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Slide 1
COUNSELING IN THE 21st CenturyCOUNSELING IN THE 21st CenturyLEADERSHIP DOCTRINELEADERSHIP DOCTRINE
Slide 2
AgendaAgenda
Purpose
Reason for Change
New Doctrine
Concept of Developmental Counseling
Why a Counseling Workshop
Train-the-Trainer Workshop Objective/Focus/Success
Training Workshop Program
Slide 3
Our PurposeOur Purpose
Provide the NCO Corps with a clear understanding of the intent and purpose behind the Developmental Counseling philosophy and show the field “what right looks like”.
We do this with:
Train-the-Trainer workshop
Training Aids (videos/TSP # TVT 22-100711234)
Web site (www.counseling.army.mil)
Online advice (SME)
Slide 4
Reason For ChangeReason For Change
Counseling is perceived as negative; normally associated with an evaluation requirement, problem, or poor performance
Documenting counseling is bad news - writing things down is perceived as negative
Old counseling technique:Past performance
One way/directive (I talk, you listen), did not result in a concrete plan of action
Slide 5
New DoctrineNew Doctrine
FM 22-100 Army Leadership August 1999
Appendix “B” Performance Indicators
Appendix “C” Developmental Counseling
Supersedes all editions of Leadership doctrine
Slide 6
New Doctrine Appendix “B” FM 22-100
New Doctrine Appendix “B” FM 22-100
Provides a list of performance indicators to use as a self-assessment in the areas of:
Army Values
Attributes; mental, physical & emotional
Skills; interpersonal, conceptual, technical & tactical
Actions; Influencing, Operating & Improving
Slide 7
New Doctrine Appendix “C” FM 22-100
New Doctrine Appendix “C” FM 22-100
The Leader’s Responsibilities The Leader as a Counselor
Leader Counseling Skills The Leader’s Limitations Types of Developmental Counseling Approaches to Counseling Counseling Techniques The Counseling Process The Developmental Counseling Form
Slide 8
Developmental Counseling
Developmental Counseling
WEBSTER II’s definition:An exchange of opinions and ideas in order to reach
a decision: “Consultation”Advice or guidance; solicited from a knowledgeable
or experienced personA deliberate plan of action, to press the adoption of;
Recommend
FM 22-100’s definition:
Subordinate-centered communication which leads to the achievement of individual and unit goals.
Slide 9
Developmental Counseling
Developmental Counseling
The purpose of Developmental Counseling:
To develop subordinate’s leadership skills, prepare them for increased responsibility and develop subordinates who are better able to achieve personal, professional, and organizational goals.
Slide 10
Developmental Counseling
Developmental Counseling
Types of Counseling:
Event-Oriented
Specific instances of superior or substandard
performance
Reception and integration counseling
Crisis counseling
Referral counseling
Promotion counseling
Separation counseling
Slide 11
Developmental Counseling
Developmental Counseling
Types of Counseling (cont):
Performance/Professional Growth What does this counseling session address?
Short Term: < 1 year (Performance/Personal Goals)Long Term: 2-5 years (Professional Growth)
Slide 12
Developmental Counseling
Developmental Counseling
Identify the need for counseling: event-oriented or performance/professional growth counseling
Prepare for counseling: select a suitable place, schedule the time, notify the subordinate well in
advance, organize information, outline the counseling session components, plan your counseling strategy, and establish the right atmosphere.
Conduct counseling: open the session, discussing the issues, developing the plan of action, and
recording and closing the session.
Follow up: providing the teaching, coaching, and mentoring needed.
Slide 13
Developmental Counseling
Developmental Counseling
What’s the desired endstate of these sessions?
Develop a subordinate-centered Plan of Action
Tie expectations to performance objectives
Tie expectations to appropriate standards
Achieves unit and individual goals
Develops a “Pathway to Success”
Slide 14
To have an Effective Counseling Program:
Education/Training Experience Support Enforcement
Why a Counseling Workshop?
Why a Counseling Workshop?
Slide 15
Current Counseling Requirements:
Local Command Directives & Policies (Not Standardized)Monthly Performance Oriented (junior enlisted)
AR 635-200, AR 600-9, AR 600-8-19SeparationsOverweight“Not Recommended” for Promotion
AR 623-205 NCOERQuarterly Performance and Professional Development
Counseling
Why a Counseling Workshop?
Why a Counseling Workshop?
Slide 16
Why a Counseling Workshop?
Why a Counseling Workshop?
ATLDP NCO Study conducted between April 01 and January 02, surveyed over 30,000 soldiers worldwide
Assessed the state of training and leader development
Major findings on counseling: Informal counseling is valuable Formal counseling is not being done properly
Leaders do not know how to do it Requirements do not meet the needs of soldiers.
Slide 17
Why a Counseling Workshop?
Why a Counseling Workshop?
Study Recommendations:
Require first line leaders to conduct professional growth counseling (appendix C, FM 22-100, Army Leadership) for all junior enlisted soldiers.
Enforce doctrine that requires promotion counseling (Appendix C, FM 22-100 and AR 600-8-19, Enlisted Promotions and Reductions) for all soldiers eligible for advancement without waivers but not recommended.
Change AR 600-8-19 to require a soldiers’ first line leader, not commander or senior NCO of the support channel, conduct this counseling.
Slide 18
Why a Counseling Workshop?
Why a Counseling Workshop?
Study Recommendations (cont):
Update and sustain Center for Army Leadership counseling website, US Army Developmental Counseling Library.
Develop training and education materials for leaders to develop their counseling skills through self-development, unit professional development programs, and unit training.
Slide 19
Train-the-Trainer Workshop ObjectiveTrain-the-Trainer
Workshop Objective Provide a one-day training event that demonstrates four Role-Playing scenarios followed by three practical exercise scenarios.
Train Direct Leaders from each company within the Division/Installation to be Developmental Counseling Trainers.
Trainers go back to their respective companies and train NCOs via NCOPD and mentoring (recommend within 60 days).
Recommend Command Sergeants Major conduct a follow-up assessment.
Slide 20
Train-the-Trainer Workshop Focus
Train-the-Trainer Workshop Focus
Junior NCO from Reception & Integration through 2nd Quarter Performance/Professional Growth counseling session
Teaches both event oriented and performance/professional growth counseling
Illustrates developing a Plan of Action to accomplish individual and unit goals
Demonstrates leader responsibilities for following up and supporting the plan of action
Stresses quarterly counseling with monthly assessment
Slide 21
Vignette #1 Reception and Integration Counseling Vignette #2 Assessment Vignette #3 Substandard Performance Counseling Vignette #4 2nd Quarterly Counseling PE #1 Pregnancy Counseling PE #2 Quarterly Counseling PE #3 Disrespecting an NCO Counseling TEST Critique
Training Workshop Program Training Workshop Program
Slide 22
Reception and Integration Counseling
SITUATION: You are a platoon sergeant and you have a new SGT (E-5) coming to your unit that’s going to be assigned to your platoon. This SGT has 4 years in the Army. You currently have a SSG (squad leader's position) open. This sergeant is coming from Germany with a wife and one child. EVENTS: 1. The sergeant appears to be in good physical shape.
2. Arrived to the unit with his family.
3. He has a copy of his latest NCOER.
4. He shows good military bearing and looks sharp.
Vignette #1Vignette #1
Slide 23
Developmental Counseling
Developmental Counseling
Identify the need for counseling: event-oriented or performance/professional growth
counseling Prepare for counseling:
select a suitable place schedule the time notify the subordinate well in advance organize information outline the counseling session components plan your counseling strategy establish the right atmosphere
Slide 24
DEVELOPMENTAL COUNSELING FORMFor use of this form see FM 22-100.
DATA REQUIRED BY THE PRIVACY ACT OF 1974AUTHORITY: 5 USC 301, Departmental Regulations; 10 USC 3013, Secretary of the Army and E.O. 9397 (SSN)PRINCIPAL PURPOSE: To assist leaders in conducting and recording counseling data pertaining to subordinates.ROUTINE USES: For subordinate leader development IAW FM 22-100. Leaders should use this form as necessary.DISCLOSURE: Disclosure is voluntary.
PART I - ADMINISTRATIVE DATAName (Last, First, MI) Rank / Grade Social Security No. Date of Counseling
Organization Name and Title of Counselor
PART II - BACKGROUND INFORMATIONPurpose of Counseling: (Leader states the reason for the counseling, e.g. Performance/Professional or Event-Oriented counseling and includes the leaders facts and observations prior to the counseling):
PART III - SUMMARY OF COUNSELINGComplete this section during or immediately subsequent to counseling.
Key Points of Discussion:
OTHER INSTRUCTIONSThis form will be destroyed upon: reassignment (other than rehabilitative transfers), separation at ETS, or upon retirement. For separation
requirements and notification of loss of benefits/consequences see local directives and AR 635-200.
DA FORM 4856-E, JUN 99EDITION OF JUN 85 IS OBSOLETE
Lester, James T.
SGT 123-45-6789 6 SEP 02
UNIT NAME
SFC Paul, Joseph/PSG
This is your Reception and Integration Counseling. You are being assigned 4th Squad Leader, 1st Platoon. In addition, this is your Initial Counseling along with your NCOER Counseling Checklist to support your NCOER.
Slide 26
PART III - SUMMARY OF COUNSELING
Complete this section during or immediately subsequent to counseling.
Key Points of Discussion:
OTHER INSTRUCTIONS
This form will be destroyed upon: reassignment (other than rehabilitative transfers), separation at ETS, or upon retirement. For separation
requirements and notification of loss of benefits/consequences see local directives and AR 635-200.
DA FORM 4856-E, JUN 99EDITION OF JUN 85 IS OBSOLETE
o Discuss duty position and review job description:
o Leader’s Book for 4th Squad:
o Personal and Family Issues:
o Personal and Organizational Goals:
Slide 27
Plan of Action: (Outlines actions that the subordinate will do after the counseling session to reach the agreed upongoal(s). The actions must be specific enough to modify or maintain the subordinate’s behavior and include a specifictime line for implementation and assessment (Part IV below):
Session Closing: (The leader summarizes the key points of the session and checks if the subordinate understands theplan of action. The subordinate agrees/disagrees and provides remarks if appropriate):
Individual counseled: I agree / disagree with the information above
Individual counseled remarks:
Signature of Individual Counseled: _________________________________________ Date: _____________________
Leader Responsibilities: (Leader’s responsibilities in implementing the plan of action):
Signature of Counselor: _________________________________________________ Date:_______________________
PART IV - ASSESSMENT OF THE PLAN OF ACTIONAssessment: (Did the plan of action achieve the desired results? This section is completed by both the leader and theindividual counseled and provides useful information for follow-up counseling):
Counselor: ____________________ Individual Counseled:_________________ Date of Assessment:______________
Note: Both the counselor and the individual counseled should retain a record of the counseling.DA FORM 4856-E (Reverse)
Plan of Action: (Outlines actions that the subordinate will do after the counseling session to reach the agreed upon goal(s). The actions must be specific enough to modify or maintain the subordinate’s behavior and include a specific time line for implementation and assessment (Part IV below):
Slide 28
Plan of Action: (Outlines actions that the subordinate will do after the counseling session to reach the agreed upongoal(s). The actions must be specific enough to modify or maintain the subordinate’s behavior and include a specific
time line for implementation and assessment (Part IV below):
Session Closing: (The leader summarizes the key points of the session and checks if the subordinate understands theplan of action. The subordinate agrees/disagrees and provides remarks if appropriate):
Individual counseled: I agree / disagree with the information above
Individual counseled remarks:
Signature of Individual Counseled: _________________________________________ Date: _____________________
Leader Responsibilities : (Leader’s responsibilities in implementing the plan of action):
Signature of Counselor: _________________________________________________ Date:_______________________
PART IV - ASSESSMENT OF THE PLAN OF ACTIONAssessment: (Did the plan of action achieve the desired results? This section is completed by both the leader and the
individual counseled and provides useful information for follow-up counseling):
Counselor: ____________________ Individual Counseled:_________________ Date of Assessment:______________
Note: Both the counselor and the individual counseled should retain a record of the counseling.DA FORM 4856-E (Reverse)
Leader Responsibilities: (Leader’s responsibilities in implementing the plan of action):
Slide 29
Plan of Action: (Outlines actions that the subordinate will do after the counseling session to reach the agreed upongoal(s). The actions must be specific enough to modify or maintain the subordinate’s behavior and include a specific
time line for implementation and assessment (Part IV below):
Session Closing: (The leader summarizes the key points of the session and checks if the subordinate understands theplan of action. The subordinate agrees/disagrees and provides remarks if appropriate):
Individual counseled: I agree / disagree with the information above
Individual counseled remarks:
Signature of Individual Counseled: _________________________________________ Date: _____________________
Leader Responsibilities : (Leader’s responsibilities in implementing the plan of action):
Signature of Counselor: _________________________________________________ Date:_______________________
PART IV - ASSESSMENT OF THE PLAN OF ACTIONAssessment: (Did the plan of action achieve the desired results? This section is completed by both the leader and the
individual counseled and provides useful information for follow-up counseling):
Counselor: ____________________ Individual Counseled:_________________ Date of Assessment:______________
Note: Both the counselor and the individual counseled should retain a record of the counseling.DA FORM 4856-E (Reverse)
Assessment: (Did the plan of action achieve the desired results? This section is completed by both the leader and the individual counseled and provides useful information for follow-up counseling):
Slide 30
PART III - SUMMARY OF COUNSELINGComplete this section during or immediately subsequent to counseling.
Key Points of Discussion:
OTHER INSTRUCTIONSThis form will be destroyed upon: reassignment (other than rehabilitative transfers), separation at ETS, or upon retirement. For separation
requirements and notification of loss of benefits/consequences see local directives and AR 635-200.
DA FORM 4856-E, JUN 99 EDITION OF JUN 85 IS OBSOLETE
o Discuss duty and responsibility to train, lead, and develop the squado Standards- setting and enforcing o Deployments and Exercises
o Duty rosters and training schedules
o Finances (PCS Entitlements, Leaves) o Housing, Schools, Recreation Centers, Youth Center, Community Activities
o Family Readiness Groupo Discuss duty position and review job description:
o Leader’s Book for 4th Squad:
o Personal and Family Issues:
o Personal and Organizational Goals:
o Unit Physical Fitness Program o Soldier Key Information
o Equipment Accountabilities and Maintenance
o Chain of Command/NCO Support Channel: o Rating Chain/NCOER
o Alert/Recall Roster and Accountability
o Hand Receipts/Command Maintenance
o Professional Development o Education (Civilian and Military)
o Career Enhancing Opportunities (NCO of the Month Board, Audie Murphy Board) o Short and Long Term Goals
o Unit Readiness
o Unit METL, Command Policies and SOPs
Slide 31
Developmental Counseling
Developmental Counseling
Conduct counseling:open the session
discussing the issues
developing the plan of action
recording and closing the session
Slide 32
Plan of Action:
DA FORM 4856-E (Reverse)
(Outlines actions that the subordinate will do after the counseling session to reach the agreed upon
goal(s). The actions must be specific enough to modify or maintain the subordinate’s behavior and include a specific
time line for implementation and assessment (Part IV below):
o Provide my spouse with the family Readiness group contact and encourage her to attend the next family Readiness group.
o Visit the education center to look into next semester’s schedule.
o In support of long-term goal of promotion to SSG, work on weapons qualification, PT, and civilian/military education.
o Study pertinent Army Regulations and FMs for board appearance.
o Verify squad’s SRP packets within 60 days.
o Tentatively schedule future monthly assessments.
o Review Unit METL and Command Policies by Monday, and SOPs by the end of next week.
o Prepare to take a diagnostic APFT within 30 days and prepare to conduct PT.
o Conduct joint inventory of squad equipment by 26 SEP 02.
o Review leaders book from previous squad leader by 20 SEP.
o Conduct open discussion with squad members next week.
o Conduct initial counseling on each squad member within 30 days.
Slide 33
Session Closing: (The leader summarizes the key points of the session and checks if the subordinate understands the
plan of action. The subordinate agrees/disagrees and provides remarks if appropriate):Individual counseled: I agree / disagree with the information above
Individual counseled remarks:
Leader Responsibilities : (Leader’s responsibilities in implementing the plan of action):
Signature of Counselor: _________________________________________________ Date: _______________________
PART IV - ASSESSMENT OF THE PLAN OF ACTION
Assessment:
individual counseled and provides useful information for follow-up counseling):
Counselor: ____________________ Individual Counseled:_________________ Date of Assessment: ______________
Note: Both the counselor and the individual counseled should retain a record of the counseling.
DA FORM 4856-E (Reverse)
Signature of : Individual counseled _________________________________________________ Date:________________Jim T. Lester 6 Sep 02
Slide 35
Session Closing: (The leader summarizes the key points of the session and checks if the subordinate understands the
plan of action. The subordinate agrees/disagrees and provides remarks if appropriate):Individual counseled: I agree / disagree with the information above
Individual counseled remarks:
Leader Responsibilities : (Leader’s responsibilities in implementing the plan of action):
Signature of Counselor: _________________________________________________ Date: _______________________
PART IV - ASSESSMENT OF THE PLAN OF ACTION
Assessment:
individual counseled and provides useful information for follow-up counseling):
Counselor: ____________________ Individual Counseled:_________________ Date of Assessment: ______________
Note: Both the counselor and the individual counseled should retain a record of the counseling.
DA FORM 4856-E (Reverse)
Signature of : Individual counseled _________________________________________________ Date:________________Jim T. Lester 6 Sep 02
Joseph J. Paul 6 Sep 02
Introduce to squad members. Review and explain job description, deployments and duty rosters. Provide soldier with a copy of the rating scheme and training schedule. I will also provide a list of reference materialsand web sites to assist soldier in preparation for NCO of the Month, Audie Murphy, and Promotion Board. Afford time for soldier to review commander’spolicies and SOPs. Assist soldier in resolving any problems that may develop.Explain the unit’s METL to the soldier. Schedule and administer a diagnostic APFT. I will check back in 30 days to ensure all your soldiers have been counseled. Supervise squad inventory of equipment.
Slide 36
Developmental Counseling
Developmental Counseling
Follow up:Leader Responsibilities
providing the teaching, coaching, and
mentoring needed
Assess the Plan of Action
Slide 37
MONTHLY ASSESSMENT SITUATION: The PSG notified SGT Name two days ago that he will conduct the monthly assessment counseling session today at approximately 1030 in Fourth Squad’s squad area. SGT Name’s squad is scheduled for weapons cleaning from 1000 to 1200. The counseling should not take very long, and CPL James can supervise the soldiers during this time. The squad area will be relatively free from distractions and should have only minimal interruptions. EVENTS: 1. SGT Name conducted his squad equipment inventory. 2. SGT Name took a diagnostic PT test and scored 220
with a score of 65 on the run.
Vignette #2 Vignette #2
Slide 38
Plan of Action:
DA FORM 4856-E (Reverse)
(Outlines actions that the subordinate will do after the counseling session to reach the agreed upon
goal(s). The actions must be specific enough to modify or maintain the subordinate’s behavior and include a specific
time line for implementation and assessment (Part IV below):
o Review Unit METL and Command Policies by Monday, and SOPs by the end of next week.
o Prepare to take a diagnostic APFT within 30 days and prepare to conduct PT.
o Conduct joint inventory of squad equipment by 26 SEP 02.
o Review leaders book from previous squad leader by 20 SEP.
o Conduct open discussion with squad members next week.
o Conduct initial counseling on each squad member within 30 days.
o Visit the education center to look into next semester’s schedule.
o In support of long-term goal of promotion to SSG, work on weapons qualification, PT, and civilian/military education.
o Study pertinent Army Regulations and FMs for board appearance.
o Verify squad’s SRP packets within 60 days.
o Provide my spouse with the family Readiness group contact and encourage her to attend the next family Readiness group.
o Tentatively schedule future monthly assessments.
Slide 39
Session Closing: (The leader summarizes the key points of the session and checks if the subordinate understands the
plan of action. The subordinate agrees/disagrees and provides remarks if appropriate):
Individual counseled: I agree / disagree with the information above
Individual counseled remarks:
Leader Responsibilities : (Leader’s responsibilities in implementing the plan of action):
_______________________
PART IV - ASSESSMENT OF THE PLAN OF ACTION
Assessment: individual counseled and provides useful information for follow-up counseling):
Counselor: ____________________ Individual Counseled:_________________ Date of Assessment: ______________
Note: Both the counselor and the individual counseled should retain a record of the counseling.
Signature of : Individual counseled _________________________________________________ Date:________________
Assessments done on:On 26 Sep 02 observed SGT Name conducting a squad equipment inventory. He made the necessary correction and signed for and accepted responsibility for the squad equipment.On 2 Oct 02 SGT Name took a diagnostic APFT and scored 220 with a score of 65 on the run.
Jim T. Lester 6 Sep 02
Signature of Counselor: _________________________________________________ Date:Joseph J. Paul 6 Sep 02
3 Oct 02_JTL/JTP_
Introduce to squad members. Review and explain job description, deployments and duty rosters. Provide soldier with a copy of the rating scheme and training schedule. I will also provide a list of reference materialsand web sites to assist soldier in preparation for NCO of the Month, Audie Murphy, and Promotion Board. Afford time for soldier to review commander’spolicies and SOPs. Assist soldier in resolving any problems that may develop.Explain the unit’s METL to the soldier. Schedule and administer a diagnostic APFT. I will check back in 30 days to ensure all your soldiers have been counseled. Supervise squad inventory of equipment.
Slide 40
Inability to Maintain Physical Fitness Goals
SITUATION:
Your 1SG came to you asking why SGT Name keeps falling out of unit runs. 1SG said this is the third time he has observed SGT Name falling out of unit runs and he has only been with the unit for six weeks. 1SG wants you to counsel him on physical fitness and not being able to make unit runs. Its now 0700 and you have a 10% inventory layout at the motor pool with the company commander at 0900. You don't feel it is possible to conduct the counseling session any time soon.
EVENTS:
1. SGT Name took a diagnostic PT test and scored 220 with a score of 65 on the run.
2. SGT Name has fallen out of three unit runs since being assigned to your unit.
3. To the best of your knowledge, SGT Name does not do any physical training except during the normal unit PT five days a week.
Vignette #3 Vignette #3
Slide 41
DEVELOPMENTAL COUNSELING FORMFor use of this form see FM 22-100.
DATA REQUIRED BY THE PRIVACY ACT OF 1974AUTHORITY: 5 USC 301, Ddepartmental Regulations; 10 USC 3013, Ssecretary of the Army and E.O. 9397 (SSN)
PRINCIPAL PURPOSE: To assist leaders in conducting and recording counseling data pertaining to subordinates.ROUTINE USES: For subordinate leader development IAW FM 22-100. Leaders should use this form as necessary.DISCLOSURE: Disclosure is voluntary.
PART I - ADMINISTRATIVE DATAName (Last, First, MI) Rank / Grade Social Security No. Date of Counseling
Organization Name and Title of Counselor
PART II - BACKGROUND INFORMATIONPurpose of Counseling: (Leader states the reason for the counseling, e.g. Performance/Professional or Event-Oriented counseling and includes the leaders facts and observations prior to the counseling):
PART III - SUMMARY OF COUNSELINGComplete this section during or immediately subsequent to counseling.
Key Points of Discussion:
OTHER INSTRUCTIONSThis form will be destroyed upon: reassignment (other than rehabilitative transfers), separation at ETS, or upon retirement. For separation
requirements and notification of loss of benefits/consequences see local directives and AR 635-200.
DA FORM 4856-E, JUN 99EDITION OF JUN 85 IS OBSOLETE
Lester, James T. SGT 123-45-6789
YOUR UNIT SFC Paul, Joseph/PSG
Inability to maintain unit physical fitness goals by consistently falling out of unit runs.
15 OCT 02
Slide 42
PART III - SUMMARY OF COUNSELING
Complete this section during or immediately subsequent to counseling.
Key Points of Discussion:
OTHER INSTRUCTIONS
This form will be destroyed upon: reassignment (other than rehabilitative transfers), separation at ETS, or upon retirement. For separation
requirements and notification of loss of benefits/consequences see local directives and AR 635-200.
DA FORM 4856-E, JUN 99EDITION OF JUN 85 IS OBSOLETE
o Individual fitness plan.o Assessment plan.
o Soldier's perception.o Career implications
o Tips to reach your goals.
o Falling out of unit runs (WHY?)
o Plans to improve level of fitness.
o Consequences of continued substandard performance:
o Goal timeline to achieve and maintain unit goals:
o Recommended facilities
Slide 43
Plan of Action:
DA FORM 4856-E (Reverse)
(Outlines actions that the subordinate will do after the counseling session to reach the agreed upon
goal(s). The actions must be specific enough to modify or maintain the subordinate’s behavior and include a specific
time line for implementation and assessment (Part IV below):
o Develop individual physical fitness plan that will coincide with the unit's supplement physical fitness program IAW FM 21- 20, Chapter 10.o Submit individual physical fitness plan to Platoon Sergeant within 7 days for approval.
o Develop a dietary and proper sleep plan (Reference: FM 21-20, Chapter 6).
o Solicit peers for encouragement and support.
Slide 44
Session Closing: (The leader summarizes the key points of the session and checks if the subordinate understands the
plan of action. The subordinate agrees/disagrees and provides remarks if appropriate):Individual counseled: I agree / disagree with the information above
Individual counseled remarks:
Leader Responsibilities : (Leader’s responsibilities in implementing the plan of action):
Signature of Counselor: _________________________________________________ Date: _______________________
PART IV - ASSESSMENT OF THE PLAN OF ACTION
Assessment:
individual counseled and provides useful information for follow-up counseling):
Counselor: ____________________ Individual Counseled:_________________ Date of Assessment: ______________
Note: Both the counselor and the individual counseled should retain a record of the counseling.
DA FORM 4856-E (Reverse)
Signature of : Individual counseled _________________________________________________ Date:________________Jim T. Lester 15 Oct 02
o Provide soldier with FM 21-20 and review appropriate chapters that supports plan of action.o Review soldier’s individual fitness plan to verify that it supports his goals/objectives. o Protect after duty hours (within mission constraints) so plan can be executed.o Encourage peers to provide moral and physical support.o Conduct another diagnostic APFT within the next 3-4 weeks to verify progress/benefits of individual supplemental fitness program.
Joseph T. Paul 15 Oct 02
Slide 45
2ND Quarterly Counseling
SITUATION:
You are a platoon sergeant and one of your soldiers (SGT Name) is due his quarterly counseling this month and your unit is gearing towards train-up for JRTC Rotation. You just came out of a meeting with the 1SG and he wants you to assign the additional duty "Unit Arms Room NCOIC" to one of your NCOs to prepare the unit's arms room for the upcoming Brigade Command Inspection.
EVENTS:
1. Upcoming JRTC Deployment.
2. Upcoming Brigade Command Inspection.
3. Additional Duty Appointment as Unit Arms Room NCOIC.
4. ETS less than 15 months away.
5. Improved physical fitness.
6. Enrollment in college class.
Vignette #4 Vignette #4
Slide 46
Plan of Action:
DA FORM 4856-E (Reverse)
(Outlines actions that the subordinate will do after the counseling session to reach the agreed upon
goal(s). The actions must be specific enough to modify or maintain the subordinate’s behavior and include a specific
time line for implementation and assessment (Part IV below):
o Review Unit METL and Command Policies by Monday, and SOPs by the end of next week.
o Prepare to take a diagnostic APFT within 30 days and prepare to conduct PT.
o Conduct joint inventory of squad equipment by 26 SEP 02.
o Review leaders book from previous squad leader by 20 SEP.
o Conduct open discussion with squad members next week.
o Conduct initial counseling on each squad member within 30 days.
o Visit the education center to look into next semester’s schedule.
o In support of long-term goal of promotion to SSG, work on weapons qualification, PT, and civilian/military education.
o Study pertinent Army Regulations and FMs for board appearance.
o Verify squad’s SRP packets within 60 days.
o Provide my spouse with the family Readiness group contact and encourage her to attend the next family Readiness group.
o Tentatively schedule future monthly assessments.
Slide 47
Session Closing: (The leader summarizes the key points of the session and checks if the subordinate understands the
plan of action. The subordinate agrees/disagrees and provides remarks if appropriate):
Individual counseled: I agree / disagree with the information above
Individual counseled remarks:
Leader Responsibilities : (Leader’s responsibilities in implementing the plan of action):
Signature of Counselor: _________________________________________________ Date: _______________________
PART IV - ASSESSMENT OF THE PLAN OF ACTION
Assessment: individual counseled and provides useful information for follow-up counseling):
Counselor: ____________________ Individual Counseled:_________________ Date of Assessment: ______________
Note: Both the counselor and the individual counseled should retain a record of the counseling.
Signature of : Individual counseled _________________________________________________ Date:________________Jim T. Lester 6 Sep 02
Joseph J. Paul 6 Sep 02
Assessments done on: 03 OCT 02_JTL/JTP___, 04 NOV 02 _JTL/JTP On 26 SEP 02 observed SGT Name conducting a squad equipment inventory. He made the necessary correction and signed for and accepted responsibility for the squad equipment. On 02 OCT 02 SGT Name took a diagnostic APFT and scored 220 with a score of 65 on the run. 04 OCT 02 SGT Name attended the unit Family Support Group meeting with spouse. 07 OCT 02 reviewed SGT Name's squad initial counseling packets. Quality counseling was done.
Introduce to squad members. Review and explain job description, deployments and duty rosters. Provide soldier with a copy of the rating scheme and training schedule. I will also provide a list of reference materialsand web sites to assist soldier in preparation for NCO of the Month, Audie Murphy, and Promotion Board. Afford time for soldier to review commander’spolicies and SOPs. Assist soldier in resolving any problems that may develop.Explain the unit’s METL to the soldier. Schedule and administer a diagnostic APFT. I will check back in 30 days to ensure all your soldiers have been counseled. Supervise squad inventory of equipment.
06 NOV 02 reviewed SGT Name's squad SRP packets and they meet the standards. SGT Name did a super job in conducting section PT during the week of 12-15 NOV 02. 28 NOV 02 SGT Name took an additional diagnostic APFT to assess his individual PT program and increased his score on the run by 20 points.
Joseph J. Paul Jim T. Lester 6 DEC 02
Slide 48
DEVELOPMENTAL COUNSELING FORMFor use of this form see FM 22-100.
DATA REQUIRED BY THE PRIVACY ACT OF 1974AUTHORITY: 5 USC 301, Departmental Regulations; 10 USC 3013, Secretary of the Army and E.O. 9397 (SSN)
PRINCIPAL PURPOSE: To assist leaders in conducting and recording counseling data pertaining to subordinates.ROUTINE USES: For subordinate leader development IAW FM 22-100. Leaders should use this form as necessary.DISCLOSURE: Disclosure is voluntary.
PART I - ADMINISTRATIVE DATAName (Last, First, MI) Rank / Grade Social Security No. Date of Counseling
Organization Name and Title of Counselor
PART II - BACKGROUND INFORMATIONPurpose of Counseling: (Leader states the reason for the counseling, e.g. Performance/Professional or Event-Oriented counseling and includes the leaders facts and observations prior to the counseling):
PART III - SUMMARY OF COUNSELINGComplete this section during or immediately subsequent to counseling.
Key Points of Discussion:
OTHER INSTRUCTIONSThis form will be destroyed upon: reassignment (other than rehabilitative transfers), separation at ETS, or upon retirement. For separation
requirements and notification of loss of benefits/consequences see local directives and AR 635-200.
DA FORM 4856-E, JUN 99EDITION OF JUN 85 IS OBSOLETE
Lester, James T. SGT 123-45-6789
YOUR UNIT SFC Paul, Joseph/PSG
This is your 2nd Quarterly Counseling as 4th Squad Leader for 1st Platoon. This also serves as your 2nd quarterly NCOER counseling.
6 DEC 02
Slide 49
PART III - SUMMARY OF COUNSELING
Complete this section during or immediately subsequent to counseling.
Key Points of Discussion:
OTHER INSTRUCTIONS
This form will be destroyed upon: reassignment (other than rehabilitative transfers), separation at ETS, or upon retirement. For separation
requirements and notification of loss of benefits/consequences see local directives and AR 635-200.
DA FORM 4856-E, JUN 99EDITION OF JUN 85 IS OBSOLETE
o Leadership self-assessment (FM 22-100, Appendix B)
o Review squad’s SRP packets.
o Squad and individual equipment readinesso Squad’s APFT, weapons qualification, military and civilian education and boards
o Preparation for Promotion (Continue to improve weapon qualification, APFT score, civilian/military education, and compete for Battalion NCO of the Month Board).
o Review and assess last Performance/Professional Growth Counseling.o Preparation for upcoming JRTC deployment (April 2003):
o In support of upcoming Brigade Command Inspection (Appointment as Unit Arms Room NCOIC)
o Short Term Individual Goal:
o Long Term Individual Goal:
o Future in the Army (Approaching ETS)
Slide 50
Plan of Action:
DA FORM 4856-E (Reverse)
(Outlines actions that the subordinate will do after the counseling session to reach the agreed upongoal(s). The actions must be specific enough to modify or maintain the subordinate’s behavior and include a specific
time line for implementation and assessment (Part IV below):
o Refer to the Army’s Developmental Counseling Library (www.counseling.army.mil) and obtain a copy of the unit armorer’s counseling checklist.
o Conduct a squad SRP packet review by 6 JAN 03 and update as needed (special attention on family care plans, medical and dental records).o Verify load plans within the next 30 days and submit operational supply request to unit supply sergeant.
o Conduct maintenance on all individual crew-served weapons.o Schedule and conduct a TA-50 layout to check serviceability and accountability and correct all deficiencies within this quarter.o As Unit Arms Room NCOIC, review company’s past CI results and identify amber and red deficiencies by 13 DEC 02. o Schedule for the next installation’s Unit Armorer Supervisor’s Course.
Slide 57
Plan of Action:
DA FORM 4856-E (Reverse)
(Outlines actions that the subordinate will do after the counseling session to reach the agreed upongoal(s). The actions must be specific enough to modify or maintain the subordinate’s behavior and include a specifictime line for implementation and assessment (Part IV below):
o Use some form of a personal planning calendar to organize requirements
o Conduct a Performance/Professional Growth Counseling with the unit armorer; identifying priority work for the upcoming CI within 2 weeks.o Coordinate with unit maintenance for corrective action on all deficiencies (ensure to involve the Arms Room OIC to de-conflict any maintenance issues).o Submit certificate for Unit Arms Room training through S-1 for inclusion into ERB.o Obtain the necessary study materials for preparation of NCO of the Month Board.o Schedule appointment with the Battalion Reenlistment NCO to review reenlistment options.o Lead by example in performance, fitness, and appearance
o Refer to the Army’s Developmental Counseling Library (www.counseling.army.mil) and obtain a copy of the unit armorer’s counseling checklist.
o Conduct a squad SRP packet review by 6 JAN 03 and update as needed (special attention on family care plans, medical and dental records).o Verify load plans within the next 30 days and submit operational supply request to unit supply sergeant.
o Conduct maintenance on all individual crew-served weapons.o Schedule and conduct a TA-50 layout to check serviceability and accountability and correct all deficiencies within this quarter.o As Unit Arms Room NCOIC, review company’s past CI results and identify amber and red deficiencies by 13 DEC 02. o Schedule for the next installation’s Unit Armorer Supervisor’s Course.
Slide 58
Session Closing: (The leader summarizes the key points of the session and checks if the subordinate understands the
plan of action. The subordinate agrees/disagrees and provides remarks if appropriate):
Individual counseled: I agree / disagree with the information above
Individual counseled remarks:
Leader Responsibilities : (Leader’s responsibilities in implementing the plan of action):
Signature of Counselor: _________________________________________________ Date: _______________________
PART IV - ASSESSMENT OF THE PLAN OF ACTION
Assessment:
individual counseled and provides useful information for follow-up counseling):
Counselor: ____________________ Individual Counseled:_________________ Date of Assessment: ______________
Note: Both the counselor and the individual counseled should retain a record of the counseling.
Signature of : Individual counseled _________________________________________________ Date:________________Jim T. Lester 6 Dec 02
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0 Completed ___hours of correspondence courses related to his MOS
Lester, James T. james.lester@ 123-45-6789
0 Increased APFT by 20 points
0 Encouraged all squad members to enroll in ACCP
0 Exhibited knowledge of the Command Supply Discipline program by identifying discrepancies during inventories
X
X
X
X
X
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Session Closing: (The leader summarizes the key points of the session and checks if the subordinate understands the
plan of action. The subordinate agrees/disagrees and provides remarks if appropriate):
Individual counseled: I agree / disagree with the information above
Individual counseled remarks:
Leader Responsibilities : (Leader’s responsibilities in implementing the plan of action):
Signature of Counselor: _________________________________________________ Date: _______________________
PART IV - ASSESSMENT OF THE PLAN OF ACTION
Assessment:
individual counseled and provides useful information for follow-up counseling):
Counselor: ____________________ Individual Counseled:_________________ Date of Assessment: ______________
Note: Both the counselor and the individual counseled should retain a record of the counseling.
Signature of : Individual counseled _________________________________________________ Date:________________
My first priority is to coordinate with the S-3 to ensure that you are enrolled in the next Unit Armorer Supervisor Course. I will de-conflict issues between your squad leader duties and your appointed duties as Arms Room NCOIC. Will support and encourage continuation of personal fitness program. Will provide examples of planning calendars.
Joseph J. Paul 6 Dec 02
Jim T. Lester 6 Dec 02
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Career Development ModelYRS OF SVC 1-3 4-6 7-9 10-15 16-19 20-30
RANK PVT PFC SPC/CPL
SGT SSG SFC MSG 1SG SGM CSM
DUTYASSIGNMENT
ACTIVE COMPONENT/RESERVE COMPONENT DUTY/ DRILL SERGEANT FIRST SERGEANT
TEAM LEADER SGL/INSTR PLATOON SGT SECTION SUPV USAR ADVISOR
SECTION CHIEF
SQUAD LEADER
EQUIP SYS OPER
SHIFT SUPV SECTION CHIEF STAFF NCO
INSTITUTIONAL TRAINING
BCT/AITPLDC
BNCOC ANCOC SERGEANTS MAJOR COURSE
RECOMMENDED NCOES-
RELATED COURSES
PRIOR TO PLDC:English CompositionBasic Mathematics
Computer Literacy
PRIOR TO BNCOC:Communication SkillsPersonnel SupervisionSL10/20 ACCPSpeech
PRIOR TO ANCOC:Principles of ManagementEffective WritingLeadership & CounselingEffective Communication
PRIOR TO SMC:Research Techniques (Statistics)Human Resource ManagementTime Management
Recommended
Battle Staff NCO Course 1SG Course
Recommended Reading Standard: 10Achieve Writing Standard
Recommended Reading Standard: 12 Achieve Writing Standard
RECOMMENDED CMF-RELATED COURSES
AND ACTIVITIES
SKILL LEVEL 10
SKILL LEVEL 20Human Growth & DevelopmentReading DevelopmentRole of Military
SKILL LEVEL 30Contemporary Moral IssuesStress/Criss MgtCounseling Principles and Practies
SKILL LEVEL 40 Accounting/Finance Personal FinancePrinciples of BusinessEconomics
SKILL LEVEL 50
RECOMMENDCMF-RELATED CERTIFICATION OR DEGREE GOAL
AA/AS: Applied Science in Management or Liberal Arts BA/BS: By the 19th Year of ServiceBy the 11th Year of Service
Slide 63
SummarySummaryCounseling
Subordinate-centered
Goal orientated
Subordinate Centered Strategy
Active Listening
Responding
Questioning
The Session
Open the Session
Discuss the issue
Develop POA
Record & Close
The Process
Identify the need
Prepare
Conduct
Assessment
Purpose
To develop subordinates