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Together InForming JusticeANZFSS 23rd International Symposium on the Forensic Sciences18 - 23 September 2016Auckland, New Zealand www.anzfss2016.org
Sponsorship and Exhibition Prospectus
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Sarah Scott
Contents
Invitation from the Symposium Chair 3
Australian and New Zealand Forensic Science Society 4
Program overview 5
Previous Symposia 5
Why sponsor? 6
Green commitment 6
Symposium Organisers 6
Sponsorship packages available 7
Sponsorship Opportunities 8
Industry Trade Exhibition 18
Terms & Conditions 20
Sponsorship and Exhibition Application 23
Bloodspatter image cover and back cover courtesy of ESR
Matt Gittos
Ian Calhaem
3Invitation from the symposium chair
Tena koutou, tena koutou, tena koutou katoaGreetings and Hello to you all
It is with great pleasure that I invite you and your organisation to be part of the 23rd ANZFSS International Symposium on the
Forensic Sciences to be held in Auckland, New Zealand (NZ) in September 2016. Regardless of whether your organisation has
supported ANZFSS Symposia in the past, or you are a newcomer, including exhibitors and sponsors from the FIRMS industry,
a very warm welcome to you all.
NZ leads the world in many areas of forensic science and forensic science research. As such, we anticipate this Symposium
will attract a large number of delegates, eager for the opportunity to benefit from the knowledge and experience of forensic
science within NZ as well as the reputation of ANZFSS as one of the top forensic science Symposia in the world.
In addition, NZ is a top international tourist destination, renowned for our country’s natural beauty and friendly culture. With
direct flights from across the globe, the opportunity for delegates and exhibitors alike to fulfil dreams of that uniquely kiwi
experience is just too good to overlook.
In support of our program of top quality science, we aim to provide maximum exposure for all of our sponsors and extended
opportunities for exhibitors to interact with delegates and showcase their company and products. As well as maintaining the
ANZFSS tradition of high quality networking events providing a taste of NZ and the hospitality our nation is renowned for.
We have a range of packages to suit all options and can tailor one to suit your needs. If you do not find what you are looking
for, please contact us and we will make it happen. We are anticipating this being the biggest and best ANZFSS Symposia yet.
As an important player in the forensic science arena, this is definitely the international forensic science event of 2016 not to
miss for your organisation.
Regardless of whether your motivation is the top quality industry showcase, opportunities for delegate interaction, exposure
to the world class scientific program, or simply the chance to explore middle earth and experience that kiwi hospitality and
culture you’ve heard so much about, don’t hesitate, book your place now.
Auckland 2016 – see you there!
Haere pai atu, hoki pai mai.
Travel safely
Sarah ScottChairman
Auckland 2016 Symposium Organising Committee
4 Australian and New Zealand Forensic Science Society
The Australian Forensic Science Society was formed in 1971 with the aim of bringing together scientists, police, criminalists,
pathologists, and members of the legal profession actively involved with the forensic sciences. The Society’s objectives are
to enhance the quality of Forensic Science providing both formal and informal lectures, discussions and demonstrations
encompassing the various disciplines within the science.
In 1988, the strong New Zealand membership within the Society was recognised, resulting in the name of the Society
changing to the Australian and New Zealand Forensic Science Society (ANZFSS).
The 23rd International Symposium on the Forensic Sciences
The International Symposium on the Forensic Sciences is the major forensic science symposium in Australasia, showcasing
the region’s forensic research efforts on a biennial basis. The symposium is a major networking event for members of the
Australian and New Zealand forensic science community. It is a ‘must attend’ event for the industry of forensic sciences. For
exhibitors, it is the one opportunity every two years to showcase their products and services within forensic science and
related industries. The symposium has earned a high reputation internationally and is ranked by many in the top three
international forensic symposia. It offers a great opportunity for local forensic practitioners to attend a world class meeting.
The symposium now attracts a strong contingency from Asia, Europe and the Americas. It is the most significant international
forensic science conference to be held in 2016.
5Program overview
Sunday 18 September 2016 Exhibition set up
Registration
Welcome Reception
Monday 19 September 2016 Opening
Scientific Sessions
Exhibition
Tuesday 20 September 2016 Scientific Sessions
Exhibition
Extreme Night Out
Wednesday 21 September 2016 Scientific Sessions
Exhibition
Thursday 22 September 2016 Scientific Sessions
ANZFSS Annual General Meeting
Exhibition closes at end of sessions
Symposium Gala Dinner
Friday 23 September 2016 Scientific Sessions
Previous Symposia
The International Symposium on the Forensic Sciences is a biennial event, held
in either Australia or New Zealand
Year Location Delegate Numbers2014 Adelaide > 800
2012 Hobart > 770
2010 Sydney > 930
2008 Melbourne > 760
2006 Fremantle > 750
2004 Wellington > 450
2002 Canberra > 600
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6 Why sponsor?
Participating as a sponsor or exhibitor provides you
with the opportunity to directly target your national and
international target markets and demonstrate your level of
support and commitment to the industry. The Symposium
can provide your company with:
• maximum exposure for four days at a premier
international Symposium devoted to forensic science
• the opportunity to demonstrate your company’s
commitment to the industry
• an opportunity to build and reinforce strategic
relationships
• time to network with industry colleagues and key
decision makers
• a cost effective way to reinforce your company’s
brand and build brand awareness amongst a relevant
audience
• access to a broad network of industry partners from the
public and private sectors
• opportunity to present latest innovations and new
products or services to a pertinent audience
• the opportunity to showcase your expertise and
capabilities, and educate the industry
• increased marketing opportunities including visibility
on the Symposium website and associated marketing
materials and the chance to affiliate your brand
with a unique, dynamic Symposium. Packages and
commitment levels vary and can be tailored to suit your
marketing strategies.
Green commitment
We are committed to reducing carbon emissions and
providing a green Symposium. The Symposium venue
already employs many strategies to reduce greenhouse
emissions and we are transitioning to an electronic event
as much as possible. Please discuss with us any suggestions
you have to assist us in this commitment and reduce our
carbon footprint.
Symposium OrganisersConference Innovators
PO Box 28084
Auckland 1541
Telephone: +64 9 525 2464
Facsimile: +64 9 525 2465
Email: [email protected]
7Sponsorship packages available
This table is a summary only. Full conditions and entitlements are outlined within this document under the relevant
sponsorship level.
Sponsorship Package Number Available Price NZ (GST inclusive) Page Number
Principal Sponsor Exclusive $45,000 8
Gold Sponsor 3 available $35,000 9
Silver Sponsor 9 available $22,000 11
Bronze Sponsor 4 available $15,000 12
Espresso Café Exclusive $15,000 13
Plenary Sponsor 4 available $10,000 13
Stream Sponsor Multiple opportunities $7,000 14
Scientific Poster Sponsor Exclusive $6,000 14
Lunch Sponsor 5 available $5,500 15
Keynote Speaker Sponsor Multiple opportunities $5,000 15
Workshop Sponsor Multiple opportunities $3,500 16
Symposium Note Pad Sponsor Exclusive $3,000 16
Morning and Afternoon Tea Sponsor 8 available $2,500 17
Symposium Pen Sponsor Exclusive $2,000 17
Advertising on Website from $750 17
Standard sponsorship EntitlementsSymposium sponsors will receive the following standard entitlements in addition to the entitlements outlined in the individual
packages:
• Recognition as a sponsor (with company logo) on all relevant Symposium promotional material.
• Recognition as a sponsor (with company logo) on the sponsors’ page of the official Symposium website, including a
hyperlink to your company/organisation home page.
• Recognition as a sponsor on the Symposium tablet provided to each attendee.
• Acknowledgement as a sponsor on the official sponsor acknowledgement board/banner situated onsite at the
Symposium.
• Use of the Symposium logo until the end of December 2016.
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Sponsorship OpportunitiesAll prices are in New Zealand dollars and include GST except where stipulated.
Principal Sponsor$45,000 (GST inclusive)
ONE ONLY
The Principal Sponsor will present
a unique opportunity to be at the
forefront of delegate’s minds and
provides a number of outstanding
benefits that will be relevant before,
during and after the Symposium.
We view our Principal Sponsor as our
primary partner in the successful
execution of the Symposium and we
will work alongside you to provide
opportunities to promote your
company through the lead up and
during the Symposium itself. This is a
unique marketing opportunity and
we are confident your participation
in this prestigious event at this level
will provide your company with
exceptional commercial rewards.
Principal Entitlements (in addition to Standard Entitlements):
TabletEvery attendee will be given a tablet PC pre-loaded with all conference material as
part of their registration package. In addition to the sponsorship package outlined
below, the Principal Sponsor will be acknowledged as sponsor of the tablet
provided to each of the delegates.
Additional entitlements: • Tablet to be branded with the company’s logo at sponsor’s cost (in consultation
with Symposium organisers).
• Verbal acknowledgement as the Principal Sponsor during the Opening and
Closing Ceremonies.
• Display of company logo on a looped PowerPoint slide shown in session
rooms prior to and between the commencement of sessions.
• Logo and 200 word profile on the Symposium Website.
• Full delegate list including address, telephone, email and fax details supplied prior
to Symposium (list will exclude any delegates who have requested privacy).
• Four complimentary Symposium delegate registrations inclusive of all social
functions.
• Full page advertising space (colour) on the Symposium Website (artwork to be
supplied by sponsor).
• Two complimentary 3m x 3m exhibition spaces located in a prominent
position within the Trade Exhibition Area.
• Two additional exhibitor registrations exclusive of all social functions, except
the Welcome Reception.
Image courtesy of ESR
9GOLD Sponsor $35,000 (GST inclusive)
TWO (2) OPPORTUNITIES
As a Gold Sponsor, your company
will benefit from an excellent level
of exposure. Your company will
enjoy a strong alignment with the
Symposium through the many
opportunities for branding and
exposure, prior to and during the
Symposium. This sponsorship level
allows you to be involved in one
of two of the major social events at
the Symposium – the Symposium
Gala Dinner or the Extreme Night
Out. This allows you exposure to
a large number of attendees in a
fun, relaxed environment providing
prime networking opportunities.
Gold Entitlements (in addition to Standard Entitlements):
• Verbal acknowledgement as a Gold Sponsor during the Opening and Closing
Ceremonies.
• Display of company logo on a looped PowerPoint slide shown in session
rooms prior to and between the commencement of sessions.
• Logo and175 word profile on the Symposium Website.
• Full delegate list including address, telephone, email and fax details supplied prior
to Symposium (list will exclude any delegates who have requested privacy).
• Full page advertising space (colour) on the Symposium Website (artwork to
be supplied by sponsor).
• Three complimentary Symposium delegate registrations inclusive of all social
functions.
• One complimentary 3m x 3m exhibition space located in a prominent position
within the Trade Exhibition Area.
In addition to the Gold Entitlements outlined above, the Gold Sponsor will be
acknowledged as sponsor of the Symposium Gala Dinner. The dinner is the major
social event at the Symposium and a fantastic opportunity for delegates, speakers
and sponsors to network while at the Symposium. It also includes handover to
the next Symposium Organising Committee.
Option 1 – Gala Dinner• The sponsor may provide a pull-up banner which will be positioned in a
prominent location at the Symposium Gala Dinner (maximum size 2m high x
1m wide).
• Company representative may present a three minute speech or audio-visual
presentation at the function (basic audio visual will be provided – additional
audio visual is at the expense of the sponsor).
• Sponsor logo displayed for the duration of the dinner on large screens (when
not in use for award presentation or other display purposes).
• Four additional Symposium Gala Dinner tickets.
• Sponsor may provide Symposium Gala Dinner guests with a company
branded gift (sponsor to supply).
• Company name and logo printed on all menus and tickets for the Symposium
Gala Dinner.
10Option 2: – Extreme Night OutIn addition to the Gold Entitlements outlined above, the Option 2 Sponsor will
be acknowledged as sponsor of the midweek Extreme Night Out. This night is a
fantastic opportunity for delegates, speakers, sponsors and exhibitors to network
whilst at the Symposium and will be an exciting themed night that promises to
be memorable.
Additional entitlements:
• The sponsor may provide a pull-up banner which will be positioned in a
prominent location at the Extreme Night Out (maximum size 2m high x 1m
wide).
• Opportunity for company representative to present a three minute speech at
the function (basic audio visual will be provided – additional audio visual is at
the expense of the sponsor).
• Four invitations for company represent-atives to attend the Extreme Night
Out.
• Sponsor may provide Extreme Night Out guests with a company branded gift
(sponsor to supply).
• Company name and logo printed on menu and tickets for the Extreme Night
Out.
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11Silver Sponsor$22,000 (GST inclusive)
ONE (1) OPPORTUNITY
As a Silver Sponsor, your company
will enjoy a strong alignment with
the Symposium through the many
opportunities for branding and
exposure, prior to, during and after
the Symposium.
Silver Entitlements (in addition to Standard Entitlements):
• Display of company logo on a looped PowerPoint slide shown in session
rooms prior to and between the commencement of sessions.
• Logo and 125 word profile on the Symposium Website.
• Full delegate list including address, telephone, email and fax details supplied prior
to Symposium (list will exclude any delegates who have requested privacy).
• Two complimentary Symposium delegate registrations inclusive of social
functions.
• Half page advertising space (colour) on the Symposium Website (artwork to
be supplied by sponsor).
• One complimentary 3m x 3m exhibition space located in a prominent
position within the Trade Exhibition Area.
In addition to the Silver Entitlements outlined above, the Welcome Reception
Sponsor will be associated with the Welcome Reception - the first event for the
Symposium – where all delegates, speakers, sponsors and exhibitors gather to
network, relax, introduce each other and celebrate the commencement of the
23rd International Symposium on the Forensic Sciences.
Sponsorship of this event will provide a wonderful opportunity to welcome
delegates and leave a lasting first impression.
Additional Silver entitlements:
• Prominent display of company logo on a looped PowerPoint slide shown
during the Welcome Reception if possible.
• The sponsor may provide a pull-up banner which will be positioned in a
prominent location at the Welcome Reception (maximum size 2m high x 1m
wide).
• Opportunity for company representative to present a three minute speech
at the function (additional audio visual other than what is provided for the
function is at the expense of the sponsor).
• Four invitations for company represent-atives to attend the Welcome
Reception only.
• Sponsor may provide Welcome Reception guests with a company branded
gift (sponsor to supply gifts).
• Small table signs featuring the company name and logo displayed at the
Welcome Reception (Symposium Organisers to supply).
12 Bronze Sponsor $15,000 (GST inclusive)
TWO (2) OPPORTUNITIES
As a Bronze Sponsor, your company
will enjoy a strong alignment with
the Symposium through the many
opportunities for branding and
exposure, prior to, during and after
the Symposium.
This sponsorship level provides two
opportunities to gain high exposure
through involvement with the
Symposium – Name Tag and Lanyard
and Symposium Pocket Program
Bronze Entitlements (in addition to Standard Entitlements):
• Display of company logo on a looped PowerPoint slide shown in session
rooms prior to and between the commencement of sessions.
• Logo and 100 word profile in the Symposium Website.
• Full delegate list including address, telephone, email and fax details supplied
prior to Symposium (list will exclude any delegates who have requested
privacy).
• Two complimentary Symposium delegate registrations inclusive of social
functions.
• Half page advertising space (colour) in the Symposium Website (artwork to be
supplied by sponsor).
• One complimentary 3m x 3m exhibition space located in a prominent position
within the Trade Exhibition Area.
In addition to the Bronze Entitlements outlined above, each Bronze Sponsor
may choose one of the following complimentary additional options to add to
their package (first come, first served basis).
Option 1 – Name Badge and Lanyard To gain access to the Symposium, all delegates are required to wear the official
Symposium name badge and lanyard. This is an opportunity to have your company
logo printed on all name badges and lanyards alongside the Symposium logo
and gain considerable exposure throughout the Symposium.
The lanyard colour will determine the level of access for each attendee. As the
Name Badge and Lanyard Sponsor, your company will receive the following
entitlement:
• Company Logo to appear on all Symposium name badges and lanyards
alongside the Symposium logo.
Note: Branding is subject to approval from the Symposium Organising Committee
Option 2 – Symposium Pocket Program Your company’s logo will be printed on the front cover of the fold-out Symposium
Pocket Program that will be given to all attendees. The Symposium Pocket
Program will include a summary of the program (day at a glance) and Trade
Exhibition Area information. The Symposium Pocket Program is the quick guide
to the Symposium for all attendees, so your profile will be seen continuously
throughout the Symposium.
As the Symposium Pocket Program Sponsor, your company will receive the
following entitlement:
• Logo displayed on the cover of the Symposium Pocket Program.
Note: The Symposium Pocket Program sponsor will receive maximum exposure in this
sponsorship package but Symposium Pocket Program sponsorship does not entitle
the sponsor to exclusive advertising rights within the Symposium Pocket Program.
Other advertisements may be included at the discretion of the Symposium Organising
Committee.
13Espresso café$15,000 (GST inclusive)
ONE ONLY
The ANZFSS 2016 Espresso Café will
serve premium coffee, hot chocolate
and teas during catering breaks on
Monday, Tuesday, Wednesday and
Thursday. The package cost covers
the provision of café furniture,
barista, consumables and coffee
carts and includes an adjoining
exhibition booth. The Espresso Café
will be available for the exclusive use
of Symposium delegates and will be
located in the Trade Exhibition Area.
Entitlements (in addition to Standard Entitlements):
• Display of company logo on a looped PowerPoint slide shown in session
rooms prior to and between the commencement of sessions.
• One 3m x 3m exhibition booth adjoining the café area.
• Logo and 50 word profile on the Symposium Website.
• The Sponsor may provide pull-up banners to be positioned in prominent
locations in the Espresso Café (maximum size 2m high x 1m wide).
• Company corporate literature may be displayed in the Espresso Café (to be
supplied by sponsor).
• Opportunity to place branded accessories such as coffee mugs within the
Espresso Café (materials to be provided by sponsor).
Plenary Session Sponsor$10,000 (GST inclusive)
FOUR (4) OPPORTUNITIES
As a Plenary Session Sponsor,
your company will enjoy a strong
alignment with the event through
the support of a nominated plenary
session of your choice.
Delegates will attend plenary
sessions throughout the
Symposium.
Entitlements (in addition to Standard Entitlements):
• Display of company logo on a looped PowerPoint slide shown in session
rooms prior to and between the commencement of sessions.
• Recognition in all program materials that the session is sponsored by your
company.
• Two complimentary day registrations for nominated guests to attend the
sponsored session day only.
• The sponsor may provide a pull up banner which will be positioned in a
prominent location in the session room (maximum size 2m high x 1m wide).
• Verbal recognition by the Session Chair prior to and at the conclusion of the
sessions in that stream for that day.
14 Stream Sponsor$7,000 (GST inclusive)
MULTIPLE OPPORTUNITIES
As a Stream Sponsor, your company
will enjoy a strong alignment with
the event through the support of
a nominated stream of your choice
for a single day.
Delegates will be able to select
from a very comprehensive series of
program sessions.
Where a stream spans a number
of days, the sponsored stream
will apply for a single day per
sponsorship unit.
Entitlements (in addition to Standard Entitlements)
• Display of company logo on a looped PowerPoint slide shown in session
rooms prior to and between the commencement of sessions on that day.
• Recognition in all program materials that the stream is sponsored by your
company.
• Logo and 50 word profile on the Symposium Website.
• Two complimentary day registrations for nominated guests to attend the
sponsored stream day only.
• The sponsor may provide a pull up banner which will be positioned in a
prominent location in the session room (maximum size 2m high x 1m wide).
• Your company logo will be displayed on the session room projection screen
prior to and after the sessions in that stream for that day.
• Verbal recognition by the Session Chair prior to and at the conclusion of the
sessions in that stream for that day.
Where streams span a number of days, the sponsor may negotiate with the
Symposium Organising Committee to coordinate a particular speaker and
session theme. Where requested sessions coincide with a Keynote Speaker
Sponsor, the Symposium Organising Committee reserves the right to negotiate
with the sponsors and reallocate the sponsored streams to provide all sponsors
with maximum exposure.
In the case of a Stream Sponsor and Keynote Speaker Sponsor requesting
sponsorship of sessions or streams on the same day, and separate scheduling is
not possible through negotiations with the Symposium Organising Committee,
both sponsors will share the recognition for that day but be acknowledged for
the type of sponsorship they have provided.
Scientific Poster Sponsor $6,000 (GST inclusive)
ONE ONLY
The Scientific Poster area is an
integral part of the Symposium and
will provide a premium branding
and marketing opportunity to
demonstrate your support and
commitment to continued research
and development.
The Scientific Poster area will be
located near the Trade Exhibition
Area and will provide the sponsor
with superior levels of exposure
during the Symposium. It is
anticipated that in excess of 200
posters will be displayed for the 4
days of the Symposium.
Entitlements (in addition to Standard Entitlements):
• Company’s logo prominently displayed on poster board numbers and
discipline signs within the poster area for the duration of the display period.
• Logo and 50 word profile on the Symposium Website.
• The sponsor may provide a pull up banner which will be positioned in a
prominent location at the Scientific Poster display (maximum size 2m high x
1m wide).
15Lunch Sponsor$5,500 (GST inclusive)
FIVE (5) OPPORTUNITIES
Demonstrate your company’s
hospitality by sponsoring the daily
luncheon break on one day.
Entitlements (in addition to Standard Entitlements):
• Display of company logo on a looped PowerPoint slide shown in session
rooms prior to and between the commencement of sessions.
• Logo and 50 word profile on the Symposium Website.
• Two complimentary passes for nominated guests to attend the sponsored
lunch break (these passes are for the lunch break only, attendance to other
sessions is not included).
• The sponsor may provide a pull up banner which will be positioned in a
prominent location in the lunch area (maximum size 2m high x 1m wide).
• Small table signs featuring the company name and logo displayed on the
sponsored refreshment tables.
• Verbal recognition by the Session Chair in the sessions directly before and
after the sponsored luncheon break.
• Company corporate literature may be displayed on the refreshment stations
during the sponsored lunch (sponsor to supply).
Keynote speaker Sponsor$5,000 (GST inclusive)
MULTIPLE OPPORTUNITIES IN ALL
STREAMS
Keynote Speakers will present at the
beginning of each of the streams
(concurrent sessions). The Keynote
Speakers are seen as leaders or
innovators in their field, presenting
key findings in research or latest
work practices relevant to the
stream. Sponsors of one of these
speakers will receive significant
exposure as these sessions are well
attended and alignment with these
speakers will be highly favoured.
Entitlements (in addition to Standard Entitlements):
• Verbal recognition by the Session Chair prior to and at the conclusion of the
sponsored session.
• Guaranteed Keynote Speaker session in a stream of the sponsor’s choice
in consultation with the Symposium Organising Committee for choice of
speaker.
• Display of company logo on a looped PowerPoint slide shown in session
rooms prior to and between the commencement of sessions.
• Logo and 50 word profile on the Symposium Website.
• Two complimentary day registrations for nominated guests to attend the
sponsored session day only.
• Your company logo will be displayed on the session room projection screen
for the day of the sponsored session in that stream.
Each sponsorship opportunity includes sponsorship of a Keynote Speaker for one
keynote session.
Where requested sessions coincide with a Stream Sponsor, the Symposium
Organising Committee reserves the right to negotiate with the sponsors and
reallocate the sponsored streams to provide all sponsors with maximum exposure.
In the case of a Stream Sponsor and Keynote Speaker Sponsor requesting
sponsorship of sessions or streams on the same day, and separate scheduling is
not possible through negotiations with the Symposium Organising Committee,
both sponsors will share the recognition for that day but be acknowledged for
the type of sponsorship they have provided.
Note that all sponsored Keynote presentations will require submission of an
abstract and speaker biography as per the general abstract submission process,
and the presenter will have to be registered to attend the symposium (for the full
duration or the relevant day). Speaker travel, accommodation and registrations
costs are not included.
16 Workshop Sponsor$3,500 (GST inclusive)
MULTIPLE OPPORTUNITIES
As a Workshop Sponsor, your
company will enjoy a strong
alignment with the event through
the support of a nominated pre-
or post-symposium workshop.
Delegates will be able to select
from a very comprehensive series of
workshop sessions. You will receive
exposure over the whole of the
Symposium as a Workshop Sponsor.
Entitlements (in addition to Standard Entitlements):
• Logo and 50 word profile on the Symposium Website.
• Two complimentary passes for nominated guests to attend the sponsored
workshop only (subject to registration criteria).
• The sponsor may provide a pull-up banner which will be positioned in a
prominent location in the workshop room (maximum size 2m high x 1m
wide) during the sponsored workshop.
• Your company logo will be displayed on the workshop room projection
screen prior to and after the sponsored workshop.
• Verbal recognition by the Presenter prior to and at the conclusion of the
sponsored workshop.
All workshop sponsorship will be undertaken in consultation with the Symposium
Workshop Coordinator and Symposium Organising Committee.
Symposium
Entitlements (in addition to Standard Entitlements):
• Writing Pads, provided by the sponsor, will be provided to all delegates.
Requirements:• Supply approximately 1000 branded writing pads (up to or including A4 size).
• Design and size to be approved by Symposium Organising Committee prior
to printing
Note Pad Sponsor$3000 (GST inclusive)
ONE ONLY
This is an opportunity to provide
each delegate with your branded
writing pads, providing your
company with exposure that
exceeds the duration of the
Symposium.
Please note the Writing Pads are to
be supplied by the sponsor.
17Entitlements (in addition to Standard Entitlements):
• Display of company logo on a PowerPoint slide prior to the sponsored break.
• Two complimentary passes for nominated guests to attend the sponsored
refreshment break only.
• The sponsor may provide a pull-up banner which will be positioned in a
prominent location during the sponsored refreshment break (maximum size
2m high x 1m wide).
• Small table signs featuring the company name and logo displayed on the
sponsored refreshment break tables.
• Verbal recognition by the Session Chair at the sessions directly before and
after the sponsored refreshment break.
• Company corporate literature may be displayed on the refreshment stations
during the sponsored break (sponsor to supply).
Entitlements (in addition to Standard Entitlements):
• Pens, provided by the sponsor, will be provided to all delegates.
Requirements:• Supply approximately 1000 branded pens.
Size/CostFull Page (colour or mono) $1,500 (GST incl.)
Half Page (colour or mono) $750 (GST incl.)
The Symposium Website will be a valuable reference tool used by delegates
throughout the Symposium. It will contain full details covering the scientific
program, excluding abstracts, together with exhibition and session details as well
as information covering the Symposium social events and will be included on the
tablet provided to all attendees.
Advertisements must be provided in print-ready pdf format.
Morning & Afternoon Tea Sponsor$2,500 (GST inclusive)
EIGHT (8) available
Demonstrate your company’s
hospitality by sponsoring the daily
refreshment breaks.
Symposium Pen Sponsor$2,000 (GST inclusive)
ONE ONLY
This is an opportunity to provide
your company with exposure
that exceeds the duration of the
Symposium.
Please note the pens are to be
supplied by the sponsor.
Advertising rates for the Symposium Website
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The Industry Trade Exhibition will run in conjunction with
four full days of the Symposium Program – from Monday
morning until close of business Thursday afternoon.
The Industry Trade Exhibition has been designed to
provide the best possible promotional opportunities to
participating companies, with the Scientific Poster area
and daily refreshment breaks being located in the Trade
Exhibition Area.
The Trade Exhibition Area will provide an exceptional
opportunity to promote your products and services in a
face-to-face environment.
The Industry Trade Exhibition allows you to: • Build new and strengthen existing relationships
• Acquire highly qualified leads
• Increase brand awareness
• Meet the decision makers
• Demonstrate new devices and services
• Gain instant market feedback
• Obtain first-hand market knowledge of developments
in your industry
• Discuss development of key points raised at the
Symposium
The VenueThe Industry Trade Exhibition will be held in the New
Zealand Room, Level 5, SKYCITY Convention Centre. The
New Zealand Room is in close proximity to all sessions and
meeting rooms and will host all catering breaks, including
scientific posters.
Industry Trade Exhibition
Trade Booth Details
Single Booth per 3m x 3m block $5,000 (GST incl.)
Double Booth per 6m x 3m block $8,000 (GST incl.)
Exhibitor Package Inclusions• One 3m x 3m exhibition booth.
• 2.4m high walls finished in White.
• Two x 150 watt spot lights on arms per stand.
• Fascia with company name (max. 30 characters).
• One general use power point per stand.
• Two full Exhibitor registrations (including name badges,
catering for all morning/afternoon teas and all lunches,
access to Symposium sessions and tickets to the
Welcome Reception and Symposium Dinner).
• Listing on Symposium Website.
• Delegate List – hard copy at the time of the Symposium
(excluding those that have requested privacy).
Additional Exhibition Staff:Extra staff on the exhibition booth will have access to a
reduced exhibitor registration fee.
• $500 per additional exhibition staff.
• Price includes – name badge, daily catering, Welcome
Reception and Symposium Pocket Program.
• Price excludes – session attendance, all social functions
except the Welcome Reception.
Custom Design StandsIf you require a custom designed stand, please provide a
diagram of the proposed stand with details and dimensions
for approval. The space for ‘custom design stands’ will be
sold on the same principle as booths
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Image courtesy of D
avid Scott
19Exhibition Floorplan
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20 Terms & Conditions
Application and Payment• Please complete the Booking Form attached with this
prospectus and return to the contact details on the
form. On receipt, a tax invoice for payment of 25%
deposit will be forwarded for payment.
• On receipt of the 25% deposit and after approval by
the committee, your sponsorship package will be
confirmed, and a letter will be sent to you outlining the
sponsorship agreement and specifications regarding
artwork for logos and advertisements, delivery details
for signage etc.
• As spaces are strictly limited, returning a Booking
Form does not guarantee a place as a sponsor/
exhibitor. Sponsorship and exhibition packages are not
considered confirmed until a 25% deposit of total costs
is received. Should the deposit not be received within
21 days of invoice, the package will be released for re-
sale.
• The second payment of 50% is due 31 July 2015 and
the final payment of 25% is due Friday 1 July 2016. A tax
invoice will be sent to you. Should final payment not be
received by 14 days after this date, the package will be
released for re-sale and the deposit not returned.
• Sponsors and exhibitors will be able to nominate their
1st, 2nd and 3rd choices for preferred sites at a later date.
Booths will be allocated based on sponsorship level
and order of receipt of Booking Form and deposit at the
discretion of the Symposium Organising Committee.
Should your preferred sites be unavailable, you will be
contacted for another preference.
Acceptance and AllocationThe Australian and New Zealand Forensic Science Society
(ANZFSS), the Symposium Organising Committee and
Symposium Organiser; Conference Innovators, reserve the
right to accept or reject any application for sponsorship at
its absolute and unfettered discretion with the return of
any deposit paid. Sponsorship and exhibition packages,
which may be limited in number, will be generally allocated
to those companies who apply earliest. Allocation of
sponsorship packages and booths regardless of the
preference indicated, and alteration of the floor plan is at
the discretion of the ANZFSS, the Symposium Organising
Committee and Symposium Organiser, whose decision will
be final.
Cancellation Policy If the event is cancelled by the ANZFSS, the Symposium
Organising Committee and/or Symposium Organiser
less than 12 months prior to the scheduled date, the
Sponsor/Exhibitor is entitled to a 75% refund. If the
event is rescheduled by the organiser, and the Sponsor/
Exhibitors can reasonably demonstrate their inability to
participate it will be entitled to a full refund. In the case
of your cancellation of sponsorship, notification in writing
should be sent to the Symposium Organiser. In the event of
cancellation of sponsorship the ANZFSS reserves the right
to retain monies paid in full unless resold.
Consequential DamageThe ANZFSS Symposium Organising Committee and
Symposium Organiser will not be liable for any indirect
or consequential damages arising out of a breach of this
Exhibition/Sponsorship contract.
Detailed Requirements and Due Dates The Symposium Organising Committee and Symposium
Organiser’s requirements regarding the artwork for logos
and advertisements, specifications and delivery details
for signage, arrangements for static display or other
arrangements will be sent to you in a confirmation letter at
a later date with relevant due dates. Logos will be requested
in both .jpg and .eps format, high
resolution 300dpi. Should an alternative format be received,
the Symposium Organisers cannot be held responsible for
the quality of the logos displayed in any of the promotional
material. In the event that materials, information or artwork
required by the Symposium Organiser are not received
by the designated due date, their use for their intended
purpose cannot be guaranteed. The value of these
entitlements will not be refunded if this is the case.
21Entitlements• The Symposium Organising Committee on behalf of
the ANZFSS and the Symposium Organiser will take the
upmost care to fulfil all listed entitlements.
• Concern that benefits have not been met must be
advised in writing to the Symposium Organiser prior to
the event.
• The sponsor is responsible for any banners supplied
and erected at the Symposium and must coordinate
with the Symposium Organiser prior to the events.
• The Symposium Organising Committee may enter into
negotiations regarding the provision of services under
this prospectus as they see fit.
Exceptional CircumstanceThe ANZFSS Symposium Organising Committee and
Symposium Organiser reserve the right to change the
venue and duration if exceptional circumstances demand.
In the event of a change of venue and/or duration, the
agreement to participate will remain in force as long as
the Sponsor/Exhibitor is informed at least one month
before the planned Symposium. The ANZFSS Symposium
Organising Committee and Symposium Organiser will use
reasonable endeavours to remedy the impact of exception
circumstances.
Exhibitor Display Rules• The Symposium Organising Committee and
Symposium Organiser shall determine the hours during
which the Trade Exhibition Area shall be open and the
hours of access for Exhibitors including variations of
such times as shall be necessary.
• The exhibition booth is to be fully manned and
operational and removal of or change to any of the areas
will not commence until after the exhibition closes after
close of business on Thursday 22 September 2016.
• No advertising material such as banners, are allowed
outside the designated booth area.
• Excessive noise that inconveniences other exhibitors
or the Symposium will not be allowed. The ANZFSS
Symposium Organising Committee and Symposium
Organiser will be the judges as to whether there is an
annoyance.
• No obstruction of any form in the aisles and walkways.
• While companies are encouraged to pursue novel
methods of attracting people with their stand, practices
disadvantaging other companies or detracting from
the Exhibition will be discouraged.
• The Sponsor/Exhibitor will acknowledge that
the ANZFSS Symposium Organising Committee,
Symposium Organiser and SKYCITY Convention Centre
will not be responsible for any loss or damage to the
exhibitor’s property and that all exhibitor material and
equipment is the sole responsibility of the exhibitor
Partnerships Nothing contained in the Agreement will be deemed
to constitute a partnership, joint venture or agency
relationship between you and the ANZFSS and/or the
Symposium Organiser and you must not do anything
where you will, in any way, be represented that you are a
partner of the ANZFSS and or the Symposium Organisers.
ResponsibilityThe ANZFSS Symposium Organising Committee,
Symposium Organiser and SKYCITY Convention Centre
accept no responsibility for any act, accidents, omissions on
the part of service providers, the accuracy or content of any
written or oral statements by speakers in connection with
this event, delay, damage, personal injury or death.
The Sponsor/Exhibitor is responsible for all personal injury
or damage to property arising in connection with the
Exhibitor display area, howsoever caused. The Sponsor/
Exhibitor will indemnify the Organisers in respect of any
claim and demands in respect thereof. The Sponsor/
Exhibitor must take out adequate insurance in respect of
all such claims.
RegistrationsSponsor/Exhibitors are not permitted to attend Symposium
sessions or social functions unless the relevant tickets are
offered as part of the particular sponsorship or exhibition
package. However, should Sponsor/Exhibitors wish to
attend the Symposium as a delegate or attend social
functions, the appropriate registration form must be
completed and forwarded to the Symposium Organisers
together with the applicable registration fee. Specific
Sponsor/Exhibitors registration forms will be sent out at a
later date.
Sponsorship and Exhibition PackagesPlease refer to the sponsorship packages in the Sponsorship
and Exhibition Prospectus document. Any variations to the
description of each package must be as agreed in writing
with the Symposium Organiser. Sponsorship and exhibition
entitlements will not commence until the Booking Form
and deposit is received by the Symposium Organiser.
22Unavoidable OccurrencesIn the event that the Symposium/Exhibition is cancelled
or delayed through no fault of the ANZFSS Symposium
Organising Committee, Symposium Organiser and the
Venue Manager, including but not limited to fire, flood,
labour disputes, natural disasters, acts of God(s), civil
disorders, riots, insurrections, work stoppages, slow downs
or disputes, or other similar events then the Sponsor/
Exhibitor shall not be entitled to any refund or claim for any
loss of damage.
VenueThe Sponsor/Exhibitor and the servants, agents, contractors
and invitees of the Sponsor/Exhibitor are also to observe
the rules, regulations and procedures as prescribed by
SKYCITY Convention Centre.
Further InformationFor further information contact the Symposium Organiser:
Conference Innovators
PO Box 28084
Auckland 1541
Telephone: +64 9 525 2464
Fax: +64 9 525 2465
Email: [email protected]
Website: www.anzfss2016.org
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We agree to the terms and conditions set out in this
Sponsorship & Exhibition Prospectus
Signature
Date
Level of Sponsorship Principal Sponsor $45,000
Gold Sponsor $35,000
Silver Sponsor $20,000
Bronze Sponsor $15,000
Espresso Café $15,000
Plenary Sponsor $10,000
Stream Sponsor $7,000
Scientific Poster Sponsor $6,000
Lunch Sponsor $5,500
Keynote Speaker Sponsor $5,000
Workshop Sponsor $3,500
Symposium Note Pads Sponsor $3,000
Morning and Afternoon Tea Sponsor $2,500
Symposium Pen Sponsor $2,000
All prices are in New Zealand dollars and include GST except where stipulated.
Company Name
Contact Person* Position
Address Suburb
State Country Postcode
Telephone Facsimile
Mobile Email
* All correspondence will be forwarded to this person
Sponsorship and Exhibition Application
Together InForming JusticeANZFSS 23rd International Symposium on the Forensic Sciences18 - 24 September 2016Auckland, New Zealand www.anzfss2016.org
Advertising on Symposium Website Full page $1,500
Half page $750
EXHIBITION Trade Booth Single Booth 3m x 3m – $5,000
Double Booth 6m x 3m – $8,000
Do not locate us next to:
Any special requirements?
(e.g. telephone, power other than single phase etc. LIGHTING)
Deposit Amount $
Return Details Please return this form together with your deposit to the
Symposium Organisers:
Conference Innovators Ltd
PO Box 28084
Auckland 1541
T: +64 9 525 2464
F: +64 9 525 2465
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