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Spearfish Community Strategic Planning Process
Progress Report
Monday, November 16, 2015
Spearfish Community2016-2020 Strategic Plan
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REPORT TITLE:
Courage, Conviction & Commitment
for Spearfish Community’s Preferred Future!
Spearfish Community2016-2020 Strategic Plan
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REPORT FYI OBJECTIVES:• Continue communication with community• Recap community engagement platforms• Review planning process timeline • Introduce updated drafts of Strategic Plan
foundation elements • Review Goals & Action Steps Development
structure & components• Inform Council of the next steps• Allow for Questions & Comments
Spearfish Community2016-2020 Strategic Plan
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YTD Community Engagement Platforms:• Administrative planning to customize process• 3 Steering Committee Meetings• 1 Retreat (approx. 50 participants)• 15 Focus Groups (over 275 participants)• 5 Goals & Action Planning meetings
What does success look like for the future of Spearfish?
Spearfish Community2016-2020 Strategic Plan
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YTD Strategic Planning Elements:• Pre-process Interviews• Visioning Philosophy Questionnaire• Vision Statement Drafts (Steps 1-3)• Core Values Draft (Steps 1-3)• Fiscal Guiding Principle • Financial Outlook Summary• Glossary• Mission Statement Drafts (Steps 1-3)• Community Pillar Categories (Steps 1-3)• Community Pillar Definitions• S.L.O.T. Analysis for each initial Pillar• Constructing the Community Survey• Initiated Goals & Action Plans (Step 1)• Developed Action Plan Decision Filter Tool
Spearfish Community2016-2020 Strategic Plan
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Vision Statement Draft
Our Preferred Future: Spearfish is a safe and welcoming community which ensures quality of life by engaging its citizens; preserving its beauty and heritage; and fostering education, the arts, and economic and cultural diversity.
Updated: October 29, 2015
Spearfish Community2016-2020 Strategic Plan
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Core Values
Our Touchstones for Excellence: Fiscally Responsible & SustainableEnvironmental StewardshipForward ThinkingCommunity EngagementTrust, Integrity & Respect
Updated: August 25, 2015
Spearfish Community2016-2020 Strategic Plan
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Mission Statement Draft
Our Livability Pledge: Our pledge is to serve the community by enriching the quality of life through excellence in stewardship, strategic leadership and civic engagement.
Updated: October 29, 2015
Spearfish Community2016-2020 Strategic Plan
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Our Community Pillars
Updated: October 29, 2015
Sense of
Community
Quality of
Life
LifelongLearning
&Leadership
Fiscal &
ResourceManagement
Balanced Growth
& Business
Partnerships
Spearfish Community2016-2020 Strategic Plan
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Community Pillars’ Definitions- FYI p. 5
Updated: November 10, 2015
Sense of
Community
Quality of
Life
LifelongLearning
&Leadership
Fiscal &
ResourceManagement
Balanced Growth
& Business
Partnerships
Spearfish Community2016-2020 Strategic Plan
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Goals & Action Planning Development:• 5 Initial Meetings held• Identified priority theme areas within the
Pillars: a. What problems are we trying to solve?b. What STRENGTHS do we want to maximize?c. What OPPORTUNITIES can we seize?d. What LIMITATIONS should we invest resources?e. What THREATS should we mitigate?f. What does success look like for the Pillar?
Spearfish Community2016-2020 Strategic Plan
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Decision Filters for High Valued Priorities/Goals
Objectives for the Decision Filtering method: a. Assess forward movement for the proposed goals& initiatives
b. Assist the community’s leadership in prioritizing those goals and action items
Spearfish Community2016-2020 Strategic Plan
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Decision Filters for High Valued Priorities/Goals
Assessment criteria considerations: 1) Quality of Life (Attribute Alignment)
2) Forward Thinking (Preferred Vision)3) Infrastructure (Enhancement &
Productivity)4) Fiscally Responsible & Sustainable5) Feasible (Resources & Time)6) Community Partnerships & Collaboration
(Shared Value)
Spearfish Community2016-2020 Strategic Plan
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NEXT STEPS:• Launch the Community Survey
• Continued progress and engagement= Goals & Action Plans
• Formal City Council Approval in December for:a. Vision Statementb. Core Valuesc. Mission Statementd. Community Pillars e. Community Pillars’ Definitions
Spearfish Community2016-2020 Strategic Plan
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NEXT STEPS:• Steering Committee #4 scheduled per Action
Plans completion• Drafts presented in January & February• Adopt formal 2016-2020 Spearfish
Community Strategic Plan in February or March
Spearfish Community2016-2020 Strategic Plan
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Maintaining Communication with the Community:
• 3 Recap Steering Committee Meeting Reports
• 1 Retreat Summary Report
• 1 Focus Groups Summary Report
Spearfish Community2016-2020 Strategic Plan
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FINAL COMMENTS:• Reminder: Strategic Planning “process” is just
as important as the final document
• Exceptional professionalism: Courage, Conviction & Commitment!
• Authentic leadership for community betterment & prosperity: Preferred Future!
Spearfish Community2016-2020 Strategic Plan
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• Thank You!
• Questions & Comments