SoftwareONE PyraCloud Platform Maximize the Value of Your Software and Cloud Portfolio Overview A typical organization will spend 5% of their revenue on IT. A majority of this IT spend, about 66%, is allocated and used strictly for operations. This leaves only 34% of the budget that can be used for enhancing and driving innovation within the IT organization. What if you could reduce the IT Operations spend and use those savings to drive innovation? Effective Software Portfolio Management (SPM) can save organizations up to 30% of their software spend. The savings can be used to drive innovation in an organization. Organizations are also adopting cloud and about 15% of their current IT spend is in the cloud and this is set to increase to 25% by 2025. Cloud drives agility and speed in an organization, as DevOps and Lines of Business can quickly spin up resources, including IaaS, PaaS and SaaS in a timely manner without physically setting up in a traditional data center. But cloud resources, if not managed effectively, can be over budget and not very cost effective. Cloud brings a set of new models – IT loses control as “Shadow IT” can purchase their own resources without visibility to IT teams, new ways of purchasing (credit card, monthly bill) and new consumption models (Pay-As-You-Go). Against the backdrop of cloud adoption and on-premises software, organizations need a comprehensive method to manage the entire software and cloud portfolio. Effective software and cloud portfolio management can drive resources to innovating versus just keeping the lights on. Figure 1 - 66% of IT Budget Used for Operations (Keeping the Lights On) Figure 2 - Increases Innovation Budget by Shifting Dollars to Innovation /01
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SoftwareONE PyraCloud PlatformMaximize the Value of Your Software and Cloud Portfolio
OverviewA typical organization will spend 5% of their revenue on IT. A majority of this IT spend, about 66%, is allocated and used strictly for operations. This leaves only 34% of the budget that can be used for enhancing and driving innovation within the IT organization.
What if you could reduce the IT Operations spend and use those savings to drive innovation? Effective Software Portfolio Management (SPM) can save organizations up to 30% of their software spend. The savings can be used to drive innovation in an organization.
Organizations are also adopting cloud and about 15% of their current IT spend is in the cloud and this is set to increase to 25% by 2025. Cloud drives agility and speed in an organization, as DevOps and Lines of Business can quickly spin up resources, including IaaS, PaaS and SaaS in a timely manner without physically setting up in a traditional data center. But cloud resources, if not managed effectively, can be over budget and not very cost effective. Cloud brings a set of new models – IT loses control as “Shadow IT” can purchase their own resources without visibility to IT teams, new ways of purchasing (credit card, monthly bill) and new consumption models (Pay-As-You-Go).
Against the backdrop of cloud adoption and on-premises software, organizations need a comprehensive method to manage the entire software and cloud portfolio. Effective software and cloud portfolio management can drive resources to innovating versus just keeping the lights on.
Figure 1 - 66% of IT Budget Used for Operations(Keeping the Lights On)
Figure 2 - Increases Innovation Budget by Shifting Dollars to InnovationFigure 2 - Increases Innovation Budget by Shifting Dollars to Innovation
Current SituationAn IT team, various Lines of Business or DevOps in an organization will typically use several different software and cloud vendors – hybrid cloud offerings, multiple clouds or software deployed on premises and cloud. The challenge is how to effectively procure these resources, track and manage the overall consumption and spend, forecast and budget and make sure compliance is attained based on contract terms.
An increase in capabilities and software required has created formidable business challenges in the areas of decision making process, procurement, consumption analytics, compliance assessment and entitlement utilization. There are challenges in managing software and cloud portfolios; challenges around software and cloud portfolio management include:
• Fragmented catalogs across multiple publishers means not maximizing global purchasing power• Lack of visibility and process into quotes, orders and invoices for approvals, renewals and payments• Limited insight into cloud options, cloud purchases and visibility into consumption• Inadequate governance and risk assessment for consumption, contracts and audit
An organization that implements an effective Software Portfolio Management (SPM) methodology and leverages a platform that manages on-premises and cloud portfolio can address the above challenges and allocate more resources for innovation.
Software Portfolio Management (SPM)Software Portfolio Management (SPM) is the orchestration of people, process and technology to maximize the value of software and cloud resources by:
Figure 3 - SPM at-a-Glance
• Effectively defi ning requirements and procuring • Optimizing the deployment and consumption • Managing compliance and governance of licenses and consumption
SPM brings together the various aspects involved in managing the overall lifecycle of an organization’s software and cloud resources across multiple vendors. It is this orchestration of people, process and technology enabled by SPM that saves organizations up to 30% of the spend driving more funding to innovation.
PyraCloud PlatformPyraCloud platform enables organizations to implement a comprehensive software and cloud portfolio management methodology reducing the overall spend and driving innovation. At the core of the PyraCloud platform is a vast amount of data including:
• Access to global product catalogs from 9000+ publishers including regional price points• History of organizational orders, purchases and invoices• View into cloud purchases and consumption• View into software contracts (licenses)
The data is analyzed to help customers make the best decisions for on-premises and cloud software spend. Using this data and enriching it with customer entitlements, inventory and consumption, the PyraCloud platform provides insights and manages the entire software lifecycle reducing spend.
As organizations transition to the cloud, the PyraCloud Platform helps customers assess the best options for cloud resources. Once the decision is made to shift to the cloud, PyraCloud provides a holistic view of all cloud resources across multiple cloud providers. This allows organizations to effectively manage the current spend, forecast and budget for future cloud consumption.
On-Premises Software Portfolio ManagementMany organizations manually track and manage their software entitlements, inventory and consumption. The PyraCloud platform provides the orchestration layer for global software procurement, reporting and license agreement manage-ment, streamline orders and invoicing, and ensure compliance.
PyraCloud platform automates and streamlines the overall software portfolio management by:
• Procuring effectively and optimizing costs• Managing software assets and contracts/licenses • Software distribution (Deliver Product)
Procuring Effectively and Optimizing CostsPyraCloud platform provides a view of a global catalog across 9000+ publishers/vendors including regional pricing. The catalog can be customized as per active agreements or purchasing requirements. This customized catalog can be used to create enterprise approved shopping lists / software packages or a list of favorites that are commonly purchased. By leveraging this capability, an organization can optimize their software procurement costs taking into account approved software packages and global pricing (considering local currencies and taxes). Software can be transacted on-line with PyraCloud platform and orders can be sent directly to SoftwareONE for fulfi llment.
An organization that has a global footprint can create a list of standard products available for purchase and negotiate the best possible pricing through PyraCloud and SoftwareONE for all of the global locations. Additionally, using the catalog, an organization can enforce corporate standards by presenting users and global leaders with an approved list of products. During the procurement process, SoftwareONE license experts and account managers can be contacted through the click-to-chat functionality for additional advice or guidance.
The PyraCloud Platform provides a centralized view of all organizational quotes, orders and invoices. Quotes can be created using the approved shopping lists options and an approval workfl ow can be established for orders. PyraCloud platform can be integrated to eProcurement systems to automate the quotes and orders process. Additionally, on the invoice side, PyraCloud can be integrated to invoicing systems to automate the payment of invoices.
Additionally, PyraCloud consolidates invoices on a regional or global basis. This reduces the headcount required to manage the purchase order and accounts payable process to insure that they are not out of compliance, or are paying late fees on open invoices. PyraCloud provides a single view into all the open invoices and can fi lter the invoices by country, business unit and cost center to develop a clear view on global and business unit spend.
Manage Software Assets and Contracts / LicensesBy procuring centrally through PyraCloud, an organization will have a view of all their software assets. Additionally, assets not purchased through PyraCloud can be imported or PyraCloud can be integrated with Software Asset Management (SAM) solutions to get a view of all organizational software assets. Once the assets are imported into PyraCloud, it can maintain real-time visibility into software licenses and entitlements in one place.
PyraCloud can track start, end and renewal dates of license agreements along with contract copies, license keys, training vouchers and other supporting documentation. Users can toggle between a graphical timeline view of agreements and a detailed, list view that includes green, yellow and red “status” symbols, providing a visual checkpoint and ensuring that key dates and activities around specifi c agreements are never missed. Additionally, alerts can be tailored to a specifi c person and/or specifi c timeframe and then exported for notifi cation.
In case a publisher requests an audit of your software purchases or usage, the information on software assets, contracts/licenses and consumption can serve as a source of truth during the during the audit process.
Software DistributionPyraCloud’s download center enables the download of media kits and electronic software (standard ISO Packages) from multiple publishers, and keep them in a central repository that already manages all licensing information. The Download Center establishes a centralized management of controlled access to media, ensuring fast and successful downloads and access older versions. PyraCloud provides the ability to download directly or e-mail a time controlled link to users for downloading software packages.
Cloud Portfolio ManagementAs organizations shift workloads to the cloud, PyraCloud provides the insights and visibility to help customers decide on what cloud resources to procure and how to best manage the consumption.
This enables organizations to centrally manage all cloud consumption through PyraCloud, which offers visibility into exactly how the business is consuming cloud services, providing visibility and opportunities for optimization and savings on cloud resources, no matter where in the organization those resources are being consumed. PyraCloud is cloud agnostic and provides a view of all the cloud resources being leveraged in your enterprise including Azure, AWS and Offi ce 365.
Decision CalculatorPyraCloud’s Decision Calculator provides a view of the cloud resource options based on customer specifi c requirements. Organizations can describe the resource requirements as compute, network, storage, OS and region to name a few, and the Decision Calculator will provide the best options from a cost perspective. Once the optimal resources are identifi ed, an organization can directly transact from the PyraCloud platform.
Aggregated Cloud Consumption DashboardPyraCloud is cloud agnostic and provides visibility into an organization’s cloud resources including Azure, AWS and Offi ce 365. PyraCloud will enable organizations to allocate spend of cloud resources to the respective departments on a monthly basis. It will allow them to effectively charge back to key stakeholders who in turn are able to forecast their cloud budget based on the monthly trend analysis.
Cloud Consumption Dashboard by Cloud Service ProviderPyraCloud enables organizations to drill down further into each cloud service. An organization can drill down into Azure, AWS and Offi ce 365 to get the next level of details. As shown below, the AWS consumption dashboard provides the next level of details into the AWS cloud resources. The AWS consumption dashboard provides a view into AWS spend providing summary of monthly spend view and future trends.
Global Software Procurement, Reporting and License Agreement ManagementPyraCloud’s globally-connected platform provides real-time, single-point access to all your software and cloud portfolio, license and agreement information, procurement, and reporting needs.
Customizable Dashboard
Live tiles present real-time quote and order information. Direct access to your most important information and actions.
Easy access to quotes, invoices, agreements, and documents from a single point.
Agreement Management
Track your agreements’ start, end, and renewal dates along with contract copies, license keys, training vouchers, SA benefi ts, and other supporting documentation.
View agreement details as a list or graphical timeline that includes green, yellow, or red “status” symbols.
Customizable checkpoints and alerts ensure agreement renewal dates and activities are monitored.
Online Purchasing with Customized Product Catalog Globally-connected ERP system ensures seamless catalog viewing and product purchasing. Automatically remove all products not qualifi ed for purchase under your active licensing agreements. Make confi dent procurement decisions with active price levels and available currencies.
Additional integration services, including OCI Punchout.
Transactional Reporting
Access transaction history for easy management and investment analysis. Customizable reporting grids to add, fi lter, and group information.
Smart workfl ow
Export reports to PDF, Excel, or CSV fi les.
Implement an effi cient approval process by setting limits on specifi c publishers and/or spending thresholds.
Global Support, Security, and Permission Capabilities
Centralize global administration.
Access and compare global price lists with multiple languages and currency options. Global SoftwareONE Account Team support.
Real-time visibility into your global licensing and agreement information.
Maintain structured control of user activity with granular security and permissions settings.
Media Download
Download media kits and software into a central repository.
Communication and Collaboration
Centralized hub for your current engagements simplifi es collaboration. Communicate with your SoftwareONE team via integrated VOIP and email.
Cloud Portfolio Management
PyraCloud provides the insights and visibility to help customers decide on what cloud resources to procure and how to best manage the consumption.
SoftwareONE AdvantageThe combination of PyraCloud platform and SoftwareONE services enable organizations to effectively implement software and cloud portfolio management. SoftwareONE service offerings such as Software Procurement Services (SPS), Software Asset Management (SAM) Services and Technology Solutions (TS) will help organizations maximize the value of their entire software and cloud portfolio. Once the services are implemented, PyraCloud enables organizations to continue the benefi ts of SoftwareONE services by providing a framework for Software Portfolio Management.
For more information, visit https://www.softwareone.com/pyracloud
