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London on FilmPresentation and Speaking Skills
6 November 2012
Katie Streten
Schedule• Introductions• General talk about presentation
skills• Tips on speaking in groups• Tips on dealing with specific
issues• BREAK• Afternoon workshops with
speaking practice
A bit about me• Strategist in
Imagination
• 2 presentation courses
• Since then...– Conference papers – Industry events– Pitches
I hate asking questions once a speaker has finished and I speak too fasthas finished
A bit about you
• Some are experienced• Some are not so • I will address...
– Speaking basics– How to speak as a member
of a group– Lack of preparation– Feeling you will be judged– Dealing with difficult
questions
Planning
Planning – Where do you start?
• Think about your audience – this is about them not you
What do they already know?What do they need to know?What do they need to get out of
this?What will you be marked on?
Planning – How do I structure this?
• Say what you’re going to say• Say it• Say that you’ve said it
• Try to sum up by drawing conclusions
• It may feel fake – but it reinforces your points for your audience
Planning – Writing it down
Write it down long-hand• You can edit it• You can see the flow and
you can leave things out
Read through – aloud
Planning – How do say it?
• Use your own vocabulary • Use your own structure
• It allows your personality, your thoughts and your enthusiasm to come through
Planning – Writing it down 2
Now put it on cue cards• You will find your place
easier if you lose it• You will build a better
relationship with the listener• You can write messages to
yourself
Planning – Writing it down 2
Note:
DO NOT LEARN IT OFF BY HEART
What happens if you lose your place?
Where is your spontaneity and heart?
Planning - Image is everything
Less is More!
• Bullet points
• No more than 5 bullets per slide
Planning - Image is everything
Visually stimulating
• Film clips to illustrate
• Interesting stills
• Hand-outs– Key points/questions– References to websites,
videos– Stills you referenced
Practice
PracticeSet a timer!• Start by reading it to
yourself aloud• Edit• Read it to a friend, partner • Edit• Video yourself/get
someone to video you (mobile phone?)
• And so on...
Performance
Performance – Where do you start?
Think about the audience, they want to be relaxed
Remember, that they are genuinely engaged in what you have to say
Remember you are intelligent and highly creative person
Performance – Slow it down
Think “Slowly”
Write the word “slow” at the top of every cue card
Video yourself and you will quickly see if you talk too fast
Performance – A relaxed tone
• Smile – makes you relax
• ‘Hello’ or Good morning
• Breathe deeply
• Look at the panel/examiner
Performance – Body languageBuild rapport, build confidence
• Stand out in front of any lectern or table – make a rapport with your audience, create an informal atmosphere
• Watch for “rocking”/pacing
• Again video yourself
Performance – Body language
Be careful with your hands
• Too high and mobile?
• Too rigid and still?
• Move your hands at waist height. Makes you and your audience relax.
Performance – Don’t look now
Take in the whole room1.Pick 3 spots to the left,
middle and right and at the back
2.If it’s an intimate setting, look at people’s noses
Conclusion
• Think about the panel – what can you give them?
• Prepare for their stated requirements, put yourself in their shoes
• Practice
• Practice, Practice, Practice etc
• Smile and think “slowly”
Tips on speaking in groups
Tips on speaking in groups
• First things first• Structuring your group• Working as one
First things first...
Planning as a group!
What do you need to say?
Structure it:• 5 segments of your talk• Including and intro and
conclusion• Agree what themes, topics and
references will appear in which section of your talk
Structuring your group
Questions that will help• Who is confident?• Who is volunteering for certain
sections?• Who knows which section best?• Who has the best “audience
manner”?• Who is the best at explaining?
Structure roles accordingly
More Practice?!
• You need to practice as a team
• Set someone as time keeper
• Don’t be afraid to critique each other
How to critique effectively
• Pick out waht has been done well
• Explain what you think has been done less well
• Finish by reinforcing what you think was good
Working as one
You need to come across as a team
• Smile at each other• Nod at important points• Look at each other • Concentrate on each other
You will give each other support that makes all of you feel more confident
Working as one
• If you are following the flow and someone gets lost, have an agreed person who will step in at each point.
• Is that the chairman?• Is that the concluder?
Dealing with specific issues
Content
• General nerves – Mind Prep
• Fear of being judged
• Responding to questions
• Questions that throw you
• Running out of time
• Recovering from mistakes
• Conclusion
General nerves – Mental Prep• Remember you are
intelligent, well prepared and passionate
• You have already beaten many others to be here at all
• Imagine your presentationa as a conversation. A Question has been asked you and your group are just answering it.
General nerves – Mental Prep• Smile• Write these things down on the paper
as the last thing you look at before you go in – otherwise you will be too focused on the presentation itself
Fear of being judged
Two ways to approach this:-
Way 1: If you have prepared and worked as a team you can only do your best
Way 2: Imagine it as a conversation – you are simply answering a question
Responding to questions
• Prepare– What questions would you ask
yourself?– What answers would you give?– What’s the worst possible thing
that you could be asked?• Remain calm – take 3 breaths• What if you forget/misunderstand?
– ask them to repeat the question
Questions that throw you
• If you don’t understand– Thank them for the question– Ask them to rephrase it– Write it down and read back your
understanding– If you can then answer it do– Refer the question to your team mates
• If none of you knows– Write it down and read back your
understanding– Say you will go away and do some
research and get back to them
Running out of time
• If you get to the end of allocated time and you haven’t finished...
• Go to your pre-prepared summing up
• Then give people access via email/online/handouts
Recovering from mistakes
• Acknowledge to the audience that you made a mistake and continue
• Take 3 deep breaths to calm yourself
• Look down at your cards• Continue!
Conclusion
• Remind yourself of your intelligence and creativity
• Remember your team mates are behind you
• Be yourself!
• Practice and prepare
Katie Streten
• Twitter.com/watusi• Inoted.wordpress.com• www.slideshare.net/speakingout
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