SOUTH WEBER CITY COUNCIL AGENDA PUBLIC NOTICE is hereby given that the City Council of SOUTH WEBER, Davis County, Utah will meet in a regular public meeting TUESDAY, 28 MAY 2013 at the City Council Chambers, 1600 E South Weber Dr, South Weber, UT commencing at 6:00 p.m. ____________________________________________________________________________________________________ PUBLIC WORK MEETING: 5:30 p.m. REVIEW AGENDA ITEMS; WARRANT REGISTERS; FINANCIAL REPORT BUDGET DISCUSSION COUNCIL MEETING: 6:00 p.m. PLEDGE OF ALLEGIANCE – Councilmember Gertge PRAYER - Councilmember Poff APPROVAL OF AGENDA DECLARATION OF CONFLICT OF INTEREST CONSENT AGENDA (These items are considered by the City Council to be routine and will be approved by a single motion. There will be no separate discussion on Consent Agenda items prior to the vote, unless removed from the Consent Agenda to be considered separately.) ♦ Approval of 14 May 2013 City Council Meeting Minutes ♦ Approval of 21 May 2013 City Council Work Meeting Minutes 6:05 p.m. WATER SHORTAGE: Davis & Weber Counties Canal Company 6:15 p.m. QUARTERLY REPORT: Public Works and Code Enforcement – Mark Larsen, Public Works Director 6:20 p.m. DISCUSSION: Vote-By-Mail Option for 2013 Election 6:30 p.m. PUBLIC COMMENT Keep public comments to 3 minutes or less per person MAYOR CITY COUNCIL ASSIGNMENT UPDATES & COMMENTS CITY MANAGER STAFF THE UNDERSIGNED DULY APPOINTED CITY RECORDER FOR THE MUNICIPALITY OF SOUTH WEBER CITY HEREBY CERTIFIES THAT A COPY OF THE FOREGOING NOTICE WAS MAILED, EMAILED, FAXED OR POSTED TO: CITY OFFICE BUILDING EACH MEMBER OF GOVERNING BODY DAVIS COUNTY CLIPPER CITY WEBSITE www.southwebercity.com THOSE LISTED ON THE AGENDA STANDARD-EXAMINER UT PUBLIC NOTICE WEBSITE www.pmn.utah.gov SOUTH WEBER ELEMENTARY SALT LAKE TRIBUNE SOUTH WEBER FAMILY ACTIVITY CENTER DESERET NEWS DATE: 23 May 2013 CITY RECORDER: Erika J. Ahlstrom IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, INDIVIDUALS NEEDING SPECIAL ACCOMMODATIONS DURING THIS MEETING SHOULD NOTIFY ERIKA AHLSTROM, 1600 EAST SOUTH WEBER DRIVE, SOUTH WEBER, UTAH 84405 (801-479-3177) Agenda times are approximate and may be moved in order, sequence and time to meet the needs of the Council.
Transcript
SOUTH WEBER CITY COUNCIL AGENDA
PUBLIC NOTICE is hereby given that the City Council of SOUTH WEBER, Davis County, Utah will meet in a regular public meeting TUESDAY, 28 MAY 2013 at the City Council Chambers,
1600 E South Weber Dr, South Weber, UT commencing at 6:00 p.m. ____________________________________________________________________________________________________
6:00 p.m. PLEDGE OF ALLEGIANCE – Councilmember Gertge PRAYER - Councilmember Poff APPROVAL OF AGENDA DECLARATION OF CONFLICT OF INTEREST CONSENT AGENDA (These items are considered by the City Council to be routine and will be approved by a
single motion. There will be no separate discussion on Consent Agenda items prior to the vote, unless removed from the Consent Agenda to be considered separately.) ♦ Approval of 14 May 2013 City Council Meeting Minutes ♦ Approval of 21 May 2013 City Council Work Meeting Minutes
6:05 p.m. WATER SHORTAGE: Davis & Weber Counties Canal Company 6:15 p.m. QUARTERLY REPORT: Public Works and Code Enforcement – Mark Larsen, Public Works Director 6:20 p.m. DISCUSSION: Vote-By-Mail Option for 2013 Election
6:30 p.m. PUBLIC COMMENT Keep public comments to 3 minutes or less per person MAYOR CITY COUNCIL ASSIGNMENT UPDATES & COMMENTS CITY MANAGER STAFF THE UNDERSIGNED DULY APPOINTED CITY RECORDER FOR THE MUNICIPALITY OF SOUTH WEBER CITY HEREBY CERTIFIES THAT A COPY OF THE FOREGOING NOTICE WAS MAILED, EMAILED, FAXED OR POSTED TO:
CITY OFFICE BUILDING EACH MEMBER OF GOVERNING BODY DAVIS COUNTY CLIPPER CITY WEBSITE www.southwebercity.com THOSE LISTED ON THE AGENDA STANDARD-EXAMINER
UT PUBLIC NOTICE WEBSITE www.pmn.utah.gov SOUTH WEBER ELEMENTARY SALT LAKE TRIBUNE SOUTH WEBER FAMILY ACTIVITY CENTER DESERET NEWS
DATE: 23 May 2013 CITY RECORDER: Erika J. Ahlstrom
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, INDIVIDUALS NEEDING SPECIAL ACCOMMODATIONS DURING THIS MEETING SHOULD NOTIFY ERIKA AHLSTROM, 1600 EAST SOUTH WEBER DRIVE, SOUTH WEBER, UTAH 84405 (801-479-3177)
Agenda times are approximate and may be moved in order, sequence and time to meet the needs of the Council.
SOUTH WEBER CITY CORPORATION Payment Approval Report - by GL Page: 1
Report dates: 1/1/2013-5/31/2013 May 20, 2013 04:55PM
Report Criteria:
Detail report.
Invoices with totals above $0 included.
Only unpaid invoices included.
Invoice.Payment Due Date = {<=} 05/25/2013
Vendor Vendor Name Invoice Number Description Invoice Date Net Invoice Amount Amount Paid Date Paid
10-42-313 Professional/Tech. - Attorney
ALLRED, CHRISTOPHER F APRIL ATTORNEY FEES 05/03/2013 500.00 .00
Total 10-42-313 Professional/Tech. - Attorney: 500.00 .00
GENERAL FUND SUMMARYComparing 8 months ending April 2012 and 2013
Fiscal Year 2013 Fiscal Year 2012
83% of the fiscal year has elapsed
$- $20,000 $40,000 $60,000 $80,000
$100,000 $120,000 $140,000 $160,000 $180,000
Lice
nses
& P
erm
its
Inte
rgov
ernm
enta
lR
ev.
Cha
rges
for
Ser
vice
s
Fine
s
Mis
c. R
even
ues
Con
tribu
tions
&Tr
ansf
ers
Rev
enue
s
Source
GF Revenues Compared
Fiscal Year 2013Fiscal Year 2012
$1,079,718
$1,008,321
$960,000
$980,000
$1,000,000
$1,020,000
$1,040,000
$1,060,000
$1,080,000
$1,100,000
Taxes
Rev
enue
s
Tax Revenues Compared
Fiscal Year 2013Fiscal Year 2012
$- $20,000 $40,000 $60,000 $80,000
$100,000 $120,000 $140,000 $160,000
Dol
lars
Department
Expenitures Compared
Fiscal Year 2013
Fiscal Year 2012
$268,439
$338,201
$-
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
$400,000
Administrative
Expe
nditu
res
Admin. Department
Fiscal Year 2013Fiscal Year 2012
May 6, 2013 Honorable Mayor and City Council RE: Budget Message FY 2013 – 2014 Please find enclosed for your consideration a proposed tentative budget for Fiscal Year 2013/14. This proposed budget includes all operating expenses, revenues, capital project funds and enterprise funds of the City of South Weber. The total amount appropriated for expenditure in these multiple funds that, when combined, make up the proposed budget for Fiscal Year 2013/14 is $7,038,237.00. The Uniform Fiscal Procedures Act for Utah Cities mandates that each local government shall operate under an annual balanced budget. By definition, a budget is balanced when the sum of all estimated revenues and appropriated fund balance is equal to the sum of all appropriations for expenditure. The Act also mandates that each local government shall have on hand on June 30 of each year a fund balance, the accumulation within the fund balance in the General Fund may not exceed 18% of the total estimated revenue of the General Fund, nor an undesignated fund balance equal to no less than 5%. The proposed budget you have been presented meets and exceed these criteria. Over the last twelve months we have experienced a slight increase in sales tax values, this following a previous period of little or no growth. While current economic indicators show improvement, they should be tempered with caution given uncertainties that still persist in global economies. Further, the moderate growth we are experiencing, while very welcome, still falls short when compared to the growth experienced prior to 2008, however, staff continues to operate needed services in an excellent manner. This budget message focuses on the City’s General Fund. First, the City’s budget and specifically the General Fund mirror the previous three years of budgeting for the City of South Weber. The General Fund is used to record the City’s day to day operations; as such the Fund’s proposed budget for Fiscal Year 2013/14 is $1,794,429 which is $115,499 more than the current year budget. It is projected that property values in Davis County will rise slightly this year thus lowering the City’s certified property tax rate to accommodate the increase in value. As such, it is proposed the City maintain the current property tax rate to recognize the increase in value and new growth revenue. City staff’s ability to manage expenditures the last several years in conjunction with conservative revenue projections has permitted the General Fund to accumulate a healthy fund balance. This has allowed the City to “pay as you go” for important “non-recurring” expenditures such as infrastructure investments and park development. Our window for continuation of these activities and growing the fund balance is diminishing
as the budget becomes more finely tuned and previously delayed expenditures are now on the near horizon. In addition, the inflationary pressures from day to day operations have placed stress upon funding capital improvements. As for the enterprise funds, the operations budget of the Central Weber Sewer District treatment plant will increase the residential sanitary sewer collection fee $1.25/per month per connection. This increase is established by the budget revenue of the Sewer District that is collected from member communities. There is also a culinary water rate increase as directed by the City’s water fund bond agreement. The increase will be approximately $.80 +/- per connection as identified within the Municipal Cost Index average which is directed by the City’s bonding agent and agreements. All other funds are stable and mirror previous year’s conservative nature and operation. However, each year it has become increasingly difficult to prepare a balanced budget, as such, I would recommend consideration of revenue adjustments in 2014-15 budget year. In summary, it is my hope that this introduction of the City’s budget is useful and informative as you prepare to deliberate during upcoming budget discussions prior to formal adoption in June. I believe this proposed budget is fiscally-responsible and in-line with the City Council’s goals and objectives, the requirements of the City, and the economic challenges currently facing local governments. I and the rest of the staff look forward to participating in deliberations and working with the Council to adopt a budget which allows us to continue our current level of service delivery while positively impacting our citizens. I offer my gratitude and appreciation to the City Council for their direction and leadership, and to all of the department heads for their contributions and diligent work on the development of this budget. My hope is that through this conservative approach the community will continue to grow and prosper. Sincerely, Rodger Worthen City Manger South Weber City
Contribution from Fund Balance 9,723$ -$ 10,446$ 15,846$ -$ -$
Total Public Safety Impact Fee Revenues 26,384$ 4,850$ 15,846$ 22,246$ 7,400$ 8,400$
Public Safety Impact Fee Fund Expenditures FY 2012
Actual
FY 2013
Budget
FY 2013
Final
FY 2014Budget
FY 2015
Budget
FY 2016
Budget
Public Safety Impact Fee Fund Projects 26,384$ 4,850$ 15,846$ 22,246$ 7,400$ 8,400$
Total Public Safety Impact Fee Expenditures 26,384$ 4,850$ 15,846$ 22,246$ 7,400$ 8,400$
Total Net Income/Loss -$ -$ -$ -$ -$ -$
Water Impact Fee Fund
Recreation Impact Fee Fund
Public Safety Impact Fee Fund
11
SOUTH WEBER CITY COUNCIL MEETING 1 2 DATE OF MEETING: 14 May 2013 TIME COMMENCED: 6:11 p.m. 3 4 PLEDGE OF ALLEGIANCE: Councilmember Thomas 5 6 PRAYER: Councilmember Poll 7 8 PRESENT: MAYOR: Jeff Monroe 9 10 COUNCILMEMBERS: Joseph Gertge 11
Randy Hilton 12 Michael Poff 13 Farrell Poll 14
David Thomas 15 16 CITY MANAGER: Rodger Worthen 17 18 CITY RECORDER: Erika Ahlstrom 19
20 Transcriber: Minutes transcribed by Michelle Clark 21 22
23 24
A PUBLIC WORK MEETING was held at 25 5:30 p.m. to REVIEW AGENDA ITEMS & DISCUSS BUDGET ITEMS 26
27 28
29 VISITORS: Brent Petersen, Cheryl Strong, Scott Casas, Tim Grubb, Paul Skeen, and Bruce 30 Nilson. 31 32 APPROVAL OF THE AGENDA: Councilmember Gertge moved to approve the agenda. 33 Councilmember Hilton seconded the motion. Councilmembers Gertge, Hilton, Poff, Poll, 34 and Thomas voted yes. The motion carried. 35 36 CONSENT AGENDA: 37 ♦ Approval of 23 April 2013 City Council Meeting Minutes 38 39 Councilmember Poff moved to approve the consent agenda as written. Councilmember 40 Poll seconded the motion. Councilmembers Gertge, Hilton, Poff, Poll, and Thomas voted 41 yes. The motion carried. 42 43 DECLARATION OF CONFLICT OF INTEREST: The City Council declared no conflict of 44 interest. 45 46 RESOLUTION 13-09: Amendment to Donation Agreement (ref: Resolutions 99-042 & 08-47 57): Rodger said this is a proposed amendment initiated by the Petersen family. He explained 48 that in 1999 and in 2008 the City of South Weber entered into agreements that accepted two 49
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donations of property from the Petersen Family. The first agreement in 1999 allowed for 50 consideration of park development property among other items with the preservation of the 51 family barn. In exchange the Petersen family for certain open space bonuses donated land to the 52 City. The second agreement in 2008 had no restrictions or bonus considerations, simply a 53 conveyance of land. The Petersen family at this time now desires to amend the conditions of 54 each of the property donations. 55 56 Rodger said first, the family proposes amending the requirement for restoration of the family 57 barn as part of the Canyon Meadows park development. This requirement would be removed in 58 exchange the City would officially chronicle the barn structure via a historical marker when the 59 property is developed into useable park space. 60 61 Second, consider granting open space calculations as done in agreement resolution 99-042 in 62 amending agreement resolution 08-57. This bonus density would be used by the Petersen family 63 in future development of property adjacent to 475 East and intersection of South Weber Drive. 64 65 Third, extend the “reverted” clause in resolution 99-042 to another 20 years from current date. 66 This would grant the City additional time to develop Canyon Meadows Park. Several years of 67 park development potential has been impacted by recent downturns in the economy thus 68 affecting capital revenues of the City. 69 70 Rodger suggested the city council accept the proposed amendments via resolution 13-09 to the 71 previous 99-0472 and 08-57 agreements, thus allowing the City additional time to develop the 72 remaining portions of the Canyon Meadows park donation. Furthermore, the amendments reduce 73 liability and expensive maintenance costs by alleviating the City of the Petersen family barn 74 development clause and allow for continued residential development which is useful to the 75 growth of the City while preserving open space. 76 77 Tim Grubb explained the Petersen’s situation. He said they have requested right of first refusal 78 for the rights to the barn. They may consider adding a request on the sheds as well. 79 80 Councilmember Hilton moved approve Resolution #13-09. Councilmember Gertge 81 seconded the motion. Erika called for the vote. Councilmembers Gertge, Hilton, Poff, Poll, 82 and Thomas voted yes. The motion carried. 83 84 ORDINANCE 13-09B: Amendment To City’s Zoning Map - Change of Zoning Parcels 85 #13-023-0163, 13-024-0006, 13-161-0001, and 13-018-0066 from Agricultural (A) to 86 Residential High (RH), Applicant Iris Petersen Trustee (Public Hearing held Mar 26, 2013) 87 Rodger said the City Council held a public hearing on March 26, and determined that it would 88 only approve the Petersens’ request to rezone a portion of their property from Agricultural to 89 Residential Low Moderate, thereby renaming the ordinance 13-09A. The City Council wanted 90 additional information as to how the property proposed to be zoned High Density would be 91 developed before it can determine whether to approve this portion of the rezone request. 92 93 Rodger stated since the last meeting in which the high density zone was tabled, the Petersens 94 have provided a concept plan and some renderings for possible development of the property 95 proposed to be high density. 96 97
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Tim Grubb, 6926 S. 475 E., explained the concept plan which includes multi-plex units with a 98 town home type look. He said they are still interested in single family lots with a buffer of town 99 homes. There would be approximately 20 to 25 units. Councilmember Hilton asked what he is 100 envisioning and what a developer would envision. Tim stated the City Council needs to decide if 101 this would be a good place for an RH Zone. 102 103 Councilmember Thomas has been reviewing information concerning operable unit 2 and where it 104 comes down to and where it ends with all the wells that have been sunk on the property. He has 105 reviewed the analysis concerning tri-chloride. The end result shows the plume in fact is over time 106 receding and going in the opposite direction. Right now it is off of the Petersen property. Tim 107 stated they did have a geo-tech study and nothing was found. 108 109 Councilmember Poll apologized for calling this development “clumsy”. He doesn’t want to stop 110 the Petersen family, but feels there is a lesson to be learned. He is trying to figure out anybody 111 who still has four acres and wants to do high density, and what would be the council’s 112 justification for saying “no” to other developers. He is concerned about opening up areas for 113 high density when it comes to asterisks on the master plan. He questions whether or not that is 114 fair. Tim suggested having the Planning Commission take a look at those areas designated with 115 an asterisk for high density. Mayor Monroe would be concerned about giving up commercial 116 property for high density. Councilmember Poll feels the city is kind of imposing our wish upon 117 someone. He feels the city missed their chance with commercial fifteen years ago. 118 Councilmember Gertge stated right now the economy is for high density because that is what 119 people can afford. He is in favor of high density close to parks and close to intersections. 120 Councilmember Thomas said the beauty of the asterisk is that it gives a general location, but 121 reality is that the developer has to come in for a rezone request. He agrees with Councilmember 122 Gertge in that this type of zone should be near a park and intersection. He isn’t opposed to high 123 density at this location, if it is nicely done. Councilmember Poll said if the high density goes to 124 them and now if Spaldings comes in and make the same request and the same argument, he 125 would have a problem with that. Councilmember Thomas said we have been elected to make the 126 tough call as to what our community is going to look like. 127 128 Councilmember Poff is concerned about the sensitive land area, which has already been 129 discussed. He disagrees with Councilmember Thomas concerning the pollution. He said in a lot 130 of these situations we are presented with a plan and a development agreement is made. He 131 would recommend entering in to a development agreement to move forward. Tim said 132 development agreements are usually put into place because of safety concerns for the city. He 133 said if the council is in favor of that then they would be willing to look at that. Councilmember 134 Thomas stated there is still a measure of discretion at the time of development. Councilmember 135 Poff feels if what we have before us is what was finalized, that is one thing, but there is a 136 concern if the whole area became apartments. 137 138 Councilmember Poll moved to approve Ordinance #13-09B. Councilmember Thomas 139 seconded the motion. Erika called for the vote. Councilmembers Gertge, Hilton, Poll, and 140 Thomas voted yes. Councilmember Poff voted no. The motion carried 4 to 1. 141 142 Brent Petersen, 6890 S. 475 E., stated having been on that side he knows it is tough, but now 143 being on this side is also tough. His mom would like to see the grandchildren stay in South 144
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Weber. He said they need a developer to help subsidize the cost for this to happen. Mayor 145 Monroe suggested Rodger direct the Planning Commission to review the high density zone. 146 147 Councilmember Gertge moved to open the public hearing for Resolution #13-08. 148 Councilmember Hilton seconded the motion. Councilmembers Gertge, Hilton, Poff, Poll, 149 and Thomas voted yes. The motion carried. 150 151
* * * * * * * * * PUBLIC HEARING * * * * * * * * * 152 153 RESOLUTION 13-08: Adopt Tentative Budget Fiscal Year 2013-2014: Rodger Worthen, 154 City Manager, said it is pretty much a similar budget to previous years. Some highlights include 155 increase in Sheriff’s Department as well as Davis County Animal Control. They are anticipating 156 an overlay project on 475 East and 1900 East. As far as parks go, discussed second ball diamond 157 at Canyon Meadows Park, or putting it off for a year to do smaller things at the park. Property 158 values will slightly increase, which means property tax rates go down. The city staff is 159 recommending holding the current tax rate. There is a culinary waterline on South Weber Drive 160 that needs to be addressed. There is also work on sewer lines that need to be addressed. He said 161 it is a balanced budget right now. Rodger commended Jamie Jones for all her work on the city 162 budget and department heads and city staff as well. 163 164 Mayor Monroe asked if there was any public comment. There was none. 165 166 Councilmember Poll moved to close the public hearing for Resolution #13-08. 167 Councilmember Poff seconded the motion. Councilmembers Gertge, Hilton, Poff, Poll. and 168 Thomas voted yes. The motion carried. 169 170
* * * * * * * * * PUBLIC HEARING CLOSED * * * * * * * * * 171 172 Councilmember Thomas moved to approve Resolution #13-08. Councilmember Gertge 173 seconded the motion. Erika called for the vote. Councilmembers Gertge, Hilton, Poff, Poll, 174 and Thomas voted yes. The motion carried. 175 176 Councilmember Poff moved to open the public hearing for Ordinance #13-11. 177 Councilmember Poll seconded the motion. Councilmembers Gertge, Hilton, Poff, Poll, and 178 Thomas voted yes. The motion carried. 179 180
* * * * * * * * * PUBLIC HEARING * * * * * * * * * 181 182 ORDINANCE 13-11: An Ordinance Amending Title 10 Zoning Regulations, Addition of 183 Chapter 17 Wind Energy Systems: The purpose of amending Ordinance 13-11 and adding 184 Chapter 17 is to establish minimum requirements and regulations for the placement, 185 construction, and modification of small wind energy systems as well as promote the safe, 186 effective, and efficient use of large wind energy systems installed to provide electricity to 187 utilities and to promote the adoption of renewable energy resources to reduce dependence on 188 fossil fuel power generation. 189 190 Scott Hess, City Planner, stated he is in attendance to address any questions. Mayor Monroe 191 asked if there was any public comment. 192
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193 Scott Casas, 1470 Canyon, said there is an alternative energy committee in our city. He 194 appreciates all the hard work on this ordinance. He just learned today that the city will be getting 195 an alternative fuel energy system in South Weber somewhere. He requested the council be open 196 to amending ordinances in the future since technology changes so frequently. 197 198 Councilmember Poll moved to close the public hearing for Ordinance #13-11. 199 Councilmember Poff seconded the motion. Councilmembers Gertge, Hilton, Poff, Poll, and 200 Thomas voted yes. The motion carried. 201 202
* * * * * * * * * PUBLIC HEARING CLOSED * * * * * * * * * 203 204 Councilmember Poff asked if there are specific requirements for the small and large wind energy 205 systems. Scott explained the requirements for each size. Councilmember Gertge asked if there 206 is an inspection criteria. Scott stated there really isn’t. Councilmember Thomas discussed sound 207 for small systems. Scott said 50 decibels is the amount of noise in an occupied restaurant. He 208 said small systems create less noise then a swamp cooler. Councilmember Thomas asked if there 209 is any minimum spacing for large systems. Scott said that would be addressed with the 210 conditional use. Councilmember Poll said the city will have to adapt as technology changes. 211 Scott said there will need to be a good public notice process with large systems. 212 213 Councilmember Poll moved to approve Ordinance #13-11. Councilmember Hilton 214 seconded the motion. Erika called for the vote. Councilmembers Gertge, Hilton, Poff, Poll, 215 and Thomas voted yes. The motion carried. 216 217 Councilmember Poff moved to open the public hearing for Ordinance #13-12. 218 Councilmember Poll seconded the motion. Councilmembers Gertge, Hilton, Poff, Poll, and 219 Thomas voted yes. The motion carried. 220 221
* * * * * * * * * PUBLIC HEARING * * * * * * * * * 222 223 ORDINANCE 13-12: An Ordinance Amending Title 10 Zoning Regulations, Chapter 6 224 Natural Resources, Section 8 Special Regulations: Rodger said on March 7, 2013, Staker & 225 Parson requested that the City allow them to operate their wash plant 24 hours 6 days per week, 226 which is contrary to City Code. City Code 10-6-8 allows operations to run from 6 a.m. to 7 p.m. 227 M-F and 7a.m. to 7 p.m. on Sat., and does not contain a provision to allow the city to authorize 228 extended hours for any excavation operations. He said there is no mention of operating hours in 229 the Staker & Parson Development Agreement. 230 231 Rodger explained that on several occasions in the past, the last being in 2006, when Staker & 232 Parson had made such a request, the Planning Commission allowed them to extend their hours. 233 The City Council discussed this issue in a work meeting on March 19 and determined the best 234 route would be to amend the city code by adding a provision that the Council could authorize 235 extended operating hours, after which time they can consider the request. 236 237 On April 25, the Planning Commission recommended amending the City Code. 238 239 Mayor Monroe asked if there was any public comment. There was none. 240
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241 Councilmember Poff moved to close the public hearing for Ordinance #13-12. 242 Councilmember Hilton seconded the motion. Councilmembers Gertge, Hilton, Poff, Poll, 243 and Thomas voted yes. The motion carried. 244 245
* * * * * * * * * PUBLIC HEARING CLOSED * * * * * * * * * 246 247 Councilmember Poff asked if the last sentence in the ordinance is necessary. Scott said that is 248 written in the code. 249 250 Councilmember Poff moved to approve Ordinance #13-12 and delete the last line in Section 251 2E which reads as follows: “Excavation sites with carefully placed and landscaped berms can 252 overcome any problems associated with day-to-day mining operations; this will greatly reduce 253 possible negative impacts to adjoining properties”. Councilmember Hilton seconded the 254 motion. Erika called for the vote. Councilmembers Gertge, Hilton, Poff, Poll, and Thomas 255 voted yes. The motion carried. 256 257 BENCHMARKING AND COMPENSATION ANALYSIS: Laura Gamon Puente 258 Mayor Monroe introduced Laura Gamon Puente. She presented South Weber City’s pay plan 259 philosophy. (See Resolution 12-14). She looked at total compensation review, position-based 260 comparison, and pay performance/merit pay. She said a market-based pay plan should analyze, 261 correctly reflect the “market”, take into consideration the relative scope of a position’s 262 responsibility, and be competitive with other communities, but not “lead the pack”. Some of the 263 communities that compete with South Weber City include: Riverdale, Clinton, Clearfield, Roy, 264 Sunset, South Ogden. The key components of comparison are job duties, education, 265 certification, required years of experience, etc. Laura discussed the Recreation Director 266 description and comparisons. Rodger thanked Laura for her time. Councilmember Poff asked 267 for a more detailed analysis. Laura will get that information to him. The City Council will look 268 at discussing this information in a work meeting. 269 270 REQUEST FOR VARIANCE FROM CITY CODE 11-4-2 REQUIREMENT: Bruce 271 Nilson, Nilson Homes: Mr. Nilson said the purpose for his attendance tonight is to ask the City 272 Council to allow Nilson Homes to start construction on a home on Lot 6 Gardeners Grove. He 273 explained that all improvements are completed except for asphalt, city sidewalks, and one street 274 light. 275 276 Questar has installed their lines and all the conduits are installed for Rocky Mountain Power, 277 Century Link, and Comcast. Rocky Mountain Power is scheduled to install their lines beginning 278 May17th. He asked the council to allow him to start construction on May 20th. He then 279 explained that Rocky Mountain Power has been contacted and has an order in to install the one 280 city light fixture. He doesn't have any control on when this will be installed. They won't schedule 281 this until they know the power is completed in the subdivision. 282 283 Mr. Nilson said he is asking the council to give a variance concerning Section 11-4-2 284 (GENERAL REQUIREMENTS) to allow him to start construction. The water lines are active so 285 there should be no fire protection problems. Rocky Mountain Power will have their lines active 286 before he needs the power for framing. He feels the only issue we are addressing is the light pole. 287 288
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Mayor Monroe stated there is an issue with Rocky Mountain Power getting power to this 289 subdivision. Mr. Nilson stated they will start tomorrow, but there won’t be a light pole. He is 290 hoping to be able to start on Monday with the construction of Paul Skeen’s home. There is one 291 street light for the subdivision, but they won’t schedule until the power is “hot”. Mr. Nilson 292 stated it will take approximately three weeks to a month to get the street light installed. 293 294 Councilmember Poll moved to approve the variance from City Code 11-4-2. 295 Councilmember Poff seconded the motion. Councilmembers Gertge, Hilton, Poff, Poll, and 296 Thomas voted yes. The motion carried. 297 298 MAYOR’S ITEMS: 299 300 475 East: The Wasatch Front Regional Map shows Adams Avenue connecting to Hill 301 Air Force Base. He stated if there is high density next to 475 East then there would be the 302 possibility of someone condemning those homes. 303 304 Park Watering: He suggested the city be mindful of conserving water when it comes to 305 watering city property and parks. 306 307 Geneva Gravel Pit: He witnessed dust coming from the Geneva pit the other day. 308 309 CITY COUNCIL ITEMS: 310 311 Councilmember Poff: 312 313 Country Fair Days: Holly Williams and her husband will co-chair. They are still 314 looking for help with the coke wagon. 315 316 Councilmember Gertge: 317 318 Cedar Bench Retention Basin: He noticed a house is almost completed next to that 319 retention basin. He suggested the city contact the homeowner to see if they are willing to help 320 maintain that retention basin. Councilmember Hilton said he thinks the retention basin has been 321 abandoned and is for sale as a building lot. 322 323 Silverleaf Retention Basin: He stated there is a dangerous hole between the asphalt and 324 the curb. 325 326 Councilmember Thomas: 327 328 Data from HAFB on Operable Units: He stated in talking with Hill Air Force Base 329 they have put together graphs and charts for the operable units and the location of testing wells 330 for twenty years. He was unaware that the city had access to that information. He said HAFB is 331 willing to put together information for other operable units. He stated you can see the movement 332 from the data over time. Councilmember Poff pointed out that there is still some question with 333 the data that they provide. Councilmember Hilton feels any additional information can be 334 helpful. Mayor Monroe agreed. 335 336
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CITY MANAGER ITEMS: 337 338 Appeals Authority: He is working on appeals authority with the city staff. 339 340 UDOT Projects: UDOT is entertaining doing an overlay along South Weber Drive to 341 Riverdale City. He will be meeting with them on their project scope for the city. Also, 342 submitting a safety sidewalk from storage units to the charter school. 343 344 ADJOURNED: Councilmember Gertge moved to adjourn at 8:01 p.m. Councilmember 345 Poll seconded the motion. Councilmembers Gertge, Hilton, Poff, Poll, and Thomas voted 346 yes. The motion carried. 347 348 349 350 351 APPROVED: ______________________________ Date 352 Mayor: Jeff Monroe 353 354 355 ______________________________ 356 Transcriber: Michelle Clark 357 358 359 ______________________________ 360 Attest: City Recorder: Erika Ahlstrom 361 362 363 364 365
366
South Weber City Council Meeting 14 May 2013 Page 9 of 9
MAY 14, 2013 367 WORK/DISCUSSION MEETING PRIOR TO CITY COUNCIL 368
369 Those in attendance to the work session were: Mayor Jeff Monroe, Councilmembers Joe Gertge, Randy 370 Hilton, Michael Poff, Farrell Poll, Dave Thomas, City Manager Rodger Worthen, City Recorder Erika 371 Ahlstrom, City Treasurer Jami Jones. 372 373 Visitors: Scott Hess. 374 375 Councilmember Gertge moved to enter into a work session. Councilmember Poll seconded. 376 377 Work meeting commenced at 5:34 p.m. 378 379 Ordinance 13-09B: Councilmember Poff said he had heard the Petersens were not going to do the 380 development. Councilmember Gertge asked about the latest reading on the plume. Mayor Monroe said 381 he attended the RAB meeting, where they discussed that the plume was shrinking, although they did not 382 show a map. A representative from the EPA was at the RAB meeting and said they monitor the plumes, 383 and the EPA doesn’t see any justification in shutting development down. 384 385 Resolution 13-09: Rodger reported the Petersen family brought this amendment forward, one of the 386 reasons being they want to consider the second parcel donated as bonus density. The amendment 387 addresses the barn. Rodger said he doesn’t any way to use the barn as a public building. 388 389 Councilmember Poll moved to enter into a closed executive session at 5:43 p.m. as per Utah Code 390 53-4-204 & 52-4-25 for to discuss the pending or reasonably imminent litigation. Councilmember 391 Gertge seconded the motion. Councilmembers Gertge, Hilton, Poff, Poll, and Thomas voted yes. 392 The motion carried. 393 394 Work meeting minutes by Erika Ahlstrom 395 396 397
SOUTH WEBER CITY CITY COUNCIL WORK MEETING
DATE OF MEETING: 21 May 2013 TIME COMMENCED: 5:35 p.m. PRESENT: MAYOR: Jeff Monroe
COUNCILMEMBERS: Joe Gertge Randy Hilton
Michael Poff Farrell Poll
Dave Thomas CITY RECORDER: Erika Ahlstrom
Visitors: (Tammy Long and Marlene Poore – did not come into meeting; spoke with Mayor Monroe) Councilmember Gertge moved to convene the work meeting. Councilmember Poll seconded. Work meeting commenced at 5:35 p.m. BUDGET DISCUSSION: Mayor Monroe reported that neither Rodger nor Jami could be in attendance this evening. Councilmember Gertge said he would like to get from staff a narrative of the major changes (i.e. more than $30,000 difference). Such as the drop in miscellaneous revenues. Mayor Monroe said the fire department change is due to the need for new radios. Mayor Monroe said that we underestimate sales tax every year; last year there was a $17,000 difference. Councilmember Poff asked if they were going to discuss the property tax increase that shows up on the documents. Is asked if this is something we anticipate or are open to? Mayor Monore stated we would like to maintain the same level, which would require truth in taxation. Councilmember Poff said keeping the same property tax rate makes sense. He said if the proposal is to increase taxes again by 50% next year, we need to have a plan as to why we need to do it; we need to have concrete things we are going to do with the tax increase. Councilmember Gertge agreed this need to be done in order to appeal to the average home owner, issues such as parks not keeping up with youth growth, and the need to address a fire truck. Councilmember Poff said he feels the budget should reflect that the Council is undecided in whether they are going to consider a tax rate increase next year. Mayor Monroe will ask Rodger about the fire department vehicle replacement plan, to maintain service we are providing. Councilmember Hilton discussed staying the night in Salt Lake each year for the Utah League of Cities and Towns. He questions raising taxes then saying we need to spend the night because we can’t drive that far. He feels it isn’t necessary. Mayor Monroe said it is either that or pay mileage. Councilmember Poll said he feels the councilmembers aren’t compensated that much as it is, and they don’t get mileage. Mayor Monroe said that back when Bouchard was mayor he had recommended doing this because he wanted the council to attend the sessions. Mayor Monroe said he does not care either way. He will clarify if this has been taken out of the budget or not.
South Weber City Council Work Meeting 21 May 2013 Page 2 of 3 Mayor Monroe went into the council chambers and talked to the visitors; they did not want to join the work session. Mayor Monroe rejoined the meeting, stating the visitors had concerns about the budget and employees pay. Councilmember Thomas said if you want to get professional help and people with skills you are competing with the other cities. Councilmember Poll said there are a lot of people looking for jobs with the unemployment rate. Councilmember Gertge said his main concern is the pay for Bryan Wageman, with the duties he performs and the certifications that he has to have. Councilmember Poff expressed concern about the law mandating increases for justice court judges’ salaries. Councilmember Thomas asked about the $5,400 for liquor; Councilmember Poff said he believes this goes toward a county effort. Councilmember Poff said the employee survey gave broad figures, and didn’t identify who was well behind the market. Mayor Monroe explained the spreadsheet makes comparison with other cities and shows min, mid and max. The city needs to decide what column they want to work with, and work out over a three to five year period to get within 10% of midrange, for example. Councilmember Poff is concerned that retirement and paid time off is not factored in. He said he want it explained in depth what Rodger is proposing as far as increase in salaries. Mayor Monroe proposed holding a special meeting on June 4th for the budget. Councilmember Poff expressed concern that public safety (Sheriff’s contract) increases each year, and he doesn’t want to see these increases keep coming up. Councilmember Hilton said the city is putting up more houses, and there is more to patrol. Mayor Monroe said we get a good deal, but we can keep an eye on it over the next few years. Councilmember Gertge said it would cost a lot more to have our own department. Councilmember Poff wants to know how much under budget we are in the Fire Department that we will be transferring over to the vehicle fund. He said that part of the mother was that the $100K spent on engineering for the water tank road would be taken out of bond and put toward the emergency vehicle replacement, however we only moved $25K. Mayor Monroe said there wasn’t that much left out of the bond. Councilmember Poff would like to know why motions are not being followed. It was noted under Building Inspection there is a considerable drop in wages and benefits. The council discussed the impending sidewalk project by the Charter School, and that is would be good to have it continue up to the east. It was added that we will need to address snow removal. Regarding capital expenditures, we are holding off on the second ball diamond in Canyon Meadows Park, but still doing some improvements. Councilmember Poff suggested adding a marker to the walking path indicating how far it is. Councilmember Poff said the city should acknowledge that we spend a lot on recreation. Councilmember Gertge said it’s what a community is all about. Mayor Monroe said we may spend a lot but it profits the community.
South Weber City Council Work Meeting 21 May 2013 Page 3 of 3 The water fund increase reflects what is mandated through the bond. Mayor Monroe said the city sent a letter to the Central Weber Sewer District letting them know of our dissatisfaction about how they are assessing our fee. Councilmember Poff asked if we were doing any increase in the South Weber sewer fee; we are not. Councilmember Poff said the city used to have a bond for storm sewer improvements, but still get the fee associated with it. He said once we paid off the bond, we should be doing projects. Councilmember Poff would like an update on the city’s garbage can audit. Mayor Monroe said that Jami does a good job on the budget. The work meeting adjourned at 7:08 p.m. Minutes by _______________________________________
Erika Ahlstrom, City Recorder
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Erika Ahlstrom
From: Kay Meikle <[email protected]>Sent: Wednesday, April 24, 2013 1:44 PMTo: Erika AhlstromSubject: Council Meeting
Erica,
Please allow Ivan Ray to meet with the South Weber City Council on May 28, 2013. He would like to discuss the water shortage problems we are going to have this year.
Kay Meikle
Office Manager/ Corporate Secretary Davis and Weber Counties Canal Company 138 West 1300 North Sunset, Utah 84015 801-774-6373
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Erika Ahlstrom
From: Brian McKenzie <[email protected]>Sent: Friday, May 03, 2013 10:12 AMTo: Kim Coleman; Marsha Morrow; Nancy Dean; Dennis Cluff; Holly Gadd; Brandon Green;
Linda Ross; Thieda Wellman; Linda Horrocks; Erika Ahlstrom; Cassie Brown; Heidi.Voordeckers; Misty Rogers; Alan Low
Cc: Steve Rawlings; Pat BecksteadSubject: Vote By Mail OptionAttachments: ByMail Option2013.pdf
Follow Up Flag: Follow upDue By: Monday, May 20, 2013 10:00 AMFlag Status: Flagged
Dear City Recorders, We would like to let you know the County has decided to offer a Vote By‐Mail option to all cities. Attached you will find details about this proposal. Please take some time to review this information with your Mayors, City Managers, and Council. We realize that many of you will need to take this before your council. To allow adequate time for this we ask that you respond back by May 31st at the latest if your city is interested in this option. Voting by‐mail is a great option for many of our voters already. In the 2012 election we processed over 20,000 by mail ballots and this number continues to increase. We are confident in the process and the safeguarding procedures in place to ensure the integrity of the election, and the voters right to a secret ballot. We hope that the included documents with this email will answer many of the questions that may arise, if not, we are here and happy to help. In the mean time we will continue to move forward with your polling location election plans until we hear otherwise. This will be an exciting election year and we are happy to be working with each of you. Sincerely, Brian D. McKenzie, CERA Election Technician Davis County Clerk/Auditor 801-451-3508
