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Southern Regional Education Board HSTW Administering the 2012 MMGW Surveys
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Southern
Regional
Education
Board
HSTW
Administering the 2012 MMGW Surveys
Southern
Regional
Education
Board
HSTWAbout the
MMGW Surveys
MMGW is a research-based school improvement model
Required of MMGW sites in even-numbered years
Administered to 8th-grade students to collect data on entire middle grades experience
Administered to all teaching staff to collect teacher’s views on improving student achievement
Southern
Regional
Education
Board
HSTWExamples of How Schools
Use the Results
Identify a need for improvement Gain support for school improvement Engage the entire faculty in school
improvement Set priorities for school improvement Improve classroom practices
Southern
Regional
Education
Board
HSTW
Now Only Two Components
Student survey
Teacher survey
Southern
Regional
Education
Board
HSTW
Student Survey
School and classroom experiences
Based on MMGW Key Practices
Southern
Regional
Education
Board
HSTW
Teacher Survey
School and classroom experiencesSchool missionHigh expectations and extra helpGuiding and supporting studentsCurriculum content and engaging
students in learningTransitionsLeadership and professional growth
Southern
Regional
Education
Board
HSTW
Administering the Surveys
1. Place orderOrder window
• October 3 – November 30, 2011
Orders must be placed online on SREB website
• State may require a paper copy
All communication and materials will be sent to contact person listed on order form
Southern
Regional
Education
Board
HSTW
Information needed to place order
Name, email address and phone number of contact person (will receive all materials and communication via mail and email through summer 2012)
Complete shipping address (no P.O. boxes)Principal name, email address and phone numberSampling method and number of students to be
surveyedPayment information and billing addressDates the school plans to survey within windowEstimated number of teachers to be surveyed
Southern
Regional
Education
Board
HSTW
Payment Information
If your school or district is paying for the surveys, a purchase order is due to SREB by December 16, 2011 to confirm your order
Final payment is due to SREB by April 30, 2012
SREB will accept payments beginning immediately (call Fran Cowart at 404-879-5611 to request an early invoice)
Southern
Regional
Education
Board
HSTW
Administering the Surveys
2. Review administration materialsAvailable on SREB website
beginning October, 2011A link also will be included in the
order confirmation email sent upon placing an order
Review materials immediatelySet timeline for preparation and
administration
Southern
Regional
Education
Board
HSTW
Administration Materials
Survey Overview (Student and Teacher)
Student Roster FormRandom Sampling Instructions
Southern
Regional
Education
Board
HSTW
Task Schedule Estimated Time
Place orderOct. 3 – Nov. 30
20111 hour
Identify students Nov. – Dec. 2011 1 hour
Identify assistants Nov. – Dec. 2011 1 hour
Schedule time and place Nov. – Dec. 2011 2 hours
Notify students and teachersDec. 2011 – Jan.
20122 hours
Prepare student rosterDec. 2011 – Jan.
20121 hour
Administer student and teacher surveys
Feb. 6 – Mar. 2, 2012
1 day or more
Payment due to SREB April 30, 2012 1 day
Sample Timeline
Southern
Regional
Education
Board
HSTW
Administering the Surveys
3. Identify studentsUse sampling plan selected on order
• All eighth-grade students• Random sample of at least 100 eighth-grade
students
Include all currently enrolled students in sampling
Use sampling instructions provided to select sample
All teachers should participate in the teacher survey
Southern
Regional
Education
Board
HSTW
Identifying Students to Participate
Only include eighth-grade students
If selecting a sample, select a true random sample using the instructions provided
Southern
Regional
Education
Board
HSTW
Administering the Surveys
4. SchedulingIdentify assistantsSchedule dates, times and locations
• All students will need access to a computer
• Include make-up sessions
Schedule date, time and location for teacher survey
• All teachers will need access to a computer
Notify students and teachers
Southern
Regional
Education
Board
HSTW
Administering the Surveys
5. Prepare student roster formInclude names of all participating studentsInclude details about students who may
not have completed the entire surveyKeep fully completed roster on file with
records for five years
Southern
Regional
Education
Board
HSTW
Administering the Surveys
6. Administer surveysStudent and Teacher Window: February 6 –
March 2, 2012See instructions on how students and
teachers should log-in to surveys onlineIf Teacher Survey is not administered in a
group setting, collect completion forms from teachers
Southern
Regional
Education
Board
HSTW
Important Dates to Remember Order window
October 3 – November 30, 2011
Administration materials available online October, 2011
Student and teacher administration window February 6 – March 2, 2012
Payment due to SREB April 30, 2012
School reports mailed to sites By May of 2012
Southern
Regional
Education
Board
HSTWMaking the 2012 Surveys a
Success
CommunicationInformation for students (and
parents)Announcements to faculty and staffStress importance, intended use,
and value of survey data
Southern
Regional
Education
Board
HSTWMaking the 2012 Surveys a
Success
CooperationImportance of the survey to the
school’s improvement goalsImportance of students,
administration and faculty taking it seriously
Cooperation from teachers whose classes might be interrupted by the assessment
Southern
Regional
Education
Board
HSTWFor More Information…
Go to SREB’s Web pages on assessment for more ideas and information!
http://www.sreb.org/page/1330/middle_grades_assessment.html
Fran Cowart, Coordinator of [email protected]
(404) 879-5611
Jordan Hertl, Research [email protected]
(404)-879-5575
