Space and Missiles GroupDirectors Report

January 2011 -ASM

Trevor Sorenson, Director, SMG

Tony Williams, Deputy Director – SMG Member Services

SMG Organization - 2011

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Best TC Metrics

• Revised new scoresheet for 2010• Awards and levels:

$1000 to 1st Place TC (2009: Space Systems TC) $750 to 2nd Place TC (2009: Space Logistics TC ) $500 to 3rd Place TC (2009: Weapon Systems

Effectiveness TC ) $500 to Most Improved TC (2009: Space Tethers TC )

• Surveys due 12/31/10, but will accept until 1/31/11. Winners announced at February SMG teleconference.

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Exceptional Service Award

• Recognition for outstanding contributions from a TC member (including Chairs) Normally (but not exclusively) awarded for long-time contributions Venue for TC chairs and SMG Directors to recognize their ‘stars’

• Awarded as warranted – with annual calls for nominations Process highly informal and the final decision is at the discretion of the SMG Director Nomination consists of an email to SMG with nomination and rationale (Address

nominations to SMG Deputy Director for Member Services) TC chairs and SMG Deputy Directors may nominate at any time SMG may approve none, one, or multiple awards in a given year

• Three awards presented in 2010: Robert Wilson (TCM for Space 2009) Carl Ehrlich (STTC) Eric Rice (SCTC)

• Two awards being presented at ASM 2011

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Exceptional Service Award

• Grant Anderson“For your dedication and service to SMG, especially in the area of Public

Policy”

• Peter Montgomery“For your dedication and service to SMG, especially as the founding editor of the SMG

Newsletter”

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December 31, 2010December 31, 2010TC Annual Report to SMG DirectorTC Annual Report to SMG DirectorTC Metrics to SMG DirectorTC Metrics to SMG DirectorSuggested changes to TC Metrics Survey Suggested changes to TC Metrics Survey by TC Chairs due to SMG Directorby TC Chairs due to SMG Director

January 2-7, 2011January 2-7, 2011TC Chair TrainingTC Chair TrainingTAC & BoD MeetingsTAC & BoD MeetingsSMG Director Report (to TAC & BoD)SMG Director Report (to TAC & BoD)

January 31, 2011January 31, 2011TC Rosters to AIAATC Rosters to AIAA

March 15-16 2011March 15-16 2011AIAA Congressional Visit DayAIAA Congressional Visit Day

April 15, 2011April 15, 2011Associate Fellow Applications DueAssociate Fellow Applications Due

May 15, 2011May 15, 2011Associate Fellow Endorsements DueAssociate Fellow Endorsements Due

June 15, 2011June 15, 2011Fellow/Honorary Fellow Applications DueFellow/Honorary Fellow Applications Due

July 15, 2011July 15, 2011Fellow/Honorary Fellow Endorsements Fellow/Honorary Fellow Endorsements DueDue

July, 2011July, 2011Nominations for BoD DueNominations for BoD Due

September 26-29 2011September 26-29 2011Space 2011 Conference (Long Beach, CA)Space 2011 Conference (Long Beach, CA)

Important Dates

As AppropriateAs AppropriateNominations for various AIAA awardsNominations for various AIAA awardsAnytimeAnytimeNominations for SMG Exceptional Service AwardNominations for SMG Exceptional Service AwardTAC funding requestsTAC funding requestsConference & workshop proposalsConference & workshop proposalsConference co-sponsor requests Conference co-sponsor requests

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Deputy Director ResponsibilitiesMember Services

• Awards Coordinate with TAC and HAC

– Coordinate with TAC liaison to HAC regarding rules changes– Monitor all nominees for duplicates with SMG nominees

Integrate within SMG– Validate TC awards processes annually– Verify TC awards processes for each award– Coordinate awards venues

• Education Collaborate with VP Education,

VP Members, and AIAA Foundation– Deconfliction and synergy– Branding– Issue resolution

(e.g. recent design competition snafu) Integrate within SMG

– Coordinate course topics and venues– Develop CEU and certificate strategy

• Outreach – monitor and communicate initiatives• Document and improve member services-related

processes• Report to the SMG Director

Ensure all TC awards Ensure all TC awards processes are processes are compliant with HACcompliant with HAC

Monitor for duplicate Monitor for duplicate award winners award winners

Coordinate TC efforts Coordinate TC efforts with AIAA continuing with AIAA continuing educationeducation

Liaison for SCTC, Liaison for SCTC, SLTC, SARTC, SReTCSLTC, SARTC, SReTC

Ensure all TC awards Ensure all TC awards processes are processes are compliant with HACcompliant with HAC

Monitor for duplicate Monitor for duplicate award winners award winners

Coordinate TC efforts Coordinate TC efforts with AIAA continuing with AIAA continuing educationeducation

Liaison for SCTC, Liaison for SCTC, SLTC, SARTC, SReTCSLTC, SARTC, SReTC

SMG Awards

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Award Frequency Nom Deadline Date Presentation Venue Presentation Timeframe

Sponsor (TC, Standing Committee, Independent Selection Committee)

Jeffries Life Sciences and Medical Research

Annual September SAE Int'l Conf. On Environmental Sciences

July Life Sciences & Systems TC

Space Processing Even-years June ASM January Microgravity and Space Processing TC

Missile Systems Award (Management and Technical)

Even-years September Missile Systems Conference (or Strategic Tactical Missiles Conf)

November (or February)

Missile Systems TC

Space Automation and Robotics

Odd-years January Space Auto & Robotics Forum

Feb/March Space Automation & Robotics TC

Space Operations & Support

Odd-years January Space September Space Operations TC

Space Science Even -Years

January Space September Space Systems TC

Space Systems Annual January Space September Space Systems TCvon Braun Excellence in Space Program Mgt

Annual January Space September Space Systems TC, Management TC

George M. Low Space Transportation

Even-years January Space September Space Transportation TC, Space Systems TC

SMG Exceptional Service Award

As desired As desired As desired As desired SMG Director

SMG TC of the Year Annual January Electronic February SMG Director

SMG Most Improved TC

Annual January Electronic February SMG Director

https://info.aiaa.org/tac/SMG/Shared%20Documents/Forms/AllItems.aspx

Microsoft Office Word 97 - 2003 Document

New Online Submission form for AIAA National Awards

9http://aiaa.org/awards/Award_Nomination.cfm

Information Technology Initiative

• Goal – SMG Sponsored NIS initiative to increase AIAA accessibility and improve participation by leveraging info technology

• Premise – Maintaining role as ‘world’s pre-eminent aerospace society’ implies that we need to evolve and adapt as new communications tools are available

• Background – mini-survey conducted in October 2010• Ironically, technical committee meetings are often the

least ‘technical’ meetings you can find! Limited access to telecon, internet, shared services, etc.

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Technology Initiative

• 1) set aside $5K for Space 2011 (approximately a 0.9% portion of total budget) Solicit candidate ideas for integrating technology into tech program – example –

SLTC concept for webcasting sessions to students in Europe Since Space is a SMG conference, this seems to be an SMG decision

• 2) Provide each TC chair with Telecon and Webex account Used for TC business, including regular meetings and other working activities Basic cost for individual Webex account is $50/month, with no negotiated rates

(Assume that an AIAA group package would be 1/5 of this)• 3) Provide each TC with an auto-distribution list for TC members• 4) Negotiate conferences based on availability of IT – telecom lines and

equipment, projectors, etc.• 5) Identify common TC business activities – membership lists, awards

nomination process, etc. – and develop work process tools to make easier

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SMG Products Vision and Strategic Objectives

• Vision SMG Products - “THE standard” within AIAA and beyond

• Strategic Objectives1) Maintain and grow the level of technical quality of SMG

supported conferences and publications2) Preserve and transfer critical SMG technical knowledge to the

next generation of engineers3) Broaden the impact of SMG products throughout the industry4) Accelerate the timeline for impact by leveraging the strength

of the “Group” working together

SMG Products Updates• Broaden the Impact of SMG Products

SMG Products Footprint – Our SMG Products Footprint Tool has a complete list of conferences SMG supports. I need updates on our 2011 support

plans from each of the TC / PC Chairs.– Our support grew last year, and I’m looking for feedback on plans for additional growth this year.

Special Workshops– Another workshop is planned by the SOSTC this spring reaching out to a large number of industry professionals. Last

year’s event was very successful.– SATC held a very successful workshop in Spain following their summer conference and working with local universities.

They are considering another such event in the future.– STTC has discussed possible workshop ideas, and I encourage them to hold one this year or support other TCs with their

workshops this year.

Young Professional Events– Another young professional event being organized for Space 2011. This event worked well in 2010.– SSTC has multiple activities with young professionals continuing into 2011.

Public Policy Products– Strong SMG presence at CVD 2010. We hope this will continue in 2011 (March 15-16). – Public policy papers being discussed by several TCs with one completed recently by STTC.

SMG Newsletter – Two issues released with great feedback. Keep those articles coming for our next issue!

SMG Products Updates• Maintain & Grow SMG Conf. & Pubs. Technical Quality

Strongly encouraging or requiring extended abstracts of 500-1000 words with two or three figures discussed to help with improving reviews.

Several TCs have considered this approach. I’d like to see a few step up to this in 2011, and I will be happy to work with you on this or any version of this approach that is acceptable to your TC / PC. Any volunteers tonight?

Please take a hard look at your review processes for the 2011 conferences your TC / PCs are supporting. Let’s work together to improve them as needed.

• Preserve Critical SMG Technical Knowledge Number of lessons learned sessions at Space 20XX have increased. Let’s grow this

practice to other conferences we support in 2011. SATC and STTC held lessons learned outreach events at universities near TC meetings

in 2010. Let’s grow this practice to more TC / PCs. Efforts to reach out to the next generation through social media implemented for Space

2010 (Facebook, Twitter, and first ever webcasts with online interaction). Let’s look for more opportunities like this at our conferences in 2011.

SMG Products Updates• Accelerate Impact through Increased SMG Collaboration

Space 2011 conference is continuing to build on a foundation for increased TC / TC and TC / PC collaboration. Let’s expand this to other conferences we support in 2011.

Liaisons between RLV PC and multiple TCs have been established and are active with members attending each other’s meetings. Let’s expand this to our other PC partners in 2011.

SSTC, STTC, SATC, SOSTC, and RLV PC members have gathered at social events scheduled around the country with the purpose of meeting each other and encouraging informal sharing of best practices while looking for more opportunities to work together. Let’s expand this to all SMG TC / PCs in 2011.

• Summary Steady progress is being made on all SMG Products strategic objectives SMG Products and Impact are steadily growing Engagement within SMG and outreach to industry is on the rise, using SMG Products as a

foundation

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Space and Missiles Group Products Footprint

AIAA SMG Products Footprint

• Purpose: Capture the current SMG footprint of supported conferences, workshops,

symposiums, and publications Provide insight into gaps where SMG support could be provided in the future Provide insight into collaboration opportunities between TCs / PCs Coordinate TC / PC meeting times for optimum interaction opportunities

• Instructions: Indicate the type of support provided for each conference (Include everything

from papers authored, papers reviewed, sessions organized and/or chaired, tracks organized and/or chaired, etc.)

Add any missing conferences, workshops, etc. supported Indicate if your TC / PC met or will meet at a conference Indicate the publications your TC / PC has provided to date this year and are

planning in the future

2011 Conference and Meeting SupportConference /

Workshop / Symp.Dates TC / PC Supp. TC / PC Mtg Key Dates to

RememberAerospace Sciences Conference

Jan. 4-7, 2011

Event underway.

Ground System Arch. Workshop

Feb. 28 - Mar. 3, 2011

Early Bird Reg. by February 6, 2011.

FAA Commercial Space Transportation Conf.

Feb. 9-10, 2011

Early Bird Reg. by January 10, 2011.

IEEE Aerospace Conference

Mar. 5-12, 2011

Early Reg. by January 24, 2011.

U.S. Missile Defense Conference

Mar. 21-23, 2011

Directed Energy Systems Symposium

Mar. 28 – Apr. 1, 2011

Early Bird Reg. by February 28, 2011.

National Space Symposium

Apr. 11-14, 2011

Super Early by Jan. 14, Early Mar. 18.

Improving Space Ops Workshop

Apr. 5-6, 2011

Reinventing Space Conference

May 2-6, 2011

Early Bird Reg. by March 31, 2011.

2011 Conference and Meeting SupportConference /

Workshop / Symp.Dates TC / PC Supp. TC / PC Mtg Key Dates to

RememberPlan. & Terr. Mining Sciences Symp.

June 19-22, 2011

30-Apr-2011 Abs. sub. deadline.

Int’l Conf. on Env. Systems

July 17-21, 2011

27-Jun-2011Man. sub. deadline.

Joint Propulsion Conference

July 31 - Aug. 3, 2011

18-July-2011Man. sub. deadline.

GNC Conference Aug. 8-11, 2011

17-Jan-2011Abs. sub. deadline.18-Jul-2011Man. sub. deadline.

Small Satellite Conference (USU)

Aug. 8-11, 2011

8-Feb-2011 Abs. sub. deadline.

Biennial National Forum on Weapon System Effectiveness

Sep. 20-22, 2011

14-Feb-2011Abs. sub. deadline.

Space 2011 Conference Sep. 26-29, 2011

25-Jan-2011Abs. sub. deadline.06-Sep-2011Man. sub. Deadline.

2011 Publications and Documentation Support

Publication Date Delivered / Sched. for Deliv.

TC / PC Support Provided

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Technology Survey

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Survey Questions and Responses

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Survey Questions and Responses

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•What other Non-AIAA IT resources do you routinely use in TC/PC business?

•Skype, Email, Wiki•What IT resources would benefit TC/PC business?

•Skype, Video Conferencing, Wiki

Next Steps

• Explore expanding to TAC• Present findings to date to TAC and AIAA Staff• Explore options for telecon bridges and speaker

phones• Seek training opportunities on AIAA Sharepoint

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