SPEECH STUDIO INSTRUCTOR USER GUIDE -...

SPEECH STUDIO INSTRUCTOR USER GUIDE

Welcome to Speech Studio! .......................................................................................................................... 2

Courses vs. Sections ...................................................................................................................................... 2

Creating a Course .......................................................................................................................................... 3

Editing a Course Name or Description ...................................................................................................... 4

Creating an Assignment ................................................................................................................................ 5

Editing Assignment Details ....................................................................................................................... 7

Deleting an Assignment ............................................................................................................................ 7

Creating a Custom Rubric ............................................................................................................................. 8

Editing a Custom Rubric ......................................................................................................................... 10

Creating a Section ....................................................................................................................................... 12

Editing a Section ...................................................................................................................................... 13

Setting Assignment Due Dates .................................................................................................................... 14

Getting Students Registered for a Speech Studio Section .......................................................................... 16

Viewing Student Submissions ..................................................................................................................... 17

Grading Student Submissions ..................................................................................................................... 18

Additional Support ...................................................................................................................................... 25

System Requirements ................................................................................................................................. 25

Instructor User Guide

Page 2 Document Version 1.2

Welcome to Speech Studio! SPEECH STUDIO is an online video upload and grading program that improves the learning comprehension of your public speaking students. With SPEECH STUDIO, students can upload video files of practice speeches or final performances, comment on their peer’s speeches, and review their grades and instructor feedback. Instructors create courses and assignments, comment on and grade student speeches with a library of comments and grading rubrics, and allow peer review. Grades flow into a gradebook that allows instructors to easily manage their course from within Speech Studio. Instructors can also download the grades to a file to use in learning management systems. SPEECH STUDIO’s flexibility lends itself to use in traditional, hybrid, and online courses. It allows instructors to: save valuable in‐class time by conducting practice sessions and peer review work virtually; combine the ease of a course management tool with a convenient way to capture, grade, and review videos of live, in‐class performances; simulate an in‐class experience for online courses. This User’s Guide will walk you through all the necessary steps to use Speech Studio in your class, including preparation work, and interacting with students to help you find the best way to use Speech Studio in your classroom.

Courses vs. Sections First we would like to introduce you to some of the terminology of Speech Studio. At the top of the screen you will see a tab for Courses and one for Sections. It is important to understand the difference in Speech Studio. Courses act as templates that include your Assignments. The Course Creation area allows you to define all the assignments that you may want to assign in related Sections. Students never see the Course area. Sections relate to real classes, students register for. In Speech Studio, sections are based on courses, and provide the virtual classroom where you can share pre‐defined assignments with your students. Edits made to the course and assignments are not populated to existing sections within that course, but new assignments added to courses will populate to all existing sections within that course.



Creating a Course 1. To create a new course, click on the Courses tab at the top of the page.

2. In the Courses Navigation Menu that appears to the left, click on the New Course button. Be sure to

“single‐click” on this button to create only one course.

3. You can create a new course in one of three ways:

• You can create a new course by modifying a course provided by Cengage Learning. The assignments, including instructions and rubrics, are available for viewing on the help page. If you like the assignments we provided, and want to pick them up collectively, select this option. If you want to start with what we provide, and make your own changes, this is also the option to choose.

• You can create a new course by modifying a course you previously created.

• You can create a brand new course.

4. To create a course by modifying a course provided by Cengage Learning , follow these steps:

Step 1 – Add Course: Select the first radio button and select the course listed. Click ‘Continue to Step 2.’

Step 2 ‐ Name/Edit Course Description: Modify the existing name and description and then click ‘Continue to Step 3’

Step 3‐ Confirm and Save: Review your course name and description and then click ‘Confirm and Save’

After you click ‘Confirm and Save’, your course will be listed in the Courses Navigation Menu.

5. To create a course by modifying a course you previously created, follow these steps:



Step 1 – Add Course: Select the second radio button and select the course you wish to copy and click ‘Continue to Step 2.’

Step 2 ‐ Name/Edit Course Description: Modify the existing name and description and then click ‘Continue to Step 3’

Step 3‐ Confirm and Save: Review your course name and description. If you are comfortable with your setup then click ‘Confirm and Save.’ Return to any previous step to make changes prior to clicking ‘Confirm and Save.’

After you click ‘Confirm and Save’, your course will be listed in the Courses Navigation Menu.

6. To create a brand new course, follow these steps:

Step 1 – Add Course: Select the third radio button and click ‘Continue to Step 2.’

Step 2 ‐ Name/Edit Course Description: Enter in a name and description and then click ‘Continue to Step 3’

Step 3‐ Confirm and Save: Review your course name and description. If you are comfortable with your setup then click ‘Confirm and Save.’ Return to any previous step to make changes prior to clicking ‘Confirm and Save.’

After you click ‘Confirm and Save’ your course will be listed in the Courses Navigation Menu.

Editing a Course Name or Description You can change the name of your course or your course description at any time.

1. To change this information, click on the course name listed in Courses Navigation Menu to the left.

2. In the right‐hand panel, click on Step 2 – Name/Edit Course Description.

3. Edit the name or course description and then click ‘Continue to Step 3.’

4. Review your course name and description and then click ‘Confirm and Save.’

In this release, deleting courses is not possible.



Creating an Assignment Assignments are created at the course level and will be populated into sections that you create within that course.

*Edits made to assignments here at the course level do not impact any currently created sections. Only new assignments will populate to existing sections.

1. To create a new assignment you need to click on the Courses tab, click on a specific course in the Courses Navigation Menu and then click the ‘Add an Assignment’ button. (The add assignment button will not appear until after you select a specific course.) Be sure to click it only once for each new assignment.

2. You can create a new Assignment in one of three ways:

• You can create a new assignment by modifying an assignment provided by Cengage Learning. If you are comfortable using the assignment as we wrote it, select this option, and simply click through these steps without making changes.

• You can create a new assignment by modifying an assignment you previously created.

• You can create a brand new assignment.

3. To create an assignment by modifying an assignment provided by Cengage Learning, follow these steps:

Step 1 – Add Assignment: Select the first radio button and select an assignment you wish to copy and click ‘Continue to Step 2.’

Step 2 ‐ Name/Edit Assignment Description: Modify the existing name and description and then click ‘Continue to Step 3’

Step 3‐ Select Assignment Type: Select ‘Video Assignment*’ and click ‘Continue to Step 4’

*Currently, ‘Video Assignment’ is the only assignment type. It describes the type of file being submitted. Options for uploading additional file types, such as a document, may be added in future releases of Speech Studio.

Step 4‐ Select Rubric: Select a rubric to use when evaluating student submissions and click ‘Continue to Step 5’. Rubric text is available in the Help Menu.



Step 5‐ Add Instructions: Modify instructions for this assignment for your students and click ‘Continue to Step 6’

Step 6‐ Confirm and Save: Review your assignment name and description and then click ‘Confirm and Save’

After you click ‘Confirm and Save’ your assignment will be listed in the Courses Navigation Menu.

4. To create a assignment by modifying an assignment you previously created, follow these steps:

Step 1 – Add Assignment: Select the second radio button and select an assignment you wish to copy and click ‘Continue to Step 2.’

Step 2 ‐ Name/Edit Assignment Description: Modify the existing name and description and then click ‘Continue to Step 3’



Step 4‐ Select Rubric: Select a rubric to use when evaluating student submissions and click ‘Continue to Step 5’ Rubric text is available in the Help Menu.

Step 5‐ Add Instructions: Modify instructions for this assignment for your students and click ‘Continue to Step 6’

Step 6‐ Confirm and Save: Review your assignment details and then click ‘Confirm and Save’

After you click ‘Confirm and Save’ your assignment will be listed in the Courses Navigation Menu.

5. To create a brand new assignment, follow these steps:

Step 1 – Add Assignment: Select the third radio button and click ‘Continue to Step 2.’

Step 2 ‐ Name/Edit Assignment Description: Enter in a name and description and then click ‘Continue to Step 3’





Step 4‐ Select Rubric: Select a rubric provided by Cengage to use when evaluating student submissions or you can choose to create a custom rubric. Select a rubric and click ‘Continue to Step 5’ Rubric text for Cengage‐provided rubrics is available in the Help Menu.

Step 5‐ Add Instructions: Add instructions for this assignment for your students. We recommend preparing the instructions in a separated document, and pasting them in here. Click ‘Continue to Step 6’

Step 6‐ Confirm and Save: Review your assignment details and then click ‘Confirm and Save’

After you click ‘Confirm and Save’ your assignment will be listed in the Courses Navigation Menu. When you create sections based on this course, the assignment will automatically populate.

REPEAT THIS PROCESS FOR ALL NECESSARY ASSIGNMENTS

Editing Assignment Details You can change the assignment details at any time. NOTE: Edits to assignments made at the course level will not be reflected in any existing sections. You may still add a new assignment that will populate to existing sections.

1. To change assignment details, click on the assignment name listed in the Courses Navigation Menu.

2. In the right‐hand panel, move through each step, modifying information as necessary.

3. In Step 6, review your assignment details and then click ‘Confirm and Save’

Deleting an Assignment You can choose to delete and Assignment from your course or from a particular section. Click the red circle in the top right corner of the assignment box and confirm that you wish to delete that assignment.



Creating a Custom Rubric You can choose to associate a Cengage‐provided rubric to an assignment or you can select to create your own custom rubric to evaluate an assignment.

*You can make changes to a custom rubric at any time but your changes are not populated to existing sections

You can select to create a custom rubric from Step 4 in the Assignment Wizard or from the Rubric Editor link in the top right‐hand corner of the window.

To create a rubric by modifying a rubric provided by Cengage Learning, follow these steps:

1. Enter in a name and description for your rubric. 2. Use the arrows next to rubric items in the left‐hand list to copy the items to your new

rubric. Use the double arrows to copy all rubric items from a rubric.



3. You can change the text of the rubric item and edit the quick comments available for that rubric item.

4. Delete rubric items that you do not wish to use by clicking on the red circle in the top right‐hand corner of the rubric item.

5. Click ‘Save’ to save your new rubric.

To create a brand new custom rubric, follow these steps:

1. Enter in a name and description for your rubric. 2. Click the ‘Add Rubric Item’ button to create a blank rubric item.

3. Enter in the text for your rubric item in the space provided.



4. Click on the ‘Comments’ icon to add your own quick comments.

5. Delete rubric items that you do not wish to use by clicking on the red circle in the top right‐hand corner of the rubric item.

6. Click ‘Save’ to save your new rubric.

Editing a Custom Rubric You can choose to edit your custom rubrics at any time in the Rubric Editor. You cannot edit Cengage‐provided rubrics, but you can easily copy rubric items or an entire rubric provided by Cengage and modify it and save it as your own. [See Creating a Custom Rubric]

*You can make changes to a custom rubric at any time but your changes are not populated to existing sections.

To edit an existing custom rubric, follow these steps:

1. Select your custom rubric in the left‐hand list by clicking on the rubric name. 2. Click the ‘Edit Rubric’ button in the info box at the bottom‐left hand side of the screen. 3. Make your changes to your rubric in the right‐hand panel. 4. Click ‘Save’ to save the changes to your rubric.





Creating a Section 1. To create a new Section click on the Sections tab at the top of the page. In the Sections Navigation

Menu click on the Add a Section button next to the relevant course you set up, including the desired assignments for this section. To review what assignments are in each course, return to the Course Area, by clicking on the Course Tab.

2. To create your section , follow these steps:

Step 1 ‐ Name/Edit Section Description: Enter in a name (required) and description (optional) and then click ‘Continue to Step 2’

Step 2‐ Set Dates for Section: Select the start and end dates for your section. With this information, we will help ensure that you keep your assignment due dates within your section’s time frame.

Step 3‐ Confirm and Save: Review your section details and click ‘Save and Continue to Step 4’

After you click ‘Save and Continue to Step 4’ your section will be listed in the Sections Navigation Menu.

Step 4‐ Get Registration Code: Copy this code and share it with your students. *This code is different from access code your students used to register for Speech Studio, or any other course management system. It is specific to this section, and will allow them to enroll within the Speech Studio program. Students will only need to use this code once to enroll and will automatically be added to your roster.

Courses

Sections



Editing a Section You can change the name of your section or your section dates at any time. If some students have already registered, they will see the edited Section information. If more students register after you make the edits, the registration code will not have changed.

1. To change this information, click on the Section name listed in Sections Navigation Menu to the left.

2. In the right‐hand panel, click on Step 1 – Name/Edit Section Description. Make any necessary edits.

3. In Step 2‐ Edit Dates for Section, edit dates for section as necessary.

4. Review your course name and description and then click ‘Confirm and Save.’



Setting Assignment Due Dates Assignment due dates are specific to each section.

1. Continue to the Assignment Dashboard from the Section Creation process (outlined above)

–or‐

2. Follow these steps:

a. Click on the Sections tab.

b. Navigate to the appropriate section underneath your course in the Sections Navigation

Menu.

c. Click on the Section name to view the assignments in this section.

d. Click on the icon next to the Assignments header to open the Assignments Dashboard.

Assignments Dashboard Icon



3. In the Assignments Dashboard, the calendar tool will automatically open for any assignment for

which dates are not yet set. Set the start and due dates for each assignment. Be sure to click the

“Set Date” Button to save the dates, and close this tool. Once closed, this tool can be accessed

again, and dates changed, through the calendar Icon. Changes will appear to students

immediately (if they are in the program at the same time you make the changes, they may need

to refresh).

Calendar Icon opens and closes the calendar tool.



Getting Students Registered for a Speech Studio Section When you have completed Section Creation, Step 4 provides you with a section registration code to give to your students. See the Student User Guide for details on student registration.

Student homepage

After your students enroll with this code, you will see them listed in the Sections Navigation Menu under each assignment.



Viewing Student Submissions 1. To view a student’s submission, To view a student’s submission, follow this path in the Sections

Navigation Menu

[Your Course]> [Your Section]>Assignments> [Specific Assignment]>Student Name.

–OR‐ 1. In the Sections Navigation Menu, click on the icon next to Assignments to open the Assignments

Dashboard.

On this dashboard you can view all your assignments, change due dates for assignments and view your students’ submissions.

2. Click on a student’s name in the right‐hand list to open view the submission for that student. Or select the student’s name from the Sections Navigation Menu in the folder labeled with the desired assignment’s name.

On this page, you will be able to grade your student’s submission, provide feedback to the student, view the student’s description of their submission and view other students’ feedback, if peer review was enabled for your submission. This is described in further detail in the following sections.



Grading Student Submissions

The Assignment Review Page

1. Click on the rubric button to open the rubric you selected when creating this assignment.

2. To grade on each rubric item, click on the ‘NA’ button to open the rubric scale and assign a point value of 0 to 5 for that rubric item. If you do not wish to evaluate a student on a particular item, leave it at na, and it will not be counted against the final rubric score.



3. To make a comment about a particular item, click on the comment button on the left. You can

choose one of the provided comments that applies to that rubric item, or enter in your own comments. Click on the Comment Button to close the drawer.

4. Click ‘Save’ to save your comments and point values.

5. The system will calculate a percentage of rubric points out of possible points in the Rubric Grade field. You can make this your student’s grade by clicking ‘Set’. If you want to adjust the score yourself, you can override the rubric grade by entering in a point value in the ‘Set Grade To:’ box and clicking ‘Set.’ The grade you set will be displayed next to ‘Assignment Grade.’ It can be updated at any time.



6. Click on My Comment to enter in your feedback to the student.

a. You can point out specific instances in the student’s video by including a timestamp in your comments. To enter a timestamp, click the ‘Insert Time Marker’ button in the comments panel. This will insert a link that will bring the student to the right position in the video to see where your specific feedback applies.

Note, depending on how the video is formatted, the playback position may be a few seconds before the time indicated.

Click ‘Save’ before moving away to save your comments.



Opening an Assignment for Resubmission After a student has submitted an assignment, they cannot resubmit that assignment unless you open that assignment for resubmission.

To open an assignment for resubmission, click the Reset button in the top right hand corner of the Assignment Review window. This will allow the student to upload another video for this assignment.

Please note that opening an assignment for resubmission will remove the video uploaded by the student and all associated comments. If you have already graded the assignment, the assignment grade will be deleted. This information cannot be retrieved.



Enabling Peer-Review For each assignment you can enable peer review. Students will be able to view other students’ submissions, rate them with one to five stars and provide feedback. To enable peer review, select ‘Yes’ at the bottom of the grading tool when viewing a student’s submission.

Peer review comments will be immediately available for the submitting student to view. You can also view students’ peer review comments and delete comments you deem inappropriate. Once deleted, they will disappear from for both you and your class.

1. Select ‘Other Students’ Comments’.

2. To delete a comment, click the red circle icon in the top right hand corner of the comment box.



Using Speech Studio to Share Videos Speech Studio has been designed to be flexible and easy to use for a variety of needs. If you need a secure video sharing environment, but don’t need the grading and tracking functionality, then just use what you need! Follow these steps:

1. Create a Course. Follow the steps above. Be sure to create all the assignments you want students to submit videos for.

2. Create a Section. Follow the steps above. Be sure to work through the steps to get a registration code to share with your students.

3. When students register, they will locate their assignment in the Sections Navigation Menu ([Section Title]>Assignments>[Assignment Title]) and access the Assignment Review Page. Here they can upload and submit the video. The system will recognize the submission as complete and the video will be available for your viewing on a secure, protected server.



Using Speech Studio to Grade Live Performances Speech Studio has been designed to be flexible and easy to use for a variety of needs. If you teach in a traditional classroom where student give live speeches, you can use Speech Studio to grade first, and upload a video later, or never upload a video. The feedback will be organized for students based on the assignment name. Follow these steps:

1. Create a Course. Follow the steps above. Be sure to create all the assignments your students will present. This will prompt the program to create an assignment page for each student, on each assignment.

2. Create a Section. Follow the steps above. Be sure to work through the steps to get a registration code to share with your students.

3. Ask your students to register. When they do so, they will show up in your roster, and will be able to access your feedback.

4. On speech day, use the Sections Navigation Menu to locate the specific assignment page for each student: [Course Title]>[Section Title]>Assignments>[Assignment Title]>[Student]

5. Use the Grading tools on the right as you watch the live presentation. Set the grade, and your grade and feedback will be visable to that student.

6. If you also record the speech in the class, you can upload the video for your student using the video upload form on the Assignment Review Page.

7. If your students have laptops in the classroom, you can enable peer review before the presentation starts, and the whole class can log in to the presenting student’s Assignment Review Page from their own accounts and make their comments as they watch. See the “Peer Review a video” section of the student user guide.



Additional Support For additional support, visit our Technical Support Center online at http://www.cengage.com/support/

Or call 1‐800‐354‐9706

System Requirements

It is recommended that you maximize your browser window when using Speech Studio ™ and have your screen resolutions set at or above 1024x768.

Mac

Mac OS X v10.4.x or later (Intel) Mac OS X v10.1 or later (PowerPC), PowerPC G5 1.8GHz or faster processor 256MB of RAM 64MB of VRAM Firefox 1.5.0.3 or later, Opera 6, Safari 2.x or later Flash Player 9.0.124.0

PC

Microsoft® Windows Vista®, Microsoft Windows XP Intel Pentium 4 2.33GHz processor (or equivalent) 512MB of RAM 64MB of VRAM Microsoft Internet Explorer 7, Firefox 2.0, AOL 9, Safari 3.x or later Flash Player 9.0.124.0

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