Inside SNOW MOUNTAIN RANCH Planning Guide For additional copies of this guide please visit ColoradoConferenceCenters.com. Snow Mountain Ranch is the place for bringing together family and friends. Inside you’ll find helpful information on planning your stay, group activities, meal options and forms you’ll need to complete prior to your stay. Information and forms to assist you in planning your stay at Snow Mountain Ranch. JUNE 2020 – MAY 2021 Serving groups, conferences, retreats, reunions and celebrations since 1969
Transcript
Inside
SNOW MOUNTAIN RANCH Planning Guide
For additional copies of this guide please visit ColoradoConferenceCenters.com.
Snow Mountain Ranch is the place for bringing together family and friends.
Inside you’ll find helpful information on planning your stay, group activities, meal options and forms you’ll need to complete prior to your stay.
Information and forms to assist you in planning your stay at Snow Mountain Ranch.
JUNE 2020 – MAY 2021Serving groups, conferences, retreats, reunions and celebrations since 1969
3 Group Leader Timetable 4 Our Policies 9 Meal Options12 Activities 18 Donate Today20 Area Information
FORMS
5 Billing Information 6 Group Room Roster 7 Meeting Room Requests 8 Equipment | Audio Visual 10 Refreshments & Food
Requests11 Boxed Meals | Summer
Cookouts14 Group Activity Requests 16 Adult Waiver of Liability17 Child Waiver of Liability
SNOW MOUNTAIN RANCHYMCA of the Rockies puts Christian principles into practice through programs, staff and facilities in an environment that builds healthy spirit, mind and body for all.
PRINTED ON RECYCLED PAPER. MM-500 –1/20
Submitting FormsPlease Plan Ahead!Lodging, meeting rooms and activities fill up quickly. In order to ensure you get the most out of your stay, plan in advance by submitting your Request Forms early. Our Conference Coordinators are here to help you with planning your itinerary and any special needs such as wheelchair accessibility and entry-level rooms. Your group can be divided according to interests and levels, or activities can be planned for the entire group to enjoy.
When turning in the necessary forms, please return them to the Conference Office prior to your arrival. E-mail forms to your assigned Conference Coordinator, or to [email protected]. You may also fax or mail documents to the office.
To request an additional printed copy of this Planning Guide, please contact your Conference Coordinator. Download an online version at coloradoconferencecenters.com.
CONTACT INFORMATION
Phone | FaxPhone 970-887-2152 Fax 970-887-8964 (please include cover sheet)
Extensions Conference 4127 Chaplain 4003 Food Service 1701 Nordic Center 4173 Programs 4135
Getting HereSnow Mountain Ranch is located at 1101 County Road 53, Granby, CO 80446 Coordinates: Latitude 39.992565 | Longitude -105.926385
SHIPPING FOR YOUR EVENTReceiving only; we cannot ship packages for your group, but USPS, FedEx and UPS have dropoff locations nearby.
U.S. Postal Service Snow Mountain Ranch–YMCA of the Rockies Group Name | Arrival Date Booking No. ATTN: Conference Office PO BOX 169, Winter Park, CO 80482
FedEx | UPS Snow Mountain Ranch–YMCA of the Rockies Group Name | Arrival Date Booking No. ATTN: Conference Office 1101 County Road 53, Granby, CO 80446
Download our FREE App!YMCA of the Rockies has gone digital. Download our App to get all the information you need on activities, dining, maps, weather and local information during your stay.
UPON MAKING A RESERVATIONPay DepositYou will receive a contract via e-mail. Please sign and return with initial payment. The deposit is due when you confirm your reservation with Group Sales.
Amount Paid: $
ONE YEAR PRIOR TO ARRIVALReserve ActivitiesMany activities are FREE and you can make arrangements to participate in them once your group has arrived. However, we strongly encourage you to reserve private group activities in advance. You may make group activity reservations up to one year in advance by completing the Group Activities Request Forms on pages 14-15.
* Activities must be cancelled two weeks prior to the reserved date or you will be charged full price.
SIX MONTHS PRIOR TO ARRIVALFirst Cancellation DateThis is the first deadline to cancel reserved rooms, cabins and nights.
Contract Date (see contract):
Wheelchair Accessible or Entry-Level Room RequestPlease identify this request on the Room Roster Form (page 6), or call your Conference Coordinator as soon as possible. Lodges do not have elevators.
60 DAYS PRIOR TO ARRIVALFinal Cancellation DateYour deadline to cancel reserved rooms, cabins and nights is on your contract. Failure to meet this deadline will result in forfeiture charges. Please contact the Conference Office with your final numbers (see your contract for penalties).
Contract Date (see contract):
30 DAYS PRIOR TO ARRIVALMeeting Room & Equipment RequestComplete and submit the Meeting Room & Equipment Request Form (pages 7–8). Meeting rooms are assigned on a space-available basis. Specific meeting spaces are not guaranteed unless stated on your contract. Meeting rooms will be left empty unless setup information is received prior to arrival.
Submit Tax Exempt Affidavit (if applicable) and Billing Information (page 5). This form is required for all groups and must be filled out for EACH visit. Please complete and return to the Conference Office prior to your arrival.
THREE WEEKS PRIOR TO ARRIVALSubmit Group Room RosterComplete the Group Room Roster Form (page 6).
Order Refreshments and SnacksRefreshments can be delivered to your meeting room, boxed lunches can be provided for outings and summer cookouts can be arranged by request (see pages 10–11).
CHECK IN | CHECK OUTYour accommodations will be ready by 6 PM. Please be aware that on exceptionally busy days or holidays, your accommodations may not be available until after 6 PM. Group leaders should arrive prior to the group in order to confirm last-minute details, check the Room Roster and pick up room keys. Registered guests are free to participate in activities until accommodations are ready.
Check out by 10 AMAll groups check out at the front desk. Full payment is required at check out unless you have made prior arrangements with your Conference Coordinator to receive the bill after your departure.
You will receive an invoice detailing all charges posted to the master account. For groups using our online reservation option, individual invoices will be provided.
Group Leader TimetableYou may reserve accommodations up to TWO YEARS in advance. Call Group Sales at 800-777-9622. Please review your contract for accuracy and record important dates below for easy reference.
Our Policies Know Before You GoAlcohol Use | SmokingAll indoor areas at Snow Mountain Ranch are smoke-free. Tobacco use and vaping is only allowed in designated outdoor smoking areas.
We do not sell or serve alcoholic beverages, and alcohol is not allowed in common areas. You may bring your own and consume it in your lodge room, cabin or meeting room. However, the use of marijuana and other controlled substances are not allowed anywhere on-site.
DronesThe safety and privacy of our guests is of the highest priority. For that reason, we do not allow private or commercial drones to be used in the immediate airspace over Snow Mountain Ranch. Limited use may be allowed when the operator has received written permission from the YMCA of the Rockies. This includes use associated with special events, marketing and in film/photo applications.
Lost & FoundDid you leave something behind? If so, call 970-887-2152 x4134. Please be aware that it may take 2-3 days before a found item is logged into our lost & found inventory.
Payment & CancellationsFull payment is due at check-out. We accept Visa, MasterCard, Discover, American Express, checks and cash. Please discuss your payment options with your Conference Coordinator. If you are a travel agent, full payment is due 45 days prior to arrival. You must report the guaranteed number of rooms, cabins, campsites and nights by the date shown on your contract. Please refer to your contract for cancellation fees and forfeitures.
PetsNo pets are allowed in any of our reunion cabins or in most lodge rooms. A limited number of Indian Peaks Lodge rooms are pet-friendly; please contact your Conference Coordinator for details. Pet fees apply. Service animals are always welcome.
Quiet Hours: 10 PM –7 AMFor the comfort of all guests, please respect our quiet hours. Courtesy hours are enforced 24 hours a day.
SignageCampaign-style yard signs or sandwich board signs are allowed if you want to provide directional information to your group members. However, signs may not be taped, pinned or affixed to any YMCA property, including in your meeting rooms. Banners must be pre-approved by YMCA staff.
WristbandsPlease wear your wristband on YMCA property so that we can easily identify you and grant you access to our free and affordable activities.
Altitude
Snow Mountain Ranch is 8,700+ feet above sea level. Give your body time to adjust by limiting physical activity for the first 24 hours. Drink plenty of water and apply sun block often.
Cell Phone ServiceCell phone service is stronger for some service providers on site than others. If you are unable to reach someone (in case of emergency only), call our main line at 970-887-2152, and we will do our best to provide assistance.
Fire RestrictionsIf we are under a fire ban, use of campfire rings and cookout shelters may be restricted. It may also increase regulations on our smoking policies. For the latest fire ban information, contact your Conference Coordinator or our Front Desk.
Linens | Towels | InventoryLinens, blankets, pillows, towels, hair dryers, and soap are provided in all lodges and cabins. Irons and ironing boards are available at the Front Desk. If you would like to learn more about the inventory in our cabin kitchens, please contact your Conference Coordinator.
We do not provide shampoo or conditioner, and recommend you bring your own toiletries. Basic personal hygiene products are available for purchase in our gift shop.
Maid ServiceService is limited. Please ask your Conference Coordinator for details pertaining to your accommodations.
Medical EmergenciesWe do not have medical personnel on staff. The closest urgent care facility and hospital is located 10 miles away in Granby, Colorado.
Fraser Medical Clinic 45 County Road 804, Suite 210, Fraser, CO 970-726-6778
Middle Park Health–Granby 1000 Granby Park Drive South, Granby, CO 970-887-5800
Middle Park Health–Winter Park 47 Cooper Creek Way, Winter Park, CO 970-887-5839
Self-Service LaundryFor your convenience, we have a coin-operated guest laundry on site. Please see your activity guide for hours and location.
Wi-FiFree Wi-Fi is available in the Administration Building, meeting rooms, lodges and cabins.
RETURN FORM NO LATER THAN 30 DAYS PRIOR TO ARRIVAL.
SUBMITTING FORMS Please make a copy and send via:
E-mailPlease e-mail form to your assigned Conference Coordinator, or to [email protected].
Fax970-887-8964 Please include a cover sheet.
U.S. Postal ServiceSnow Mountain Ranch– YMCA of the Rockies Group Name | Arrival Date Booking No. ATTN: Conference Office PO BOX 169, Winter Park, CO 80482
Snow Mountain Ranch Billing Information During your discussion with Group Sales, an agreement is made to the type of contract you will create for your group/family reunion. If you choose the Online Reservation option, each of your attendees will make their own reservation online under your agreed upon contract terms and each are responsible for their own payments. If you decide not to choose this option, then you, as group leader, are responsible for collecting all payments from your attendees and will pay the total balance due upon departure. Any changes to the billing plan created for your group must be received by the Conference Office at least 30 DAYS prior to arrival.
NO CHANGES TO THE BILLING WILL BE MADE AFTER THAT DATE. ALL RETREAT CABINS WILL BE BILLED AS A UNIT PRICE AND THE TOTAL CHARGE WILL BE THE RESPONSIBILITY OF THE GROUP LEADER. UNIT PRICE WILL NOT BE SPLIT BETWEEN INDIVIDUAL GUESTS.
Mandatory Affidavit of Tax Status
ANY GROUP that makes purchases from YMCA of the Rockies must complete this affidavit and declare their tax status. An original of this affidavit must be completed, signed and submitted prior to check in for each visit.
We DO NOT qualify as non-taxable under Colorado law or we do not have appropriate documentation to that end. We agree to pay all applicable taxes associated with the charges incurred for goods and services provided by YMCA of the Rockies (complete items 3 through 9 below).
We DO qualify as non-taxable or tax exempt under Colorado law as outlined below. I understand and declare, under penalty of perjury, that the following statements are true:• The name of our tax exempt organization is included (in-part or full) in the name on
this reservation.• Any payments for non-taxable goods and services will be made with a check, drawn
on the tax exempt organization’s bank account, or with a credit card in the name of the tax exempt organization.
• The tax exempt organization listed has not and will not receive any reimbursement through direct payment, collection or donation from any individuals or other organization for the use or consumption of said goods and services (complete items 1 through 9 below).
1. NAME OF TAX-EXEMPT ORGANIZATION
2. SALES TAX-EXEMPTION NO.
3. GROUP NAME (AS IT APPEARS ON YOUR YMCA OF THE ROCKIES CONTRACT)
4. CONTRACT NO./BOOKING NO.
5. DATES OF RESERVATION 6. TODAY’S DATE
7. NAME (PRINT) 8. TITLE
9. SIGNATURE
No changes to tax status will be made once your reservation is checked-in. The YMCA of the Rockies WILL NOT make any adjustments to taxes assessed; rather it will be the responsibility of the organization to settle any tax adjustments with the State of Colorado (see colorado.gov for more information).
Please list the first and last name of each group member staying in a lodge room or cabin to ensure we are able to contact group members regarding phone calls and emergencies. List all children lodging with their parents.
SUBMITTING FORMS Please make additional copies of this form as needed. Complete and return form(s) to the Conference Office THREE WEEKS prior to your arrival.
U.S. Postal ServiceSnow Mountain Ranch– YMCA of the Rockies Group Name | Arrival Date Booking No. ATTN: Conference Office PO BOX 169, Winter Park, CO 80482
CONTACT INFORMATIONTelephone970-887-2152 x4127
Fax: 970-887-8964 Please include a cover sheet.
E-mail form to:Your assigned Conference Coordinator, or [email protected].
* If you do not know the room number yet, leave this blank to be filled in when room numbers are assigned. We do not guarantee assignment of specific rooms, cabins or meeting spaces.
Group Room Roster Form (Keys will not be given without a completed roster.)
Use this form to assign lodge rooms for your group. Room numbers and cabin names are assigned when you check in. Indicate individuals arriving and/or departing on different dates. You can use this form to assign rooms for cabins, or you can send your Conference Coordinator a roster for each cabin; cabin roster doesn't need to show individual bedroom assignments.
RETURN FORM NO LATER THAN 30 DAYS PRIOR TO ARRIVAL.
Please make copies of this form for each meeting room needed. Chairs and tables are provided at no additional charge.
Meeting rooms are assigned on a first-come, first-served basis, according to group size, needs, room availability and date request is received. Meeting rooms are available from 3 PM on day of arrival until 10 AM the day of departure. Early/late use may be reserved for an additional fee. Any special requests must be made prior to arrival.
If this form is not received before your arrival, the meeting space will be left empty. If setups are requested upon or after arrival, it may not be possible to accommodate requests. However, if we are able to arrange for your setup, $75 to $125 will be charged to your group, depending on room size and complexity of the setup.
Additional meeting room space may be reserved at a rate of $8 per person/per day/per meeting room, based on availability (minimum charge $120 per day). There will be an additional charge each time a meeting room setup is changed.
If your group is staying in cabins, a meeting room IS NOT included in your lodging fee. If you would like to request a meeting room, a rate of $12 per person/per day will be applied (minimum of $180 per day). Additional charges may apply. Availability is not guaranteed. A/V equipment is not included in the room rental fee.
Wi-Fi is available in most areas. Please check with the Conference Office for further information.
Meeting Room Request Form
Group Name:
Group Size: Booking No.:
E-mail:
Start Date | Time: End Date | Time:
Please let us know your intentions for the meeting room: Ex: formal meeting, games, crafts, movie night, etc.
Do you have a band? Yes No If yes, what time will they be playing? Quiet hours are 10 PM to 7 AM. Bands must be finished by 10 PM.
Wheelchair Accessible? Yes No
Square Theater Classroom U-Shape Picnic Round
Custom If you only want chairs in the room (e.g. 15 chairs set in a circle), or a different custom set up, please indicate your preference below or submit a diagram.
Would you like extra tables at the front of the room for a presenter? Yes No If Yes, how many?
Would you like extra tables for refreshments? Yes No If Yes, how many? __________________
Tables and Chairs to Other LocationsExtra tables and chairs can be reserved and delivered to other locations (e.g., fire rings, cabins, outdoor shelters). An additional fee of $1/chair and $5/table will be assessed on days of delivery and takedown.
Please list other additional setup requests for tables and/or chairs below. Be sure to include locations, dates and times for delivery and pickup.
Self-led Campfire Ring Reservation
Gather around the campfire with your group for your own planned activities. Cost for an evening time slot is $25 and includes 2 bundles of firewood, firestarter and matches.
For Program-led evening campfire rings, please see page 15.
Date: Time:
Date: Time:
NOTE: During winter months a limited number of fire rings are available. Please contact your Conference Coordinator for details.
Equipment | Audio Visual (AV) Request Form• Daily rate is for up to 24 hours. Partial or half days are
charged at the full daily rate.• Use of lobbies for registration is allowed on a limited basis.
Please discuss with your conference coordinator if you plan to conduct registration outside your assigned meeting room.
• Setup and technical support for rental items is included in rental rates. An Audio Visual Technician may be available to operate rental equipment for an hourly fee, but is unable to
provide technical support for equipment not owned by YMCA of the Rockies.
• Electrical equipment includes all necessary cables. We DO NOT supply computers or thumb drives.
• Wi-Fi access is available through our general guest login.• Special requests for phones, phone lines, internet hard lines,
or electrical service must be made to the Conference Office in advance; additional fees may apply.
BBQ Propane Grill Rental Grills can be delivered to your cabin or fire ring upon request. Propane included.
Small Grill (5–10 people) $25/day
Delivery Date:
Delivery Time:
Location:
Pick-up Date:
Pick-up Time:
Medium Grill (10– 50 people) $75/day
Delivery Date:
Delivery Time:
Location:
Pick-up Date:
Pick-up Time:
Large Grill (50 –300 people) $150 /day
Delivery Date:
Delivery Time:
Location:
Pick-up Date:
Pick-up Time:
Equipment | AV Rental (Limited availability. Return form no later than 30 days prior to arrival.)
TYPE OF EQUIPMENT PRICE PER DAY HOW MANY? START DATE START TIME END DATE END TIME
Battery-Powered PA $40
Blu-Ray Player $10
Colored Up-Light (price per light) $5
Conference Phone $20
Dance Floor 12’ x 12’ $200 Charged on day of setup and takedown. 21’ x 21’ $350 Other sizes available upon request.
Easel Only $10 Easel with paper and 3 markers $15 Whiteboard with 3 markers $10
Extension Cord $5
LCD Projector / Screen / Cables $60
Mini-Fridge $20
Charges assessed on day of setup and takedown.
Microphone (Mic) with Mic Stand Wireless $30 Does not come with PA system. Wired $20
Music Stand $10
PA System/Mic/Mic Stand/Aux Cords $60 (Groups up to 100)
PA System/Mic/Mic Stand/Aux Cords (Groups up to 200. Additional systems can be $100 added for larger groups)
Band PA System/4 Mics/Mic Stands/Aux Cords 16 Channel Mixer (Groups up to 200. Larger $150 systems, including a 32-Channel Mixer, are available for larger bands.)
Podium (mic not included) $20
Projection Screen (size dependent on room) $25
Wireless Tabletop Microphone set (8) w/speakers $100
Television (cable/dish connection not included) $20
Stage: 8’ x 4’ (per piece) $30 Charged on day of setup and takedown.
Buckboard Grill & Pizza Administration Building Hours vary by season
Offering eat-in or take-out pizza orders, burgers, snacks, appetizers, soup and salad bar, sandwiches, “Signature” items, ice cream and assorted beverages.
Skinny Ski Café Open 11 AM–3 PM weekends and during special Nordic events or holidays.
Stop by the Café on a snowy day to relax and warm up with a bowl of hot soup or chili. Sip a hot cocoa or recharge with a high-energy snack before heading out for more fun in the snow.
Enjoy an evening of food, fun, family and friends at the Mountain Air Cookout Shelter. See page 11 for more information. Advance reservation required.
2020-2021 9
Meal OptionsAll-You-Can-Eat MealsAll meals are served buffet-style at the Schlessman Commons Dining Hall. Individuals in each group receive designated wristbands that must be presented at each meal. A fee will be charged to replace lost wristbands.
We do our best to accommodate dietary restrictions. If you have concerns, please contact the Schlessman Commons Dining Hall, 970-887-2152 x1701.
Special Meals | MenusBoxed meals must be ordered by noon at least two days in advance of the date needed (see page 11). All boxed breakfast and lunch orders are available for pick-up at the Buckboard Grill. For more information please contact your Conference Coordinator.
Catering Groups | Weddings | Special EventsFor more information about catering for your group, contact your Conference Coordinator. If you are interested in catering for a wedding or special event, please contact our Weddings and Special Events Coordinator at 970-887-2152 x4227.
RETURN FORM NO LATER THAN 3 WEEKS PRIOR TO ARRIVAL.
SUBMITTING FORMS E-mailPlease e-mail form to your assigned Conference Coordinator, or to [email protected].
Fax970-887-8964 Please include a cover sheet.
U.S. Postal ServiceSnow Mountain Ranch– YMCA of the Rockies Group Name | Arrival Date Booking No. ATTN: Conference Office PO BOX 169, Winter Park, CO 80482
YMCA of the Rockies makes every attempt to identify ingredients that may cause allergic reactions for those with food allergies. Every effort is made to instruct our food production staff on the severity of food allergies. There is also a possibility that manufacturers of the commercial foods we use could change the formulation at any time without notice. Guests concerned with food allergies need to be aware of this risk. We will do our best to accommodate your needs. Snow Mountain Ranch will not assume any liability for adverse food reactions to foods consumed, or items one may come in contact with while eating at any of our food service establishments. Please keep in mind that our menu is subject to change without notice.
For additional information please contact Food Service at 970-887-2152 x1701.
Group Name: No. of people:
Delivery location: Date/Time: /
When would you like the catering removed from room? Date/Time: /
Gal. Coffee regular $20/gallon Brownies (dozen) $15/dozen Gal. Coffee decaf $20/gallon Doughnuts (dozen) $15/dozen Gal. Hot chocolate $18/gallon Muffins (dozen) $15/dozen Gal. Lemonade $15/gallon Cookies (dozen) $15/dozen Sodas (assorted) $2.50/20 oz. bottle Gal. Hot tea $15/gallon Special Instruction:
(assorted bags with hot water) Gal. Iced tea $15/gallon Gal. Hot water $6/gallon Gal. Cold water $6/gallon Cold water $2/20 oz. bottle Ice $4/10 lb. bag
Naked® Juice $5/bottle No. of bottles Chips/Salsa $6/person No. of people Chips/Salsa/Hummus $6.50/person No. of people Fruit Tray $5/person No. of people Fruit Bowl $4.50/person No. of people Cheese & Cracker Tray $6.50/person No. of people Vegetable Tray/Ranch Dip $6.50/person No. of people
Food Breaks (25 person minimum)
1. Sunrise Special ($15 per person) No. of people: Includes bagels, cream cheese, yogurt, bananas, granola,milk, coffee and assorted juices.
2. Health & Fitness On The Go ($15 per person) No. of people: Includes meat and cheese tray, assorted breads and condiments, fruit tray, coffee, iced tea and lemonade.
3. Deli Lunch ($15 per person) No. of people: Includes fresh sliced meats, cheese, bread, condiments, potato chips, soda and water.
4. Scream for Ice Cream ($8 per person) No. of people: Select two flavors: vanilla chocolate strawberry
Assorted toppings. Dairy-free available upon request.
5. Choc-O-Holic ($8 per person) No. of people: Includes chocolate chip cookies and brownies with choice of gallon beverage; specify beverage
6. Great Get-Together ($8 per person) No. of people: Includes assorted chips, popcorn, fresh apples and lemonade.
7. Fruit Basket ($35 per basket) No. of baskets: Includes fresh fruit, sweet and savory snacks, sparkling cider and bottled water.
Requested by: Occasion:
Deliver to (location): Date: Time:
8. Special Requests List any special requests below, or call our Food Service Department at x1701.
Refreshments & Food Request FormRefreshments can be delivered to your meeting room 7 AM – 8:30 PM. Please make additional copies for multiple orders.
Boxed Breakfast/Lunch Order FormBoxed breakfasts and lunches are $12 per meal. This charge is not applied if on a meal plan. Request must be received by noon, two days before your scheduled pickup, but more notice is appreciated.
breakfast bar, fruit snack and muffin. 2. To-Go Breakfast Drink, fruit, two hard-boiled eggs, 2% milk, yogurt,
belVita breakfast bar, fruit snack and muffin.
Order 1 Date: Pick-up Time: Total number of each option: 1 2 Total
Order 2 Date: Pick-up Time: Total number of each option: 1 2 Total
Order 3 Date: Pick-up Time: Total number of each option: 1 2 Total
Boxed Lunch OptionsUnless restricted by allergens, each lunch option includes: sandwich with American cheese on white sub roll, condiments, fresh fruit, carrots, applesauce, cheese snack, granola bar, sweet treat, and bottled water.
1. Turkey Sub Sandwich 2. Ham Sub Sandwich3. Vegetarian (Peanut Butter & Jelly) 4. Gluten Free (contents vary)5. Vegan (contents vary) 6. Vegetarian | Gluten Free (contents vary) 7. Other (please specify any additional dietary needs below, or contact
your Conference Coordinator.
Total Boxed Lunches Needed
Order 1 Date: Pick-up Time: Total number of each option: 1 2 3 4 5 6 7 Total
Order 2 Date: Pick-up Time: Total number of each option: 1 2 3 4 5 6 7 Total
Order 3 Date: Pick-up Time: Total number of each option: 1 2 3 4 5 6 7 Total
Please pick up all boxed meals at the Buckboard Grill. To arrange delivery, please specify date, time, and location below (deliveries are between 7 AM – 8:30 PM):
All-you-can-eat Summer CookoutsPlan early—we start taking reservations in February!Enjoy an evening of food and fun at the Mountain Air Cookout Shelter! Cookouts are Tuesday and Wednesday nights from the third weekend of June through Labor Day weekend, depending on availability. The shelter accommodates 200 people; your group may be sharing the space with others. Reservations are in half-hour increments, but feel free to stay as long as you like.
Cookout OfferingsSteak, grilled chicken, all beef hamburgers and hot dogs, black bean burgers, sandwich fixings, corn on the cob, vegetarian baked beans, potato salad, coleslaw, corn muffins, watermelon, lemonade, iced tea and water.
GROUP NAME:
BOOKING NO.:
GROUP LEADER:
PHONE:
BEST TIME TO CALL TO CONFIRM:
E-MAIL:
Group Cookout (25 person minimum)No. of adults ON meal plan x $ 8/pp = $
No. of adults NOT on meal plan x $22/pp = $
No. of children (12 and under) x FREE ON meal plan
No. of children (ages 6–12) NOT on meal plan x $15/pp = $
Requested Cookout Date: Requested Cookout Time (please check):
4:30 PM 5 PM 5:30 PM 6 PM 6:30 PM
CANCELLATION POLICY: Cancellations will incur a 50% cancellation fee. To cancel, contact the Conference office x4127 by noon, two days prior. Cancellations due to inclement weather will not be charged.
Once we receive this form, our Conference Office will contact you to confirm you date and time.
OFFICE USE
Booking No.: Initials: Date:
Charges: Sent to Grill Notified Commons
Activities at Snow Mountain RanchSTAY PASSOne Stay Pass per guest is included in the price of your lodging accommodations. Your Passes will be given to your group when checking in at the Administration Building.
Your Pass should be worn during your stay to allow us to recognize you as a guest, and provide you with access to activities.
DAY PASS$25 per adult (13+) $10 per child (6-12) Children 5 and under FREEIf members of your group ARE NOT staying at Snow Mountain Ranch, they will need to purchase a Day Pass (ages 6 and up) at the Program Building. Ages 5 and under and YMCA of the Rockies members (with proof of Y membership) receive a free Day Pass. Day Passes can be purchased for multiple days.
Free ActivitiesThe following activities, depending on the season, are included in your stay. In most cases, children must be accompanied by a responsible adult 18 years or older. Some activities may require a refundable deposit for equipment rental.
Year-round IndoorBasketball, billiards, foosball, roller rink, table tennis, volleyball, and indoor pool.
Lifeguards are on duty during all scheduled pool times. Cameras, camera phones and video equipment are not allowed in the pool area or locker rooms. Pool is closed during lightning alerts. • 25-yard heated pool and adult lap time• aquatic climbing wall and slide• sauna and showers• pool capacity: 80
Spring, Summer and FallTrike park,18-hole mini golf and 9-hole toddler mini golf course, playgrounds, sand volleyball, tennis, tetherball, 18-hole disc golf, historic sites (seasonal activities are weather dependent).
WinterIce skating, snow tubing, sledding, dog sled presentation, Nordic ski trails, fat bike trails, and snowshoe trails.
Summer Tubing HillOur tubing hill is open from June through September (weather permitting). Groups up to 70 people can reserve one-hour time slots (may not be a private session). For reservations call 970-887-2152 x4135 or complete and return the form on page 14.
Family-Friendly Activities When you check in, pick up or download a copy of our Activity Guide. You’ll find information on scheduled activities, musical performances, dancing, wildlife education, family campfires, night hikes and other family fun!
Historical SitesThe Rowley Homestead lets you experience the way life was as a Rocky Mountain rancher in the late 1800s and early 1900s.
LibraryStop by for a wonderful selection of books, games and free Wi-Fi. We also have computers available for use.
Trail Running/Hiking/Walking Snow Mountain Ranch offers miles of beautiful trails for running, hiking, and walking.
Chapel Services On weekends and religious holidays, an ecumenical worship celebration is offered for all guests and ages. Service includes music, a devotional message, praise and worship, and a children's message. See the Activity Guide for more information, or call 970-887-2152 x4003.
Other ActivitiesThe following activities require pre-registration and a fee.
Faith-Based Programs• Devotional Hike • High and Low Challenge Course • Spiritually Focused Climbing Wall• Vespers Campfire
FishingFishing areas are located on our property. No license is required at Gaylord Reservoir. Equipment rental is available at the Program Building. Please call 970-887-2152 x4135.
Horse ActivitiesThe littlest buckaroo to the oldest cowboy can explore our beautiful trails year-round. With trail rides and winter sleigh rides, you can enjoy our stables all year long. Advance reservations required. Helmets available upon request. Call Snow Mountain Stables at 970-887-2152 x4146.
Trail rides, sleigh rides, wagon rides and more! Reservations required.
970-887-2152 x 4146
Looking for a schedule of activities during your stay? Download our FREE YMCA of the Rockies app!
Mountain Bike and Electric Bike Rentals (Summer & Fall)Explore our miles of scenic trails spring, summer and fall. Our staff can help you pick the best trails for your skill level and available time. Hourly, half or full day rates and trailer rentals available.
Photos by DillGet the group together and arrange for a professional photo. Locations available throughout Snow Mountain Ranch. Advance reservation required. Call 970-586-8736 or photosbydill.com
White Water Rafting Off-site. Advance reservation required.
Take a wet and wild ride! Reserve a full or half-day adventure. Mad Adventures: 970-726-5290, madadventures.com Grand Adventures: 970-726-9247, grandadventures.com
WINTER ACTIVITIESNordic Center snowmountainranch.org/nordicOur Nordic Center offers more than 120 kilometers of cross-country and snowshoe trails, which can accommodate the first-time cross-country skier and snowshoer to the elite racer, as well as skiers with special needs.
Visit the Nordic Center’s full- service ski shop for deals on group and private lessons, snowshoes, skate and classic ski rentals, fat bike rentals, and the latest ski gear and apparel for sale.
Dog Sledding Limited availability. Advance reservation required.
Have you ever dreamed of yelling “Mush!” to your team of huskies while on the trail of the Iditarod? Live out a (scaled-down) version at Snow Mountain Ranch. We offer short and long rides, and full immersion experiences. Reserve your ride at snowmountainranch.org/activities/dogsledding, or call 970-887-2152 x4135.
Fat Bike Rental
Fat bikes are available for rent at the Nordic Center by the hour, half or full day. Call 970-887-2152 x4173, or visit SnowMountainRanch.org/nordic.
Snowshoe Guided HikesExplore our winter wonderland! To schedule a hike for your group please call the Program Department at 970-887-2152 x4135.
Winter TubingZoom across the snow at the Snow Mountain Ranch tubing hill! Our tubing hill is a classic winter activity, fun for all ages. Tubes are available at the Winter Pavilion.
2020-2021 13
SNOW MOUNTAIN SPORTSFor the best prices on downhill ski and
snowboard rentals in the Valley!Call 800-544-1523
On-site at Snow Mountain Ranch!
Shuttle Bus to Winter Park Ski AreaShuttles are available on a limited basis. For rates and availability, please contact the Conference Department at least three weeks prior to your arrival. 970-887-2152 x4127. Take the Shuttle
RESERVATIONS MUST BE MADE AT LEAST 60 DAYS IN ADVANCE, AND CAN BE MADE UP TO ONE YEAR IN ADVANCE.
CANCELLATION POLICYActivities must be cancelled two weeks prior to the reserved date or you will be charged full price.
SUBMITTING FORMS Please make a copy and send via:
Fax970-887-8964 Please include a cover sheet.
U.S. Postal Service Snow Mountain Ranch– YMCA of the Rockies Group Name | Arrival Date Booking No. ATTN: Program Department PO BOX 169 Winter Park, CO 80482
FedEx | UPS
Snow Mountain Ranch– YMCA of the Rockies Group Name | Arrival Date Booking No. ATTN: Program Department 1101 County Road 53 Granby, CO 80446
Group Activity Request Form (page 1)A Snow Mountain Ranch representative will contact you to confirm program dates and times based on availability.
Please fill out this form, make a copy and return it to the Conference Office. Bookings are on a first-come, first-served basis.
Group Name:
Reservation No.:
Arrival Date: Departure Date:
Contact Name:
Phone (Day): Phone (Evening):
E-mail: Fax:
Contact Address:
City/State/Zip:
Free Orientations You can request a Program Coordinator to come to your meeting room or Retreat Cabin and provide a brief overview of Snow Mountain Ranch and the activities listed on page 12 –13.
Date Requested: Time Requested:
No. of People:
Location: Meeting Room Reunion Cabin
Softball FieldReserve our field for a game of softball, kickball, dodgeball and family games.
Date Requested: Time Requested:
Summer Tubing HillReserve your thrill ride down Colorado’s first summer tubing hill. Ages 3 and over.
Available Memorial Day Weekend through October 1st (weather permitting).
Only one advance registration per group. Limit 70 tubers per session.
* Valley Zip Line has limited weekday availability. ** Please call the Program Department at 970-887-2152 x4135 for details. Outdoor activities weather permitting.
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ACTIVITY (FEE-BASED) FEE (PER SESSION) DATE SESSION (AM) SESSION (PM) NO. OF PEOPLE
YMCA OF THE ROCKIES ASSUMPTION OF RISK/WAIVER OF LIABILITYADULTS 18 YEARS AND OLDER. PLEASE READ BEFORE SIGNING.
There are risks involved in this activity and/or these activities. You need not participate. It is your choice whether you participate in this activity or these activities and to what level. Our philosophy is “Challenge By Choice,” which means you select the degree of challenge (if any) to which you will be exposed. However, in order for you to participate at any level in this activity or these activities you must sign this document, and your signature forever waives your right to sue the YMCA of the Rockies (and its directors, staff, employees and other contracted parties) for any injury (or death) you may suffer arising out of your participation in this activity or these activities.
ACKNOWLEDGEMENT OF RISKI acknowledge that there are risks and hazards in any of the activities in which I have chosen to participate. These risks include, but are not limited to: physical injury, trauma, emotional injury, death, and property damage. These hazards include but are not limited to: Falling from a height of up to 50 feet (climbing wall and high challenge course only); equipment failure; interference from other activities in the vicinity; high altitude (above 8,000 feet); and rigorous physical activity and exhaustion. Risks for tubing include but are not limited to: falling out of the tube; traveling at various rates of speed; collisions with other tubes, tubers, or spectators; collisions with man-made objects such as fencing, collisions with natural objects, collisions with associated equipment, variations in terrain and steepness of terrain, varying surface conditions, slippery walking surfaces, and the use of the tubing lifts.
The activity or activities in which I have chosen to participate may include intense physical challenges which aggravated by high altitude conditions, may place unusual demands on my bodily systems. I acknowledge that this is not an exhaustive list of the risks or hazards I may encounter, and that I may encounter unforeseen situations.
PROTECTIVE HEADGEARI acknowledge that protective headgear (helmets) are available and it is my choice to wear that headgear while tubing. _____________ (INITIAL REQUIRED)
CERTIFICATION OF FITNESSI certify that I am completely healthy (both physically and emotionally) and capable of participating in this activity or these activities. However, I understand that it is solely my responsibility to determine whether there is any medical reason, including personal or family history of cardiac disease or any other medical condition, which would prohibit me from participating.
WAIVER OF LIABILITYIn order to participate in the activity or activities listed above, I forever waive my right to sue the YMCA of the Rockies (including its directors, staff, employees and other contracted parties) for any injury (including death) I may suffer arising out of my participation in this activity or these activities. I understand that by signing this document all liability of the YMCA (including its directors, staff, employees, and other contracted parties) to myself for any injuries (including death) I may suffer arising out of my participation in the activity or activities listed above will be forever extinguished.
I, THE UNDERSIGNED, HAVE READ, UNDERSTAND AND ACCEPT THE TERMS OF THIS ACKNOWLEDGEMENT OF RISK/WAIVER OF LIABILITY FORM. I FURTHER ACKNOWLEDGE THAT NO ORAL REPRESENTATIONS CONCERNING THIS DOCUMENT HAVE BEEN MADE TO ME AS AN INDUCEMENT TO SIGNING THIS DOCUMENT.
Group Name:
Name of Participant (please print): Age:
Address:
City: State: Zip:
Home Phone: Work Phone:
IN THE CASE OF EMERGENCY PLEASE CONTACT:
Name: Phone:
Signature of Participant: Date:
QUESTIONS? Please contact the Program Director at 970-887-2152 x4130.
PLEASE MAKE A COPY OF THIS FORM, AND HAVE EACH PERSON ENROLLED IN THE FOLLOWING ACTIVITIES READ AND SIGN THIS WAIVER.
Please bring your group’s signed waivers to check-in or to your first scheduled activity.
The following activities require a signed waiver: • Climbing Wall • Dog Sledding • High Ropes Challenge Course • Sledding, tubing, ice skating • Zip Line/Low Ropes Course
If you have questions, please contact: Mary Ann Degginger, Program Director [email protected]
YMCA OF THE ROCKIES ASSUMPTION OF RISK/WAIVER OF LIABILITY ADULT ON BEHALF OF A MINOR CHILD. PLEASE READ BEFORE SIGNING.There are risks involved in this activity and/or these activities. Your child need not participate. It is your child’s choice whether your child participates in these activities and to what level. Our philosophy is “Challenge By Choice,” which means your child selects the degree of challenge (if any) to which your child will be exposed. However, in order for your child to participate at any level in these activities you must sign this document, and your signature forever waives your right (and your child’s right) to sue the YMCA of the Rockies (and its directors, staff, employees and other contracted parties) for any injury your child may suffer arising out of their participation in this activity or these activities.
ACKNOWLEDGEMENT OF RISKI acknowledge that there are risks and hazards in any of the activities in which my minor child has chosen to participate. These risks include, but are not limited to: physical injury, trauma, emotional injury, death, and property damage. These hazards include but are not limited to: Falling from a height of up to 50 feet (climbing wall and high challenge course only); equipment failure; interference from other activities in the vicinity; high altitude (above 8,000 feet); and rigorous physical activity and exhaustion. Risks for Tubing include but are not limited to: falling out of the tube; traveling at various rates of speed; collisions with other tubes, tubers, or spectators; collisions with man-made objects such as fencing, collisions with natural objects, collisions with associated equipment, variations in terrain and steepness of terrain, varying surface conditions, slippery walking surfaces, and the use of the tubing lifts.
The activity or activities in which my minor child has chosen to participate may include physical challenges, which, if aggravated by high altitude conditions, may place unusual demands on my minor child’s bodily systems. I acknowledge that this is not an exhaustive list of the risks or hazards my minor child may encounter, and that my minor child may encounter unforeseen situations.
PROTECTIVE HEADGEARI acknowledge that protective headgear (helmets) are available and it is my choice that my child wear that headgear while tubing. __________ (INITIALS REQUIRED)
CERTIFICATION OF FITNESSI certify that my minor child is completely healthy (both physically and emotionally) and capable of participating in the activity or activities. However, I understand that it is solely my responsibility to determine whether there is any medical reason that my minor child should not participate in the selected activity.
WAIVER OF LIABILITYIn order that my minor child may participate in the activity or activities listed above, I forever waive my right (and my child’s right) to sue YMCA of the Rockies (including its directors, staff, employees and other contracted parties) for any injury my minor child may suffer arising out of my minor child’s participation in these activities. I understand that by signing this document all liability of the YMCA (including its directors, staff, employees, and other contracted parties) to myself and my minor child for any injuries my minor child may suffer arising out of my minor child’s participation in the activity or activities listed above will be forever extinguished.
I, THE UNDERSIGNED, HAVE READ, UNDERSTAND AND ACCEPT THE TERMS OF THIS ACKNOWLEDGEMENT OF RISK/WAIVER OF LIABILITY FORM. I FURTHER ACKNOWLEDGE THAT NO ORAL REPRESENTATIONS CONCERNING THIS DOCUMENT HAVE BEEN MADE TO ME AS AN INDUCEMENT TO SIGNING THIS DOCUMENT.
Group Name:
Name of Participant (please print): Age:
Address:
City: State: Zip:
Phone (Home): Phone (Work):
IN THE CASE OF EMERGENCY PLEASE CONTACT:
Name: Phone:
Signature of Parent or Guardian: Date:
QUESTIONS? Please contact the Program Director at 970-887-2152 x4130.
PLEASE MAKE A COPY OF THIS FORM, AND HAVE EACH PERSON ENROLLED IN THE FOLLOWING ACTIVITIES READ AND SIGN THIS WAIVER.
Please bring your group’s signed waivers to check-in or to your first scheduled activity.
The following activities require a signed waiver: • Climbing Wall • Dog Sledding • High Ropes Challenge Course • Sledding, tubing, ice skating • Zip Line/Low Ropes Course
If you have questions, please contact: Mary Ann Degginger, Program Director [email protected]
Donate Today—Make a Difference!Snow Mountain Ranch | Estes Park Center | Camp Chief OurayWe count on you to make our YMCA a unique place of inspiration and healing. Your gift to YMCA of the Rockies extends beyond our properties and into communities across the nation. Your support ensures families can come together and create valuable memories, children can continue to experience the wonder and magic of camp, and groups can connect and remember what is truly important.
WAYS TO GIVE1. Please consider adding a tax-deductible contribution to your final bill
when you check out.2. Give by completing the form below, and mailing with your payment by
check.3. Request that your tax-deductible donation be added to your group’s
invoice.
Name:
E-mail:
Phone:
Booking No.:
Address:
City: State: Zip:¨
YES, I would like to support the future of YMCA of the Rockies. Please accept my tax-deductible contribution for:
$500 $250 $100 $50 $25 Other $
Please charge to our group’s invoice.To have your donation added to your bill, please complete this form and e-mail to your Conference Coordinator, or [email protected].
My check is enclosed. Please make your check payable to: YMCA of the Rockies Mail to: YMCA of the Rockies–Snow Mountain Ranch ATTN: Conference Office PO BOX 169, Winter Park, CO 80482
FIND OUT MORE ABOUT CHARITABLE GIVINGYMCA of the Rockies has many charitable giving options. To find out more please contact:
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