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SECTION 3 SKILLSCustomizing a Presentation

3.1 Use the Clipboard Task Pane

3.2 Find and Replace Text

3.3 Insert WordArt

3.3 Format WordArt

3.4 Draw Shapes

3.4 Customize Shapes

CHECKPOINT 1

3.5 Display Gridlines

3.5 Insert a Text Box

3.5 Copy and Rotate Shapes

3.6 Create a Table

3.6 Format a Table

3.7 Insert Action Buttons

3.7 Insert Hyperlinks

CHECKPOINT 2

3.8 Format with a Slide Master

3.9 Insert Headers and Footers

3.9 Use the Package for CD Feature

3.10 Add Audio

3.10 Add Video

3.11 Set and Rehearse Timings

CHECKPOINT 3

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Use the Clipboard Task Pane

To use the Clipboard task pane:

1. Click the HOME tab.

2. Click the Clipboard task pane launcher.

3. Select the desired text and click the Copy button in the Clipboard group.

4. Continue selecting text and clicking the Copy button.

5. Position the insertion point.

6. Click the desired item in the Clipboard task pane.

Clipboard task pane

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Use the Clipboard Task Pane…continued

To change the Clipboard task pane options:

1. Click the Options button at the bottom of the Clipboard task pane.

2. Insert a check mark before the options that you want active.

Options button

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Find and Replace TextTo find and replace text:

1. Click the Replace button in the Editing group on the HOME tab.

2. At the Replace dialog box, type the text in the Find what text box.

3. Press Tab.

4. Type the text in the Replace with text box.

5. Click the Replace All button.

6. Click OK.

7. Click the Close button.

Replace dialog box

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Insert WordArt

To insert WordArt:

1. Click the INSERT tab.

2. Click the WordArt button in the Text group.

3. Click the desired WordArt option.

4. Type the WordArt text.

5. Apply the desired formatting.

WordArt button

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Format WordArt

To change the WordArt size:

1. Click the WordArt.

2. Type a measurement in the Shape Height or Shape Width measurement box.

Shape Height measurement box

Shape Width measurement box

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Format WordArt…continued

To add effects:

1. Click the WordArt.

2. Click the DRAWING TOOLS FORMAT tab.

3. Click the Text Effects button in the WordArt Styles group.

4. Click the desired effect.

Text Effects button

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Draw Shapes

To draw a shape:

1. Click the HOME tab.

2. Click the More button at the right side of the shapes in the Drawing group.

3. Click the desired shape.

4. Drag in the slide to draw the shape.

OR

1. Click the INSERT tab.

2. Click the Shapes button.

3. Click the desired shape.

4. Drag in the slide to draw the shape.

shapes

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Customize Shapes

To change the shape style:

1. Select the image.

2. Click the DRAWING TOOLS FORMAT tab.

3. Click the More button at the right side of the shape style thumbnails in the Shape Styles group.

4. Click the desired style at the drop-down gallery.

shape styles

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Customize Shapes…continued

To change the shape effects:

1. Select the image.

2. Click the DRAWING TOOLS FORMAT tab.

3. Click the Shape Effects button in the Shape Styles group.

4. Click the desired effect at the drop-down gallery.

Shape Effects button

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Customize Shapes…continued

To display the Selection task pane:

1. Click the DRAWING TOOLS FORMAT tab.

2. Click the Selection Pane button in the Arrange group.

Selection pane

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CHECKPOINT 1

1) How many different items can you collect in the Clipboard task pane?

a. 6

b. 12

c. 24

d. 36

3) Use this button to apply visual effects to WordArt.

a. Text Effects

b. Visual Effects

c. WordArt Effects

d. Special Effects

2) Use this application to distort or modify text.

a. SmartArt

b. WordArt

c. Clip Art

d. Shapes

4) You can draw a shape using buttons on the INSERT tab and this tab.

a. VIEW

b. ANIMATIONS

c. DESIGN

d. HOME

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Display Gridlines

To display gridlines:

1. Click the VIEW tab.

2. Click the Gridlines check box in the Show group.

gridlines

Gridlines check box

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Insert a Text Box

To insert a text box:

1. Click the INSERT tab.

2. Click the Text Box button in the Text group.

3. Click in the slide or drag to create the text box.

text box

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Copy and Rotate Shapes

To rotate a shape using the Rotate button:

1. Select the shape.

2. Click the DRAWING TOOLS FORMAT tab.

3. Click the Rotate button in the Arrange group.

4. Click the desired option at the drop-down list.

Rotate button

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Copy and Rotate Shapes…continued

To rotate a shape using the rotation handle:

1. Position the mouse pointer on the rotation handle until the pointer displays as a circular arrow.

2. Hold down the left mouse button.

3. Drag to the desired direction.

4. Release the mouse button.

rotation handle

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Create a Table

To create a table:

1. Click the Insert Table button in the content placeholder.

2. At the Insert Table dialog box, type the desired number of columns and rows.

3. Click OK.

Insert Table dialog box

Insert Table button

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Create a Table…continued

To widen a column:

1. Position the mouse pointer on the gridline in the table until the pointer turns into a left- and right-pointing arrow with two short lines between.

2. Hold down the left mouse button.

3. Drag to the desired mark on the horizontal ruler.

4. Release the mouse button.

mouse pointer

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Format a Table

To apply a predesigned style to a table:

1. Click the TABLE TOOLS DESIGN tab.

2. Click the More button at the right side of the Table Styles group.

3. Click the desired style in the drop-down gallery.

table styles

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Format a Table…continued

To change the alignment:

1. Click the TABLE TOOLS LAYOUT tab.

2. Select the desired cells.

3. Click the desired alignment button in the Alignment group.

To change the table size:

1. Click the TABLE TOOLS LAYOUT tab.

2. Type the desired measurement in the Height or Widthmeasurement box.

3. Press Enter.

Alignment group Table Size group

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Insert Action Buttons

To insert an action button:

1. Click the INSERT tab.

2. Click the Shapes button in the Illustrations group.

3. Click the desired action button at the drop-down list.

4. Drag in the slide to create the button.

5. At the Action Settings dialog box, select the desired action.

6. Click OK.

Action Buttons

Action Settings dialog box

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Insert Hyperlinks

To insert a hyperlink to a website on the Internet:

1. Select the text.

2. Click the INSERT tab.

3. Click the Hyperlink button in the Links group.

4. At the Insert Hyperlink dialog box, type the address in the Address text box.

Hyperlink button

Address text box

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CHECKPOINT 2

1) You can display these to help position elements.

a. positionlines

b. rulerlines

c. guidelines

d. gridlines

3) Action buttons are located in the drop-down list of this button.

a. Shapes

b. Clip Art

c. WordArt

d. SmartArt

2) Press this to move the insertion point to the previous cell in a table.

a. Alt + Tab

b. Ctrl + Tab

c. Shift + Tab

d. Tab

4) The Hyperlink button is located on this tab.

a. HOME

b. INSERT

c. DESIGN

d. ANIMATIONS

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Format with a Slide Master

To format in Slide Master View:

1. Click the VIEW tab.

2. Click the Slide Master button in the Master Views group.

3. Make the desired editing changes.

4. Click the Close Master View button in the Close group.

slide master

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Insert Headers and Footers

To insert a header or footer on all slides:

1. Click the INSERT tab.

2. Click the Header & Footer button in the Text group.

3. At the Header and Footer dialog box with the Slide tab selected, choose the desired options.

4. Click the Apply to All button.

Slide tab

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Insert Headers and Footers…continued

To insert a header or footer in notes and handouts:

1. Click the INSERT tab.

2. Click the Header & Footer button in the Text group.

3. At the Header and Footer dialog box with the Notes and Handouts tab selected, choose the desired options.

4. Click the Apply to All button.

Notes and Handouts tab

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Use the Package for CD Feature

To use the Package for CD feature:

1. Click the FILE tab.

2. Click the Export option.

3. Click the Package Presentation for CD option.

4. Click the Package for CD button.

5. At the Package for CD dialog box, type a name for the CD.

6. Click the Copy to CD button.

Package for CD dialog box

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Add Audio

To insert an audio file:

1. Click the INSERT tab.

2. Click the Audio button in the Media group.

3. Click Audio on My PC.

4. Navigate to the desired folder.

5. Double-click the desired audio file.

Audio button

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Add Audio…continued

To start an audio clip automatically:

1. Click the AUDIO TOOLS FORMAT tab.

2. Click the down-pointing arrow at the right side of the Start option in the Audio Options group.

3. Click Automatically at the drop-down list.

Start option

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Add Video

To insert a video file:

1. Click the Insert Video button in the placeholder.

2. Navigate to the desired folder.

3. Double-click the desired video clip.

OR

1. Click the INSERT tab.

2. Click the Video button in the Media group.

3. Click the Video on My PC option.

4. Navigate to the desired folder.

5. Double-click the desired video file.

Insert Video button

Video button

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Add Video…continued

To play a video file:

1. Click the VIDEO TOOLS FORMAT tab.

2. Click the Play button in the Preview group.

Play button

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Add Video…continued

To set the video volume:

1. Click the VIDEO TOOLS PLAYBACK tab.

2. Click the Volume button in the Video Options group.

3. Select the desired volume at the drop-down list.

Volume button

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Add Video…continued

To start the video automatically:

1. Click the VIDEO TOOLS PLAYBACK tab.

2. Click the down-pointing arrow at the right side of the Start option in the Video Options group .

3. Click Automatically at the drop-down list.

Start option

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Set and Rehearse Timings

To set and rehearse timings:

1. Click the SLIDE SHOW tab.

2. Click the Rehearse Timings button in the Set Up group.

3. When the desired time displays, click the Next button on the Recording toolbar.

4. Continue until times are set for each slide.

5. Click Yes at the message.

Rehearse Timings button

Repeatslide timePauseNext

Recording toolbar

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Set and Rehearse Timings…continued

To set up a show to run continuously:

1. Click the SLIDE SHOW tab.

2. Click the Set Up Slide Show button in the Set Up group.

3. Click in the Loop continuously until ‘Esc’ check box in the Set Up Show dialog box.

4. Click OK. Set Up Show dialog box

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CHECKPOINT 3

1) Using this can be helpful in reducing the steps needed to format slides.

a. master control

b. slide control

c. slide master

d. handout master

3) Use this feature to help set the times for slides as you practice delivering the slide show.

a. Rehearse Timings

b. Practice Timings

c. View Timings

d. Set Timings

2) This is the name for information that appears on the bottom of each slide.

a. repeater

b. footer

c. header

d. master

4) Use options at this dialog box to control the slide show.

a. Control Show

b. Slide Show Options

c. View Show

d. Set Up Show

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