STATEMENT OF WORK 1. BACKGROUND: The Bureau of International Narcotics and Law Enforcement Affairs (INL) is fulfilling its mandate to assist the Free Legal Aid Coordination Center (FLACC), which is a structural unit of the Ministry of Justice of Ukraine, to develop free legal aid system in the Ukraine. Within the three months FLAСС intends to open Regional Resource Platform (recently branded as “PRAVOKATOR” Legal Club) in Kyiv. The aforementioned platform will be a venue for conducting seminars and trainings for the defense lawyers, other professionals and representatives of nongovernmental organizations involved in free legal aid process as well as other events. Currently INL has agreed to purchase furniture for “PRAVOKATOR” Legal Club in Kyiv. 2. GENERAL CONDITIONS: 2.1. For any furniture procurement and installation, the contractor shall be responsible for assessing, evaluating, verifying, and confirming the conditions of the building, accessibility, site restrictions, parking, deliveries, loading dock, elevator, storage, installation and staging, hours of availability/accessibility of all the above and any other conditions associated with, and which may affect cost of delivery and installation. 2.2. Particular attention shall be given to the protection of existing structure and finishes to prevent any damage of existing finishes. Any accidental damage incurred to existing conditions will be responsibility of the contractor to repair or correct. 2.3. Contractor shall coordinate access to Legal Club space in Kyiv in advance with the FLACC representatives. 3. PRODUCTS 3.1 Manufacturers The same manufacturer shall be used for the same type of furniture to allow all desking/casegoods finishes, veneers, colors and details to match. 3.2 Warranty Requirements Contractor should verify that all furniture items shall be new and guaranteed for materials and workmanship as follows (with providing copy of warranty information): Chairs, desks, cabinets, wardrobes: Minimum of twelve (12) month basic manufacturer’s warranty. Sofas and armchairs: Five (5) year basic manufacturer’s warranty. Metal safes: Five (5) year basic warranty
Transcript
STATEMENT OF WORK
1. BACKGROUND:
The Bureau of International Narcotics and Law Enforcement Affairs (INL) is fulfilling its mandate to assist the Free Legal Aid Coordination Center (FLACC), which is a structural unit of the Ministry of Justice of Ukraine, to develop free legal aid system in the Ukraine. Within the three months FLAСС intends to open Regional Resource Platform (recently branded as “PRAVOKATOR” Legal Club) in Kyiv. The aforementioned platform will be a venue for conducting seminars and trainings for the defense lawyers, other professionals and representatives of non-‐governmental organizations involved in free legal aid process as well as other events. Currently INL has agreed to purchase furniture for “PRAVOKATOR” Legal Club in Kyiv. 2. GENERAL CONDITIONS: 2.1. For any furniture procurement and installation, the contractor shall be responsible for
assessing, evaluating, verifying, and confirming the conditions of the building, accessibility, site restrictions, parking, deliveries, loading dock, elevator, storage, installation and staging, hours of availability/accessibility of all the above and any other conditions associated with, and which may affect cost of delivery and installation.
2.2. Particular attention shall be given to the protection of existing structure and finishes to prevent any damage of existing finishes. Any accidental damage incurred to existing conditions will be responsibility of the contractor to repair or correct.
2.3. Contractor shall coordinate access to Legal Club space in Kyiv in advance with the FLACC representatives.
3. PRODUCTS 3.1 Manufacturers The same manufacturer shall be used for the same type of furniture to allow all desking/casegoods finishes, veneers, colors and details to match. 3.2 Warranty Requirements Contractor should verify that all furniture items shall be new and guaranteed for materials and workmanship as follows (with providing copy of warranty information): Chairs, desks, cabinets, wardrobes: Minimum of twelve (12) month basic manufacturer’s warranty. Sofas and armchairs: Five (5) year basic manufacturer’s warranty. Metal safes: Five (5) year basic warranty
Disclaimers and Limitations: Manufacturer's disclaimers and limitations on product warranties do not relieve contractor of warranty on work that incorporates products. Manufacturer's disclaimers and limitations on product warranties do not relieve suppliers, manufacturers, and subcontractors required to countersign special warranties with contractor. Reinstatement of Warranty: When work covered by warranty has failed and been corrected by replacement or rebuilding, reinstate warranty by written endorsement. Reinstated warranty shall be equal to original warranty with equitable adjustment for depreciation. Replacement Cost: Upon determination that work covered by warranty has failed, replace or rebuild work to acceptable condition complying with requirements of contract documents. Contractor is responsible for cost of replacing or rebuilding defective work. 4. SERVICES 4.1 Manufacturing, Delivery and Installation Services The contractor will coordinate all manufacturing, deliveries and installation schedules with the Customer’s representative. For all specific furniture procurement, the contractor shall be responsible for managing the delivery and installation of the product according to agreed time frame. 4.1.1 Manufacturing Manufacturing of all items should not exceed more than 10 working days. 4.1.2 Delivery Delivery of all items should not exceed more than 5 working days. The contractor is required to deliver and lift to the 3rd floor requested amount of furniture:
Furniture name Amount 1 Folding Table 30 2 Conference Chair 90 3 Rectangular office desk type 1 8 4 Rectangular office desk type 2 6 5 Under desk mobile cabinet 8 6 Executive chair 16 7 Guest Chair 12 8 Office Storage Cabinet 3 9 Office Wardrobe 2 10 Metal Safe/Big 1 11 Furniture Safe/Small 1 12 Coffee table 5 13 Round bar table 6 14 Lounge zone sofa 7 15 Lounge zone armchair 8
Delivery addresses:
• Kyiv, 80, Dymitrivska Str., 3rd floor.
4.1.3 Installation Installation term of all items should not exceed more than 5 working days. General duties and requirements to be fulfilled by the contractor are as follows: • The Contractor must provide full-‐time on-‐site management, coordination, and technical
assistance. • Installation of all furnishings shall be completed in accordance with the manufacturer
specific drawings and specifications. For any missing or damaged products, the appropriate products must be replaced within a 1 (one) working week period.
• All warranties shall be honored at all times. • The contractor shall reimburse the Customer for costs associated with damage caused
by the installers and any repairs due to the installation effort. The contractor will be responsible for any damage to the building which occurs during delivery and installation. It is incumbent upon the selected contractor to identify any existing damage to the building by means of a pre-‐installation and delivery walkthrough, and daily submissions of checklists to the designated FLACC r epresentative on site. Proper measures (protective runner, pads, etc.) will be utilized by the selected contractor to protect the building (elevators, walls, floors etc.).
4.1.3 Recycling and Trash Removal Clean up and Disposal of Waste Materials -‐ The selected contractor shall at all times keep the
job site clean, including staging and storage areas used by the contractor, free from accumulations of waste material or trash. This material must be removed on a daily basis as to deter accumulation of debris. Prior to completion of the work, the selected contractor shall remove from the vicinity of the work, all shipping containers, packing, trash, unused materials and other like material, belonging to the selected contractor or used under the selected contractor 's direction.
Disposal of Waste Material – Waste material shall be disposed of by removal from job site. Any fees or charges to be paid for disposal of materials shall be paid by the contractor. The contractor shall dispose of recyclables, trash, and packing materials away from the installation site.
5. OFFERS AND PRICES 5.1. Local vendors should submit their offer with the prices excluded VAT. 5.2. Vendors are required to provide specifications for proposed furniture items by filling out attached comparison table.
001. COMPACT FOLDING TABLE 1500x500x750 FOR MEETING ROOM STELS 18 DM 155-‐75 RTU (BRAND NAME OR EQUAL)
Quantity: 30 SPECIFICATIONS:
Type Meeting room table Shape Rectangular Overall size (mm) 1500 (W) x 500(D)x 750(H) Table top 18 mm thick MFC Table top color natural beech finish Frame folding frame in a silver powder coated finish Preference of design and style
002. CONFERENCE CHAIRS WITH PLASTIC FOLDING WRITING TABLET NOWY STYL ISO T
CHROME (BRAND NAME OR EQUAL)
Quantity: 90 SPECIFICATIONS
Type Conference chair with writing tablet Frame Powder coated metal (Aluminum) Seat and Backrest material Microfibra (composition: 83% polyester, 17% cotton,
weight: 355 g/m2, abrasion Resistance: 100 000 Martindale cycles, flammability: EN 1021-‐1, EN 1021-‐2, other: Zero Spot – protective layer against dirt, stains & water)
Seat and Backrest color color CM43
Armrests fixed plastic Backrest dimensions (in mm) 350 x 545 Seat dimensions (in mm) 545 x 425 Other plastic covers on a chair's legs Writing Tablet plastic folding writing top for the right-‐handed person Dimensions and Preference of design and style
003. OFFICE RECTANGULAR DESK, 1200x700x755, WITH PERFORATED STEEL MOVABLE MODESTY PANEL, CORSAR (BRAND NAME OR EQUAL)
Quantity: 8 SPECIFICATIONS Dimensions (in mm) 1200(W)x700(D)x755(H) Top 25mm thick EGGER chipboard, lined with anti-‐impact PVC edge
2mm thick, with two plugs for wires Top color H1733 Birch Maynau; PVC edge -‐ titanium Modesty panel Made of perforated steel for a table 1200 mm long Modesty panel material
polyepoxy coating in grey
Modesty panel dimensions (in mm)
920 х 350
Side panels/legs Height adjustable table legs with a hidden cable channels Preference of design and style
004. OFFICE RECTANGULAR DESK, 1380x700x755, CORSAR (BRAND NAME OR EQUAL)
Quantity: 8 SPECIFICATIONS Dimensions (in mm) 1380(W)x600(D)x755(H) Top 25mm thick EGGER chipboard, lined with anti-‐impact PVC edge
2mm thick, with two plugs for wires Top color H1733 Birch Maynau; PVC edge -‐ titanium Modesty panel Not required Side panels/legs Height adjustable table legs with a hidden cable channels Preference of design and style
005. MOBILE CABINET, 450x500x634, WITH THREE MOVABLE DRAWERS, CORSAR (BRAND NAME OR EQUAL)
Quantity: 8
SPECIFICATIONS Dimensions 450 х 500 х 634 Top cover material
25mm thick EGGER chipboard lined by 2mm anti-‐impact edge of PVC
Side panel material
18 mm EGGER chipboard, lined by 0.5 mm anti-‐impact edge of PVC
Other Central lock for all drawers Drawer slides Telescoping, ball bearing, soft-‐close full extension drawer slides for high
loads Legs Reinforced rubber rollers (up to 50kg load per each) Color H1733 Birch Maynau with PVC Titanum Preference of design and style
006. EXECUTIVE CHAIR SPECIAL4YOU SOLANO 2 ARTLEATHER, BLACK (BRAND NAME OR EQUAL)
Quantity: 16 SPECIFICATIONS Type High Back Revolving Chair Overall Size (cm) 112-‐120 (H) Seat size (cm) 48(D)x48(W) Material, color upholstery material -‐ art leather black colored Armrest (cm) 69-‐77 (height from floor), unregulated, chrome-‐plated metal, with
covers from art leather Backrest (cm) 62 (H) x 45(W) Centre Tilt Mechanism
Adjustable tilt mechanism with single point locking.
Swivel Mechanism Allows to complete 360 degree lateral movement Pneumatic Height Adjustment
Pneumatic lever for adjusting height of the chair, chrome material, 80mm, 3rd class
Base chromed metal, 320mm, with rubberized wheel casters Preference of design and style
007. GUEST CHAIRS FOR OFFICE ZONE NOVY STYL SAMBA CHROME (BRAND NAME OR EQUAL)
Quantity: 12 SPECIFICATIONS
Type Office chair Overall Size (mm) 900 (H)x 460 (W) X 430(D) Backrest size (mm) 450 Material and color Upholster – artificial leather, black color Armrest Solid, material -‐ chrome plated metal base with wooden overlays Base chrome plated steel Preference of design
and style
008. OFFICE FOUR DOOR STORAGE CABINET CORSAR (BRAND NAME OR EQUAL)
Quantity: 3 SPECIFICATIONS Type Office Storage Cabinet Overall Size (in
mm) 800(W) х420(D)х 2315 (H)
Number of doors Two upper tinted glass doors Two chipboard doors with lock
Number of shelves
Five
Side panel/doors material
18 mm thick EGGER chipboard lined by 0.5 mm anti-‐impact edge of PVC
Top cover material
25mm thick EGGER chipboard lined by 2mm anti-‐impact edge of PVC
Color H1733 Birch Maynau Legs Included, height adjustable 10 cm (height)
Preference of design and style
009. OFFICE WARDROBE CORSAR (BRAND NAME OR EQUAL)
Quantity: 2
SPECIFICATIONS Type Office wardrobe
Overall (in mm) 800 (W)х 420(D) х 2315(H)
Number of doors Two
Shelf included One (at the top)
Side panel/doors material
18 mm thick EGGER chipboard lined by 0.5 mm anti-‐impact edge of PVC
Top cover material
25mm thick EGGER chipboard lined by 2mm anti-‐impact edge of PVC
Color H1733 Birch Maynau
Legs Included, height adjustable 10 cm (height)
Preference of design and style
010. METAL SAFE VALBERG GARANT-‐67T EL (BRAND NAME OR EQUAL)
Quantity: 1 SPECIFICATIONS Type Fire and burglar resistant safe External dimensions 670mm(Height)x440(Width)x440(Depth) Internal dimensions 420mm(Height)x330(Width)x290(Depth) Lock type Electronic lock, code PS 300 (Promet, class A,
GOST, ECB-‐S) Lock system three-‐way crossbar lock system with three
nickel-‐plated rotating bolts with a diameter of 25 mm and one passive bolt
Certified for fire resistance According GOST 50862-‐96 Class 60B Certified to burglary resistance According GOST 50862-‐96 -‐ Grade 1 Lockable box inside (treyzer) Equipped Door thickness 92 mm Wall thickness 56 mm
Color Shade of gray Shelves Two shelves, different height Anchorage Safe must have two holes for anchorage to the
floor Weight 99 kg Preference of design and style
011. FURNITURE SAFE VALBERG ASM 28 (BRAND NAME OR EQUAL) Quantity: 1 SPECIFICATIONS Type furniture safe
External dimensions (in mm) 280(H)x390(W)x280(D)
Internal dimensions (in mm) 276(H)x386(W)x226(D)
Burglary Class Class S1
Number of shelves 1
Lock Type Key KABA MAUER
Color Shade of brown with hammer effect
Coating Powder
Weight 15 kg
Preference of design and style
012. COFFEE TABLE FOR LOUNGE ZONE SAINT TROPEZ SVOT22-‐J33 (BRAND NAME OR EQUAL)
Quantity: 5 SPECIFICATIONS Type lounge zone coffee table Table shape Rectangular Overall size 430mm(Height)x1200(Width)x750(Depth) Table top 26 mm thick MDF, white satin finish (J34) Frame 26m thick MFC, Sangallo Oak finish Preference of design and style
013. ROUND BAR TABLE Quantity: 6 SPECIFICATIONS Type Bar table Table shape Round Tabletop Material 26 mm MDF Tabletop color cream color finish Table Base Material Metal Table Base Material Details Chrome Overall size (in mm) 1000(H), 700 (diameter) Preference of design and style
014. LOUNGE ZONE SOFA BRUNO (BRAND NAME OR EQUAL) Quantity: 7 SPECIFICATIONS Type Lounge zone sofa Overall size (in mm) 850(H)x2050 (W)x900(D) Frame chipboard Finish Grey Material Warlock -‐ 01
Backrest height (mm) 600 Seat dimensions (mm) 450(H)x900(w)x580(D) Seats number two cushion for sitting thickness 150 cushion spin thickness 150
Armrest height (mm) 300 Armrest thickness (mm) 150 Legs Tapered wooden, material – alder Legs height (mm) 150 Legs color Bleached oak (SE-‐7050) Preference of design and style
front view
rear view
side view
front side view
front-‐up view
rear-‐side view
015. LOUNGE ZONE ARMCHAIR BRUNO (BRAND NAME OR EQUAL)
Quantity: 8 SPECIFICATIONS
Type Lounge zone armchair Overall size (in mm) 850(H)x1000(W)x900(D) Frame chipboard Finish Grey Material Warlock (warlock -‐ 01) Backrest height (mm) 600 Seat dimensions (mm) 450(H)x700(w)x580(D) Cushion for sitting thickness 150 Cushion spin thickness 150
Armrest height (mm) 300 Armrest thickness (mm) 150 Legs Tapered wooden Legs height (mm) 150 Legs color Bleached oak (SE-‐7050) Preference of design and style
