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Societies Guild Committee Training 2015
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Societies Guild Committee Training
2015
Staff
Ali VP Student Activities
OlgaSocieties
Coordinator
RaeSocieties Manager
Societies Guild Committee
Rosie RedstoneSG Secretary and
Departmental [email protected]
Amanda MurraySG Treasurer
Kelly Marie HoldenSG Events Officer
Nicolae RadulescuSG Community and Volunteering [email protected]
Perry JamesSG Arts Convenor
Theodoros LambrouSG Musical [email protected]
Societies Guild Committee
All members can be found under the ‘Contact us’ under the ‘About us’ page on the Essexstudent.com
Yi Kai LimSG Political [email protected]
Nicole TangSG Activities [email protected]
Poppy NevinSG Charity and
Fundraising [email protected]
Saffy Roselan JoharSG Cultural [email protected]
Oluwatosin OshodiSG Religious [email protected]
Congratulations!
What is expected of you
• Ensure your society is doing what it says it will – Kickass Guarantee
• Be the point of contact for your societies – Check your emails!
• Attend GM’s• Talk to us!• Submit paperwork on time• Hold online elections during the societies
election period
Key Dates
• Open Day 20th June, • Open Day 19th September, • Fresher’s Fair – 3rd October• Open Day 24th October• Winter Fayre – 4th December• 4 General Meetings – TBC 2 in 1st term 2 in 2nd
• Society Fairs – TBC beginning of second term• Annual General Meeting – Third Term• International Week – TBC• Awards Night– Third Term
Elections
• For any unfilled positions or new ones• 3rd week of term• Email [email protected] – List of positions– Role descriptions for them
• Deadline will be emailed out over Summer
What you need to do now
• If you haven’t already – get a handover!• Get your budget in – deadline Monday 29th
June – email to [email protected] • Get your inventory in – deadline Monday 29th
June – email to [email protected] • Make a facebook group/email thread for
communication within committee
What do you need to do over Summer
• Check your emails!!• Submit your code of conduct, constitution and
any other relevant forms• Plan your Welcome Week – Socials, meet and
greets, publicity• Think about ordering clothing for exec over
Summer so you look professional Welcome Week
• Plan first meeting
Fresher’s Fair• Stand out!• Have a leaflet to give them
– Who you are– What you do– Who to contact & email– Social media – Date, time and meeting place of first meeting
• What are your highlights of the year?• Photo board to show them what you do?• Electricity is sparse – plan around that you won’t get any• Create a banner• Exec’s in branded t-shirts – logos, name & position
Preparations for next year
Facebook/societiesguildShare your society’s events on our facebook page from your society’s facebook page and we will share it for you
Twitter@SocGuildTweet us and we will retweet!!
Clothing
• Societies Guild Logo on left breast (light or dark shield)
• Red Oak Roller or Everything Essex• Ask for a quote from both!• If you won an award last year put it on your
hoodies with 2014/15 on it
Support
• We are here to help you!• If you’re not sure about something –
1. check the help page on the website. Essex.su/sochelp
2. Speak to your convenor3. Email [email protected]
• Introducing mentoring with Gold Standard• Societies Development Frontrunner
Admin Rights
• You officially become exec on the 1st July• We will email over the summer with deadlines for giving
you your admin rights• Your admin rights allow you to
– Edit your website (update new exec details asap!)– Email your members– See who is a member
• You will need to buy your membership again for the Societies Guild and your society to get admin rights – expire 2016
• All must have signed up before Welcome Week
Health and Safety
• Risk assessments• Alcohol Policy• Food Hygiene
Room Bookings
• Will be available from Welcome Week• Don’t let this stop you from planning events
though!• Link on help section on website• Only exec members can book• MUST declare external speakers • MUST declare if have entertainment• We will not approve booking unless you’ve
bought your membership
Lockers
• Will be allocated based upon Inventories• Inventories are due 29.06.15 – We’ll email these out to presidents next week
• Please complete them fully• Keys will be given to Presidents• The Societies Team will also have a copy• Lockers are in a room that you will have to
sign a key out for to get access
New Standards
• Standards are changing this year• You no longer apply for them but keep an
online webpage up to date for your members – we will review this
• Please check new criteria • Standards workshop at 4pm in LTB1
New Webpage
• Hub for your society activities• Way for members and those interested to
know what you’ve been up to and what you are planning
• Link
Small Informal Groups
• Alternative to societies• No charge to join• Less perks – no winter fayre, no fresher’s• No exec – just a contact• List on the website with a contact• Don’t have to attend GM’s etc• Little paperwork• Small cash injection if needed• Inventory
Contact Us
• Contact your convenor first• If they can’t help they’ll tell us• Please email [email protected] to contact
Olga or Rae • Ali – [email protected]
Workshops
@15:00 Workshops (three compulsory sessions)• Presidents’ – all Presidents – LTB 1• Treasurers’ – all Treasurers – LTB 2• Secretaries’ – all Secretaries – LTB 4• Volunteering & Fundraising – any interested – LTB 5• Social Secretaries’ & Events – any interested – LTB 7
@ 16:00 Workshops (no compulsory sessions)• New Standards – any interested – LTB 1• Volunteering & Fundraising – any interested – LTB 5• Social Secretaries’ & Events – any interested – LTB 7
