SOTERIA

Last periodic FINANCIAL report

K.U.Leuven Research & Development

Myriam Witvrouw

For period November 1, 2010 – October 31, 2011

Separate for each partner

Consists of 2 parts • Explanation of use of Resouces

To be submitted to Myriam Witvrouw

• Financial Statement (Form C)To be submitted online through FORCE

Deadline: November 15, 2011

Financial Report

Explanation of the use of the resources

• Divided in personnel costs, sub-contracting and any major direct costs• Indicate the relevant Work Package(s)• Total amount of direct costs must be the same as direct costs of Form C • Reported costs must be in accordance with described tasks/scientific work

performed and person months in Annex I (work plan)

TABLE 3.2 PERSONNEL, SUBCONTRACTING AND OTHER MAJOR COST ITEMS FOR BENEFICIARY 2 FOR THE PERIOD

Work Package Item description Amount in € with 2 decimals Explanations

1 Personnel costs € 17.318,83 Salary for project managers 1x 1 MM and 2 x 1 MM

2,3,4,8 Personnel costs € 94.779,62 Salary for a researcher for 12 MM (01/02/2010 – 31/01/2011) Salary for a postdoctoral student for 10 MM (01/02/2010 – 31/01/2011)

2, 3, 4, 8 Major cost item ‘RTD travel’ € 2.256,06 Conferences:Organization and Participation to several RELIGARE meetings:Kick-off meeting Leuven/Brussels, 4-5 February 2010 (5 persons)Paris meeting, March 2010 (3 persons)Como meeting, 7-8 October, 2010 (3 persons)London meeting, 24-25 June, 2010 (3 persons)Leuven/Brussels meeting, 13-14 Janaury 2011 (4 persons)

1 Major cost item ‘Management travel’ € 9.144,82 Organization of Steering Board meeting, Leuven, 18-19 October 2010Travel of Project manager to consortium meetings (1 person),Travel and subsistence of Advisory Board to consortium meetings

2, 3, 4, 8 Remaining direct RTD costs € 2.249,63 Books, magazines

TOTAL COSTS10 € 125.748,96

A financial statement (Form C) from each beneficiairy

• the form C needs to be submitted to the coordinator, through an online system: FORCE

• Deadline November 15, 2011

• After approval a signed copy of FORM C needs to be sent to the coördinator (do not send signed document before I ask for it)

Financial statement

Financial statement

Needs to be submitted online – through “Participants portal” - https://ec.europa.eu/research/participants/portal/

Go to My projects

By clicking “FR” from Financial Reporting next to ‘SOTERIA’,

you will be redirected to FORCE, the Form C editor

Click to add form C

Choose the appropriate reporting period: No. 3

Financial statement

Partners 11-16 need to go to the next page

To be filled in

Calculated automatically if indirect cost model is flat rate

Automatically calculated

Financial statement

Mandatory

• After saving the form C, it becomes a draft and can be adjusted by the beneficiary• After submitting the form C to the coordinator, it can’t be adjusted by the beneficiary anymore • The coordinator will submit the form C to the EC.

Afterwards, it can be signed by the person authorised to sign the form C

Financial statement

Eligible – non-eligible

Direct costs

Eligible costs: Incurred during duration of project In accordance with the beneficiary’s usual

accounting and management principles Recorded in the accounts of beneficiary Used for the sole purpose of achieving the

objectives of the project

Non-eligible costs: Identifiable indirect taxes, including VAT

Direct costs

Categories of direct costs:

Personnel

• Additional staff and permanent staff

• Time recording is necessary! (productive hours; and time allocated to activities: RTD and management)

Travel and subsistence (We recommend you to keep minutes that proof link with project, list of participants or invitation, all receipts, flight tickets,…)

Consumables: directly related to the project – otherwise indirect costs

Indirect costs

Indirect costs: All costs that cannot be identified as attributed directly to the

project (the ‘running’ costs: electricity, heating, telephone, internet, computers, inkt cartridges, administrative efforts at partners institutions…)

three methods for determing your indirect costs:

Special transition flat rate (60%) Standard Flat rate (20%) Real Indirect costs

will be calculated automatically in the form C when the method for determinating your indirect costs is a flat rate

Certificate on Financial statement (CFS)

– Mandatory when requested funding of beneficiary is above 375.000 Euro (only for KULeuven)

– CFS needed at the moment of reporting

– CFS provided by: • Independent qualified auditor • Public bodies, secondary and higher education establishments and research

organisations may opt for a competent Public Officer

– Costs claimed under Subcontracting under Management Activities

Please note: The Commission may, at any time during the implementation of the project, and up to five years after the end of the project, arrange for financial audits to be carried out.

Maximum EC-contribution

→ is related to the type of activity carried out in the project:

Research and Technological Development activities• 75% of eligible costs for non profit public bodies,

secondary and higher education establishments, research organizations, SMEs

Management (+ CFS): 100%

Other activities (e.g. dissemination/training): 100%

21-04-2314

Useful links

• Guidance notes on project reporting:

ftp://ftp.cordis.europa.eu/pub/fp7/docs/project_reporting_en.pdf

• Guide to Financial Issues:

ftp://ftp.cordis.europa.eu/pub/fp7/docs/financialguide_en.pdf

• Guidance Notes on Audit Certification:

ftp://ftp.cordis.europa.eu/pub/fp7/docs/guidelines-audit-certification_en.pdf

• Manual force and ECAS:ftp://ftp.cordis.europa.eu/pub/fp7/docs/presentation-force_en.pdf