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Spatial Database and GIS for CBMS, Experience from Palawan, Philippines 21/10/03 1 665000 665000 670000 670000 675000 675000 680000 680000 685000 685000 690000 690000 695000 695000 1060000 1060000 1065000 1065000 1070000 1070000 107500 0 10 75000 1080000 1080000 1 085000 1085000 Spatial database (NRDB) and GIS applications for Community Based Monitoring Systems (CBMS) Experience from Palawan, Philippines Dirk Heinrichs Environmental Engineer, Urban and Regional Planner Erich-Weinert Str. 21 10439 Berlin Germany e-mail: [email protected] October 2003
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Spatial Database and GIS for CBMS, Experience from Palawan, Philippines 21/10/03

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Spatial database (NRDB) and GIS applications for Community Based Monitoring Systems (CBMS)

Experience from Palawan, Philippines

Dirk Heinrichs Environmental Engineer, Urban and Regional Planner Erich-Weinert Str. 21 10439 Berlin Germany e-mail: [email protected] October 2003

Spatial Database and GIS for CBMS, Experience from Palawan, Philippines 21/10/03

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Spatial database (NRDB) and GIS applications for Community Based Monitoring Systems (CBMS):

Experience from Palawan, Philippines

Introduction Community based Monitoring (CBMS) activities in the province of Palawan, Philippines,

started in 1999 as an initiative of Provincial Government with the support of MIMAP

Philippines. Parallel to CBMS data collection (using household questionnaires) and

processing, the Provincial Planning and Development Office developed computer based

applications to organize data management, integration, validation and spatial analysis. In

cooperation with Engr. Dirk Heinrichs, who worked with the Planning Office of the Province

between 1999 and 2003 under the Integrated Expert Program of GTZ/CIM Germany,

Provincial Government set up a spatial database and a Geographic Information System (GIS)

unit and gradually started to share these resources with municipal governments, NGOs and

Private Sector agencies.

This paper gives an account of the experience made so far. It presents the processes and

steps that the planners in Palawan adopted and their strategies to make the spatial database

and GIS of use to CBMS in the Province. It discusses the comparative strengths and

limitations of both tools and provides spatial analysis examples. At the end, the paper shares

some lessons that could be of use to those planning to adopt similar approaches.

Spatial database (NRDB) Palawan

The spatial database, called Natural Resources

Database (NRDB) was developed by Mr. Richard

Alexander, originally for the Provincial Government of

Bohol as an expandable database for monitoring of

environmental concerns. As well as holding numbers

and text it can also story spatial data as polygons,

polylines and coordinates. Output can be derived as

maps, reports and different types of graphs. The

database is hierarchical and can be structured according to administrative structure in a

country. This means that collection of household data such as health conditions or income

can be aggregated into village, municipality or province statistics.

Spatial Database and GIS for CBMS, Experience from Palawan, Philippines 21/10/03

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Database development process in Palawan When the NRDB software was adopted in May 2001, the Municipal and Provincial Planning

and Development Offices (MPDO and PPDO) had just completed their first CBMS survey.

The result, data sets with roughly 350 variables for about 80,000 households in around 350

communities was available partly in computerized spreadsheets (MS Excel). In other

instances, community (barangay) and municipal profiles had been tabulated manually. Yet in

other cases, processing was not yet finished.

The Provincial Planning Office took the lead responsibility to integrate all this data into a

NRDB database file, called NRDB Palawan. This process, which took about 6 months,

consisted of several steps.

Staff developed a CBMS master table (MSExcel format) to encode or copy the already

encoded data from the survey. The master table contains several datasheets for eight

different CBMS sectors (health, education, income and livelihood etc.) and three

administrative levels (barangay, municipality and province).

Spatial Database and GIS for CBMS, Experience from Palawan, Philippines 21/10/03

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Parallel to data processing, the NRDB database structure was developed. This involved

coding and importing of administrative units (names of barangays and municipalities) and the

creation of sectors (for example economic development), features (for example Income and

livelihood) and attributes (for example average household income).

Because NRDB is a spatial database, it

requires some geographic data as well.

The GIS unit of the Provincial Government

digitized the boundaries of the

administrative units from cadastral maps,

as well as some facilities (road

infrastructure, schools, health centers and

the location of municipal and barangay

administrative buildings).

After these preparations, provincial planning staff imported spatial data from the GIS and

sector data from CBMS to the prepared database structure of NRDB Palawan. The database

was further complemented with population data from the National Statistics Office.

Since then, the structure of NRDB Palawan has been expanded to environmental concerns.

Spatial features such as protected areas and land uses were added.

Sub-village (called ‘purok’) and household levels were added to the administrative hierarchy

and data from the recent CBMS survey (2002/3) were loaded to the database.

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Spatial Database and GIS for CBMS, Experience from Palawan, Philippines 21/10/03

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Utilization

Initially, NRDB Palawan was used to identify and visualize development status and

disparities across municipalities in the province. By spatially presenting CBMS data, NRDB

showed that the conditions of households vary significantly between locations and sectors.

Local chief executives, government officials and other involved agencies learned that different

and sometimes very specific development priorities and interventions are required in different

municipalities and barangays.

By showing the differences in household access for 17 key development indicators provided a

basis for sector analysis. This involved matching CBMS data with service data, such as the

distribution of facilities and interventions at the barangay and municipal level.

With the CBMS survey conducted a second time,

NRDB Palawan now provides data to monitor human development trends. It identifies whether,

for example school participation rates or malnutrition

prevalence in a particular location is increasing or

decreasing.

Because of its spatial qualities, NRDB Palawan

is also used for municipal comprehensive land use planning (structure or town planning).

This aspect reflects the strength of CBMS that

satisfies most of the socio-economic

requirements of land use plan preparation in

the Philippines

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.

Strategies to sustain NRDB Palawan and promote CBMS data use

Although NRDB provides easy access to CBMS and various other data, rationalizes data

management and is a user friendly application, planning staff in Palawan found out that its

existence alone was not sufficient to ensure utilization and wider adoption in the province. To

promote this, several strategies were adopted.

The Provincial Planning Office took an active role

in disseminating and sharing NRDB its data.

Staff developed a database tutorial, installed the

system in municipal planning offices and shared it

with interested NGOs and sector agencies.

NRDB users in Palawan started to network and further enhance / expand the data structure

and utilization. The number and type of partner agencies providing and using data has been

continuously increasing.

A strong concern and still the biggest challenge has been the use of NRDB to integrate

CBMS into the various formal and informal planning and decision making processes.

Spatial Database and GIS for CBMS, Experience from Palawan, Philippines 21/10/03

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NRDB provides maps to inform Local Development Councils, where representatives from

government, non-government and the private sector come together to discuss development

priorities and allocate resources for development programs. Other channels, where data is

shared, are presentations to local chief executives and local legislative bodies.

Geographic Information System (GIS) application and CBMS

About GIS in Palawan

Provincial Government set up a Geographic

Information System (GIS) at the end of year 2000.

The initiative was supported by the Integrated Expert

Program of the German Center for International

Migration and Development (CIM). Its initial purpose

was to assist Provincial Government in the

preparation of its spatial development, in particular

the physical framework plan.

According to textbook definitions, GIS is a system for

capturing, storing, checking, integrating,

manipulating, analyzing and displaying data which

are spatially referenced to the earth. By this

definition, a GIS has some similarities with a spatial

database such as NRDB. Like NRDB a GIS

stores polygons, polylines and coordinates

and displays data spatially on maps. The

operation of a GIS software and NRDB

follow similar routines and functions, for

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Source:Provincial Physical Framework Plan (PPFP), Provincial Government of Palawan.

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example in symbolizing data, scaling of maps and others. Also, NRDB and the GIS software

used in Palawan can easily ‘communicate’ with each other through import and export of

spatial data layers, called shape files.

There are also some fundamental differences. A GIS contains sophisticated and highly

accurate processes for data capture. In GIS applications, data is assembled and arranged for

an individual project file so there is no common store for all available data as in the case of a

spatial database. In addition to vector data (polygons), a GIS handles raster (grid) formats,

which provides extensive analytical options.

The capacity for complex spatial analysis involving

statistical tests, modeling

and simulation is possibly

the largest difference

between a GIS and a spatial

database. While there are

basically no limits, GIS

analysis of CBMS data in

Palawan concentrates on

some standard methods. This is to keep the analytical process and the result understandable

and transparent for involved people.

Example: Mapping locations with high poverty density

The following example presents data from a complete enumeration on HH income (indicating

poverty incidence) in the Municipality of Narra, Palawan for the year 2002.

The map has been

generated with NRDB. It

gives a distribution of

poverty incidence at the

Barangay (village) level. The

dark green color represents

Barangays with a relatively

high proportion of

households with income

greater than the Poverty

Spatial Database and GIS for CBMS, Experience from Palawan, Philippines 21/10/03

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incidence (above the municipal average of 38.77%). The dark red color, on the other hand,

represents locations where the proportion of households with income above the poverty line is

low by comparison and where poverty incidence is high (below the provincial average of

21.49%). The map highlights that the urban Barangay ‘Poblacion Narra’ has the lowest

proportional poverty incidence, but is directly surrounded by three barangays where the

incidence is extremely high by comparison.

GIS analysis, using

Arc View GIS,

provides results that

are quite different.

The map below

shows the density of

poor households

(unit per sqkm). The

colors in the map

represent the

locations of poverty

not by

administrative unit

but by its actual

location. The darker the color, the higher is the absolute poverty density. Spatial interpretation

in this map derives its data from the count of poor households at the Purok level, the next

lower settlement level of the Barangay. The analysis assumes that the households within the

almost 100 Purok are clustered within about 2km of the physical Purok center. Interestingly, it

shows that the highest density of poor households (above 120 per sqkm) is found in

Poblacion Narra, the Barangay with the lowest

poverty incidence and its neighboring village

Panacan, where the incidence (expressed as

percentage) is also lower than in most other

Barangays in Narra. This result is less surprising,

when taking into consideration that both

Barangays have the highest absolute number of

households and among the highest density of

settlements (Purok sites).

Spatial Database and GIS for CBMS, Experience from Palawan, Philippines 21/10/03

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Example: Identifying distance to Primary and elementary schools

Spatial analysis helps to identify settlement locations, in this case again the Purok in the

Municipality of Narra, and their distance to facilities, such as schools hospital etc. In this way,

well served or underserved settlements can be visualized.

The example above shows the

location of primary/elementary

schools (blue dots). The

concentric rings represent a

distance unit of 1.5 km. For

example, the area marked by

a yellow ring is between 3 and

4.5 km away from the nearest

school. Analysis provides an

easy way to isolate

settlements that are within this

distance or even further away from the nearest school. In some instances, the school in the

neighboring Barangay is much closer that that located within the village.

Example: Identifying service gaps and finding locations for additional facilities

Showing distance of settlements from the schools in Narra is a simple and straightforward

means to identify which individual settlement are beyond a certain accessibility level, let’s say

3 km. But what, if in case of scarce resources, a more strategic interpretation is required that

asks: where do we have to locate a new school that has the highest impact on bringing

settlements closer to school?

In this case, the problem may be approached the other way around, based on the idea is to

map out different density levels of settlements and then correlate these with the location of

school facilities. The highest impact

of a new school building would be in

a location of highest settlement

density where currently no school is

present.

The map shows the settlement

density from 0 -0.1 per sqkm to 1 per

sqkm. The red polygons show

Spatial Database and GIS for CBMS, Experience from Palawan, Philippines 21/10/03

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location with a high density of settlements per area unit.

An overlay with the spatial

representation of school distance

data helps to identify those areas

which have high settlement

density and fall within or outside

certain distance levels

Spatial Database and GIS for CBMS, Experience from Palawan, Philippines 21/10/03

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Lessons Both tools, NRDB and GIS, have proven highly supportive to CBMS implementation in

Palawan. NRDB provides an effective means for storing and accessing CBMS information.

The GIS adds spatially relevant information to CBMS and provides analytical options.

Looking at CBMS ‘spatially’ with NRDB and GIS has substantially encouraged the use of

CBMS by the various stakeholders. More than this, this attractiveness has generated

additional resources towards maintenance and development of the CBMS database.

However, experience in Palawan shows that while setting up a spatial data base for CBMS

can be done quickly and easily, building it further takes time. Particularly keeping NRDB

updated, accurate and generating spatial data has turned out a tedious process.

Since the NRDB in Palawan is shared with a number of agencies, accuracy and credibility of data are crucial. Barangay officials, for example, will reject the system and its data if the

administrative boundaries drawn by the NRDB map do not conform to their own records.

Similarly, a municipal mayor will not subscribe to if CBMS data stored in the NRDB appears

unrealistic in his or her view.

Finally, the use of GIS sometimes encourages too complex and technical interpretation of

CBMS results by ‘experts’ in the planning office. This may run counter to the participatory

principles of CBMS. And it bears the risk that local communities will be confronted with

feedback on their development situation which they find difficult to comprehend and learn

from. Therefore, the use of GIS for CBMS data interpretation needs to consider the potential

conflict of bringing together local and expert information systems.

The use of NRDB and GIS for CBMS in Palawan can be seen as part of the attempt to

convert data, described as the unrefined and undifferentiated facts collected by CBMS

surveys, into information, which is understood as refined and organized data. Such

information then needs to be turned into knowledge as the internalized information.

Spatial Database and GIS for CBMS, Experience from Palawan, Philippines 21/10/03

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Thus, it is only one step to, for example, to find out that the coastal fishing communities in a

given municipality are poorer than their farming neighbors further uphill and to identify the

likely causes. Another and equally challenging work is to communicate such information. The

more a development community at the village, communal and provincial level has internalized

this knowledge, the more likely it will reach a consensus on what to do about it, and the more

likely it is that development activities and interventions will effectively address those issues

identified by CBMS. Both NRDB and GIS can promote this goal. But they are by no means

sufficient. And their application has to be adapted to the local conditions and to the ways and

principles along which CBMS is implemented in a particular case.

Data

Information

Knowledge


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