SPEAKING THE SAME

LANGUAGE: Ensuring a smooth lab turnover,

from construction to operations

Learning Objectives

Thru this presentation we hope you will gain

insights into …

1) Levels of enhanced turnover

2) Best time to identify FM turnover

requirements

3) Resources required for enhanced turnover

4) How to specify in construction contracts

Ohio State University's Plant &

Animal Agrosecurity Research

(PAAR)Highly secure BSL-3 bio-containment

facility

27,537 gross SF & 23,000 assignable SF

Two BSL-3 enhanced laboratories & four

BSL-3 Ag animal isolation rooms that can

handle large animals

Critical Lab Asset Types

Critical Lab Asset Types

Critical Lab Asset Types

Critical Lab Asset Types

Critical Lab Asset Types

Critical Lab Asset Types

Challenges to Enhanced Turnover

Potential challengesNo BIM data

No COBie data required from contractors

Lack of electronic documentation

Inaccurate drawings

Unique assets

Verifying hard-to-access assets

Who has the time and skills to do this

When does it need to be done

Traditional vs Modern Facility Turnover

Traditional vs Modern Facility Turnover

From Paper

To BIM/FM Integratio

n

Learning Objective #1

Levels of enhanced turnover:Paper drawings and documents

Electronic drawings and documents

Key FM Data extracted and loaded

Key FM Data provided as part of construction

BIM to FM integration

Fully integrated Capital Project to Operations

processes

Lab project

Key FM Data extracted and loaded

Scope of Work:FM data extracted (drawings, documents, field

surveys)

Field verification (barcoding optional)

Data formatted and normalized to FM system

Data loaded

PM Tasks/Procedures developed

PM’s Scheduled

Documents loaded and linked

Key FM Data extracted and loaded

Data Objects:CSpace/location recordsCAsset/equipment recordsCVendors/manufacturersCOEM/Client Preventive Mntc tasks & procedures

CPM schedulesCWarranty informationCSpare parts informationCHazardous materialsCDigital images/picturesCAssociated electronic documentation

Typical Deliverables – Asset Inventory

Typical Deliverables – PM Program

Typical Deliverables – Loaded FM system

Learning Objective #2

Best time to identify FM turnover

requirements:

When should you identify your FM needs for

enhanced construction to operations

transition?

a. During Construction

b. Before Contracting

c. During DesignHow about now … before your next project even

begins.

Learning Objective #3

Resources required for enhanced turnover:Knowledgeable in FM software applications

Knowledgeable of client’s FM software data

requirements

Knowledgeable of Preventive Maintenance

Skilled in data collection/data loading techniques

Cost effectiveThe essence of the COBie turnover process is to distribute the collection of electronic FM data and documents to all those involved in the construction process … Construction Manager, Designer, Contractor, Commissioning Agent, Owner … to share the information they already have and minimize the turnover cost impact.

Learning Objective #4

How to specify in a construction contract:At a minimum, require contractors to provide COBie

data

* Be prepared to verify and validate their deliverables

* Optionally, include COBie data as part of the BIM Execution Plan

Or, specify the data objects/fields/format required

by your FM software application

Document when data must be provided

Make it a requirement for successful closeout and payment

Summary

Benefits of an enhanced turnover process:Complete operational data

Accurate operational data

Timely operational data

Data and documents accessible through FM

system

Better coordination between Construction &

Operations

Saves time

Saves money

Questions?