Search Administration in SharePoint 2013

Agnes Molnar

Senior Search Solutions Consultant,

SharePoint Server MVP

Introduction

• Senior Search Solutions Consultant• SharePoint Server MVP

• Speaker, Blogger, Community Lead

http://aghy.hu

http://www.DoMoreWithSearch.com

Agnes.Molnar@BAInsight.com

@molnaragnes

Overview

• Architecture• Crawling• Content Processing• Query Processing• Debugging and Troubleshooting

What’s New in Enterprise Search

in SP2013

Wed 14:25, Room B

Architecture

Major Changes in Search

6

Search is used pervasively throughout the platform

Combination of FAST and SharePoint Search

Result Sources

Used pervasively throughout the platform

High Scalability

Continuous Crawling

Content by Search WCM

CSOMResult Blocks

Query Suggestions Query Rules

Search Refinements

Search System

process

crawl

http://search

content

content

content

host

indexqueryfeed

content

index

federate query

indexing connectors

• Heterogeneous Data Models– Every system is different– Mapping to common metadata is essential for

findability

• Heterogeneous Security• Bandwidth and Performance

– LOTS of content– Cross-site bandwidth can be expensive/limited– Source Systems can be the limiting factor

Search Administration is Difficult

Crawling

Content Sources

process

crawl

http://search

content

content

host

indexqueryfeed

content

index

federate query

indexing connectors

OOB Solutions

•File Share•SharePoint•Website•People Profile

• Lotus Notes• Exchange Public

Folder• Documentum

Custom Solutions on Connector Framework

Custom Solutions

Continuous Crawl

Adaptive, elastic crawling architecture

<30mins freshness for full index!

Schedule-free administration

Gotcha! - For SharePoint content sources only!

Content Freshness

Content Freshness

Result Sources

14

• Local SharePoint Index• This farm

• Remote SharePoint• Another farm• oAuth Trust

• Open Search• Upgraded support for 1.1

• Exchange• Same Search

• Anonymous Authentication is supported

Scopes and Federated Search in SharePoint 2010 “Result Sources” in SP2013

Gotcha! - You can’t interleave results from sources

Search Schema

• Crawl Properties– metadata extracted from the documents/items during the crawl

• Managed Properties– created and controlled by the Search Admins– mapped to Crawled Properties– helping users perform more efficient and successful queries:

• Refiners• Properties displayed in Search Results• Sorting Properties (FAST)

• Property Mapping– Many-to-Many relationship between Crawled and Managed

Properties

Search Schema

Crawled Property Managed Property

Author

CreatedBy

From

Author

Query Processing

Result Types

New framework for presenting search results to end users called Result Types

Enable each type to be rendered differently:

Query Actions(What action to perform)• Promoted Results

• Best Bets• Visual Best Bets

• Result Blocks• Additional Query

• Query Modification• XRANK• Query Re-Write

Query Rules

19

Query Conditions (does it meet a condition?)• Contains Words• Source• Type• Source• RegEX

Query Publishing(When to perform this action)• Start Date• End Date

Result Blocks

20

Promoted Result(Visual Best Bet)

Office 365 Results Block

Promoted Result(Best Bet)

Search Core Results

Query Suggestions

21

Pre-Query Suggestions

Post-Query Suggestions

A list of items that others are typing for their queries

A list of items you have clicked on before from your personal query log

Based upon the results that you have clicked on at least twice

Search Query Builder

22

New Tool to help you build complex queries

• Used Pervasively• Query Rules• Result Blocks• And More…

• Visually build complex queries• Allows for testing queries• Refiners• Sorting

Delegated Search Administration

More Control at the Site Admin Level

Task Site Collection

Admin

Site Admin

Create and/or override Query Rules, including Promoted Results

Create and/or override Result types and display templates

Create and/or override Result Sources, either for remote locations or as a custom search “vertical”

Create managed properties

Create refiners

Start a local crawl – can even be done down to the list level

Built for the Cloud• Multi-Tenant

Debugging and Troubleshooting

• Crawl Logs– Crawl time / crawl rate– Crawl errors/warnings

• Crawl Reports– Crawl Rate– Crawl Latency– Crawl Queue– Crawl Freshness– Content Processing Activity– CPU and Memory Load– Continuous Crawl

Debugging and Troubleshooting Crawl Processes

Debugging and Troubleshooting Crawl Processes

Debugging and Troubleshooting Crawl Processes

Debugging and Troubleshooting Crawl Processes

Query Debugging – Developer Dashboard

Want to Know More About SharePoint 2013 Search?

The Essential Guide to Enterprise Search in SharePoint 2013Everything You Need to Know to Get the Most Out of Search and Search-based Applications

Download from www.SharePointSearch2013.com

User Experience

Working with Queries and

Results

Working with Content

Architecture, Deployment & Operations

Applications &

Development

This book contains 20 chapters, and more than 100 pages packed full of valuable insights. Also includes helpful call outs and screenshots.

Questions?

Email: Agnes.Molnar@BAInsight.com

Twitter: @molnaragnes

Blog: http://aghy.hu

http://DoMoreWithSearch.com