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Presentation on Spandan 2010
Submitted in Partial Fulfillment Of The
Recruitment for the degree of
Bachelors of Journalism & Mass Communication,
BJ(MC)
(Event management Lab, Semester-5th)
Course Code BJ(MC) 351
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Acknowledgement
It has been a proud privilege to be able to organize and attendSpandan and acknowledgements are due to all those persons
who have been helping directly or indirectly in this training
process as well as in the preparation of this presentation.
We rate highly the assistance provided by our faculty. They
constantly looked into our tasks and recognized the efforts
made by us. We would like to thank Mr. Aatish Parasharwho
has guided us in the best way possible during the preparation
and execution of Spandan and in the making of thispresentation. Furthermore we would like to thank our group
members for trusting each others abilities and cooperating
with each other.
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Introduction
SPANDAN is the annual media and cultural
festival of the Journalism and Mass
Communication students of VivekanandaInstitute of Professional Studies. Since 2004,through this unique blend of innovation andexcitement, the final year of students of BJMC
aspire to learn and master the concepts EventManagement taught to them by applyingclassroom theories in real time.
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This year too, the four day gala event wasorganized from 22nd November 10, till 25thNovember 10 atConstitution club of India (day 1) and Delhi haat,
Pitampura (day 2,3 and 4)(courtesy- our venue partners DelhiHaat,pitampura). As most of the Delhi Universityand Indraprastha University participated,Spandan successfully played host to 19competitive events.
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The journey of SPANDAN has always been astoundingsuccess itself and this year to, we planned to recapitulatethe same success story yet again.
This year, our four day gala aimed at bringing togethermore than 5000 students from colleges in and aroundDelhi, to gather and enjoy the fervor of the event.
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Journey of Spandan 10
Like every year, this year too, Spandan startedonly as a vague idea in the minds of studentswho until that time knew nothing what it is liketo organize a fest like Spandan, but we wereready to dedicate our hearts and souls toSpandan.
From that moment till the time we completed itsuccessfully made us learn a lot about Eventmanagement and nuts and bolts oforganizing an event.
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Summary of Spandan 10Day-1
As it has always been said that Spandan is different from other
student festivals due to the fact it caters to evolving media
trends, this year too we hosted an inaugral and interction session on Yuvaon ki
baat yuvaon ke sath on Day 1 of Spandan10. This is an interactive session
where students from different colleges and universities are given an
opportunity to interact with young parliamentarians over various issues. The
main focus of the session would be to find out why the youth are abstaining
themselves from entering into politics. The Chief- Guest of the session was
Ms. Meera Kumar,Speaker, Lok Sabha.
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Day-2
On the Day 2, there were events like on
the spot film making, solosinging/Karaoke, Ad Mad and Act andReact. The talent shown was one of
thebest one could ever find among
the students of Delhi.
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Day-3
The Day 3 of Spandan, was full of fun andfrolic. It had events like Duet Dance,Group Dance ,Street Dance and Rock
Band performance which left the
audience enthralled with foot tappingmusic and beats. Apart from these,there were also events like Photo
exhibition, Still Photography, Mobilephotography and caption customisation
and Piece to Camera.
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Day 4
The Day 4 was dedicated to a variety of fun
filled events like street play, Rangoli/
graffiti/ art competition/ poster making, rj
hunt, Mono acting and 60 seconds tofame. In the evening, we had valedictory
function and the prize distribution
ceremony, followed by a jam session.
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Our Sponsors
With the support from our sponsors- Coffee day Express,
Elite model management, Bonzai, rc cola, freeze, blazeflash, funky boyz, bite and bowl.
Our media partners were red fm, mail today and Mh1.
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Division Of different departments
The first thing we did was to divide the
students into different departments. The
various departments wereResearch
Editorial
Marketing and PR
Ambience
Coordination
Accounts
Hospitality
SecurityRecording
Designing
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Ambience Department
Ambience creates fun, excitingdecorations and thematic sets
to complete a party or eventenvironment. It is a soul ofany event, in other words, it
gives a true feeling of anevent.
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The Theme of ambience
The Main theme behind spandan wasmagical theme for which we madeboxes , masks etc to give it a magical
feel but later on it was merged withtraditional theme according to ourvenue. All this and the efforts of the
students made this theme more specialfor spandan.
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Tasks we performed :
1. Establishing an Office The Spandan Office
As we started to work for Spandan, a strong need of aprofessional
working environment and space was realized and therefore we
established The Spandan Office inside the premises of thecollege
itself. We arranged the desks and chairs for the Spandan teamand
arranged the computers in the office aswell. We also arranged for a few notice
boards where progress and daily tasks
Were to be displayed.
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Buying raw material required fordecoration and stationary.
We purchased the basic raw materialrequired in order to start an event. This
include decorative material to be then usedby the ambience team like cardboards,thermocols, fevicols, different types oftapes, colors, brushes etc. Also the
stationary material required for doing thepaper work like sheets, pens, pencils,markers etc.
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Work we did in ambience department
For the ambience department we
prepared charts for various events.
We made decorative boxes and masks as
per our theme i.e the magic of spandan.
We decorated pots and diyas going with
the traditional theme.
We made peepal tree with the help of
charts and card boards.
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Work we did at venue of spandan
We decorated the stage of our venue.We made rangolis at the entrance as well as
inside the premises of our venue.We also decorated the polls out there with the
help of dupattas.We placed boxes, pots and diyas at various
places we pasted the charts we made earlier at d place
and time of the event.We also pasted the peepal tree at the entry
booth.
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Handing out invitations todifferent colleges.
We went to the colleges ofI.P University and Delhi Uni.to invite them to ourfestival. Our duty did notended here only, we were
supposed to talk to thestudent coordinators orteachers in-chargeregarding Spandan and toexplain them that how they
will be benefited byparticipating in Spandan 10.We also placed Posters ofSpandan 10 in their collegepremises.
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What we learned from Spandan 10
Through Spandan, the final year students of BJMC aspire tolearn and master the concepts Event Management taught to
them by applying classroom theories in real time. Therefore we
would like to share our observations and experiences we made
during Spandan :
Event management is a systematic way of organizing and managingan event to achieve certain objectives within a given span of time.
Make sure the purpose of the event is important enough to merit thetime and expenses needed to staged, publicized and evaluate the
event.
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Ensure that the team members fully support the event. As efficient manpowerand its proper management is the backbone of an event.
The target groups that have a special stake in the event should be wellidentified and informed well in time.
Start working for the event much before the actual dates of the event.Preparations should not be done in a hurry. Plenty of time should be given to theorganizers to plan and organize the event.
Presentations should be client specific. Pitching should be done, keeping in mindthe language, perception and needs of the client.
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Make checklists of work to be done and also of work that hasbeen done.
There is no scope for disputes, arguments and ego-clasheswhile organizing an event. If such a situation arises, solve it asquickly as possible.
Human resource management is very important while workingfor an event, plan and utilize the resources well.
Communication process should be effective and clear.Maintain as much transparency as possible with the clients.
Reach the venue before time and ensure that every thing ison its place.
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In the end
Planning and executing SPANDAN was definitely not a piece of
cake; rather it was an uphill struggle. But as they say, all is well
that ends well, we came out with flying colors this year in
SPANDAN. The event became almost a part of our lives, might
be only for a month, but it definitely left permanent marks on our
hearts. It was the only aim we had for that particular month of our
lives and everybody seen around was seen to be working for it.
Where else could we find such a driven force?
We actually saw ourselves coming out of the trouble race, butcertainly not empty handed, rather satisfied to the core with our
efforts. All credit goes to the name or brand or may be a mere
word called SPANDAN which had immense power in it to
extract maximum energies out of us.
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Names of the Group Members :
Leena Bhatia
Srishti Jain
Poornima Tyagi
Puneet MagooSakshi Kundhi
This presentation was an effort by the followingmembers :
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Thank You