U.S. ARMY MATERIEL COMMAND
SMART GUIDE
For Unit Level Item Unique Item Identification (IUID)
Marking/Validation, Data Cleansing and Sustainment Standard Operating Procedure (SOP)
Prepared by:
Army Materiel Command (AMC) G-3 IUID Headquarters, U.S. Army Materiel Command
Redstone Arsenal, AL
Sept 2019
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TABLE OF CONTENTS
Paragraph Page References 2
1) Introduction 3 2) Marking Phase: Requesting An Equipment Detail List (EDL) 4 3) Data Cleansing (Property Accountability) 4 4) Preparing the EDL for Ordering Labels 7 5) Ordering IUID Compliant Labels – Marking Phase 8 6) Applying IUID Labels 12 7) Verifying the IUID Registration 16 8) Validation Phase 16 9) Ordering IUID Compliant Labels – Sustainment Phase 17 Appendix A Raw Scan Submission and Formatted Examples 19 Appendix B Generate an Equipment Detail Report using the UIC from the LDAC EDL 21
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References A. THE DOD GUIDE FOR UNIQUELY IDENTIFYING ITEMS, VERSION 3.0, 2 Dec 2014. HTTPS://DODPROCUREMENTTOOLBOX.COM/SITE-PAGES/UNIQUE-ID-TOOLS B. THE DOD DIRECTIVE 5000.01, THE DEFENSE ACQUISITION SYSTEM, 12 May 2003, including
Change 2, 31 Aug 2018. https://www.esd.whs.mil/Directives/issuances/dodd/ C. THE DOD STANDARD PRACTICE, IDENTIFICATION OF MARKING OF U.S. MILITARY
PROPERTY, MIL-STD 130N w/Change 1, 16 Nov 2012. HTTP://WWW.ACQ.OSD.MIL/DPAP/PDI/UID/DOCS/MIL-STD130N_CH1.PDF
D. TIPS ON ENCODING THE UNIQUE ITEM IDENTIFIER (UII) MARK AND BUILDING THE CONCATENATED UII, 16 MAY 2006. HTTPS://WWW.ACQ.OSD.MIL/DPAP/UID/ATTACHMENTS/TIPS%20ON%20CONSTRUCTING%20 THE%20UII.PDF
E. AR 700-145, ITEM UNIQUE IDENTIFICATION, 18 FEB 2016, HTTPS://ARMYPUBS.ARMY.MIL/EPUBS/DR_PUBS/DR_A/PDF/WEB/R700_145.PDF
F. GCSS-ARMY SERIAL NUMBER DUPLICATE RESOLUTION GUIDANCE, 2 JUL 2019. G. AR 740-26, DATED 23 MAR 2017,
HTTPS://ARMYPUBS.ARMY.MIL/EPUBS/DR_PUBS/DR_A/PDF/WEB/ARN2775_AR740-26_WEB_FINAL.PDF
H. ARMY DIRECTIVE 2016-21 (INTERIM POLICY FOR SERIALIZED ITEM MANAGEMENT), 16 MAY 2016, HTTPS://ARMYPUBS.ARMY.MIL/EPUBS/DR_PUBS/DR_A/PDF/WEB/ARMY%20DIRECTIVE%202016-21%20FINAL.PDF
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1. Introduction
This document provides instructions to the Property Book Officer for marking, validating and sustaining all items requiring an UID machine-readable label and provides instructions for ordering and applying Item Unique Identification (IUID) compliant labels for items missing a label or having a damaged label. This document also provides instructions on how to verify the accurate registration of UIIs in the DoD IUID Registry and verify property book information matches in the Logistics Information Warehouse Army IUID Warehouse (LIW AIW Module), the Army Enterprise System Integration Program (AESIP) Materiel Master, the Global Combat Service Support System – Army (GCSS-Army), the Army War Reserve Deployment System (AWRDS), and the DoD IUID registry. The process is jointly carried out by units, their property book officers, and AMC.
Unit PBO AMC LDAC AIW Depots
1. Requests EDL 2. Reviews request and forwards to LDAC
3. Processes request and returns to AMC
4. Forwards to PBO
5. Distributes EDL to subordinate units
6. Performs data cleansing
7. Conducts inventory and verifies that the EDL serial number exactly matches the serial number on the data plate
8. Unit indicates marked, leased, System of Systems, Not Available, Not registered in notes column. Return EDL to PBO.
9. Transfers relevant data from EDL to label order form
10. Consolidates unit inputs and makes necessary corrections to the property book
12. Reviews EDL, label order and forwards to appropriate depot for production
11. Forwards scrubbed EDL to AMC, forwards consolidated label order to AMC
13. Works data issues with LDAC, AMCOM and GCSS-Army
14. Produces labels and mails completed labels to PBO for marking
15. Receive labels and distributes to units
16. Applies labels and updates the label order form with the results. Return to PBO.
18. Notifies AMC that all labels are applied by units
19. Register applied label; remove bad label
20. Destroys bad labels 21. Verifies all data is correct by requesting a new EDL
Figure 1 – 1 The IUID Marking, Validation and Sustainment Process
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Marking Phase
2. Request the EDL at BDE/BN “separate” level (PBO steps 1 & 5 in figure 1-1) The Equipment Detail List (EDL) is a list of items queried from the Unit’s property book requiring IUID marking based on current IUID business rules. Equipment is identified as marked when there is a UII on the EDL. The current EDL can be used in conjunction with the LIW AIW module to monitor progress as equipment data is updated. The EDL is also used to assist in ordering new or replacement labels. a. The unit IUID POC/PBO will request an EDL by contacting AMC at [email protected] b. GCSS-Army customers must provide the force element code (FE) & the PBID/ INS code at the BDE level. c. AWRDS customers must contact the ASC G4 and request the weekly AWRDS data pull that is provided by AMC to ASC G4 every week. d. Units below Battalion size can run an EDL in the Logistics Data Analysis Center (LDAC) AIW application. Anything larger must be requested via AMC.
3. Data Cleansing (Property Accountability) Guide to Preliminary Correction and Reconciliation of Property System of Record Data (Unit steps 6, 7 & 8 in figure 1-1) a. The IUID label works hand in hand with the GCSS-Army and AWRDS Army property records. The EDL created by pulling unit data from GCSS-Army and AWRDS. In order for these systems to utilize IUID for transfers, receipts, and inventories, the data within the system along with the data associated with the IUID label MUST match. b. This is the most important process of all. The unit must perform eyes-on verification of the data plate. Inaccurate inventory identification causes extra work, degrades Army capability and ultimately impacts Army readiness. c. The responsibility for resolving property book data discrepancies lies with each PBO. The accuracy is a Command responsibility. The property book database belongs to the respective PBO and can only be changed by the PBO using regulatory procedures. In all cases, the data must be sight verified before attempting to resolve the discrepancies. Most often this validation will be made by the Unit Personnel who knows where the equipment can be found. The Supply Sergeant or Supply Clerk will document all required changes and submit to the PBO. d. If equipment/item is required to have an assigned serial number and data plate but does not, because the item was issued without the serial number and/or data plate, then it will have a
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GCSS-Army control number assigned in place of the serial number on your property book. The GCSS-Army control number cannot be used as the end item serial number or used to create a UII. These items may fall under the criteria of a system. e. Do not add any equipment to the EDL unless another instance of the same equipment already exists on the list. Not all serialized items are required to be marked with a UII. f. “Systems of Systems” are items that are listed on the property book as an end item, but are tracked by a serial number of one of the components or a GCSS-Army assigned control number (i.e. there is no data plate, or if there is a data plate for the system, it is not serialized). An example of this is the GCSS-Army system. There is no data plate that identifies the end item and the end item is tracked on the property book by the serial number of one of the computers (a component). HQ AMC and HQDA are working on solutions to mark these items, at this time these items cannot be marked. g. The updated EDL will depict items marked and registered in the DoD Registry (entry in the UII column) and items identified as “Marked”, “Leased”, “Systems of Systems”, and “Not Available” in the Notes column. The updated EDL is also used by HQAMC to update the “Exception to Policy” table and correct systemic issues with IUID associated data. Instruction:
1. The unit POC will conduct EYES-ON the end item’s data plate verification. 2. Filter out all items already having a UII in the UII column on the EDL. These items are
already IUID marked and do not require data cleansing at this time. These items will be validated during the validation phase.
3. For each item not already marked, verify that the serial number on the LDAC-provided EDL exactly matches the serial number information on the item’s physical data plate or label.
4. Update the EDL to reflect the correct serial number as needed. NOTE 3-1:
The Serial Number reflected on the data plate MUST match character for character with the serial number on the EDL. Any dashes or other special characters in the serial number MUST be included on the EDL and GCSS-Army records. The ONLY time a part number or national stock number will change is if it is determined that the item on the EDL is different than item being verified (Example: an M4 is on the EDL but during verification you find that it’s actually an M4A1).
5. Use the follow entries to identify issues: these entries will reflected in the “NOTES” column on the EDL. Do not use any other entries, this will only cause confusion.
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Marked: Provide a “raw scan if possible”. In each unit, there may be several pieces of equipment that are UID marked but not reflected on the EDL as being marked (entry in UII column). This is due to either error in GCSS-Army data or error in UII associated data. AMC, in coordination with the LCMC and Program Manager Offices, will identify and correct issues creating the disconnect between the DoD registry and GCSS-Army based upon information from units. (AMC relies on units, during data cleansing, to identify equipment as “Marked” to research the reason for the discrepancy, and to assist in resolution. If needed AMC will provide the unit with instructions to correct the issue(s)).
Leased: Leased equipment is not government owned equipment and therefore
is not required to be marked. Leased equipment will be identified in the “Note” Column as “Leased” and UIIs will not be ordered. Property book personnel will account for these items utilizing the system’s generated Bar Code for inventory purposes.
No Serial/Data Plate: items/equipment on the EDL with GCSS-Army control
numbers assigned. (see note 3-D)
Systems of Systems: In the Notes column of the EDL, annotate any “Systems of Systems” for any item that meets the definition of Systems of Systems above (see Note 3-F).
Not Available: In the Note column of the EDL, annotate “Not Available” for any
equipment that has been identified to be turned in to DRMO, deployed during the marking of other unit equipment (to be marked upon re-deployment), and equipment transferred out of the State/Brigade/Battalion Separate.
6. Save your EDL in “TEXT” keep the leading zeros and to prevent NSNs and/or part number
from converting to formulas. To save in text use to the following instructions: a. Highlight the spread sheet b. Under “HOME” go to number and arrow down c. Choose “TEXT”
7. Return cleansed EDL to the PBO.
8. PBO will review the EDL and make necessary corrections to the unit property book.
9. Send cleansed EDL to AMC IUID Team for review.
10. AMC will review the cleansed EDL and provide comments if needed to the PBO.
i. If the unit has provided a “raw scan” of an existing UII marks AMC will take all necessary action(s) to correct the issue(s).
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ii. Review/research all items identified as “systems of systems” and items with no serial & data plate. Update the Exception to Policy list.
11. AMC will return the EDL with instructions to re-verify noted items of concern and/or to
submit the label order. 4. Prepare the EDL for Ordering Labels. (PBO step 9 in figure 1-1)
Do not perform the next steps until the updated EDL, reflecting equipment as “Marked”, “Leased”, “System of Systems”, “No Serial/Data Plate”, and “Not Available” has been emailed to AMC for review. a. Correct all issues noted by AMC. b. Filter out items already showing an UII and items identified as “Marked”, “Leased”, “Systems of Systems”, “No Serial Number/Data Plate”, and “Not Available” in the Notes column. c. The depot will print the labels in the order they appear on the spreadsheet. To be able to provide labels to Company/detachment elements and to make equipment marking simpler, it is necessary to sort the spreadsheet by UIC, LIN or NSN and Serial Number (Figure 4-1): Use the following instructions:
In the upper left hand corner of spreadsheet, click on box to select all (1). (whole spread sheet highlight)
In the “Data” menu (2), select “Sort”, then in the “Sort By” drop down box select “UIC”, then click “Add Level” (3) and in the new “Sort By” drop down box select LIN, then click “Add Level and in the new “Sort By” drop down box select SERIAL_NUM and click OK (see Figure 4-1).
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Figure 4-1: Sorting Spreadsheet Data
d. Save the file for use when completing the AMC Unit Self Marking Spreadsheet (IUID label order form).
5. Ordering IUID Compliant Labels (PBO step 10 & 11 in figure 1-1)
a. Units are not authorized to order labels directly from Letterkenny Army Depot or Anniston Army Depot. All orders will be addressed to AMC via the IUID team mailbox, [email protected]. b. Prior to ordering labels, verify that data cleansing has been completed IAW paragraph 3.
c. Used the AMC UNIT SELF MARKING SPREADSHEET “for items without a UII label” or AMC SUSTAINMENT MARKING SPREADSHEET “for items needing replacement labels (already marked “damage labels”) and the UID Supplemental Order Form.
Click on the appropriate form, then save the form in a folder on your computer.
Copy of AMC UNIT SELF MARKING UIDW
Copy of
AMC_SUSTAINMENT_UID Supplemental
order form.pdf
1 2
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The AMC UNIT SELF MARKING SPREADSHEET has two tabs (worksheets) in the file: the Import sheet and the Field Reference sheet. The Field Reference sheet describes what should be entered in each column on the Import sheet. Most of the data will be copied and pasted from the cleansed EDL that was provided and updated during Data Cleansing. There are two rows of sample data already included in the Import sheet. The sample data is included or reference only, and must be deleted from the sheet before submitting to AMC.
NOTE 5-1:
Before copying and pasting any information, ensure both spreadsheets for formatted in (EDL and Order Form) as Text. (see para 3 sub para 6) If not formatted in Text, leading zeroes will be removed and NSNs will be converted to a formula. AMC will not process the label order.
d. Open the EDL after completing steps in paragraph 4. Copy the following columns from the EDL and paste into the appropriate columns on the order spreadsheet.
SERIAL_NUM PART_NUM NSN NOMEN REG_NUM ENTITY_STATUS UIC
NOTE 5-2:
If the EDL is missing the part number leave it blank, AMC will fill-in the correct part number. e. To fill in Column A, select the size of label for each item. See Figure 5-2 for examples of the AMC STANDARD ½” and AMC STANDARD ¼ “design templates. Labels should be “AMC STANDARD ½” for most items, unless the item is too small for a ½” label to be applied without bending/distorting the label. In column A, enter “AMC STANDARD ½” for all items except 9MM weapons, flutes and piccolos. For these items enter “AMC STANDARD ¼”.
NOTE 5-3: If an item is encountered that appears too small for a ½” label, contact AMC POC at [email protected] to add the item to the ¼” list. f. AMC will determine which depot will produce the labels, leave columns B & C (EnterpriseID) and (EnterpriseName) of the AMC Unit Self Marking Spreadsheet blank. For Column K (Type Program), every row that has data should have “AMC LEGACY ITEM MARKING.” g. Once all data has been entered, check to be sure that the “sample rows” that were in the spreadsheet template are no longer in the spreadsheet. The items shown in Figure 5-1 are sample data and should NOT remain in the completed spreadsheet. If these items are in the spreadsheet, delete them now. h. Save the AMC Unit Self Marking Spreadsheet as a file in a folder where it can be retrieved later. Ensure you the file in “TEXT” (refer to Papa 3 “Data Cleansing” sub para 6)
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DO NOT SUBMIT UNVERIFIED DATA TO AMC!
Figure 5-1: Example of Entering Required Data for Label Order
Design Template Enter: AMC Standard 1/2 or AMC Standard 1/4 (1/4 is for items too small for 1/2 example: 9MM)
EnterpriseID Leave blank: AMC will determine depot for printing EnterpriseName Leave blank: AMC will determine depot for printing Serial Number Enter: Serial Number from EDL (Data verified during data
cleansing) PartNumber Enter: Part Number from EDL (Data verified during data
cleansing) NSN Enter: NSN Number from EDL (Data verified during data
cleansing) Nomenclature Enter: Nomenclature from EDL
USA Number Enter: Registration Number from EDL (Data verified during data cleansing)
DoD Entity Status Enter: ACTIVE, GUARD, or RESERVE UIC Enter Unit Identification Code from EDL Type Program Enter: AMC LEGACY ITEM MARKING
Figure 5 - 2 : AMC Label Design Templates
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NOTE 5-4:
The label will have “Human Readable” information to identify the unit (UIC) and the asset to apply to. The round ½” (or rounded square for ¼”) will be removed and applied to the item IAW Paragraph 6.
i. Complete the Supplemental Order Form. The only required information is the shipping information portion of the form (2) (Figure 5-3). All other fields will be left blank. For National Guard or Reserve units, enter the shipping address of the state representative who has been identified to oversee the marking operations. For Active units, enter the shipping address of the Brigade/Battalion Separate PBO or designated representative, the name and phone of person to receive the order. EXAMPLE: CW3 SMITH (PBO)
Figure 5-3
j. Save the Supplemental Order Form. Save the form as a record in a folder where it can be retrieved later. k. Email the saved AMC Unit Self Marking Spreadsheet and Supplemental Order Form to [email protected]. The subject line should include the unit designation. For example: 1st BCT 1AD label order.
l. AMC will review the label order for accuracy and process your order. If any issues are noted AMC will notify then PBO are correction.
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m. Once all corrections are made AMC will send the label order to the depot for processing.
n. Depot will mail (FEDEX for conus, Military mail oconus) the label order to the unit POC.
NOTE 5-5: Label order job number is located inside the shipping box on the shipping document. You will need to include the order number when notifying AMC to register your labels. 6. Applying IUID Labels (Unit Step 15 in figure 1-1)
NOTE 6-1: DO NOT apply a new label (1) If the equipment already has a 2D matrix (IUID mark) on it or (2) if the data doesn’t match your EDL, ie: serial number and NSN. The UIC is not encoded in the data matrix mark. If the UIC does not match the unit’s UIC, that’s alright. When GCSS-Army updates with the DoD IUID Registry it will correct the UIC in the database.
a. IUID labels must be applied in accordance with current “seek & apply” instructions, if available, for the item being marked. To determine if seek & apply instructions exist for the item being marked:
• Using a web browser, log onto: https://tamms-a.redstone.army.mil/source/afs/iuid.aspx o Under APPs “header line” go to the drop down “UID” (this will take you to the next
page) o Under UID “header line” go to the “IUID Document Source” (this will take you the
Seek & Apply page” o Enter the Part Number or NSN o If instructions exist for this item, the search will return a link to view/download the
instructions. o Follow the instructions to apply the IUID label.
b. If no seek & apply instructions exist for the item, apply the label as follows:
• Inspect the surface of the material to which the label will be applied. Avoid uneven or corroded surfaces.
• Prepare all surfaces prior to applying labels. Isopropyl alcohol must be used to clean the application zone. Alcohol concentrations of 90% or higher are preferred over lower concentrations; 70% is acceptable.
NOTE 6-2:
It is optimal to apply Tesa® Secure™ 6973 labels at an ambient temperature greater than 50 degrees F. DO NOT APPLY LABEL WHEN TEMPERTURE IS BELOW 50 DEGREES F. The label
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material manufacturer recommends a dwell time eight (8) hours following application to allow for curing. Cooler temperatures will affect curing time.
CAUTION 6-1: Exposure to, ingestion, and breathing large amounts of isopropyl alcohol (>70%) may be hazardous. Reference Material Safety Data Sheet (MSDS), isopropyl alcohol (80% - 99%) for potential health effects, first aid measures, spill measures, handling and storage, and exposure controls/personal protection at: http://www.msdshazcom.com/MSDS/A/ASHLAND%20CHEMICAL%20CO/(ISOPROPYL%20ALCOHOL%208 0-99%20USED).htm
• Wipe the area with a clean, lint free alcohol-moistened cloth or pad to remove any residue and allow the surface to completely dry before applying the label. Oily surfaces may require multiple cleanings. Isopropyl pads can be requisitioned (NSN 6510-00-786-3736).
NOTE 6-3
The label material contains a fragmenting, tamper-proof feature that does not allow the label to be removed in one piece once applied. Use caution when affixing the label as it will be destroyed by any attempt to reposition once adhered to the component.
• Select the correct label for the item being marked. Labels provided by either depot will
have Nomenclature, UIC, Part Number and Serial Number printed on the label (see Figure 5-2). Verify that the information on the label selected matches the corresponding item to be marked.
• Once the correct label has been selected, peel the UII from backing by bending and lifting at the edge using tweezers or similar tool.
NOTE 6-4: Do not touch the adhesive backing, as oils from skin may prevent the label from adhering properly to the surface. See Figure 6-1.
Figure 6-1: Removing label from paper backing
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• Affix label to the part in the location specified by the following order of preference: • If there is sufficient space on the data plate to apply the label without covering any
existing “Human Readable” information, place the label on the data plate (see Figure 6-2, Position A). Otherwise…
• Place the label adjacent to data plate at upper right corner (see Figure 6-2, Position B). If space is not sufficient to apply the label there…
• Place the label adjacent to data plate at lower right corner (see Figure 6-2, Position C). If space is not sufficient to apply the label there…
• Place the label adjacent to data plate at upper left corner (see Figure 6-2, Position D). If space is not sufficient to apply the label there…
• Place the label adjacent to data plate at lower left corner (Figure 6-2, Position E)
NOTE 6-5: The ultimate goal is to place the UII label either on or adjacent to existing data plate without covering any human readable information.
Figure 6-2: Label Placement
c. Apply pressure by rubbing the entire label surface to thoroughly activate the adhesive and remove air bubbles. The labels can withstand a significant amount of pressure; press as hard as necessary to ensure good adhesion.
• Label Dwell Time: Label manufacturer recommends label adhesive curing time of 8 hours at a minimum surface temperature of 50 degrees. During this time, label must not be exposed to liquids.
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NOTE 6-5:
Any correspondence with AMC about an existing label order MUST refer to Label order Job Number that was provided in your label shipment.
NOTE 6-6: The UIC on the human readable has nothing to do with the UII number, if the item was transferred to another unit you must send the label to the gaining unit. The gaining unit needs to notify AMC the label is applied.
d. Annotate on the AMC Unit Self Marking Spreadsheet label order in the notes column “APPLIED” for all applied labels and DESTROYED” for all label not applied due to one of the following issues:
e. Label could not be applied due to serial number/NSN on label not matching data plate information
f. The item was found to have an existing IUID mark
o If the data on the label does not match the label order form the depot misprinted the label. The depot will reprint the label and send it to you ASAP. o If the data on the label does not match the data plate your unit did not do proper data cleansing. The unit will need to provide funds to reprint the label with the correct data. AMC will provide instructions.
g. After all labels are applied, ensure all labels on the label order form sent to you from AMC which labels were destroyed or applied in NOTES column. ALL labels MUST be either indicated as applied or as destroyed on the AMC Order Form. h. Then email the updated AMC Order Form to AMC at [email protected]. AMC will register all applied labels.
• If your unit(s) did everything correctly your new EDL should reflect 100% IUID marked.
NOTE 6-7:
Indicate the order number in the subject line on the email. If you do not know the label order number use the FEDEX tracking number.
c. AMC will notify you by email that your label have been registered.
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NOTE 6-8
If you applied an IUID label on an item has no Seek and Apply Instructions, take a picture of where you did apply the label and send to AMC at [email protected] so a Seek and Apply instruction can be created.
7. Verify IUID Registration
After allowing approximately five business days, units should verify successful IUID registration of marked items. This can be accomplished by one of two ways.
• Access the Logistics Information Warehouse (LIW) and go to the Army IUID Warehouse (AIW) and run a spot check under the General Query tab.
and/or • Email the IUID team mail box and request a current EDL. See Para 2 Requesting an
EDL.
NOTE 7-1: We will not run a new EDL if your unit has open “unregistered” label order(s). You must have first returned the order form with each label identified as installed or destroyed so AMC can complete the registration process. The new EDL will not reflect any labels that are on order.
8. Validation phase
Note 8-1 To complete this phase, units must have their GCSS-Army AIT installed and operational. a. Units must have their GCSS-Army AIT installed and operational to complete this phase. Once approximately 90% of the unit’s equipment has been marked that can be marked (depending on units’ deployment status), units will transition to the Validation/Sustainment phase. In the Validation/Sustainment phase, equipment without a compliant IUID mark will be marked, GCSS-Army AIT will be used to scan existing IUID marks. Labels that are determined to be unreadable will be replaced, and equipment not requiring IUID will have GCSS-Army bar codes applied. At the end of the Validation phase, it is anticipated units will have all equipment requiring IUID marked with machine readable UIIs, all equipment not requiring IUID marked with GCSS-Army bar codes, and units will be conducting cyclic inventories.
Note 8-2: Raw scans help AMC’s IUID Team determine if the UII was created correctly
b. There are four aspects of the Validation phase:
1) Validation of items identified as unmarked in the LDAC generated EDL 2) Validation of all previously existing IUID marks
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3) Validation that an item was identified as “MARKED” by the unit during the Marking phase was marked
4) For items identified as having a UII on the item’s data plate but not showing as registered, causative research must be performed.
• If the serial number does not match the EDL, correct the Property Book to reflect correct serial number.
• If the serial number matches the Property Book, provide a raw scan (See Appendix A)
• If the label will not scan, order replacement labels
c. The Validation Phase requires units to scan and validate existing IUID labels on every piece of equipment that has been identified as having an IUID label. The objective is to validate the correct UII label is on the correct piece of equipment and that the UII label is machine readable. d. Copy the raw scan for each UII in the note column on to the EDL.
e. During the scanning process there may be some errors that occur, there are several types of errors and different action that needs to be taken for those errors.
• Label will not scan – Barcode Error (order replacement label, see sustainment phase para
9) • Label will not scan – label is damaged (order replacement label, see sustainment phase
par 9) • Syntax Error - May need to check GCSS-Army to AIT SYNC (HHT How to Guide or AIT
Inventory Example) (see Appendix A)
f. Once validation has been conducted and your EDL updated with raw scans return the EDL to IUID Team mailbox. Rename the EDL by adding “Validation” to the beginning of the file (i.e. Validation 196th Infantry EDL (W36KAA)).
NOTE 8-3:
The raw scan helps identify any issues with the creation of the UII.
9. Ordering IUID Compliant Replacement Labels – Sustainment Phase
During the Marking Phase, IUID labels were ordered for equipment identified as not having an existing IUID mark, either on the equipment or in the DoD Registry. In this, the Sustainment Phase, IUID labels will be ordered for equipment having existing IUID marks that have become unreadable or damaged. An unreadable situation could have been caused by damage to the UII data matrix mark. The following procedures are used to order replacement IUID labels.
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a. To order a replacement IUID label, Use the below AMC Sustainment Marking Spreadsheet and the UID Supplemental Order Form.
Copy of AMC_SUSTAINMENT_
UID Supplemental order form.pdf
b. Open the Sustainment Marking Spreadsheet, select all and format spreadsheet as Text. (see para 3 sub para 6) c. Complete columns A- I.
NOTE 9-1: There are two rows of examples that must be deleted prior to submitting the order.
• Determine the UII label size required and enter in column A. The ¼” label is only used for Pistols, Flutes, and Piccolos. All other items use ½” labels.
• The UII entered in column B is the UII found on the Equipment Detail List (EDL) or the correct UII identified during an AIW search.
• Enter the Serial Number in column C. • Enter the Active Part Number in column D • Enter the NSN in column E. • Enter Nomenclature in column F. • Enter the unit Entity Status (Guard, Active, Reserve) in column G. • Enter the UIC of the unit who is requesting the label in column K. • Enter AMC SUSTAINMENT MARKING in Type Program, column L. This is the default
entry and will be in every row on the Sustainment order Form.
d. Complete the Supplemental Order Form. (See para 5i) Note 9-2:
Replacement “sustainment” labels do not have be registered because they are already registered.
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Appendix A
Raw Scan Submission & Formatted Examples
1. When providing Raw Scans enter the output of the raw scan (which will not be a concatenated UII) in the Notes column on the EDL or use a separate excel spreadsheet using the same formatted titles as the EDL. This provides the necessary information to correct associated data or re-create and register the UIIs. You can provide Raw Scans from the GCSS-Army AIT “Raw Data” report or using the mobile excel program on the HHT. 2. Send the UII raw scan to the IUID Team mailbox. The subject header should read “Raw Data Scans” and the unit name, for example “Raw Data Scans for 1AD”.
3. In a raw scan, the Part number will be between the 1P and S data separators Example: un-concatenated raw scan (0617V/0NDM7/1P/A3144256/S/86909A). D Enterprise ID Part Number Serial Number
Example Concatenated UII: D0NDM7A314425686909A
NOTE: In a concatenated scan, no separator 4. Raw Scan Instructions using the AIT scanner.
Step 1: Log into HHT, select start button (in AIT menu, exit first). Step 2: Select programs. Step 3: Select Excel Mobile. Step 4: Scan IUIDs (after each scan, ensure you move down to next row – if not, the next scan will over- write the previous scan). When scanning is complete, select menu/file/save as. Step 5: Name your file and save. Step 6: Dock and synchronize the HHT. Open “Computer” on your computer and open Portable devices Intermec. See figure 1
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Figure 1
Step 7: Open main drive (first one in the picture). See figure 2
Figure 2 Step 8: Open My Documents Step 9: Open the excel file you saved in the HHT. Step 10: Save the file to your computer and manipulate it as needed. See figure 3
Figure 3
Step 11: Add the Un-Concatenated UII in the Notes column on the EDL or use a separate excel spreadsheet using the same formatted titles as the EDL.
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Appendix B
Generate an Equipment Detail report using the UIC from the LDAC provided EDL 1. In AIW, select Reports (1), Equipment Detail List Report (2). 2. Select from Data Source (AWRDS or GARMY)
3. In Equipment Detail List Report, enter the UIC. 4. Click Add. 5. Repeat as required. 6. Select Run Query. 7. Follow screen instructions to Export to Excel and save as a file.
