Special Committee of the Whole

Preliminary Draft 2009 Operating, Capital and

Reserve BudgetFOR DISCUSSION

Monday, December 15, 2008

2009 BUDGET DIRECTION

• Maintain what we have;

• Endeavour to maintain the same level of service;

• Prioritize capital projects that contribute to long term efficiency and effectiveness;

• Endeavour to invest in areas that contribute to the long term sustainability of the municipality.

MAJOR 2009 BUDGET CHALLENGES

Reduced Revenue • from interest and other sources• from Planning Fees related to the lag between

development and redevelopment• reduced general revenues• lower than previously estimated

Recommending A Strategy (RAS) surcharge

Increased Expenses • Solid waste recycling and SSO• Fuel and Utilities• Growth

CORPORATE RESPONSE TO CHALLENGES

1. Established new strategic direction with Mayor and Council.

2. A collaborative process undertaken to address budget challenges.

3. Drive within organization to concentrate on maintaining existing level of services and contain costs.

4. Commission/Department’s identified cost savings and revenue-raising opportunities and took action where appropriate.

5. CAO “Call to Action” initiative implemented.

6. Limited financing for Capital from ARF and taxes to 2008 levels.

7. Augmented Capital program through other infrastructure funding.

FURTHER ADMINISTRATIVE ADJUSTMENTS

Implement hiring gaps as appropriate

Reduce fuel and utility budgets

Increase garbage tag revenue

Potential water for tomorrow CSC revenue

Eliminated two One-Timers (included in base)

Allowance for salary survey Phase 1 removed

Implement CAO’s “Call to Action” Measures:• reduce seminar and convention expenses by 50%• reduce employee training• reduce computer purchase plan by 50%• implement additional ideas from brainstorming sessions

2009 Budget – Second Round Results

Consolidated TOWN, CYFS, LIBRARY(As at Dec. 15, 2008)

$ % Tax Incl.

Base (including Assessment) 1,292,361 3.79%

Mandatory/Legislative 5,000 0.01%

Growth 202,112 0.59%

Enhancements 320,765 0.94%

TOTAL 1,815,238 5.32%

RESIDENTIAL PROPERTY TAX

Based on estimated average assessment.Region % based on 2009 projection.

  2008 2009 $ Change % Change

Town $ 1,189.96 $ 1,253.27 $ 63.31 5.32%

Region 1,567.78 1,625.79 58.01 3.70%

School Board 802.96 802.96 - 0.00%

Total $ 3,560.70 $ 3,682.01 $ 121.31 3.41%

PROJECTION FOR 2009

What’s Included . . .

• CAO Smart Commute (B)

• Continuous Improvement Budget Open House (E)

• Economic Development CIP Incentive Program (B)

• Human Resources Accessibility Training (M)

• Information Technology Voice and Data Communications (G)

• Central York Fire Services Administrative Assistant (Part-Time to Full-Time) (G) Computer aided dispatching and licensing annual

maintenance cost (shared with RH, EG, G, K, V) Annual maintenance costs of shared radio system

What’s Included . . .

• Community Services Regional Boulevard Maintenance (G) Crossing Guards (2) – New School Locations (G) Facility Worker (G) Reduced 3 Stream Waste Diversion Expansion-Trails (E) 2010 Event – Olympic Torch Run (E) Asset Management Coordinator (E) Administrative Position (Part-Time to Full-Time) (E)

• Library Advocacy & Board Development (E) Collection Management – Adult (E) Collection Management - Children & Young Adults (E) Library Card – Child’s Cards, Key Tag Cards (E) Systems Technician (Part-Time) (G) Technology Improvements (E) Monday Services (E)

What’s Not Included . . .

• Community Services

• Landscape Summer Student (G)

• Engineer-In-Training (E)

• Winter Maintenance Reserve (E)

• Utilities Reserve (E)

• Culture Master Plan Implementation (E)

• Expanded Goose Management Program (E)

• Traffic Management Vehicle (G)

• General Government

• Asset Replacement Fund Increase over 2008 levels

• Increase to Capital finance from Taxes • Building of Tax base to mitigate future expenses

What’s Not Included . . .

• Continuous Improvement• Environmental Sustainability Strategy (E)

• Economic Development• Increase to Economic Development Incentive (E)

• Corporate Branding (E)

• Human Resources• Leadership Training (E)

MAJOR BUDGET DRIVERS

Next Steps/Options for Consideration

• Consider Commission Summaries (Brief Presentation)

• Review Enhancement List

• Review Growth Items List

• Review Service Levels Optimize Facilities Extend Staff Vacancies Reduce Staffing Levels Concentrate on Core Services Reduce Committee Budget

• Review Base• Use Reserves