Space Use Overview
November 2010
Council for the Built Environment
Facilities Utilization Review Sub Council
• Policies & Rules• CBE Charge• Projects Impacting
Space Utilization• Classroom &
Teaching Lab Use
• Space Needs Assessments
• Deferred Maintenance
• Data Sources & Resources
Space Use Overview
Council for the Built Environment
Facilities Utilization Review Sub Council
Enrollment Profile: 1930 to 2010
0
10
20
30
40
50
60
30 35 40 45 50 55 60 65 70 75 80 85 90 95 '00 '05 '10
Thou
sand
s
Fall Semester
Hea
dcou
nt
Source: Office of Facilities Coordination
27,547
13,100
15 Year Projection
Ref: 1962
7,7342,152
49,129
Future
?
Future
?
Space Use Overview
Council for the Built Environment
Facilities Utilization Review Sub Council
State-Wide Facilities Inventory
Statewide:
Prospective Student Centers, Extension Centers &
Research Stations
• 1,059 Buildings• 5 million GSF
11,482 Acres11,482 Acres
Space Use Overview
Council for the Built Environment
Facilities Utilization Review Sub Council
Texas Engineering Extension Service (TEEX)
Texas Transportation Institute (TTI)
Agriculture
Engineering
Veterinary Medicine
Architecture
Education
Liberal Arts
University Libraries
U.S.D.A.
General Use
HWY 47
Land Fill
08/01/2007
Land Use
TEXAS A&M UniversityTEXAS A&M UniversityOffice of Facilities CoordinationOffice of Facilities Coordination
TAMUS Components Located in CS
• TAMU System Administrative and General Offices (SAGO)
• TAMU– College of Veterinary
Medicine
• Agriculture & Life Science– Tx AgriLife Research – Tx AgriLife Extension
Service– Tx Forest Service (TFS)– Tx Veterinary Medical
Diagnostic Laboratory (TVMDL)
• TAMU at Galveston
• Engineering– Tx Engineering Experiment
Station (TEES)– Tx Engineering Extension
Service (TEEX)– Tx Transportation Institute (TTI)
• TAMUS Health Science Center• Non-Institutional
– Research Foundation– USDA
• State-Wide AgriLife Research & Extension Centers & County Extension Offices
• Prospective Student Centers
Space Use Overview
Council for the Built Environment
Facilities Utilization Review Sub Council
Inventory Scope
* College Station Campus* College Station Campus
Source: Office of Facilities Coordination
Data Item TAMU/S - CSNon-Brazos
County Total
Acres* 11,482
Building Count 836 1,059 1,895
Room Count 41,721 7,825 49,546
Gross Area 21,687,684 5,059,735 26,747,419
Assignable Area 14,366,317 2,632,862 16,999,179
E&G Area 7,580,192 2,216,555 9,796,747
Fall 2008Fall 2008
Space Use Overview
Council for the Built Environment
Facilities Utilization Review Sub Council
Total Space by Room Type
Classroom3%
Teaching Lab6%
Research Lab5%
Office18%
Study4%
Special Use10%
General Use9%
Support29%
Health Care1%
Residential15%
Source: Office of Facilities Coordination
Fall 2006Fall 2006
Space Category TAMU* (asf)
Classroom (100) 339,183
Laboratory (200) 1,292,614
Instructional 671,289
Research 621,325
Office (300) 2,139,477
Study (400) 471,814
Special Use (500) 1,173,763
General Use (600) 1,027,838
Support (700) 3,321,638
Health Care (800) 123,145
Residential (900) 1,743,651
Grand Total 11,633,123
* Includes Vet Med
Space Use Overview
Council for the Built Environment
Facilities Utilization Review Sub Council
April 2009Gross Area indicated reflects initial construction and any subsequent expansions or additions..
FCOR
Space Use Overview
Council for the Built Environment
Facilities Utilization Review Sub Council
• Policies & Rules– TAMU System
• Policy: 41.01 Real Property • Regulation 41.01.01 Real Property
• TAMU Rule 41.05.02.M1 Space & Land Use Management
The President is the ‘Landlord’ for TAMU-CSRequest for space managed through the CBE
Space Use Overview
Council for the Built Environment
Facilities Utilization Review Sub Council
• Role of the CBE
All request for space will be routed to the CBE
CBE will assign request to the appropriate Sub Council
Based on all available information, a recommendation will be made to the President
link
• Council for the Built Environment
Space Use Overview
Council for the Built Environment
Facilities Utilization Review Sub Council
• Projects Impacting Space Utilization– TAMUS Capital Plan .– Major Campus Projects
• New Construction• Major Renovation• Infrastructure
– Other Projects
Space Use Overview
Council for the Built Environment
Facilities Utilization Review Sub Council
SMH Oct 2010
Space Use Overview
Council for the Built Environment
Facilities Utilization Review Sub Council
SMH Oct 2010
Space Use Overview
Council for the Built Environment
Facilities Utilization Review Sub Council
SMH Oct 2010
Space Use Overview
Council for the Built Environment
Facilities Utilization Review Sub Council
Read Building Relocation PlanAreas to be Relocated
• Classroom & Teaching Lab Use– Utilization
• THECB .– CBM-005: Building & Room Report
– Space Usage Efficiency (SUE)
• Internal Reports .
– Scheduling• President Endorsed TAMU Task Force Recommendations• Management Issues
– Computerized Scheduling (photos)
• Fall 2011 Changes
PanosSpace Use Overview
Subject: ROTC Classroom Decommissioning Request
In particular I am concerned about the effective/efficient utilization of these classrooms as the primary issue, and the precedence it sets for other units to declare exclusive use of a room just because they can get a grant (I think engineering and maybe ag could take over campus this way). I am fine that CBE can talk about it, but I do not believe we should endorse or refute it without the sub council’s inputs and that should involve the registrar as well.
-- Karan Watson, 10/27/2010
Council for the Built Environment
Facilities Utilization Review Sub Council
Classroom Space
76%
24%
Source: Office of Facilities Coordination
RegistrarRegistrar
200 Rooms200 Rooms
Non-RegistrarNon-Registrar
63 Rooms63 Rooms2
5
3
9
13
9
1
20
01
0
2
4
6
8
10
12
14
16
18
20
Bush
COALS
ARCHB A
EDUC
ENGR
GEOS L
ASCI
Stu A
ff
Largest 463 seatsLargest 463 seatsAverage 68 seatsAverage 68 seatsSmallest 10 seatsSmallest 10 seats
Room CapacityRoom Capacity
Fall 2007Fall 2007
Scheduling Responsibility263 Classrooms263 Classrooms
Space Use Overview
Council for the Built Environment
Facilities Utilization Review Sub Council
Classroom Analyses
0
5
10
15
20
25
30
35
40
45
Fall Semester
Ave
rage
Wee
kly
Hou
rs o
f Use
Classrooms
THECB Standard
Space Use Overview
Council for the Built Environment
Facilities Utilization Review Sub Council
• Foundational Recommendations:– Centralized schedulingCentralized scheduling by the Office of by the Office of
Admissions and RecordsAdmissions and Records– Equitable redistribution of Equitable redistribution of classroom classroom
prioritiespriorities– Purchase and implementation of Purchase and implementation of computer-computer-
based scheduling systembased scheduling system– Timeline for gaining Timeline for gaining departmental feedbackdepartmental feedback
and support and implementing changesand support and implementing changes
Classroom Scheduling Task Force
THECB: 09/03/2008
Space Use Overview
Council for the Built Environment
Facilities Utilization Review Sub Council
• Operational Recommendations:– Re-evaluation of Re-evaluation of scheduling patternsscheduling patterns to fit to fit
the University’s needsthe University’s needs– Strict applicationStrict application of scheduling patterns of scheduling patterns
in all classrooms across campusin all classrooms across campus
Classroom Scheduling Task Force
Space Use Overview
Council for the Built Environment
Facilities Utilization Review Sub Council
• Planning Recommendations– Periodic re-evaluation of Periodic re-evaluation of classroom classroom
inventoryinventory needs needs– New and renovated classroom New and renovated classroom
constructionconstruction evaluated by the Office of evaluated by the Office of the Executive Vice President and Provost the Executive Vice President and Provost for recommendation to the Council on the for recommendation to the Council on the Built EnvironmentBuilt Environment
Classroom Scheduling Task Force
Space Use Overview
Council for the Built Environment
Facilities Utilization Review Sub Council
• Space Needs Assessments– Campus Master Plan (Paulien 2004)
– CBE Faculty Reinvestment– CBE SNAPS .– THECB Space Needs Projection .
Space Use Overview
Council for the Built Environment
Facilities Utilization Review Sub Council
Projected E&G Space Needs
(838,60(838,603)3)
Source: Office of Facilities Coordination
(1,015,1(1,015,132)32)
* 5-Factor Model initiated 1992* 5-Factor Model initiated 1992
THECB CalculationTHECB Calculation
0
1
2
3
4
5
6
7
81 82 83 84 85 86 87 88 89 90 91 92* 93 94 95 96 97 98 99 '00 '01 '02 '03 '04 '05 '06 '07 '08
Millio
ns
Fall Semeter
Sq
ft
TAMU THECB Projection
Million
sM
illion
sE&
G S
pace
E&
G S
pace
Space Use Overview
Council for the Built Environment
Facilities Utilization Review Sub Council
THECB Space Needs Projection
Infrastructure FundingInfrastructure Funding
DataStudent
Faculty FTE
#Volumes
Research Expenditures
% of Total
Space Model*Teaching
Office
Library
Research
Service
PredictedSpaceNeed
X
Infrastructure Rate
=
StateFunding
*5-Factor Academic Space Model
Space Use Overview
Council for the Built Environment
Facilities Utilization Review Sub Council
• Deferred Maintenance– State & National Problem– University Priority
• DMTF Recommendations• THECB
– Annual Report of Deferred Maintenance– Analysis: ADM/Replacement Value Index < 5%
Space Use Overview
Council for the Built Environment
Facilities Utilization Review Sub Council
• Data Sources & Resources– Facilities Coordination http://fcor.tamu.edu/
• Facilities Data– Reports .– Web Reporter .
• Geographic Information System– Maps– Floor Plans
– Registrar– OISP– THECB
Space Use Overview
Council for the Built Environment
Facilities Utilization Review Sub Council
• Policies & Rules• CBE Charge• Projects Impacting
Space Utilization• Classroom &
Teaching Lab Use
• Space Needs Assessments
• Deferred Maintenance
• Data Sources & Resources
Space Use Overview
Council for the Built Environment
Facilities Utilization Review Sub Council
Space Use Overview
November 2010
Council for the Built Environment
Facilities Utilization Review Sub Council
Land Use
Council for the Built Environment
Facilities Utilization Review Sub Council