Sponsorship & Exhibitor Prospectus · • Medical Student, Resident, Fellow, and Physician...

SHERATON PUERTO RICO HOTEL & CASINO

What is Physiatry ’19? ...........................................................................................................................................2

Who’s Walking the Expo Floor? .........................................................................................................................3

Schedule at a Glance.............................................................................................................................................5

Become an Exhibitor or Sponsor ............................................................................................................... 6-10

Advertising Opportunities ................................................................................................................................. 11

Sponsorship & Exhibitor Prospectus

DOWNLOAD ONLINE AT

PHYSIATRY.ORG/2019

• 2018 Sample Roster

• 2018 Exhibitor List

2 | Physiatry.org/2019 | [email protected] | 410.654.1000

Who is the Association of Academic Physiatrists (AAP)?The AAP is an influential and intimate community of leaders in physical medicine and rehabilitation (PM&R) at every

career level. AAP members are forward-thinking residents and fellows, rising stars and early career physiatrists, and

key opinion leaders in the specialty. They are decision-makers in leading rehabilitation hospitals, academic medical

centers, and practices across the country.

What is Physiatry ’19?Physiatry ’19 is the premier annual event for over 1,200 influencers and up-and-coming leaders in physiatry and

rehabilitation medicine to gather for education seminars, networking, and of course, cutting-edge products,

technologies, and programs. This can’t-miss event is a veritable social register of the physiatry specialty’s key players!

The AAP’s Annual Meeting is your opportunity to make valuable contacts, develop relationships, and secure your

success in the PM&R market.

THE FUTURE OF PHYSIATRY HAPPENS HERE

SPONSORSHIP & EXHIBITOR PROSPECTUS

“ The AAP Annual Meeting is a must for any academic physiatrist.

l Practicing Physiatrist: 46%

l PM&R Resident/Fellow: 40%

l PM&R Admin/Finance Director: 10%

l Medical Student: 4%

A NATIONWIDE CONNECTION TO PM&R

Midwest

22%

South

14%

West

24%

Northeast

37%

International

3%

ATTENDEES WITH INFLUENCE

If you offer innovative products, services, and solutions that meet the need of PM&R physicians and patients, then you belong at Physiatry ’19 in Puerto Rico, February 19-23, 2019.

The meeting is a treasure trove of resources for academicians in any stage of their career. One can find

educational tools, research support, administrative pearls and evidence for clinical treatments.” — Physiatry ’18 Attendee


What is a Physiatrist?Physiatrists are physicians who specialize in physical medicine and rehabilitation (PM&R). Physiatrists diagnose and

treat patients of all ages with functionally limiting conditions related to the brain, spinal cord, muscles, nerves, bones,

joints, ligaments, and tendons. Physiatrists use medicine, technology and innovation to achieve optimal outcomes,

mobility, and function for rehabilitation patients, as well as successful reintegration into all aspects of life.

THE FUTURE OF YOUR SUCCESS HAPPENS HERE

Why You Should Sponsor & Exhibit at Physiatry ’19

• BUILD relationships and your reputation with a targeted

audience of over 1,200 influential physiatrists,

with a rare physician to sponsor/exhibitor ratio of 19 to 1.

• GAIN the loyalty of physicians early in their careers and new

to the specialty. Nearly 40% of attendees are Residents and

Fellows.

• BENEFIT from many networking events on and off the

expo floor as your badge is a full-conference registration.

Attend events including the Welcome Reception, Signature

Lunch, and Poster Gallery Receptions.

• SHOWCASE your commitment to advancing

rehabilitation and position your company as a leader and

expert in the industry.

• SUCCEED alongside dozens of returning exhibitors. Leave

with new customers, fresh leads, and as a valued partner and

member of the AAP family.

A SPECIALTY WITH GROWING IMPACT & PROMINENCE


PM&R SUBSPECIALTIES:

• Pain Medicine

• Neuromuscular Medicine

• Sports Medicine

• Spinal Cord Injury Medicine

• Brain Injury Medicine

• Pediatric Rehabilitation Medicine

• Hospice & Palliative Medicine

OTHER AREAS OF INTEREST:

• Rehabilitation Robotics & Technology

• Spasticity and Movement Disorders

• Ultrasound and Electrodiagnostic Medicine

• Stroke

• Multiple Sclerosis (MS) and Other

Neurological Conditions

• Orthotics and Prosthetics

• Gait Analysis and Solutions

• Medical Student, Resident, Fellow, and

Physician Education

• Fellowship and Career Opportunities

• Research Opportunities and Collaborations

• Medical Organizations, Journals, and Books

“ We really appreciate how focused the content is, and the intimate atmosphere of AAP — we made contact with quality prospects!” — Physiatry ’18 Sponsor


AAP Annual Meeting sponsors and exhibitors enjoy 8 non-

competing exhibit hours and countless opportunities for you

to maximize awareness. Space is always limited to ensure an

intimate atmosphere and quality relationship building time.

The AAP offers all-day beverage services, a 2-hour Welcome

Reception, morning and afternoon refreshment breaks each

day, a signature lunch for all attendees, and product theaters

— all to draw traffic to your booth.


*Early Bird pricing offered until November 1, 2018

TYPE OF SPACE Early Bird Pricing Regular Pricing

10x10 Inline $1,900 $2,400

10x10 Corner $2,200 $2,700

10x20 Corner $3,850 $4,350

10x20 Island $4,300 $4,800

20x20 Island $6,345 $6,845

WHAT’S HAPPENING ON THE EXPO FLOOR

“This meeting is a fertile ground for exchanging new ideas and fostering new collaborations.” — Gerard Francisco, MD, Chair, UT Health McGovern Medical School; Chief Medical Officer,

TIRR Memorial Hermann Hospital (Houston, TX)

Exhibitor Registration Includes Recognition Before, During, and Following the Meeting:

• Post-show mailing list of attendees so you can target prospects

• Two exhibitor registrations per booth

• Complimentary refreshments throughout conference

• Visibility in the conference mobile app and Final Program

• Listing and link on the Physiatry ’19 online floor plan

• Access to educational sessions and networking events alongside attendees

• Recognition in the AAP e-newsletter before and after the meeting

• 2019 “We’re Exhibiting” logo to use in your marketing and post on your website


V E N U E I N FO R M AT I O N

Sheraton Puerto Rico Hotel & Casino

200 Convention Boulevard, San Juan, Puerto Rico 00907

HOTEL RESERVATIONS:

The AAP’s room block offers Physiatry ’19 sponsors and exhibitors a room rate of $199.

THREE EASY WAYS TO SIGN-UP

VISIT: Physiatry.org/2019

CALL: 410-654-1000

EMAIL: Bernadette AAP External Affairs Director, at [email protected]

@

“ Great Expo

Hall and layout

to maximize

booth flow. The social events were very well planned.”

— Physiatry ’18 Sponsor


Schedule at a Glance*

*This schedule is based on the 2018 Annual Meeting and is subject to change.

TUESDAY, FEBRUARY 19

11:00am – 4:00pm Registration Open

1:00pm – 5:00pm Pre-Conference Workshops

WEDNESDAY, FEBRUARY 20


8:00am – 5:00pm Pre-Conference Workshops

12:00pm – 5:00pm Exhibitor Move-In

5:30pm – 7:00pm Fellowship & Job Fair

THURSDAY, FEBRUARY 21


7:00am – 7:45am Morning Coffee with Exhibitors

8:00am – 9:00am Opening Plenary

9:30am – 10:00am Refreshment Break in Expo Hall

9:45am – 5:00pm Educational Sessions

12:00pm – 1:00pm Exhibitor Meet-and-Greet

3:00pm – 3:30pm Refreshment Break in Expo Hall

5:00pm – 6:00pm Poster Gallery Reception

6:00pm – 8:00pm Welcome Reception in Expo Hall

FRIDAY, FEBRUARY 22


7:00am – 7:45am Morning Coffee with Exhibitors

8:30am – 9:30am Plenary Presentation

9:30am – 10:00am Refreshment Break in Expo Hall


11:30pm – 1:00pm Signature Lunch in the Expo Hall

3:00pm – 3:30pm Refreshment Break in Expo Hall

4:00pm Exhibitor Move-Out

5:00pm – 6:00pm Poster Gallery Reception

SATURDAY, FEBRUARY 23

7:00am – 10:00am Registration Open

9:00am – 10:00am Closing Plenary




SPONSORSHIP OPPORTUNITIES DELIVER BIG IMPACT

Advertising FLEX POINTSFlex Point opportunities can be found on page 11.

New this year, AAP Flex Points allow the sponsor to completely customize

marketing efforts at Physiatry ‘19. Sponsors can use Flex Points earned to best

meet individual goals and targets with digital advertising, print advertising,

registration bag inserts, and more!

Short on Flex Points? Add another sponsorship opportunity to earn more or purchase the opportunity a-la-carte.

Customized PackagesAAP is happy to work with you to develop unique integrated sponsorships

designed to meet your strategic goals and targets. Some of the most successful

programs are a result of this type of collaboration.

Advertising Flex Points Earned 5 3 2 1

Complimentary Registrations 3-5 2-4 1-3 1-2 1

Pre and post-mailing list X X X X X

Website, App, and Promotional Large Big Medium Small Smallest Materials Recognition

Meal Sponsorship Opportunity Lunch Breakfast Breakfast Coffee

Advertisement in AJPM&R Full Page Full Page Half Page

Complimentary exhibit booth 20’x20’ 20’x10’ 10’x10’ in high traffic area

30-minute meeting with AAP’s X X volunteer leadership

Option of holding private 90 Minutes 60 Minutes industry-sponsored event or satellite symposium (Additional fee may apply)

DIAMOND PLATINUM GOLD SILVER BRONZE

$75,000 + $50,000 and up $25,000 and up $10,000 and up $5,000 and upSPONSORSHIP LEVELS

Sponsorships are the most effective way to make thousands of impressions in a short amount of time among two

key audiences — the top leaders and influencers in the specialty and the future generation. The impact you make at

Physiatry ’19 will set the tone for and last the entire year to come.

“ Great interaction with leaders and ability to reach the future generation of physiatrists.” — Physiatry ’18 Sponsor



SPONSORSHIP OPPORTUNITIES - CONFERENCE ACTIVITIES

Targeting All Attendees

PRESIDENT’S WELCOME RECEPTION

$25,000 / Exclusive / HOT ITEM

Attendees are eager to connect and

share with colleagues and exhibitors

in the Expo Hall on the opening day

of the meeting. Hors d’oeuvres, wine,

beer, and soft drinks will be served.

The sponsor will be recognized

with pre-event promotion, cocktail

napkins, and prominent signage at

the meeting.

POSTER GALLERY RECEPTION

$15,000 / 2 available

Over 400 poster boards will be

displayed and presented in the AAP

Poster Gallery. This high visibility

sponsorship directly connects your

company to the goal of providing

exceptional scientific research and

studies. Receptions (Thursday/

Friday) will include informal

networking, hors d’oeuvres, and

drinks.

INNOVATION SHOWCASE

PRESENTATION


Nourish attendees’ bodies and

minds during a 30-minute lunch

presentation in a designated area on

the show floor.

COFFEE SPONSOR UPGRADE


Upgrade your exhibit booth package

to include sponsorship of one

30-minute coffee break inside

the Expo Hall. Coffee stands will

be placed adjacent to your Exhibit

Booth with prominent signage.

Targeting Residents/Fellows

RESIDENT/FELLOW WORKSHOP

SPONSORSHIP

Various Opportunities

This well attended workshop is

designed to expose in-training

physiatrists to common procedures

in a predominantly hands-on

fashion. Participants rotate through

stations taught by leading PM&R

faculty across the country focused

on: EMG; ultrasound; fluoroscopic

and spasticity management

procedures.

RESIDENT/FELLOW NETWORKING

NIGHT

$30,000 / Exclusive

In-training PM&R attendees come

out in full force for the Resident/

Fellow Social Event. Gain the

loyalty of up-and-coming leaders

in the specialty in this fun and

informal setting. Ample signage is

provided along with the unparalleled

opportunity to network with PM&R

residents.

RESIDENT/FELLOW LUNCHEON

$30,000 / Exclusive

Establish your brand as a

longstanding leader in the industry

by gaining the loyalty of the future

generation of practicing physiatrists!

Sponsorship includes prominent

branding, the chance to present a

brief demonstration or talk, and

informal networking with in-training

physiatrists.

Targeting Academic Leaders

PROGRAM FOR ACADEMIC

LEADERSHIP (PAL) RECEPTION

$15,000 / Exclusive / NEW

Be the official sponsor of the reception

that brings together 50+ of today’s

physiatric leaders and leaders-in-

training for networking, food, and

drinks. Many of today’s department

chairs and medical directors are

graduates of the AAP’s PAL.

RESIDENCY & FELLOWSHIP PROGRAM

DIRECTORS RECEPTION


These educators are shaping

future physiatrists — from program

development and training to

accreditation and recruitment.

Sponsor a 1.5-hour reception

with an opportunity to provide a

demonstration or brief presentation.

RESIDENCY & FELLOWSHIP PROGRAM

DIRECTORS LUNCH


Following the Residency &

Fellowship Program Directors

Workshop, set yourself apart as the

company providing lunch along

with a presentation or small group

demonstration of your choice.

RESIDENCY PROGRAM BREAKFAST

$25,000 / Exclusive

Reach program directors and

residents at the same time by

providing a breakfast presentation

prior to the start of each group’s

workshop.

CHAIR NETWORKING DINNER


Reach the leaders who control the

budgets of PM&R Departments

across the country.


CONFERENCE MATERIALS

COFFEE CUP SLEEVES

$5,000 / Exclusive

Have your full-color logo ‘in hand’

when attendees take a break from

educational sessions to browse

posters, network with colleagues,

and learn from exhibitors.

LANYARDS

$20,000 / Exclusive / HOT ITEM

See your company/organization’s

logo on the official lanyard holding

attendee’s badges. Lanyards are

distributed to all attendees and must

be worn to gain access to sessions

and events.

HOTEL KEY CARDS

$15,000 / Exclusive

Be ‘in the pocket’ of every attendee.

Hotel Key Cards provide exposure

multiple times each day. They are the

first thing attendees receive upon

check-in and the last item they use

before heading home.

CHARGING STATIONS


Provide attendees with phone

charging stations throughout

Physiatry ‘19. Attendees will see

your company name and logo on all

stations.

LEARNING JOURNALS & PENS

$10,000 / Exclusive

Attendees will see your logo as

they jot down notes and contact

information from colleagues around

the globe. Each attendee will receive

a learning journal and pen with their

registration packet.


“ Learn innovative cutting-edge advances in the field of PM&R, network and enjoy.”

TOTE BAGS

$10,000 / Exclusive

Increase your visibility on a branded

tote bags with your company

name, logo, and website given to

all attendees to use throughout

the conference. Sponsor may also

include one piece of literature or

branded giveaway in bags.

HOTEL DOOR DROP

$10,000 - $15,000

Deliver sponsor provided

promotional literature directly to

attendees’ rooms. Literature may

be printed on both sides and should

measure no larger than 8.5” x 11.”

— Farha Ikramuddin, Medical Director, University of Minnesota Health Clinics and Surgery Center

(Minneapolis, MN)


DIGITAL OPPORTUNITIES

WIFI ACCESS

$20,000 / Exclusive

Be the company that makes it

possible for attendees to access

meeting information, presentation

files, handouts and more. The WiFi

password will be your company’s

name and users will be redirected to

a URL of your choosing!

MEETING APP

$15,000 / Exclusive

The mobile app will showcase

your company’s splash screen

advertisement each time they open

it. Opportunities for leaderboard

advertisements are also available.

Pre-meeting emails regarding app

information will be sent to attendees

with recognition of your company.

PHYSIATRY ’19 WEBSITE BANNER

$10,000 / Exclusive

Be the exclusive sponsor of the

Physiatry ’19 website — hosting the

online schedule, handouts, speaker

bios, and more. This advertising

opportunity runs from September

2018 - May 2019.

DIGITAL NEWSLETTER BANNER

$3,000 / Exclusive

Include a banner advertisement

linked to your website in our

Physiatry ’19 e-newsletter (daily

emails sent to all attendees outlining

the day’s activities)

VIRTUAL REGISTRATION BAG

$1,000

Alongside their registration

confirmation, attendees will receive

a short description and link to your

website. Your link will be the first

sponsored information they receive

once registered online.


“ High exposure

to prestigious

academic customers

and prospects” — Physiatry ’18 Sponsor



EDUCATIONAL SPONSOR OPPORTUNITIES

SATELLITE SYMPOSIUMS

Pre/post conference half day

(4 hour) presentation time -

$50,000

60-90 minute presentation time -

$30,000 / HOT ITEM

Demonstrate your expertise and

provide education to the most

influential physicians in PM&R

in a CME or non-CME Satellite

Symposium. Sponsorship includes:

• Meeting space with seating capacity

for up to 150 attendees

• Standard AV (projector, laptop,

screen, lavalier microphone, table

microphone, and wireless slide

advancer)

• Session listing on the Physiatry ‘19

website, Itinerary Planner, mobile

app, and on-site signage

LUNCH & LEARN PRESENTATION

$25,000 / 3 available / HOT ITEM

Nourish attendees’ bodies and

minds with a 1-hr presentation and/

or demonstration with lunch. AV/FB

are included for up to 75 attendees.

Events may be open to all attendees

or by invitation only. Must be an

exhibitor.

HOT BREAKFAST SYMPOSIUM

$20,000 / 4 available / HOT ITEM

Start an attendee’s day off right with

a 45-minute presentation and/or

demonstration with hot breakfast.

AV/FB are included for up to 75

attendees. Events may be open to all

attendees or by invitation only. Must

be an exhibitor.

CME EDUCATIONAL SESSIONS

Starting at $10,000

Leave the planning to the AAP

Program Committee by supporting

AAP’s 80+ CME sessions at

Physiatry ‘19. Sponsors receive

prominent recognition in the Final

Program, Itinerary Planner, mobile

app, and on-site signage.

PLENARY SESSION


Support one of the three Plenary

Sessions presenting critical and

cutting-edge topics in the field of

physiatry. Open to non-commercial

sponsors only, this sponsorship

includes a 5-minute introduction of

your company and the speaker.

“ I always come away from AAP with a mental springboard for new ideas and projects to implement.” — Jeffrey Fine, MD, Vice Chair, NYU Langone Hospital-Brooklyn (New York, NY)


Maximize your reach with these advertising opportunities, many of which are eligible for AAP’s new flex point

program (additional details on page 6).

ADVERTISING OPPORTUNITIES

COLUMN WRAPS, ESCALATOR CLINGS,

WINDOW CLINGS

Various

Make a big impact by placing your

company or institution-designed

artwork in various prominent

locations of AAP’s meeting space.

EXPO HALL WELCOME DECALS

Exclusive / NEW

Prominently place floor decals over

the steps that attendees must use to

enter and exit the Expo Hall.

FINAL PROGRAM SLEEVE

$5,000 / Exclusive or 4 Flex Points

Wrapped around all final program

books, attendees can’t miss your

advertisement. Also included, a full-

page advertisement printed inside

the Final Program — double the

exposure!

REGISTRATION BAG INSERT

$1,500 or 2 Flex Points

Share your promotional materials in

official conference bags distributed

to attendees at registration.

Literature may be printed on both

sides and should be no larger than

8.5” x 11.”

PRELIMINARY PROGRAM AD


Limited to 5 advertisers

Make sure your company is

prominently placed on the first

Annual Meeting communication of

the year. Preliminary Programs are

mailed to over 5,000 physicians.

Content is due to the AAP by

August 15, 2018.

FINAL PROGRAM ADVERTISEMENTS

$500-$750 or 1 Flex Point

Distributed to all attendees upon

registration, this go-to guide is

frequently used for scheduling and

session, networking and exhibitor

information.

ON-SITE METER BOARD ADS


Towering on a completely

customizable 4’x8’ meter board,

your advertisement will be placed in

a high trafficked area of the meeting

and provide hundreds of daily

impressions.

PUSH NOTIFICATIONS

$1,000 or 1 Flex Point

Welcome attendees to the meeting,

draw attention to your booth, or offer

information about your company. All

mobile conference app users will be

sent two push notifications designed

by and for you.

AAP NEWS, AJPM&R, E-NEWSLETTERS

& MORE

(Eligible for Flex Points)

Discover additional opportunities

to reach the full AAP membership

year-round at www.physiatry.org/

MediaKit.

1 1 | Physiatry.org/2019 | [email protected] | 410.654.1000

1,200+ ATTENDEES Expected from 300 Institutions and Practices

62 Total Booths Available

30 Premier Sponsorship Opportunities

10461 Mill Run Circle, Suite 730Owings Mills, MD 21117

Secure Your Sponsorship & Exhibit Space Today!

410.654.1000 | [email protected] | Physiatry.org/2019

EDUCATION DATES: February 19-23, 2019

EXHIBIT DATES: February 20-22, 2019

Become a part of our influential society by exhibiting and sponsoring at Physiatry ’19

Date post:	05-Aug-2020
Category:	Documents
Upload:	others
View:	0 times
Download:	0 times

Sponsorship & Exhibitor Prospectus · • Medical Student, Resident, Fellow, and Physician...

Documents