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SmartPhone Biz Apps | Supplier Portal

Date post: 16-Apr-2017
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SMARTPHONE BIZ APPS © SmartPhone Biz Apps Ltd 2013-2016
Transcript

SMARTPHONE BIZAPPS

© SmartPhone Biz Apps Ltd 2013-2016

© SmartPhone Biz Apps Ltd 2013-2016

SmartApp Supplier Portal

© SmartPhone Biz Apps Ltd 2013-2016

SmartApp Supplier User Roles

SmartAppPortal

AccountPayable

Purchasers/Buyers

Suppliers

Better Decision Capability

Increased Productivity

Reduced Transaction Cycle

Reduced Cost

Anytime Anywhere

Information on Finger Tips

Increased Productivity

Reduced Transaction Cycle

Reduced Cost

Anytime Anywhere

Reduce Payment Delay

Improve Visibility

Improved Communication

© SmartPhone Biz Apps Ltd 2013-2016

SmartApp Supplier Portal Functionality

© SmartPhone Biz Apps Ltd 2013-2016

SmartApp - Supplier Portal App

© SmartPhone Biz Apps Ltd 2013-2016

Supplier Portal - AppsPurchase Orders | Confirmation | Shipping Notification | Bids | Quotations

© SmartPhone Biz Apps Ltd 2013-2016

Supplier Portal App | Supplier Orders

© SmartPhone Biz Apps Ltd 2013-2016

Supplier Portal App | PO Acknowledgement

© SmartPhone Biz Apps Ltd 2013-2016

Supplier Portal App | Shipping Notification

© SmartPhone Biz Apps Ltd 2013-2016

Supplier Portal App | Bids

© SmartPhone Biz Apps Ltd 2013-2016

Supplier Portal App | Quotation

© SmartPhone Biz Apps Ltd 2013-2016

Supplier Portal - AppsPO Invoice | Non PO Invoice | Invoice Discount | Communication

© SmartPhone Biz Apps Ltd 2013-2016

Supplier Portal App | PO Invoice

© SmartPhone Biz Apps Ltd 2013-2016

Supplier Portal App | Non PO Invoice

© SmartPhone Biz Apps Ltd 2013-2016

Supplier Portal App | Invoice Discount

© SmartPhone Biz Apps Ltd 2013-2016

Supplier Portal App | Technology Architecture

SAP / Oracle / Sage / Inhouse

BackendSystems

Middleware

Cloud orOn premise Server

SmartPhoneBiz App

Web ServicesHttp/https

FTP/SFTP/FTPSHttp/https

SMA Database

© SmartPhone Biz Apps Ltd 2013-2016

Supplier Portal App | Process Flow

SAPSystem

Smart App Portal

Supplier Orders

Supplier PO Invoice

PO Acknowledgement

Advance Shipping Notification

Supplier NonPO Invoice

Scanned Invoice Data Correction

RFQ Quotation

BidInvitation Bid

SupplierRegistration

SupplierPerformance

SupplierSurvey

SupplierCommunication

Master Data

PO Data

Your CurrentChannel for

P2P Processing

Purchaser

Shopper

Your existingScanning &

OCR

Supplier 2

Supplier 1

Supplier 1

SupplierSystem

Work Flow

© SmartPhone Biz Apps Ltd 2013-2016

Supplier Portal App | Clerk – Invoice Matching Tool [option 1]

Paper basedInvoice Data

Smar

t A

pp

Po

rtal

Scanning OCR

AP TeamPurchasing

Login

SupplierLogin

SmartApp Portal Corrections-By AP Team -By Suppliers

sFTP, Web Service

Matching

Validation

Self LearningMachineEngine

Backend

HistoricData

Smart AP-Clerk takes invoice datafrom OCR, matching is performed,matched data sent back to OCRsoftware

Dependency :❯ OCR should be capable of input/output of invoice data to SmartApp.

❯ Will need a supplier based switch on the OCR to route invoices to SmartApp Portal.

© SmartPhone Biz Apps Ltd 2013-2016

Supplier Portal App | Clerk – Invoice Matching Tool [option 2]

Paper basedInvoice Data

Smar

t A

pp

Po

rtal

Scanning OCR

AP TeamPurchasing

Login

SupplierLogin

SmartApp Portal Corrections-By AP Team -By Suppliers

sFTP, Web Service

Matching

Validation

Self LearningMachineEngine

Backend

HistoricData - PO

Invoice

Data

sFTP Web Service

Smart AP-Clerk takesinvoice data from SAP,matching is performed,matched data sent back toBackend

© SmartPhone Biz Apps Ltd 2013-2016

Supplier Portal App | Clerk – Invoice Matching Tool

Priority 1 – Preferred Rules (Manually maintained)

Matching Order

Rule 1A – Exact match of Invoice and PO item textRule 1B – Fuzzy match of Invoice and PO item text (Example - 80% match)Rule 1A – Key word search match of Invoice and PO item text

Priority 2 – Based on Historic Data

Rule 2A – Exact match of Invoice and PO item textRule 2B – Fuzzy match of Invoice and PO item text (Example - 80% match)Rule 2A – Key word search match of Invoice and PO item text

In case of matching still fails after applying above rules then the invoice will be listed to an exception forthe Supplier or AP team. They will manually perform the assignment of PO item and the system willstore this mapping for future matching. This will act like a self learning capability of the solution.

© SmartPhone Biz Apps Ltd 2013-2016

[email protected] about a demo!!!


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