Space Coast Transportation Planning Organization Executive Committee MEETING / AGENDA NOTICE DATE: Thursday, July 9, 2020 TIME: 3:30 p.m. (15 minutes after the Governing Board Meeting) LOCATION: Center for Collaboration 1100 Rockledge Blvd., Rockledge, FL 32955 Chair Kathy Meehan, Presiding Agenda Items: 1. Call to Order of the Space Coast TPO Executive Committee 2. Discussion RE: 2019-20 Performance Appraisal Report SCTPO Executive Director 3. Public Comment 4. Adjourn Executive Committee Upcoming Meetings: Thursday, September 10, 2020, PRIOR to SCTPO Board Meeting; 12:30 p.m., Center for Collaboration • Approval of Executive Director Performance Evaluation for FY 20 (July 1, 2019 – June 30 2020)
Transcript
Space Coast Transportation Planning Organization Executive Committee
MEETING / AGENDA NOTICE
DATE: Thursday, July 9, 2020 TIME: 3:30 p.m. (15 minutes after the Governing Board Meeting) LOCATION: Center for Collaboration
1100 Rockledge Blvd., Rockledge, FL 32955
Chair Kathy Meehan, Presiding
Agenda Items:
1. Call to Order of the Space Coast TPO Executive Committee
2. Discussion RE: 2019-20 Performance Appraisal Report SCTPO Executive Director
3. Public Comment
4. Adjourn
Executive Committee Upcoming Meetings:
Thursday, September 10, 2020, PRIOR to SCTPO Board Meeting; 12:30 p.m., Center for Collaboration
• Approval of Executive Director Performance Evaluation for FY 20(July 1, 2019 – June 30 2020)
Public Comment: Comments will be heard on items that do not appear on the agenda of this meeting. Public comments are solicited without regard to race, color, national origin, age, sex, religion, disability or family status. Note, however, that state law and administrative rules prevent the TPO from taking any formal action on any item discussed at this time. The TPO may schedule such items as regular agenda items and act upon them in the future. The Chairman is authorized to limit discussion, as necessary, with each commentary limited to 3 minutes.
Any person who desires or decides to appeal any decision made by this agency with respect to any matter considered at this meeting or hearing will need a record of the proceedings. For such purpose, such person may need to ensure that a verbatim record of the proceedings is made, at his own expense, which record includes testimony and evidence upon which the appeal is to be based. Any questions about this meeting should be directed to Lisa Hickman, (321)690-6890 or Email: [email protected].
In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with disabilities needing special accommodations to participate in this proceeding or persons who require translation services (free of charge) should contact the Space Coast TPO Office no later than 48 hours prior to the meeting at (321) 690-6890 for assistance.
*** PLEASE SILENCE ALL ELECTRONIC DEVICES ***
ITEM NUMBER 3
Discussion RE: Performance Appraisal Report SCTPO Executive Director
DISCUSSION:
The Executive Committee has been designated to perform the annual evaluation of the SCTPO Executive Director for the period of July 1, 2019 through June 30, 2020. This review is required per the TPO’s contract with the Executive Director. The Executive Committee’s recommendation shall be brought to the full TPO Board for approval.
A new Performance Evaluation Form was developed and approved last year for evaluating the Director for FY 20. Each Executive Committee member will receive an evaluation form and shall conduct the evaluation and submit to TPO legal counsel who will compile and average the scores from each Executive Committee member. A list of supporting materials to conduct the evaluation will be presented for discussion.
Proposed Evaluation Schedule:
July 31st Transmittal of Performance Evaluation Materials to Committee August 14th Completed Evaluations due to Mr. Gougelman August 24th Summary memo prepared by Mr. Gougelman due to TPO staff September 3rd Executive Committee Sept. 10th Agenda Package sent out September 10th Executive Committee Meeting, Approval of Evaluation
(meeting to be held at 12:30 p.m. prior to TPO Board mtg.) September 10th TPO Governing Board Approval of Evaluation
At the Executive Committee’s September 10th meeting, the Committee may discuss and recommend for Governing Board consideration either a performance based salary increase or a one-time lump sum bonus. Any change in salary would become effective October 1, 2020 in alignment with TPO Operating Budget.
REQUESTED ACTION:
Conduct Performance Evaluation of the SCTPO Executive Director for the period of July 1, 2019 through June 30, 2020.
ATTACHMENTS:
• SCTPO Executive Director Performance Evaluation Form, Attachment A• 2019-22 Governing Board Strategic Plan Attachment B• 2019-20 Staff Strategic Plan Attachment C• SCTPO Executive Director Position Description, Attachment D
Executive Committee-July 9, 2020 Page #1
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Space Coast TPO Executive Director Performance Review
EMPLOYEE INFORMATION
Name: Georganna Gillette Review Date: July 2020 REVIEW INFORMATION
Reviewer Name: SCTPO Executive Committee Review Period: July 1, 2019 – June 30, 2020
Complete this review using the following scale:
4 = EXCEEDS JOB EXPECTATIONS: Consistently exemplary performance, including in demanding situations or circumstances. 3 = MEETS JOB EXPECTATIONS: Competent performance in most situations and circumstances. 2 = PARTIALLY MEETS JOB EXPECTATIONS -- Shows capability, but in a variable manner. Improvement needed in key areas. 1 = DOES NOT MEET JOB EXPECTATIONS -- Major or ongoing problems that negatively impact organizational objectives.
Maintains effective communications with and availability for the SCTPO Committees and Governing Board. Develop agenda packages that are meaningful.
Speaks in a clear and credible manner, selecting the right tone for the situation and audience.
Understands role and implements the Board’s Strategic Plan Emphasis Areas.
Understands and maintains compliance with Federal and State requirements as they apply to the Space Coast TPO.
Manage activities to implement transportation plans and programs.
Hires and develops competent, engaged professionals appropriate for day-to-day operations and guides staff to achieve objectives.
Maintains public image of the SCTPO representing integrity, commitment, success and quality while enhancing the visibility and identity of the organization.
Builds relationships and encourages the creation of partnerships with other organizations that contribute to the SCTPO’s mission and vision.
Ensure the TPO is financially stable and soundly managed.
Manages assets including technology and equipment.
Encourages public involvement and maintains transparency for the Board, the public, and staff.
Maintains a “big picture” outlook and is aware of industry issues.
Exhibits diligence in leading the Space Coast TPO.
Forecasts trends, responds to change, and invites innovation.
Has the ability to make well founded and informed decisions, ability to analyze challenges and evaluate alternatives, has the ability to seek guidance when necessary.
Demonstrates excellence in carrying out job responsibilities and accomplishing goals.
State of the System Report Oct '19 ‐‐ Completed ‐‐ ‐‐ CompletedSafety Report Oct '19 ‐‐ Completed ‐‐ ‐‐ CompletedPerformance Measures Report Oct '19 ‐‐ Completed ‐‐ ‐‐ CompletedSurveys 2 0 3 1 ‐‐ 4Collection & Publication of Traffic Data Jun '20 ‐‐ ‐‐ ‐‐ Published
CHARACTERISTICS OF THE CLASS: Performs skilled technical and administrative work implementing the federally mandated transportation planning process within Brevard County. Work includes working closely with the Space Coast Transportation Planning Organization (SCTPO) board and advisory committees. Supervise professional and administrative staff members.
EXAMPLES OF DUTIES: (NOTE: The listed duties are illustrative only and are not intended to describe each and every function which may be performed in the job class. The omission of specific statements does not preclude management from assigning specific duties not listed herein if such duties are logical assignment to the position.)
Plans, assigns, directs and coordinates activities of the SCTPO staff. Oversees staff assignments, implementation strategies and performance objectives for SCTPO planning programs and projects.
Monitors staff implementation of SCTPO strategic plan. Maintains a qualified staff and organizational structure that facilitates meeting SCTPO’s goals and state and federal requirements.
Develops the work plan and budget used by the SCTPO. Oversees development of a Unified Planning Work Program that complies with state and federal regulations. Ensures SCTPO financial management is accurate, timely and properly documented. Monitors the status and compliance of SCTPO agreements and contracts.
Participates in SCTPO Board and advisory committee meetings. Directs the preparation of the SCTPO meeting agenda and support materials. Provides technical and policy guidance to SCTPO and Advisory Committees during meetings. Conducts briefings with SCTPO members as requested. Provides technical and policy assistance on transportation matters to the SCTPO, as requested.
Initiates and oversees intergovernmental and interagency coordination of planning programs, project implementation and technical support. Serves as the primary SCTPO liaison to State, federal and local transportation planning agencies. Participates with state, regional, local governments and agencies to develop and implement multi-modal transportation plans, programs and policies of mutual benefit.
Ensures the SCTPO planning process is performed in compliance with applicable state and federal regulations and planning requirements. Manages and participates in developing and implementing local and regional multi-modal transportation plans and programs. Oversees preparation of project priorities and the Transportation Improvement Program. Monitors implementation of major transportation projects.
Participates in regional and state transportation policymaking through involvement with the Central Florida MPO Alliance and the Florida MPO Advisory Council.
Facilitates public involvement in the SCTPO planning process. Monitors effectiveness of social media, website and project-specific public outreach efforts. Makes presentations to community groups on transportation issues. Serves as the SCTPO’s primary media spokesperson.
Performs related work as required.
REQUIREMENTS:
EDUCATION AND EXPERIENCE: Graduation from an accredited college or university with a Master’s degree in Transportation Planning, Civil Engineering, Urban Planning, Geography or closely related field PLUS four (4) years of progressively responsible experience in Urban/Regional Planning including two (2) years of supervisory experience.
Transportation planning experience with Florida local governments or State and Federal agencies involved in Florida sub-state regional transportation planning is preferred.
Qualifying education and/or experience which provides the necessary knowledge, skills and abilities may be substituted one for the other on a year for year basis.
KNOWLEDGE, SKILLS AND ABILITIES: (NOTE: The knowledge, skills, and abilities identified in this class specification represent those needed to perform the duties of this class. Additional knowledge, skills and abilities may be applicable for individual positions.)
• Thorough knowledge of the principles, practices and methodsof multi-modal transportation planning and programming.
• Thorough knowledge of state and federal transportationplanning program requirements.
• Thorough knowledge of state and federal requirementsgoverning the operation and funding of metropolitanplanning organizations including financial managementprocedures.
• Thorough knowledge of Brevard County and Central Floridatransportation issues and facilities that influence theSCTPO planning process.
• Good knowledge of federal, state and local transportationfunding sources.
• Good knowledge of the process required to implementtransportation improvements.
• Good knowledge of methods to improve corridor-levelmobility.
• Good knowledge of public involvement techniques.• Ability to interpret applicable federal, State and local
planning legislation and regulations.• Ability to establish and maintain effective internal and
external working relationships.• Ability to effectively communicate complex ideas both
orally and in writing.• Ability to organize, direct and implement transportation
planning programs.• Ability to effectively manage SCTPO grant funds and budget.• Ability to organize and lead meetings involving local
officials, external agencies and/or the public.• Ability to direct and supervise the work of others.• Ability to interact effectively with print and electronic
