www.medisolution.com

Budgeting

SOLUTIONS FOR HEALTHCAREAs Canadian healthcare evolves to meet the changing needs of patient care, the budgeting requirements of organizations continue to change. Virtuo Budget, powered by BUDMAN, eliminates labour intense manual processes and offers a flexible and scalable solution designed to solve the unique budgeting challenges of your organization to manage today’s budgets while planning for tomorrow.

Virtuo Budget offers flexible security access by role, department level, and budget stage ensuring that only those with the right security can access specific data. With Virtuo Budget, each department is granted access to their own budget to make the necessary changes, updates or revisions on their own.

Virtuo Budget module’s central database houses all the budgets from various departments allowing changes to be made easier, and the impact to be seen immediately. To assist with the end user experience Virtuo Budget offers the ability to attach notes and supporting documentation to budgets, providing insight and guidance into the decision making process.

Detailed Salary Budget

Position, Salary and Benefit Budgeting

Accurate and e�ortless• HR scheduling and management is simpli�ed• HR planning and decision-making is faster, easier, and more accurate• Relevant �nancial and statistical information is automatically generated• Accommodates the most complex payroll rules• Graphical online display of organization charts by position• Employ minimal manual intervention to reduce errors and time required to maintain and use the payroll system• Users are guided through seamless, e�cient HR processes• Information is complete, accurate, assembled, and distributed with minimal intervention• Accurate real-time data is easily accessed 24/7• Redundant keying is eliminated• Time-consuming, ine�cient manual processes are eliminated

Drill-down to the details Unique e�ciency feature!

• Use Crystal Reports for fast and easy reporting for internal and external requirements• Department and other details are easily accessible at the click of the mouse• Critical information is at your �ngertips 24/7• Information and report requests can be easily and quickly satis�ed• Better decisions are made faster and with more con�dence Integrated for e�ciency• Shared data �les are easy to update• Redundant e�orts are eliminated• Easily �nd the right people with the right skillsets and competencies faster and at a lower cost• Give authorized users fast access to record, sort, and analyze HR information• Manage vacancies in a time-sensitive manner• With a shared database, data is never entered more than once• Increase productivity and e�ciency immediately and continuously• People, processes, and functions collaborate for greater overall e�ciency and productivity Flexible, customizable • User-de�ned position templates• Payroll software easily accommodates all details from multiple collective agreements and other arrangements

Measurable results• HR costs are forecast more accurately• Adapt quickly to changes• Accurate information available 24/7• Time-savings immediately apparent• Workload, process steps, and administration costs are reduced• Performance is easily measured against objectives• Organization is positioned for growth without adding FTEs

Bottom line savings• Operating costs are reduced• Tighter HR budget control is achieved• Unauthorized practices are prevented• Cost savings, workload, and overall e�ciency are maximized• Problems are identi�ed earlier• “The big picture” is easily shared among key stakeholders• Report generation, printing, distribution, and storage costs are drastically reduced

MIS

The Salary Budget Module has been designed to match planning required in an ever-changing organizational environment. From personnel changes to variances in activity, managers are faced with planning for their salary requirements on a classification by classification, person to person basis. Staffing patterns have to reflect planned statistics and external factors. On top of all this, the created budget has to be precise.

Managers are held accountable for meeting the approved budget, and in order for organizations to enforce this managers must be given the tools to not only create precise calculations, but to create budget results comparable to payroll actual data right down to the earning and benefit codes. The detailed Salary Budget module is a precise, data-dictionary driven system that creates a budgeting process that replicates the core of a payroll system. Extensive tools are included that make entry simple and precise, and auto calculations turn budgeting for certain earnings into altering a simple percentage.

The staff schedule is the backbone of the entry system. With a one or two week staffing pattern, managers can develop the requirements quickly through Monday through Sunday shift entry. Where a staffing pattern is unnecessary, regular hours can be entered as position FTEs or hours required. Vacancies are automatically created if the budget created requires more individuals than are currently assigned. Staff schedules are user-created templates, allowing Finance to set up standardized budgeting entry screens with only those earning codes necessary to a given manager’s budget.

www.medisolution.com

Budgeting

HANDLE WITH CAREEvery business says “our people are our most valuable resource,” Smart business leaders recognize the value of a top-notch workforce––people with the right balance of knowledge, skills, critical thinking faculty, attitude, and service acumen––and the need to implement a�ordable, hassle-free strategies that support a morale of mutual bene�t for the employer and the employee.

An area often overlooked is the HR department itself. Introducing dynamic process e�ciencies that streamline HR activities can reduce back-o�ce costs while contributing to a respect-�lled corporate culture. Such e�ciencies can signi�cantly impact the e�ective employment, deployment, development, and evaluation of sta� across your organization.

MediSolution can help.Virtuo MIS Human Capital Management software cost-e�ectively automates and integrates complex Payroll and HR administration activities (budgeting, scheduling, and HR management) and keeps them in-house to ensure you can respond quickly to the needs of your managers and employees without increasing overhead costs or creating information overload. Our robust, table-driven Payroll system is fully customizable for even the most complex organization, diverse workforce, and multiple collective agreements. Our integrated Human Capital Management modules simplify and streamlines the management of people and relevant costs. This gives you total control of workforce-related costs and constantly ensures you are employing your valuable human resources to maximum advantage.

Leading practiceSuperior human resources practice puts the right people and processes in place to power normal business activities that drive organizations to achieve their goals and move forward. It’s standard operating procedure for organizations that aspire to achieve peak performance, exceed customer expectations, and grow the bottom line without undue wear and tear on sta�. Full integration across HR applications, Discovery EIS and our full Virtuo MIS product family closely link HR activities to other core business processes across the organization. Automated and streamlined

• Manage people, not paperwork• Fully automate pay and bene�t calculations, pension plan administration• Automate time sheet entry and scheduling• Automate complex labor environment (e.g., multiple jobs, positions, unions, bene�t plans, shifts, and locations)• Quickly access crucial employee information• Paperless HR environment eliminates miles of �les and stacks of paper• Individual authorized users are assigned speci�c online access privileges to data and reports relevant to their areas of responsibility

General Ledger Budget

Bottom line savings• Operating costs are reduced• Tighter HR budget control is achieved• Unauthorized practices are prevented• Cost savings, workload, and overall e�ciency are maximized• Problems are identi�ed earlier• “The big picture” is easily shared among key stakeholders• Report generation, printing, distribution, and storage costs are drastically reduced

Worksheets acting as a grouping method for similar employee classification groups, with further subdivision by Employee Organization (contract/bargaining unit) and Employee Type (full-time, part-time, casual, etc.).

For control and ease of use, data dictionaries are extensive and managed by finance, requiring a once-a-year alteration to reflect changing government standards. Virtuo Budget tracks wage increases, salary grid increases, vacation entitlement and increases, and allows for overrides of the above for any red circle employees.

Compensation budgeting occurs typically on a maximum twenty-seven period horizon, and is accrued back to the General Ledger Budget module on a twelve period basis.

The Virtuo Budget General Ledger module is the portal to the information database associated with every Cost Centre/Secondary account code combination within the organization. This database stores Budget, Actual, and Forecast data, with the added capability of numerous scenario versions. General Ledger detail is presented in summary and detail form, with totals available by year or by reporting period. The Virtuo Budget General Ledger module is also the portal to the budget preparation process, acting as the entry form primarily for non-compensation budgeting.

Standard Budgeting Process

Compensation budgeting is prepared using the Virtuo Budget Salary module. Transactions generated include detail by Classification, Employee Type, Earning Code, and Benefit Code. Complete data is migrated to the General Ledger Module for review.

As a first step to a new budget year creation, a preliminary budget is prepared. This starting point can be the prior year’s closing budget, the prior year’s actual, a generated forecast, or any combination thereof. This budget amount becomes the Base Budget Amount, an opening value from which all budgeting activities act as auditable adjustments. Additional detail lines can be added as needed, allowing for differing justification and splits for multiple adjustments within a single account combination.

This budgeting process can then run through an internal approval process, locking down approved amounts and only permitting additional budgeting activity via separate detail line and approved reason codes.

Zero-Based Budgeting

Originally designed to follow the Zero-Based Budgeting concept introduced in the early 1970’s, the intent was to start with a zero base, a clean slate, and have an entry system that required detailing every requirement needed to run a department. This concept remains integral to the Virtuo Budget General Ledger module. Organizations end up implementing their own interpretation of Zero-Based Budgeting.

www.medisolution.com

About MediSolution

Founded in 1974, MediSolution, a wholly-owned subsidiary of Harris Computer Systems, is a leading information technology company, providing ERP software, solutions and servicesto healthcare and service sector customers across North America.

Over 400 healthcare, public and service sector organizations rely on MediSolution's systems to maximize their operational e�ciencies, lower their costs andimprove the delivery of services.

HANDLE WITH CAREEvery business says “our people are our most valuable resource,” Smart business leaders recognize the value of a top-notch workforce––people with the right balance of knowledge, skills, critical thinking faculty, attitude, and service acumen––and the need to implement a�ordable, hassle-free strategies that support a morale of mutual bene�t for the employer and the employee.

An area often overlooked is the HR department itself. Introducing dynamic process e�ciencies that streamline HR activities can reduce back-o�ce costs while contributing to a respect-�lled corporate culture. Such e�ciencies can signi�cantly impact the e�ective employment, deployment, development, and evaluation of sta� across your organization.

MediSolution can help.Virtuo MIS Human Capital Management software cost-e�ectively automates and integrates complex Payroll and HR administration activities (budgeting, scheduling, and HR management) and keeps them in-house to ensure you can respond quickly to the needs of your managers and employees without increasing overhead costs or creating information overload. Our robust, table-driven Payroll system is fully customizable for even the most complex organization, diverse workforce, and multiple collective agreements. Our integrated Human Capital Management modules simplify and streamlines the management of people and relevant costs. This gives you total control of workforce-related costs and constantly ensures you are employing your valuable human resources to maximum advantage.

Leading practiceSuperior human resources practice puts the right people and processes in place to power normal business activities that drive organizations to achieve their goals and move forward. It’s standard operating procedure for organizations that aspire to achieve peak performance, exceed customer expectations, and grow the bottom line without undue wear and tear on sta�. Full integration across HR applications, Discovery EIS and our full Virtuo MIS product family closely link HR activities to other core business processes across the organization. Automated and streamlined

• Manage people, not paperwork• Fully automate pay and bene�t calculations, pension plan administration• Automate time sheet entry and scheduling• Automate complex labor environment (e.g., multiple jobs, positions, unions, bene�t plans, shifts, and locations)• Quickly access crucial employee information• Paperless HR environment eliminates miles of �les and stacks of paper• Individual authorized users are assigned speci�c online access privileges to data and reports relevant to their areas of responsibility

Accurate and e�ortless• HR scheduling and management is simpli�ed• HR planning and decision-making is faster, easier, and more accurate• Relevant �nancial and statistical information is automatically generated• Accommodates the most complex payroll rules• Graphical online display of organization charts by position• Employ minimal manual intervention to reduce errors and time required to maintain and use the payroll system• Users are guided through seamless, e�cient HR processes• Information is complete, accurate, assembled, and distributed with minimal intervention• Accurate real-time data is easily accessed 24/7• Redundant keying is eliminated• Time-consuming, ine�cient manual processes are eliminated

Drill-down to the details Unique e�ciency feature!

• Use Crystal Reports for fast and easy reporting for internal and external requirements• Department and other details are easily accessible at the click of the mouse• Critical information is at your �ngertips 24/7• Information and report requests can be easily and quickly satis�ed• Better decisions are made faster and with more con�dence Integrated for e�ciency• Shared data �les are easy to update• Redundant e�orts are eliminated• Easily �nd the right people with the right skillsets and competencies faster and at a lower cost• Give authorized users fast access to record, sort, and analyze HR information• Manage vacancies in a time-sensitive manner• With a shared database, data is never entered more than once• Increase productivity and e�ciency immediately and continuously• People, processes, and functions collaborate for greater overall e�ciency and productivity Flexible, customizable • User-de�ned position templates• Payroll software easily accommodates all details from multiple collective agreements and other arrangements

Measurable results• HR costs are forecast more accurately• Adapt quickly to changes• Accurate information available 24/7• Time-savings immediately apparent• Workload, process steps, and administration costs are reduced• Performance is easily measured against objectives• Organization is positioned for growth without adding FTEs

Budgeting

Crosstab Data Analysis and Reporting

Budget Control & Forecast

Budget vs Actual

Virtuo Budget is designed to accumulate data from disparate sources and allow for single-point reporting. Actual data can be continuously loaded throughout the year, and reports can be run to compare the efficacy of the budgeting process to the reality of the organization’s transactions. This variance analysis can be used to refine and update the budget for the current year, or even serve as an additional data source for the next year’s opening balances.

Virtuo Budget allow for the creation of a budget using a formulaic approach against a historical database. Calculations are created in the Control module and final results are transferred back to the General Ledger Budget, either for review or manual adjustment.

The Virtuo Budget Control module also expands the database functionality of the original General Ledger module, permitting multiple versions within a single fiscal year. These multiple scenarios can be brought in to reports for easy comparison. One of the most common uses for an alternate version is as a fixed target, so that managers will always have values to reference while in their adjustment process.

Virtuo Budget Crosstab reporting provides versatile reporting for power users and managers alike. Stored pre-set reports offer a simplified approach to reporting. Whether a person creates or simply uses Crosstabs like a report, both methods provide a powerful way to view summary data, with full drilldown capability.

The Virtuo Budget Crosstab module is a full-featured reporting solution offering database filter control, nested groups, dynamic grouping, backed by a full SQL server engine. This module offers views to all service areas including General Ledger, Payroll, Materials Management, Billing and Accounts Receivable, Statistics and Clinical data. The Virtuo Crosstab module offers an excellent method to view data trends or to simply summarize areas of interest.

Multi-Year Budgeting

With Virtuo Budget you can plan for the future with the ability to budget and forecast as many years as you choose. Long range forecasting and planning is easy with unlimited “what-if” modeling capability.