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Southeastern Hockey Officials Association

“SHOA”

New Member Meeting

2009-2010

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OUTLINE

• Welcome •  “Who” is SHOA? •  Code of Professional Conduct •  Game Assignments •  Game Reports •  No-Show Procedures •  Game Fees and Reimbursements •  Tax Records and Reports •  Training and Evaluations •  SHOA Communications • Where do I go from here?

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Welcome

•  For any questions, please contact:

Jeff Greenstein Director of Evaluation and Training Email: TrainingEval@shoarefs.org

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“Who” is SHOA?

•  Purpose — SHOA Exists to… •  Foster the development and growth of amateur ice hockey by

providing trained and impartial officiating services to amateur hockey organizations operating within the SHOA area of responsibility.

•  Assist in the character development of youth hockey players by instilling the ideals of citizenship, sportsmanship, fair play, and sacrifice through participation in competitive hockey.

•  Provide adult leagues and players with a fair and orderly playing environment.

•  Recruit and train interested individuals to provide skilled and impartial hockey officiating services.

•  Provide appropriate support services to its members, to include training, game scheduling, collecting agreed to fees from subscriber organizations, and making payment to individual members on behalf of such organizations.

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“Who” is SHOA?

•  USA Hockey Certifed Officials Serving the Metro DC / VA / MD Area

•  The Board of Directors •  5 Elected Officers and 4 Elected Directors •  Appointed Adjunct Members including the

Webmaster and the Schedulers

•  Member Officials •  The General Membership of SHOA •  Partnered with the Players, the Coaches, the

Leagues, the Clubs, the Rinks, and the Parents

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“Who” is SHOA?

•  The Board of Directors

President Phil Dake

VP for Management Dennis Ponton

VP for Operations Bud Sterling

Secretary Bob Oliver

Treasurer Trish Foote

Director of Scheduling Operations Bill Robinson

Director of Standards Michael Yates Director of Training and Evaluation Jeff Greenstein

Director of Information Systems Rick Newton

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Code of Professional Conduct

• … always keep the game in proper perspective.

• … always keep himself in the proper game perspective.

• … always bear in mind that his role is to interpret and apply the playing rules, and provide a safe, impartial, and an orderly playing environment.

• … never place his role ahead of the game.

•  A professional SHOA official shall...

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• … remember that the game is played for the benefit of the players.

• … disqualify himself from any game where he has a personal interest, or a perceived interest.

• … accept that he is obligated to the players, coaches and fellow officials to make difficult decisions fairly and objectively, without undue hesitation.

• … not criticize, condemn, or complain about fellow officials, outside of our officiating community.

Code of Professional Conduct

•  A professional SHOA official shall…

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Game Assignments

•  Policy — Each member is responsible for obtaining his own game assignments.

•  Send email yourself •  Make & return phone calls yourself •  Maintain proper records in Arbiter •  Parents should not be involved •  Keep a calendar!

•  The scheduling system (Arbiter) is a web-based electronic system.

•  SHOA has designated schedulers for specific rinks and programs.

•  Schedulers communicate by email •  Send games through Arbiter •  Accept or Decline games in Arbiter when offered

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Game Assignments The Schedulers

32 Current Scheduling Assignments

More…

Vice-President of Operations Bud Sterling 703-298-2036 (Cell) Master Scheduler Bill Robinson 301-682-5673 Ashburn Randy Brawley 703-395-6278 Ballston Dave Boyer 703 412-9301 x330 Bowie Marcus Currie 240-568-6332 Cabin John Jeff Freel 301-330-1378 Chevy Chase Trish Foote 410-804-6329 Columbia Norm Williams 410-552-5378 Easton John Whitelock 410-647-7207 Fairfax Dave Boyer (703) 412-9301 x330 Fort Dupont Peter Kester 703-683-4563 Frederick Bill Robinson 301-682-5673 Ice World Mike Iles 443-528-7483 Laurel Youth Rick Newton 301-466-3068 Laurel High School John Torre 410-924-2252 Laurel Seniors Keith Raygor 240-778-9785 Mt. Pleasant Joe DiGiacomo 410-686-7182 Mt. Vernon Michael Yates 202-255-5803 Naval Academy Bob Morin 410-647-2472 NVSHL - NOVA HS League Bud Sterling 703-298-2036

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Game Assignments •  The Schedulers (continued)

Patterson Park Chuck Evans 443-250-7063 Piney Orchard Joe DiGiacomo 410-686-7182 Prince William Youth Rich Robichaud 703-868-7522 Prince William Adult Ben Jones 703-786-7205 Reistertown Norm Williams 410-552-5378 Reston Youth Randy Brawley 703-362-7464 Reston Seniors Larry Bertrand 703-435-7518 Rockville High School Jeff Freel 301-330-1378 Rockville Seniors Keith Raygor 240-778-9785 Rockville Youth Bruce Bagley 240-529-2243 Tucker Road Anthony Marino 410-551-6864 Verizon Center Jon Kark 703-542-8472 Wells Anthony Marino 410-551-6864 Wheaton Trish Foote 410-804-6329

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Game Assignments

•  Members are encouraged to seek assignments to as many rinks as possible

•  Need to gain experience with other teams, coaches, parents — Avoid “homesteading”

•  Members should avoid seeking games that could present the appearance of a conflict of interest

•  If you are a Coach or Player, not a good idea to officiate in any game involving any team in your own league

•  Not a good idea to officiate in any games with relatives involved.

•  Members are not obligated to accept any assignment proposed by a Scheduler.

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Game Assignments

•  “Brokering” of games is strictly forbidden and subject to fines.

•  Selling assignments for a fee •  Bartering assignments •  Accepting assignments for more than one rink at

the same time • Does not include substituting officials •  Accepting assignments at more than one rink

without appropriate allowance for travel and dressing time

• Overscheduling, and then “Dumping” undesirable game(s)

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Game Assignments

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Game Assignments

•  Procedure

•  An official who does not carry out an assignment or obtain a substitute will be charged with a “No‑Show.”

• When an assignment has been exchanged for, it is the responsibility of the official who is GIVING the assignment away to contact the affected Scheduler and to request permission to make the change.

•  Good idea for both officials to notify the scheduler

• Until the Scheduler makes the change in Arbiter, you are responsable for the game.

•  Bona Fide emergencies will be dealt with on a case-by-case basis.

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Game Assignments

•  Assignment Consideration

• USA Hockey Level (1 through 4)

• General Rule — Give assignment to official who is at least your equal

•  Talk with the Schedulers if you’re not sure.

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Game Reports

•  SHOA officials are obligated to provide both a verbal report and written report anytime a serious or notable incident occurs.

•  Serious misconduct by Player or Coach

•  Assessment of a Game Misconduct or Match Penalty

•  Any unusual occurrence or circumstances •  Injuries, Fan incidents, Blackout, Weather

•  About as important as on-ice performance!

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Game Reports

•  Submission of a game report must be called into the Vice-President of Operations as soon as possible, but absolutely must be within 48 hours.

•  Call Bud Sterling 703-298-2036 (Cell) •  Submit Game Report Online at shoarefs.org (Members Only Section) •  When in doubt and for procedural questions, call Bud

•  Match penalties are to be called in within 24 hours.

•  Assaults on Officials are to be called in within 24 hours AND an additional report must be filed online at www.southeastrefs.org within 24 hours.

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Game Reports

•  Game reports must be clear and concise.

•  Answer: Who, What, Where, When, How, and Why.

•  Stick to the facts, do not add opinions.

•  Reports should be written by senior official.

• Match penalties require ALL game officials to write a report.

• Get a copy of the Scoresheet at the Rink •  Provides Basic Game Facts •  Do NOT wear your referee jersey outside of the room

or the ice.

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No-Show Procedures

•  Officials are to be at the rink 20-30 minutes prior to the game start time • Officials are responsible for preceding the teams

onto the ice before warmups and games

•  Officials are considered a no-show if they arrive to the ice after 1/2 way through the 1st period (time on the clock)

•  Officials will notify scheduler if they no-show ASAP

•  If you work a game alone (a “Solo”), call the scheduler ASAP

•  If you can, call before the game starts

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No-Show Procedures

•  Schedulers will report the “No-Show” to the Director of Officiating Standards.

•  Director of Officiating Standards will conduct an informal investigation.

•  To determine the reason for absence.

• Was it excusable or non-excusable.

•  If non-excusable, it will result in disciplinary action up to and including fines and suspension.

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Game Fees and Reimbursements

•  Getting paid for games worked is a good thing!

•  Official will make sure that record of Games Worked in Arbiter is always correct

•  Keep a record outside of Arbiter as well.

•  Treasurer will pay each official once per month based upon records in Arbiter.

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Game Fees and Reimbursements

•  Treasurer shall pay each official on or about the 20th of each month.

•  Dues - Each official shall pay the Association annual membership dues

• Will be deducted from the first payment following the approval of the yearly budget, with the amount approved by the membership.

•  Individuals under the age of 16 are exempt from paying the annual dues.

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Game Fees and Reimbursements

•  It is a good idea to keep track of your games outside of Arbiter as well.

•  7% Administrative fee - pays for SHOA’s operating costs. •  Training, Evaluation Initiatives, Outside Services

and Board Compensation.

• What happens when you get to the rink and one or more of the teams doesn’t show up?

•  Call your scheduler. •  Get Paid.

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Tax Records and Reports

•  SHOA is a tax-exempt, not-for-profit organization.

•  If an official receives more than $600 / year in compensation from officiating games through SHOA, they will receive a form 1099 during January of the following year.

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Tax Records and Reports

•  Deductibility of Expenses

•  Each member should consult with a tax advisor for specific deductions available to him/her.

•  Potential items for deduction •  Skate sharpening •  Laces •  Equipment (sweater, trousers, shin/elbow pads,

helmet, whistles, skates, etc..) •  Tolls •  Telephone expenses •  Mileage (special cases)

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Training & Mentoring

•  Mentor Program • Make sure you sign up today!

•  On-Ice Officials’ Assistant •  Skate with a helper

•  “Take Me Out to the Ballgame” • New Refs watch & discuss games with senior

officials

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Evaluations

Looking for feedback? Want to move up to the next level?

Request an evaluation by email:

Jeff Greenstein Director of Evaluation and Training

trainingeval@shoarefs.org

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SHOA Communications •  Regular General Membership Meetings •  Subscription Email List — via shoa@lists.shoarefs.org

•  Getting replacement Officials •  For Schedulers emergency booking needs •  Seminar announcements •  SHOA general membership announcements •  Announcements regarding rule or procedure changes •  Discussions of game situations

•  Web Site — www.shoarefs.org •  SHOA Member Directory •  USA Hockey Rulebook •  SHOA Constitution & Standard Operating Procedures •  ‘Between The Lines’ Newsletter •  Game Report Forms •  ‘Ask the Board’ •  Rink Directory

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Where do I go from here?

•  Fully registered with USA Hockey? •  Fully Registered with SHOA?

•  Online membership form, ICA •  Arbiter Access and Members Only Access •  Have gear and equipment?

Call and email schedulers to introduce yourself

You’re ready to go!

GOOD LUCK!

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Questions?