1. Green GalsPrepared for: Elke Leeds, Ph.D., Justin Cochran, Ph.D., Therese ViscelliBISM 2100 Fall 2009

2. Green Gals research team has acquired information from credible sources with expertise in the field of virtual teaming. This presentation outlines several popular service choices and features that will benefit any student, individual or small business seeking alternative ways to meet, conduct business, provide input and edit or annotate documents without the additional expenses associated with face-to-face meetings. The mission of this team is to gain a better understanding of emerging technology through implementation while improving and utilizing our professional business communication skills. 3. Popularity and Use Virtual teaming has been used as far back as the 1970s. Larger companies with many locations around the nation, or around the globe use virtual teaming to connect with one other. Over one third of IBMs employees utilize virtual teaming methods while working for the company (Joinson). Privacy and Security When an individual signs up for a virtual teaming program, a feature is offered that allows the user to select personalized security levels and privacy options. According to Charles Steinfield of Michigan State University, getting the right amount of privacy without blocking their coworkers from access to information is sometimes tough. 4. CostCompared to the high costs of travel expenses, paying for an online meetingprogram seems insignificant. When one thinks about flight fares, car rentals, gas,and hotel stays, online meetings can save companies a considerable sum ofmoney throughout the fiscal year.TechnologyThe three main types of technology for virtual conferencing are audioconferencing, data conferencing, and video conferencing. Many companyprograms provide all three as a form of communication (Gould).TrainingIn our study, only Vyew Instant Workspace and Huddle have training andexplanations of the programs while DimDim Online Collaboration, Go ToMeeting, and Nomadesk feature simplicity. Although some of our programs donot have tutorials many other available products include training features.Although the products provide ways to communicate, each varies in popularity and use, privacy and security, cost, technology, and training. 5. Overview: Ability to share documents & create web conferences Chat with team members using audio or video Organize and record online meetings Privacy and Security: Does not collect personal information unless willing participation in surveys, email alerts, contests, etc. Childrens privacy policy: children under age of 13 will not have personal information gathered Cost: Free cost with a limit of up to 20 people; Pro ($19 per month) of up to 50people; Webinar ($75 per month) to host meetings with up to 1000people Technology and Training: Requires no additional training due to simplicity of software & manuals 6. Overview: No complicated logins or setup Easy to turn calls into instant online meetings with Easy Meeting Entry Privacy and Security: Industry standard security features ensure confidential meeting information remains private End-to-End encryption protects online meetings from eavesdropping User authentication requires the use of ID and password Inactivity time-out stops screen sharing after period of inactivity Cost: Free to try; All You Can Meet option allows for unlimited meetings atno additional cost for up to 15 people and free phone conferencing.Offering a $49 monthly plan and $468 annual plan Technology and Training: Clients/Co-Workers do not need the application to viewpresentations, demos, documents, including specialized documents suchas CAD drawings 7. Overview: Users can conduct real time team meetings, host webinars, presentcontent, upload, create and annotate content with team members orconsumers Privacy and Security: Posted content are not transferrable to Vyew; individuals maintain ownership of all content Site servers utilize Secure Sockets Layer (SSL) encryption Personal information is never sold to third parties unless utilizing the ad free software Cost: Free for up to 20 live participants; however contains minimal advertising.Ad free packages available for a small monthly cost Technology and Training: Adobe Flash Player and Java required to perform optimally Vyew offers basic tutorials that outline features and functions 8. Overview: Virtual fileserver solution for virtual teams Specializes in synchronizing important information to keep dataprotected and supported Privacy and Security: Uses system called Double the Security providing twice the security with 256-bit encryption Provides TheftGuard, assigning a user serial number to restore all files if your computer is lost or stolen Cost: Free 30 day trial; personal fileserver for individuals is $50 per year Team fileserver for groups/teams is $180 per year Technology and Training: No training required; simplistic program for everyday use Once installed, a small panel displays your individual or team accountsallowing you to select the files you choose to sync or let Nomadeskautomatically sync for you 9. Overview: Online workspace used by a variety of businesses, governments, charitiesand personal users. Majority of users are in the United Kingdom, Europeand United Sates Privacy and Security: Only personal information used is the users age; the minimum age requirement is seventeen to subscribe Huddle only asks for information that pertains to the website and only sends out personal information when processing orders Cost: Free access provides users with 1 workspace and 1 GB of storage Offers 3 custom packages ranging from $15-$75 per month Packages include various data storage, number of workspaces, webconferencing, multiple operator licenses and priority support Technology and Training: Up-to-date technology, utilizing a whiteboard to communicate ideas with each other, web and phone conferencing enhances the product Minimal training required; downloadable user guides to assist in use 10. Features Dimdim GoToMeeting HuddleVyewNomadeskCostFREE+FREE++FREE+++FREE++++Team-$15 per month;Personal-$50 per yearDocument Sharing X* X XX XApplication Sharing XWeb ConferencingX X XXAudio/Video CapabilitiesX X XXAbility to WidgetizeXXAbility to Edit/Save Documents XInstallations or Downloads NoNoNo NoNoSecurity EncryptionsX X XX XPassword ProtectedX X XX XTheftGuardXNecessary Training NoNoNo NoNoAbility to give Group Presentations X X XX XMembers Allowed Before Additional Cost 2015 1 workspace 20 None *Dimdim allows product sharing for PowerPoint 2007 and XP-2003 and PDF files. +Dimdim is only free for up to 20 participants; $19-$75 per month for additional plans. ++GoTo Meeting is free for up to 15 participants; $49 per month, $468 per year '+++Huddle is free for one workspace and 1GB of storage; $15-$200 per month for additional plans. ++++Vyew is free for up to 20 participants with minimal advertising; 11. We as a team, have chosen Dimdim as our recommendation for two main reasons, its easy to use and the cost is free.A meeting can be scheduled for immediate use or you can schedule a meeting for a later date or time. Once the meeting is in session, it is easy to utilize and share power point presentations, PDFs, and a variety of documents and websites. It even provides a way to create online slideshows. There is also the ability to use a whiteboard that attendees can mark notes on and save for later use. If providing training, there is an option to share your computer screen to walk through the steps of tasks. To have a web conference, simply utilize the webcam for face-to-face meetings.Since the cost is free, its a fantastic price for the features and benefits you get from using Dimdim vs. other costly, hard to use software. Its easy to use functions that allow the less computer savvy employees handle setting up and attending meetings. For the more experienced users, an upgrade to the Dimdim pro for an additional cost may be better suited. 12. Because of its simplicity, users of all experiences, whether it be beginner, intermediate, or experienced can benefit. Also, managers will find Dimdim helpful because they can schedule meetings anytime and anywhere. Its flexibility and convenience will withstand any business needs. We would highly recommend DimDim Online Collaboration to students. They can easily meet with other students, share web documents with each other, and conference on another. Students will keep their information safe with usernames and passwords. It is also free to use unless you need to meet with more people, then it is a low cheap price. The site also promotes that it is easy to use with no software installation. 13. Strengths:Weaknesses: Low cost Free service does not Offers document sharing and guarantee speed nor high web conferencingquality audio/video transmission Security Encryption and passwordas with the paid service protected No need to download or install any applications, plug-ins, ActiveX controls, or Java.Opportunities: Threats: Adding additional theft Numerous low cost protection competitors Better quality of speed and/or Relatively new to the marketplace audio/video transmission among other players 14. Please visit our website for access to our detailed and informative research:http://students.kennesaw.edu/~emilyo 15. (1997). GoToMeeting: Web conferencing, online meetings, net meeting, online training, web conference, presentation software, web conferencing solution, web collaboration, web conferencing service, collaboration software, web conferencing software. Retrieved October 20, 2009, from https://www2.gotomeeting.com/?Portal=www.gotomeeting.com.(1997). 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