schedule delivery period as per Supply order, otherwise same shall be paid by the bidder.
As regards the Income Tax, Surcharge on Income tax and any other Tax such as Corporate Tax, SJVN Ltd shall not bear any Tax liability whatsoever. The Supplier shall be liable and responsible for payment of such Tax if attracted under the provisions of law present or future and SJVN will make deductions at source as applicable without any financial burden to SJVN Limited.
Supplier should maintain the insurance policies against damage to material during transportation, loading /unloading and any accident or death of persons due to negligence on the part of the Supplier.
The following may please be considered by the bidders:-
CST/VAT: “C” Form will be issued by SJVN Ltd. for this tender, thus Sale tax has to
be quoted for accordingly by the bidder.
Entry Tax: The entry tax for the entry of goods in Himachal Pradesh shall be paid
by SJVN LTD. directly to concerned authorities. During bid evaluation, the bid of
the bidders quoting outside from H.P. shall be loaded at the applicable rate of the
Entry Tax.
21 LATE BIDS
No bid shall be received/uploaded after last date and time of bid submission.
22 WITHDRAWAL OF BIDS
No bid may be withdrawn in the interval between the bid submission deadline and the
expiration of the bid validity period specified in Bid documents. Withdrawal of a bid
during this interval may result in the Bidder's forfeiture of its bid security / EMD.
23 BID OPENING AND EVALUATION
23.1 The bids shall be opened in the following sequence:
a) First of all Part-I EMD & schedule-II (Bank Account Details) & Part-II i.e. techno-commercial part shall be opened and evaluated.
b) Part-II i.e. techno-commercial part shall be opened only of those bidders whose Part-I of bid found in order as per NIQ.
c) Part-III i.e. Price bid shall be opened only those bidders whose Part-I & Part-II of bid found substantially responsive.
23.2 The Bid part will be opened electronically as per schedule time and date as indicated in
the bid documents in the O/o Dy. General Manager (P&C), Rampur HPS, SJVN Ltd.,
Jhakri, Distt. Shimla (H.P.) –172 201. Price bid shall be opened on subsequent date only
of those bidders/firms whose techno-commercial bid is found substantially responsive.
23.3 The Owner will open bid in the presence of bidder representatives who choose to
attend the opening at the time, on the date and at the place specified in the NIQ. To
attend the bid opening, the bidder needs to make request in written.
23.4 The bidder who failed to submit their request in prescribed format will not be allowed
to attend bid opening.
23.5 Bidder's representatives shall sign a register as proof of their attendance. In the event
of the specified date for the opening of bid being declared a holiday for the Owner, the
bid will be opened at the appointed time on the next working day.
23.6 No Mobile Phone will be permitted inside the bid opening room. Therefore, bidder
should deposit Mobile Phones with Security gate at Reception.
23.7 Bid will be evaluated for the complete scope of the supply on single responsibility basis
and FOR Bayal/Bhadrash basis inclusive of all taxes & duties except Entry Tax etc.
23.8 No cost loading will be carried out on account of lower supply period. However, the
bidder can offer lower supply period than the scheduled supply period.
23.9 The items for which bidder does not quote his price i.e. leaves the rate / amount column
blank or simply puts a (-) mark or (*) mark or indicates ‘NIL’ / ‘NA’ no cost shall be
considered for bid evaluation for these items, and for the purpose of award the value of
such item shall be deemed to have been included in other quoted items. If the bidder
does not agree to this consideration, his bid will be rejected and the bid guarantee may
be forfeited.
23.10 The Owner further, reserves the right to reject the Bid which is not submitted according
to the instructions stipulated above.
24 CLARIFICATION OF BIDS
24.1 The evaluation will be carried out on the strength of content of bid only. However, during bid evaluation of the tender, SJVN Limited may, at its discretion, ask the Bidder for a clarification of its bid. The request for clarification and the response shall be in writing.
24.2 Any query regarding any clarification required by SJVN Limited on the information submitted by the bidder, must be replied by the bidder within 5 (Five) days of such request.
24.3 No change in the price or substance of the bid shall be sought, offered or permitted.
However, no negotiation shall be held except with the lowest bidder, at the discretion of
the SJVN Limited.
25 PROCESS TO BE CONFIDENTIAL
Information relating to the examination, clarification, evaluation, and comparison of
bids and recommendations for the award of a contract shall not be disclosed to bidders
or any other persons not officially concerned with such process. Any attempt by a
Bidder to influence the Owner’s processing of bids or award decisions may result in the
rejection of his Bid.
26 CORRECTION OF ERRORS (APPLICABLE TO EXTENT POSSIBLE)
A. The errors /discrepancies in respect of the specified amount in Bid Proposal Sheets for
an individual item and/or sub-item and/or in the sub-total of a schedule and/or in the
Grand total of a schedule and/or in the lump sum price of the package either due to
discrepancy between figures and words and/or simple arithmetical error while adding
and/or multiplying and /or due to wrong extension of unit rates etc. the error will be
rectified and computed by SJVN Limited as per the following method:
(i) In case of discrepancy between figure and words the value specified in the words
will be considered for computation.
(ii) Firstly the unit rates in words will be considered for computation.
B. After computation of the amounts as above, the values as computed shall be considered
for evaluation as well as for award. If the bidder does not accept the above
consideration, his bid will be rejected and the Bid Security / EMD may be forfeited.
C. The Owner's determination of a bid's responsiveness is to be based on the contents of
the bid itself without recourse to extrinsic evidence. If a bid is not substantially
responsive, it will be rejected by the Owner, and may not subsequently be made
responsive by the Bidder by correction of the non-conformity.
27 BID REJECTION CRITERIA:
The following conditions/clauses shall constitute REJECTION CRITERIA for this tender
and the bid of such bidders taking deviations to these criteria will be liable for rejection
a) Bidder not meeting qualifying requirement of tender
b) Bid validity less than 120 days from the final due date of bid closing
c) Non-acceptance of delivery schedule & contract period as per tender
d) Bid submitted by a mode other than what is defined in tender
e) Any other condition specifically mentioned in the tender documents elsewhere that
noncompliance of the clause lead to rejection of the bid.
28 INFLUENCING THE OWNER
28.1 No Bidder shall contact the Owner on any matter relating to its bid, from the time of the opening of bid to the time the contract is awarded.
28.2 Any effort by a Bidder to influence the Owner in the Owner’s bid evaluation, bid comparison or contract award decisions may result in rejection of the Bidder’s bid.
29 NOTIFICATION OF AWARD
Prior to the expiration of the period of bid validity, the Owner will notify the successful
Bidder in writing by registered letter or by cable/fax, to be confirmed in writing by
registered letter, that its bid has been accepted. The notification of award will
constitute the formation of the contract.
30 ISSUE OF SUPPLY ORDER/AWARD OF CONTRACT
28.1 The Owner will award the contract to the successful Bidder whose bid has been determined to be substantially responsive and to be the lowest evaluated bid, further provided that the bidder is determined to be qualified to perform the contract satisfactorily.
28.2 Bidder would be required to comply with all other requirement of the Bidding Documents, which are accepted by the Owner, failing which the bid security of the Bidder may be forfeited.
28.3 Award will be placed for total quantity on L1 basis for substantially responsive bid on single responsibility basis FOR Bayal/Bhadrash basis inclusive of all taxes & duties.
31 OWNER'S RIGHT TO ACCEPT ANY BID AND TO REJECT ANY BIDS
The Owner reserves the right to accept or reject bids, and to annul the bidding process
and reject the bids at any time prior to award of contract, without thereby incurring any
liability to the affected Bidder or any obligation to inform the affected Bidder or bidders
of the grounds for the Owner's action.
32 OWNER’S RIGHT TO INCREASE OR DECREASE THE QUANTITY AT THE TIME OF
AWARD:
The Owner reserve the right at the time of award of order to modify (increase or
decrease) the quantity of goods and services originally specified in the price schedule
without any change in unit rate or other terms & conditions, if it is felt absolutely
necessary.
33 CORRUPT OR FRAUDULENT PRACTICES
A. The Owner requires that Bidders to observe the highest standard of ethics during the procurement and execution of the Contract. In pursuance of this policy, the Owner:
(a) defines, for the purposes of this provision, the terms set forth below as follows:
(i) "Corrupt practice" means the offering, giving, receiving or soliciting of
anything of value to influence the action of a public official in the
procurement process or in contract execution; and
(ii) "fraudulent practice" means a misrepresentation of facts in order to
influence a procurement process or the execution of a contract to the
detriment of the Owner, and includes collusive practice among Bidders
(prior to or after bid submission) designed to establish bid prices at
artificial non-competitive levels and to deprive the Owner of the benefits
of free and open competition;
(b) will reject a proposal for award if it determines that the Bidder recommended
for award has engaged in corrupt or fraudulent practices in competing for the
contract in question;
(c) will declare a firm ineligible, either indefinitely or for a stated period of time, to
be awarded a contract if it at any time determines that the firm has engaged in
corrupt or fraudulent practices in competing for, or in executing, a contract of
the Owner.
B. Furthermore, Bidders shall be aware of the provision stated in the "General Conditions of Contract".
34 SUBMISSION OF DOCUMENTS BY POST:
Following documents are required through post in a sealed envelope super scribed as
“Procurement of Shaft Seal Rotating Face Rings for Rampur HPS on Reverse
Engineering basis, SJVN Ltd. Dist. Kullu (H.P). (PPR(O&M0-RHPS-134)” in hard
copy/original on or before 19.02.2016 along with the bid in their designated areas, at
the address as specified in tender document:
i. Earnest Money Deposit (In original) or copy of MSME/NSIC Certificate as per
clause no. 12.0
ii. The scanned copies of above documents are to be uploaded on the web and must
reach before closing date and time as per the bidding document i.e. on or before
19.02.2016 13:00 HRS.
iii. Any documents as asked or required are to be sent to the following address:
O/o Dy. General Manager,
Procurement and Contract Department,
Rampur HPS, SJVN LTD., Jhakri,
Distt. Shimla (H.P.)-172201.
Phone No. 01782-275948.
Fax No. 01782-275948/275762.
35 UNDERTAKING:
35.1 We have read carefully all the bidding documents and agreed to the conditions except for deviation taken clause wise in deviation schedule.
35.2 We have not changed the contents of the bidding documents.
35.3 Scanned copy of documents uploaded along with the bid is true to the best of our knowledge.
35.4 We have understood the requirement of Technical Specifications, Drawings & QAP and these shall be complied completely.
GENERAL CONDITIONS OF CONTRACT (GCC)
1.0 DEFINITIONS
In this Contract, the following terms shall be interpreted as indicated:
a) "The Contract" means the Contract Agreement entered between the Owner
and the Contractor/Supplier, as recorded in the Contract Form signed by the
parties, including all attachments and appendices thereto and all documents
incorporated by reference therein.
b) "The Contract Price" means the price payable to the Contractor/Supplier
under the Contract for the full and proper performance of its contractual
obligations.
c) "The Services" means all those services necessary for the supply of the
material and other such obligations of the Contractor covered under the
Contract.
d) "The Owner" means the SJVN Limited.
e) "The Contractor" means the individual or firm supplying the material under
this Contract.
f) "Corrupt Practice" means the offering, giving, receiving or soliciting of
anything of value to influence the action of a public official in the procurement
process or in contract execution.
g) "Fraudulent Practice" means a misrepresentation of facts in order to
influence a procurement process or the execution of a contract to the detriment
of the Owner and includes collusive practice among Bidders (prior to or after
Bid submission) designed to establish bid prices at artificial non-competitive
levels and to deprive the Owner of the benefits of free and open competition".
2.0 PACKING
The successful bidder, wherever applicable shall properly pack and crate all materials
in such a manner as to protect them from deterioration and damage during
transportation. The successful bidder shall be responsible for all damage due to
improper packing.
3.0 INSURANCE
The goods supplied under the contract shall be fully insured against loss or damage
incidental to manufacture or acquisition; transportation and the expenses shall be
borne by the successful bidder.
4.0 DEMURRAGE WHARFAGE, ETC
All demurrage, wharfage and other expenses incurred due to delayed clearance of the
material or any other reason shall be on the account of the successful bidder.
5.0 GUARANTEE/WARRANTY
5.1 The Supplier shall guarantee the goods supplied under this contract shall comply fully
with the specifications laid down, for material, workmanship and performance.
5.2 The parts supplied by the contractor shall be under guarantee for the period of
Twelve (12) months from the date of delivery at O&M store Bayal/Averi against any
manufacturing defects under normal working conditions. The defect shall be made
good or part shall be replaced by the contractor within one month of such notice.
5.3 In case of any defect found within the warranty period due to poor quality of
material, poor workmanship etc. the same will be replaced / rectified free of cost at
SJVN site/Supplier workshop as necessary during the stipulated period in the contract
or on the direction of EIC. The defect shall be replaced by the contractor within one
month from the date of issuance of such notice.
5.4 In case supplier fails to rectify, the purchaser shall have the right to reject or repair or
replace at the cost of the Supplier the whole or any portion of the defective material.
All the replacement Material/Goods shall also be guaranteed/warranted as per
clause No. 5.2 mentioned above.
5.5 Frequent and unjustified delays in rectifying defects may lead to cancellation of the
contract, recovery of losses and imposing of additional penalty. In such circumstance
SJVN Limited shall have the full liberty to recover the losses/penalty from the
successful bidder pending claims, security deposit or in other law full manner.
6.0 INSPECTION & TESTING
The material under the scope of supply shall be inspected at the supplier’s works or in
the premises of RHPS either by the representative of EIC or third party inspector
(deputed by SJVN) as per the QAP’s and procedure approved by the EIC. During the
inspection, if any fault is found the same shall be rectified & replaced by the successful
bidder at free of cost.
7.0 REPLACEMENT OF MATERIALS
If the material or any portion thereof is damaged or lost during transit, the Owner’s
shall give notice to the Contractor setting forth particulars of such material/item
damaged or lost during transit. The replacement of such Stores shall be effected by the
supplier within a reasonable time to avoid unnecessary delay in the intended usage of
the materials.
8.0 REJECTION
In the event that any of the material supplied by the Supplier is found defective in
material or workmanship otherwise not in conformity with the requirements of the
Contract specification, the purchaser shall either reject the material or request the
supplier, in writing to rectify the same. The Supplier, on receipt of such notification
shall either rectify or replace the defective material free of cost to the SJVN Limited.
9.0 FORCE MAEJURE
9.1 The firm shall not be liable for loss or damage to SJVN resulting from any delays or
failure to make shipment to Bayal site within schedule time for all or any part of the
item due to the act of God, war declared or undeclared, acts of public enemy, riots, civil
commotion, invasion, insurrection, sabotage, acts of restraint of Government, federal,
state or municipal action or regulation, fire, flood, hurricanes, accidents, epidemic,
quarantine, restrictions, or any failure on the part of the Owner or his representative
to approve or comments on drawings or other causes, contingencies or circumstances
not subject to their control, whether of a similar or dissimilar nature which prevents
the Supplier from completion of work. Any such cause or delays even though not
existing on the date of the contract on or the date of start of reclaiming shall extend
the time of performance automatically by length of delays occasioned thereby,
including delay reasonably incidental to the resumption of normal reclamation work
even though such case may occur after performance of firm’s obligation has been
delayed for the other causes.
9.2 If a Force Majeure situation arises, the Supplier shall promptly notify the Owner in
writing of such condition and the cause thereof. Unless otherwise directed by the
Owner in writing, the Supplier shall continue to perform its obligations under the
Contract as far as is reasonably practical, and shall seek all reasonable alternative
means for performance not prevented by the Force Majeure event.
10.0 PAYMENT TERMS: Terms of Payment: The payment to the bidder will be made as
under after submission of all the required documents acceptable to RHPS,SJVN Ltd;
a. 100% payment after deducting security deposit shall be made to the successful
supplier after the successful receipt of the materials in full & in good condition by consignee at RHPS Store at Bayal/Badrash.
b. The payment shall be released through electronic fund transfer on the details to be provided by the bidder along with his bid on bank account details (schedule-II) Bank charges if any, shall be borne by the supplier.
a) Invoices (Original) in triplicate.
b) Unequivocal acceptance of Letter of Award.
c) Copy of TIN No.
d) Inspection report. (The inspection of material shall be carried out by SJVN
representative at O&M Store, RHPS, SJVN Ltd., Bayal)
e) Warranty Certificate.
f) Test certificate, if any
g) Third Party Inspection report, if any.
10.1 In case of Micro & Small Enterprise (MSE)
All the payments for the supplies and/or services (as applicable) rendered by
MSEs (Micro & Small Enterprises) supplier/ contractor under the contract shall
be released within forty five (45) days from the day of acceptance, subject to
submission of invoice on or before the day of acceptance.
Day of acceptance means day of actual delivery of goods or the rendering of
services; or where any objection is made in writing by SJVN regarding
acceptance of goods or services within fifteen days from the date of delivery of
goods or the rendering of services, the day on which such objection is removed
by the contractor/ supplier.
In case payments are not released as mentioned above, SJVN shall pay the
principal amount plus compound interest with monthly rests from the date
immediately following the date agreed upon @ three times of bank rates as
notified by Reserve Bank of India from time to time.
10.2 In case of non-MSE
All the payments for the supplies and/or services (as applicable) rendered by
non-MSEs (Non- Micro & Small Enterprises) supplier/ contractor under the
contract shall be released within forty five (45) days from the receipt of
invoice/ bills form the contractor/ supplier complete in all respects.
In case payments are not released as mentioned above, SJVN shall pay the
principal amount plus simple interest from the date immediately following the
date agreed upon @ 8% p.a.
10.3 As per SJVN Ltd. policy, no advance payment can be given.
11.0 CONTRACT PERFORMANCE SECURITY
The successful bidder should deposit an unconditional Contract Performance
Guarantee (CPG) i.e. 10% of the Supply order value (excluding Taxes & duties) in
favour of RHEP, SJVN Ltd. as Performance Security. The performance security shall be
in one of the following forms:
a) By Demand Draft/Banker’s Cheque drawn in favour of “RHEP, SJVN Limited, Jhakri
payable at Jhakri/Rampur Bushehr
OR
b) Irrevocable Bank Guarantee as per prescribed format (as per SJVN standard
format enclosed) issued preferably by a nationalized Bank/ scheduled bank as per
RBI guide line acceptable to Rampur HPS, SJVN Ltd. equal to 10 % of total supply
order amount (excluding taxes & duties) valid for a period of 90 days beyond the
expiry of guarantee/warranty/defect liability period of all the material supplied
under the scope of contract.
Please Note that: In case material is supplied and supplier is failed to submit
Bank Guarantee in either form as specified above, SJVN Limited will retain
10% amount from supplier payable amount on the account of non-submission
for Bank Guarantee for security deposit and the same shall be released after
the expiry of guarantee/warranty/defect liability period/satisfactory
execution of contract. Supplier should clearly mention their acceptance to this
effect in their quote.
c) Performance security shall be forfeited in the event of breach of contract by the
contractor in terms of the contract. If Performance Security is not paid within the
specified time, SJVN Limited reserves its right to cancel the order and forfeit the
EMD submitted.
d) NSIC/MSE registered firms are not exempted from the submission of CPG.
e) No price preference shall be given to MSE/NSIC registered firms.
12.0 DELIVERY SCHEDULE
The time is the essence of the contract. The completion period shall be reckoned from
the 7th day from the date of placement of order till delivery of the material at RHPS,
O&M Store Averi.
Sr.
no.
Description Completion period in No. of days
1 03 nos. of Shaft Seal Rotating
Face ( Ist Mile Stone)
60 (including submission and approval of
drawing)
2 02 nos. of Shaft Seal Rotating
Face (IInd Mile Stone)
90 e.g.( 90 ( Sr. No.1above)+ 30)
Please note that the work shall have to be completed within stipulated time and shall be
binding on the successful bidder. In case of any urgency, the successful bidder may be
asked to complete the work even earlier and successful bidder will be bound to fulfill
the requirements.
13.0 LIQUIDATED DAMAGES
13.1 if the Supplier fails to supply the material within the period(s) specified in the
Contract, the Owner shall, without prejudice to its other remedies under the Contract,
deduct from the Contract Price, as Liquidated Damages, as specified here in below,
The Liquidated Damage for delay in supply in all respect beyond the completion
period (Mile Stone wise) as stipulated at clause 12.0 above shall be @ ½% (Half
percent) per week or part thereof of the total contract value. The total amount of
Liquidated Damages for delay under the Contract will be subject to a maximum
of five percent (5%) of the Contract price).
Amount of Liquidated Damage shall be payable by the Supplier whenever
demanded by the Owner and / or Owner can recover the amount of liquidated
Damages (to the extent leviable at any time) from the amount payable to the
Supplier available with Owner under this Contract.
Supplier’s obligations and the Owner’s remedies in respect of delay are solely
and exclusively as stated in this Liquidated Damages clause subject to provisions
of Clause 15.0 and consequence thereof.
14.0 TERMINATION OF CONTRACT ON CONTRACTOR'S DEFAULT
14.1 The Owner, without prejudice to any other remedy for breach of Contract, by written
notice of default sent to the Contractor/supplier, may terminate this Contract in whole
or in part:
a) if the Contractor fails to complete any part of all the work or all of the Goods
within the period(s) specified in the Contract, or within any extension thereof
granted by the Owner.
b) if the Contractor fails to perform any other obligation(s) under the Contract.
c) If the Contractor, in the judgment of the Owner has engaged in corrupt or
fraudulent practices in competing for or in executing the Contract.
14.2 In the event the Owner terminates the Contract in whole or in part, the Owner may
procure / get repaired, upon such terms and in such manner as it deems appropriate,
Goods or Services similar to those undelivered / un-repaired, and the Contractor shall
be liable to the Owner for any excess costs for such similar Goods or Services.
However, the Contractor shall continue performance of the Contract to the extent not
terminated.
15.0 TERMINATION FOR INSOLVENCY
The Owner may at any time terminate the Contract by giving written notice to the
Contractor if the Contractor becomes bankrupt or otherwise insolvent. In this event,
termination will be without compensation to the Contractor/supplier, provided that
such termination will not prejudice or affect any right of action or remedy which has
accrued or will accrue thereafter to the Owner.
16.0 TERMINATION OF CONTRACT ON OWNER'S INITIATIVE
16.1 The Owner reserves the right to terminate the Contract either in part or in full due to
reasons other than those mentioned under clause entitled "Contractor's Default" and
"Outbreak of War". The Owner shall in such an event give seven (7) days’ notice in
writing to the Contractor of his decision to do so.
16.2 The Contractor upon receipt of such notice shall discontinue the work on the date and
to the extent specified in the notice, make all reasonable efforts to obtain cancellation
of all orders and contracts to the Owner, stop all further sub-contracting or
purchasing activity related to the work terminated, and assist the Owner in storage,
maintenance, protection, and disposition of the works acquired under the contract by
the Owner.
16.3 In the event of such a termination, the Contractor shall be paid equitable and
reasonable compensation, as dictated by the circumstances prevalent at the time of
termination.
17.0 SETTLEMENT OF DISPUTES
17.1 Any dispute(s) or difference(s) arising out of or in connection with the Contract shall,
to the extent possible in the first instance be resolved amicably between the
Contractor and the Owner’s Engineer.
17.2 If any dispute or difference of any kind whatsoever shall arise between the Owner and
the Contractor, arising out of the Contract for the performance of the Works whether
during the progress of the Works or after its completion or whether before or after the
termination, abandonment or breach of the Contract, it shall, in the first place, be
referred to and settled by the Engineer, who within a period of ten (10 ) days after
being requested by either party to do so, shall give written notice of his decision to the
Owner and the Contractor.
17.3 Save as hereinafter provided, such decision in respect of every matter so referred shall
be final and binding upon the parties until the completion of the entire work under the
Contract and shall forthwith be given effect to by the Contractor who shall comply
with all such decisions, with all due diligence, whether he or the Owner requires
arbitration as hereinafter provided or not.
17.4 If after the Engineer has given written notice of his decision to the parties, no claim to
arbitration has been communicated to him by either party within ten (10) days from
the receipt of such notice, the said decision shall become final and binding on the
parties.
17.5 In the event of the Engineer failing to notify his decision within ten (10) days after
being requested as aforesaid or in the event of either the Owner or the Contractor
being dissatisfied with any such decision, or within ten (10) days after the expiry of
the first mentioned period of ten (10) days, as the case may be, either party may
require, by written notice to the other party, that the matters in dispute be referred to
arbitration as hereinafter provided.
18.0 ARBITRATION
18.1 All disputes or differences in respect of which the decision, if any, of the Engineer has
not become final or binding as aforesaid shall be settled by arbitration in the manner
hereinafter provided.
18.2 In the event of the Contractor, that is to say a citizen and/or a permanent resident of
India, a firm or a company duly registered or incorporated in India, the arbitration
shall be conducted by three arbitrators, one each to be nominated by the contractor
and the Owner and the third to be named by the President of Institution of Engineers,
India. If either of the parties fails to appoint its arbitrator within thirty (30) days after
receipt of a notice from the other party invoking the arbitration clause, the President
of the Institution of Engineers, India shall have the power at the request of either of
the parties, to appoint the arbitrators. A certified copy of the said President making
such an appointment shall be furnished to both the parties.
18.3 The arbitration shall be conducted in accordance with the provisions of the
Arbitration & Conciliation Act, 1996 or any statutory modification thereof.
18.4 Arbitration(s) shall give reasoned award.
18.5 The decision of the majority of the arbitrators shall be final and binding upon the
parties. The expenses of the arbitration shall be paid as may be determined by the
arbitrators. The arbitrators may, from time to time with the consent of all the parties
enlarge the time for making the award. In the event of any of the aforesaid arbitrators
dying, neglecting, resigning of being unable to act for any reason, it will be lawful for
the party concerned to nominate another arbitrator in place of the outgoing
arbitrator.
18.6 The arbitrator shall have full powers to review and/or revise any decision, opinion,
directions certification or valuation of the Engineer in consonance with the contract.
19.0 APPLICABLE LAW
The Contract shall be governed by and interpreted in accordance with the laws in
force in India. The courts of Rampur Bushehr/Shimla shall have exclusive jurisdiction
in all matters arising under the Contract.
The agency/firm shall keep the corporation (SJVN) harmless against all actions, suits,
claims, demands, costs or expense arising in the connection with injuries suffered by
his its expert deployed for subject cited study and shall settle all such claims directly
under workmen compensation Act, 1923.
20.0 NOTICES
20.1 Any notice given by one party to the other pursuant to this Contract shall be sent to
the other party in writing or by cable telex or facsimile and confirmed in writing to the
other party's address specified in NIQ/Tender document.
20.2 A notice shall be effective when delivered or on the notice's effective date, whichever
is later.
21.0 CONSIGNEE
The Goods under this Contract/scope of supply shall be dispatched to the
Consignee at the following address:-
Dy.General Manager, (O&M Stores)
Rampur HPS,
SJVN Limited, Bayal, Distt. Kullu, (HP)
Pin-172023 (INDIA)
Telefax No.: 01904-275240/241
Email: [email protected]
All the correspondences regarding supply of materials, submission of bills & payment
etc. after issuance of the supply order shall be addressed to the Consignee only.
The Above General terms & conditions shall form the part of the contract
agreement.
SPECIAL CONDITIONS OF CONTRACT (SCC)
1.0 SCOPE OF SUPPLY
The Material and related services as specified in the contract/purchase order is/are to
be supplied as per the specifications and technical details mentioned in the tender
documents.
2.0 DRAWINGS
SJVN do not have any manufacturing / part drawing for the Shaft Seal Rotating Face Rings and the drawing no RHPS-PHD-201400100 has been developed on the basis of assembly drawing available with SJVN. The manufacturer will prepare manufacturing drawings of their own on the basis of the sample of shaft end Seal available at site and shall submit the same to EIC for approval of the same before starting the manufacturing in the soft as well as hard copy.
3.0 LODGING & BOARDING
During assembly of the component in the units of RHPS, the supplier shall depute their
representative to witness the assembly and will rectify the defects at site free of charge.
Nothing shall be borne by RHPS, SJVN Limited towards travelling expenses, boarding &
lodging and no any kind of reimbursement shall be done to the representative of agency
for this purpose. Lodging & boarding shall be provided by SJVN depending upon the
availability on nominal charges.
4.0 ENGINEER-IN-CHARGE (EIC):
The AGM (PHD), Rampur HPS, SJVN Limited, Bayal, Distt Kullu (H.P.), PIN- 172023. PH
No. 01904-265230/231 email Id [email protected] will act as Engineer-In-
Charge (E.I.C) in respect of the Contract and his decision in all matters will be binding on
the Contractor.
Before dispatch, the supplier shall inform to Engineer-in-charge (EIC) 15 days in advance
for inspection of material.
5.0 SUPPLIER’S GENERAL RESPONSIBILITIES
(i) The Contractor shall be fully responsible for complying with all the relevant
statutory obligations as applicable from time to time.
(ii) Consequences arising out of the non-compliance with statutory requirements
shall be the entire responsibility and be borne by the contractor.
(iii) All instructions and orders given by the Engineer-in-Charge are to be maintained
and shall be taken to have been conveyed to the supplier for his compliance.
(iv) Delivery of the Goods shall be made by the Supplier in accordance with the terms
specified in the contract.
(v) The supplier shall not dispatch any goods until necessary tests have been
performed and certificate of the inspector is issued or specifically waived off by
the SJVN Ltd.
6.0 INSPECTION OF SITE
The supplier shall be deemed to have inspected and examined the site and its
surroundings and information available in connection therewith and to have satisfied
himself, before submitting his bid, as to the form and nature thereof, the hydrological
and climatic conditions, the extent and nature of the supply and the means of access to
the site and, in general, shall be deemed to have obtained all necessary information,
subject as above mentioned, as to risks, contingencies and all other circumstances which
may influence or affect his bid.
7.0 STATUTORY ACTS
7.1 All legal formalities/clearances are to be obtained by the successful bidder regarding the
execution of the said work, if any.
7.2 The successful bidder shall comply with the all the Acts & rules and regulations, laws and
by-laws framed by State/ Central Government/ organization in whose premises the
work has to be done. SJVN Limited shall have no liabilities in this regard.
7.3 The contractor shall keep the corporation harmless against all actions, suits, claims,
demands, costs or expense arising in the connection with injuries suffered by his
workmen and shall settle all such claims directly under workmen compensation Act,
1923.
All the above Scope of work and Terms & Conditions shall form the part of Contract
Agreement.
Technical Specifications
1.0 SCOPE OF WORK:
1.1 This specification covers the scope of supply for Engineering, manufacturing, testing, supply, Insurance, Packing and Transportation of Francis Turbine Shaft Seal Rotating Faces for Rampur Hydro Power Station (RAMPUR HPS), Bayal, HP as per drawings as detailed below:-
Sr.
No.
Item/Description Material composition
1. Shaft Seal Rotating Faces ASTM A 743 Gr CA6NM
1.2 The scope of work under this contract as briefly outlined above shall also include all services which are not specifically mentioned but required to complete the items as well as for the successful efficient, safe and reliable operation of the items under this contract.
1.3 The contractor is also required to depute his representative to site to ensure smooth
fitting of the supplied Shaft Seal Rotating Face assemblies in the generating units within 12 months from date of delivery of material.
1.4 To ensure the correct spacing of the threaded holes, inspection of the Shaft Seal
Rotating Face (s) with template, at contractor workshop shall be carried out and final dimensions, surface finish, NDT etc. shall also be checked.
1.5 The tests / records /dimensional measures, deviation etc. as per Technical
specifications / quality plan may be reviewed during the stage inspection or during final inspection by the authorized representative of SJVNL or third party inspection agency deputed by the SJVNL. These records should be bounded in a folder and two copies of bounded folder must be submitted to the Consignee along with the final bill. The folder must contain the contractor no. and job identification No.
2.0 RELEVANT DOCUMENTS:
The following technical documents shall be the part of the contract and need to be
followed:-
2.1 Material
Shaft Seal Rotating Face shall be made from forged stainless steel ASTM A 743 Gr
CA6NM and shall meet the material properties as per the relevant standard.
The raw material for Shaft Seal Rotating Face shall be tested for the properties as per
relevant standard for physical / chemical properties before acceptance for further
processing / machining.
The 100 % material shall also be tested by Ultrasonic Testing & Dye penetrant testing to
ensure defect free material for Shaft Seal Rotating Face.
2.3 Drawings:
S. No. Component Material
Description
International
Standard
Drawing
No.
1. Shaft Seal Rotating
Face
ASTM A 743 Gr
CA6NM
ASTM RHPS-PHD-
201400100
2.3 Documents:
S. No. Document Reference No.
1 Technical requirements As per Technical Specification,
Drawings and QAP
2 QAP As enclosed
3 TECHNICAL REQUIREMENTS:
3.1 The manufacturing shall be carried as per drawings mentioned / sample in the technical specification.
3.2 The Shaft Seal Rotating Face shall be manufactured of required chemical & physical
properties as per given standard detailed above.
3.3 The surface finish of the rotating face will be N3.
3.4 The contractor may submit detailed procedure for method of manufacturing & method of testing and acceptance criteria.
3.5 In case contractor has joint venture with outsourced agencies, the Contractor shall submit along with the technical bid details of such agencies and their technical & financial credentials for scrutiny of SJVNL. The outsourced agencies if any should be preferably approved by any of the agencies like NTPC, NHPC, EIL, UHDE, PDIL, and BV & LLYODS ETC.
3.6 Heat Treatment/ Stress reliving as per relevant standards.
3.7 Third party for inspection if required shall be at the cost of supplier.
3.8 The manufacturer will ensure correct dimensions, surface finish etc. of Shaft Seal Rotating Faces.
3.9 The correct dimensions, finish of the Shaft Seal Rotating Faces shall be demonstrated by the contractor at his works prior to dispatch.
3.10 The contractors shall intimate readiness of material at least 15 days before for carrying out inspection/ Testing to the requirement of approved quality plan.
3.11 Material Dispatch Clearance shall be obtained prior to dispatch.
4 QUALITY ASSURANCE PROGRAMME :
4.1 The Quality Assurance Plan should be strictly followed.
4.2 The raw material shall be traceable to manufacturer certificate / or samples shall be drawn by SJVNL or/and third party for testing for physical & chemical properties as per referred standard at NABL approved lab. The testing as required for acceptance of material shall be in the scope of the contractor.
4.3 Contractor shall arrange all Test reports at all stages of manufacturing for material,
chemical composition, mechanical properties, non-destructive testing and dimension test as required through inspection by SJVNL or /and its 3rd party Inspection agencies.
4.4 The equipment, specified materials and works at the place of work are subject to inspection
by the authorized representative of SJVNL or/and third party inspection agency. During various stages, inspection and reviews of the test reports & records can be done.
4.5 The tests/inspections shall be conducted as per the relevant standards and quality plan.
4.6 The contractor needs to maintain relevant documents/standards and he should make them
available to the authorized representative of SJVNL or their third party inspection agency for inspection/ review etc.
4.7 Two copies of completed test reports / records/ documents as per the requirement of TS
and QAP shall be furnished by the contractor in the bound folders. They should be duly marked with contract order number and contractor identification no.
4.8 Also the contractor may submit detail procedure for stipulated method of manufacturing /
alternative mode of Manufacturing, method of testing and acceptance criteria.
