What is this buzz word “SharePoint”

November 19th 2009

Tim CermakSenior Portfolio AdvisorAdvisicon, Inc.Tim.cermak@advisicon.com

Who am I?

What Enterprise Project Management Technology Applications Strategic Planning & Enterprise Portfolio Management

WhyResults are measurable and people and processes are better in a projectized environment

How Knowledge Transfer

Scheduling: “Scheduling Done Right Makes Management Simple” Competency development is critical Integrating Carbon and Silicon

Optimization Right balance of ingredients Streamline creativity

Sustainability Culture, Methodology and Technology

Tim Cermak, PMP

Senior Portfolio Advisor, Advisicon(Volunteer: Director of Virtual Campuses for PMI College of Scheduling, Gantthead.com SME)

Agenda

Situation and DemandLook Back – Look AheadOnly Knowledge and Ideas Need Apply HereProject & Portfolio Management ProcessesOpen Forum (ALL)

Is Technology the Answer... ?Can You Fly This Airplane ....

A fool with a tool ...

... is still a fool !

Our attempts to plan and schedule the efforts of knowledge workers frequently are not very successful. We have all heard the painful reaction of our fellow knowledge workers:

"You can't schedule creativity:""I don't have time to plan - I have to get some work done!""Too much paperwork''"Good idea for all the others, but not for me; I'm different""You don't understand our problems".

Russell D. Archibald: PLANNING, SCHEDULING AND CONTROLLING THE EFFORTS OF KNOWLEDGE WORKERS

Subordinates at every level usually are eager to impress and please their superiors and in doing so may go well beyond levels of response and service required for effective operations

Memo: Ford Motor Company

Too much emphasis is placed on instant response to any question, however tangential it may be.

Memo: Ford Motor Company

Manual vs. Knowledge Workers

• Manual workers obviously work primarily with their hands, bodies and muscles; they create physical (hardware) products, operate machines and use physical tools.

• Knowledge workers primarily use their minds rather than their hands; they create non-physical (software) products, such as ideas, data, information, reports, designs, plans; their product comes out of their mouths or through a pen.

Russell D. Archibald: PLANNING, SCHEDULING AND CONTROLLING THE EFFORTS OF KNOWLEDGE WORKERS

Getting Things Done Through People

Executives Agree - Time to embrace innovation

Improve business performance

Create a culture of innovation

Invest in innovation

Executive Sponsorsh

ip

Process

IncentivesCulture

Funding

Technology

Do we need innovation? Let’s consider the Big 3…

Executives now firmly believe that innovation is central to a company's strategy and performance, but getting it right is as hard as ever, according to a recent McKinsey Global Survey.

Some 70 % of corporate leaders say innovation is among their top three priorities for driving growth.

More, More MORE! – Can we innovate and use less?

"These challenging times present IT leaders with an opportunity to make technology work harder and smarter to get the job done," Nancy Gofus, Verizon's senior vice president of global business products, said in a statement

MIT Sloan Prof. Erik Brynjolfsson, director of the Center for eBusiness at MIT Sloan.

According to Brynjolfsson, business has often had a long learning curve on how to fully utilize new technologies. “A century ago, an exciting new technology called electricity was just being introduced,” he said. “But by itself, electricity did nothing for productivity. It took decades for firms to figure out how to redesign their factories and processes to deliver a productivity payoff.”

“But today, managers cannot afford to wait decades to harness the potential for greater productivity from much faster, exponential improvements in information technology. The companies that succeed will be the ones that understand the importance of combining the digital organization with digital technologies.”

Intranet 2.0 -- Enterprise Collaberation

Consumer and user-centered technologies are experiencing "grass-roots" adoption in enterprises where they are empowering information workers, giving them more control over content creation, sharing and dissemination.

Wikis, blogs, podcasts and instant messaging have become staples in many enterprises, especially as marketing tools or as means of communicating with customers, prospects, employees and partners.

Wikis and blogs enable content creation, but can users manage content with them?Magic Quadrant for Enterprise Content Management 23 September 2008

According to Forrester’s Enterprise and SMB Software Survey, Q3 2007, nearly 65% of organizations in North American and Europe will invest in team collaboration software in 2008.

…all this content creation and sharing typically happens outside any formal content management strategy. Organizations should take advantage of evolving, richer user interfaces and tools for content creation, consumption and multichannel outputMagic Quadrant for Enterprise Content Management 23 September 2008

What is this ‘SharePoint’ stuff?

Bill Gates, delivering a keynote address Monday in Seattle at the company's Office SharePoint Conference 2008. SharePoint is "based on a vision of letting workers share information in a better way.” InformationWeek March 3, 2008

SharePoint can provide 80% of some businesses' needs straight out of the box with no customization.

By the end of 2007, 75% of all U.S. businesses will have at least tried out Microsoft SharePoint 2007.

Back to Basics to Integrate & StreamlineCulture, Methodology and Technology

What’s the Secret Sauce?

Looking Back -- Shaped by illustrations

• Cave writing: Abstract thought and the Genus Homo

• Air Writing: Abstract thought and the Program Manager?

Looking Back -- Shaped by tools

• 1600’s: Binary Code• Mid 20th Century: The UNIVAC• Late 20th Century: Personal PC• Look Ahead: Thin Air

Looking Back -- Shaped by a vision and collaboration

• ~5000 BC Strategy planning: Sun Tzu. • ~2000 BC Resource planning: The Pyramids. • 20th Century: Interdependencies and charts (Gantt Charts).• Look Ahead: Global Resource pool.

COLLABORATIONPROJECT

MANAGEMENT

Evolution of Collaboration

Portal

Enterprise Content Management

CollaborativeWorkspaces

Business Process & Forms

Business Intelligence

Search

Program Management

Collaboration

Reporting

ResourceManagement

FinancialManagement

Portfolio Management

Good Times

Drive Growth

Enhance Efficiency

Reduce Costs

Strike the Right Balance in Varying EconomiesSuccessful Companies will lay the Foundation for Growth

Good TimesRecession

Enhance Efficiency

Reduce Costs

Invest and lay the foundation

for future growth

Strike the Right Balance in Varying EconomiesSuccessful Companies will lay the Foundation for Growth

Drive Growth

Culture – Socialize ideas

PROJECT MANAGEMENT COLLABORATION

Time Reporting

Team Collaboration

Issues & Risk Management

Project SchedulingResource Management

Project Reporting

Capacity Planning

Portfolio Prioritization

Portfolio Optimization

Business Case Definition

Demand Management

Portfolio Reporting

ManageSelectCreate Plan

Project & Portfolio Management CapabilitiesUnified Project & Portfolio Mgt Capabilities

Demand Management Portfolio

Analytics

Capacity Planning

Resource Management

Financial Management

Time Reporting

Governance

Team Collaboration

Project Scheduling

Project & Portfolio Reporting

ManageSelectCreate Plan

Asset Portfolio Management

Total Demand Picture

• Cost / Resources Required

• Business Benefits• Risks and other

Constraints• Requisites• Additional Criteria

Project & Portfolio Management ProcessesTop Down Techniques Can Drive Results

Create Select Plan Manage

Eliminate Duplicate Requests

Standardize the Collection of All Work Requests

• Visibility across all work requests / demand

• Standardize meta data for enterprise reporting

• Eliminate duplicate requests early in the process

• Improve estimating with empirical evidence

• Broad Timeframes

Demand Management

Project & Portfolio Management ProcessesDemand Management – Create the Business Case

Linkage• Strategy to Execution• Long Range Intention

Business Productivity Infrastructure

demo

The new economic reality…

“IMF Says Global Economic Recovery Has Begun ”

Thursday, 1 October, 2009

Thursday, 3 Sept, 2009

“Vital Signs: Economic Recovery Prospects Improve”

“Economists see recession ending in Q3 but recovery slow”

Monday, 10 August, 2009

“Signs that the tide may be turning”

Friday, 9 October, 2009Tuesday, 22 Sept, 2009

“G-20 summit: 6 countries in recovery”

“Thawing out”“It is not quite business as usual, but firms are finding it surprisingly easy to raise money again”

Thursday, 1 Oct, 2009

SharePoint 2010The business collaboration platform for the Enterprise and the Web

Connect and Empower People

Cut Costs with a Unified Infrastructure

Rapidly Respond to Business Needs

Communities

Search

Sites

Composites

ContentInsights

Microsoft SharePoint 2010Ribbon UISharePoint WorkspaceSharePoint MobileOffice Client and Office Web App IntegrationStandards Support

Tagging, Tag Cloud, RatingsSocial BookmarkingBlogs and WikisMy SitesActivity FeedsProfiles and ExpertiseOrg Browser

Enterprise Content TypesMetadata and NavigationDocument SetsMulti-stage DispositionAudio and Video Content TypesRemote Blob StorageList Enhancements

Social RelevancePhonetic SearchNavigationFAST IntegrationEnhanced Pipeline

PerformancePoint ServicesExcel ServicesChart Web PartVisio ServicesWeb AnalyticsSQL Server IntegrationPowerPivot

Business Connectivity ServicesInfoPath Form ServicesExternal ListsWorkflowSharePoint DesignerVisual StudioAPI EnhancementsREST/ATOM/RSS

Communities

Search

Sites

Composites

ContentInsights

Introducing SQL Server PowerPivot PowerPivot for Excel (Client) PowerPivot for SharePoint (Server)

www.powerpivot.com

Build, Deploy, and Embed

Extensible

Sound and scalable platformAnalysis ServicesReporting ServicesIntegration ServicesMaster Data ServicesData Warehousing

Integrated content and collab.Thin client experiencesScorecards and DashboardsCollaborationSearch

Familiar tools for end usersSelf-service access and insightData exploration and analysisPredictive analysisRich, contextual data visualization

Business User Experience

Business Collaboration Platform

Data Infrastructure and BI Platform

demo

Thank you

Thank you

Tim CermakSenior Portfolio AdvisorAdvisicon, Inc.Tim.cermak@advisicon.com