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Solutions for Enterprise Wide Procurement
Joanne Woytek, Program Manager
Webinar 09.09.2015LS
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Agenda
I. SEWP Overview
II. Website Overview
III. Conclusion
• Agencies approved by OMB for IT Product/Service GWACs- GSA, NIH, & NASA- Other agencies may have targeted GWAC authority
• Based on Clinger-Cohen Act• Pre-award activities/verifications already performed at basic
contract level- e.g. business size and financial responsibility determinations, etc.
• Open to All Federal Agencies and their Authorized Support Contractors
• All Federal Agencies have utilized SEWP
Government Wide Acquisition Support
Government-Wide Acquisition Contracts (GWACs)
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147 PRIME CONTRACT HOLDERS INCLUDING 120 SMALL BUSINESSES 28 SDVOSB (Service-Disabled Veteran-Owned Small Businesses)
19 HUBZone (Historically Underutilized Business Zones)
11 EDWOSB (Economically-Disadvantaged Woman-Owned Small Businesses)
SEWP by the Numbers
SEWP V
Current Figures… see “SEWP Snapshot”
Thousands of Providers including Cisco, Apple, Dell, HP, IBM, NetApp, EMC, APC, VMware, Microsoft, Oracle, etc.
Millions of Unique Products & Product Based Services
SEWP V began on May 1st, 2015
10 year contracts (5 year base contract with 5 year option)4
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What can be procured through SEWP?
CONTRACT VEHICLE FOR PURCHASE OF ICT (INFORMATION AND COMMUNICATION TECHNOLOGY), AUDIO/VISUAL PRODUCT SOLUTIONS,
AND RELATED SERVICES
Information Technology & Networking
Computer Hardware, TabletsNetwork Appliances: Routers, Modems, VOIPStorageSecurity
Software & CloudSoftwareVirtualization and Cloud ComputingXaaS (e.g. SaaS=Storage as a Service)
Mobility & Communications Telecommunication Devices and Monthly Service
Supporting TechnologyScanners, Printers, Copiers, Shredders Associated Supplies and AccessoriesSensorsHealth IT (e.g. Fitbit)
AV/Conferencing A/V Equipment and AccessoriesTVs, Display Monitors, Projectors and Screens
ServicesMaintenance / WarrantySite Planning / Installation / CablingProduct Based TrainingProduct Based Engineering Services
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Product Solution Availability
• Not a traditional searchable catalog• Quote Request Tool available online • Quotes are verified against contract
catalog
SEWP is ‘Catalog by Request’ not
‘Request by Catalog’
• Items added to contract based on customer requests
• Contract Holder requests to add products are approved or denied daily
• On-line contract database of record
Dynamic Catalog
• Market Research Tool (MRT) combines Search and Dynamic Updates to create an RFI
• Quote Request Tool (QRT)• Contact Contract Holders
Request for Information
(RFI) Methods
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SEWP V Groups
NAICS Code 334111Group A Full and open Competition
NAICS Code 541519Group B(1) Hub-Zone Set-Aside
Group B(2) Service-Disabled Veteran-
Owned Small Business Set-Aside
Group C Small Business Set-Aside
Group D Full and Open Competition
All business size designations are represented throughout SEWP V
Scope is the same for all Groups
RFQ’s can be submitted separately to Group A (which has a different NAICS code) or any combination of Groups B, C and D
Alignment of groups ensures proper use of NAICS codes
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Fair Opportunity – FAR 16.505(b)
Fair Opportunity MUST BE provided within at least one Contract Group or Set-Aside
• Does not apply to orders under $3,500
Fair Opportunity applies to any Multi-Award Contract
• Process for Fair Opportunity (per FAR) is at CO’s Discretion• SEWP Quote Request Tool is the only RECOMMENDED
method• Best Value determination
Brand Name and Sole Source
• Brand Name: Posting in the RFQ of a Justification and Approval (J&A) is required for orders over $25,000
• Sole Source: Exceptions and procedures in FAR 16.505
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Contract Basics
Basic Contracts are on SEWP website including list of incorporated clauses
Delivery Order against existing Contract- Additional Clauses and T’s & C’s may be negotiated at the
delivery order level
Agency Specific Policies are easily applied
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Pricing
• Contract discount structure • Less than GSA Price• Manual review• Comparison to other contract prices
Contract Price
• Purchases can be consolidated to maximize price discounts• Internal competition results in line item discounts• Product prices may be negotiated and/or questioned
Quoted Price
• All products• All fixed price services
Fair and reasonable pricing set at contract level for:
• Level of effort• Labor hours
Labor price reasonableness determined by initiator
Strategic and Recurring Orders
• An order awarded for recurring product/service needs, with options to purchase from the same quote/initial order for a defined period of time (not greater than 5 years)
• Delivery orders can be structured similar to a purchase agreement• Fair Opportunity required for initial order
Delivery Order With Options (DOWO)
• Government-Wide/GSS, Agency, or Organization level• Pricing obtained through RFQ to provide Fair Opportunity• Specialized line items and pricing added to contract• Structure and refresh time determined by agency (annually, quarterly)• SEWP creates a catalog of accepted items
• Purchase direct via credit card (optional)• Create order form
Product Category Catalogs
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Variable Priced Line Items & Fee
All Line Items on SEWP have a Maximum Catalog Price, except:
3 Variable Priced CLINS
• CREDIT-Z: For Credits (e.g. trade in)• TRAVEL-Z: For Travel in support of in-scope
services (must follow GSA Travel pricing and regulations)• DELIVERY-Z: For Delivery and Shipping costs
Fee is now incorporated in the product price
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Procurement LifecyclePre-Orde
r Support
• Review Requirements when scope is uncertain• Assistance on SEWP Processes including step-
by-step walk through• Online Quote Request Tool
Order Processing
• Review, process and forward orders and mods• Orders/Mods must be sent to SEWP Program
Management Office (PMO) via [email protected] by Government Agency
• All orders verified by PMO prior to forwarding to Contract Holder
• Obtaining quotes through the Quote Request Tool will expedite order processing
• Reconcile and track orders through completion
Post-Orde
r Support
• Process and post order status data• Assist with problem resolution
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Post-Award GuidanceSEWP Program Office does not supply award information
Quote Request Tool includes an optional Award Notification function
From FAR Part 16.505:• ALL ORDERS
• Fair Opportunity issues may be referred to an Ombudsman• ORDER LESS THAN $5 MILLION
• Post-award debriefs and award notification are at the Issuing Agency’s discretion• ORDERS OF $5 MILLION OR MORE
• Post-award debriefs shall be provided• Contracting Officer shall notify unsuccessful bidders
• PROTESTS• Orders under $10 M only protestable for out of scope requirements or ordering
outside the contract period of performance• Orders over $10 M may be protested (FAR 33.104)
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SEWP Customer Service Contacts
Web www.sewp.nasa.gov 24x7x365
[email protected] Get responses within 1 business
day
Helpline 301-286-1478 Mon–Fri, 7:30 AM–6:00 PM ET
Fax 301-286-0317 Fax orders
E-mail Orders [email protected] E-mail orders
Mail 10210 Greenbelt Road, Suite 200, Greenbelt, MD 20771
Find UsNASA SEWP
Follow SEWP@NASASEWP
Group:NASA SEWP GWAC
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Civil Servant Management Team*
Program Manager / COR Joanne Woytek 301-614-7128 [email protected]
Deputy Program Manager Darlene Coen 301-614-7127 [email protected]
*Questions are best sent to [email protected] for fastest assistance
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SEWP Website OverviewI. Frequently Asked Questions
(FAQ) II. Contract InformationIII. Points of ContactIV. Program Performance PageV. Agency Specific PagesVI. Tools Review
“Easy as Duck Soup
”- Marx Brothers