2014
2014SPONSORSHIP PROSPECTUS
631 Howard Street, Suite 100 San Francisco, CA 94105 [email protected]
631 Howard Street, Suite 100 San Francisco, CA 94105 [email protected]
2014
The Optimizely Experience is Coming to a City Near You!
ATLANTA
NEW YORKCHICAGO
SEATTLE
LOS ANGELES
SILICON VALLEY
We invite you to play a pivotal role in our inaugural Optimizely Experience tour. The event will bring together data enthusiasts and optimization experts to exchange ideas, share industry best practices, and discuss the future of optimization.
We hope you’ll join us in bringing optimization thought leadership to the masses!
–The Optimizely Team
LOCATIONS:
631 Howard Street, Suite 100 San Francisco, CA 94105 [email protected]
2014 CITY SCHEDULE
07/29
08/06
08/12
08/19
08/26
09/08
Seattle
Atlanta
Chicago
Los Angeles
New York
Silicon Valley
Experience Music Project
Computer History Museum
Art Institute of Chicago
Woodruff Art Center
Intrepid Sea,Air and Space Museum
Skirball Cultural Center
631 Howard Street, Suite 100 San Francisco, CA 94105 [email protected]
2014
1:30pm – 2:00pm
2:00pm – 3:00pm
2:30pm – 3:00pm
3:00pm – 3:15pm
3:15pm – 4:00pm
4:00pm – 4:30pm
4:30pm – 4:45pm
4:45pm – 5:30pm
5:30pm – 6:30pm
The Optimizely Experience Customer Registration
Customers Only: Optimizely New Releases
The Optimizely Experience Prospective Customer Registration
Break
Optimizely Keynote
Customer Case Study
Break
Thought Leader Presentation
Networking Reception
Agenda
2014
631 Howard Street, Suite 100 San Francisco, CA 94105 [email protected]
Sponsorship Packages
Cost $40,000 for all 6 cities – exclusive sponsorship
Benefits• Above-the-fold logo on event landing page
• Company description and logo listed in program guide app with link to website
• Six foot table in networking reception area for all locations
• One page collateral piece or small swag item as chair drop (must be approved by Optimizely)
• Sponsor logo on title slide
• Sponsor logo on event signage listed as Platinum Sponsor
• Exclusive Sponsor of the evening networking receptions
• Logo on cocktail napkins
• Logo on custom beer koozies
• Logo on reception signage
• Post show attendee list
• Logo on post-city email blast
DIAMOND
Cost $10,000 for Los Angeles, New York, or Silicon Valley
$7,000 for Seattle, Atlanta, or Chicago
Benefits• Logo on city landing page
• Company description and logo listed in program guide app with link to website
• Six foot table in networking reception area
• One page collateral piece as chair drop (must be approved by Optimizely)
• Logo on event signage
• Post show attendee list
• Logo on post-city email blast
• One Sponsor mention in an Optimizely social media blast
PLATINUM
Cost $5,000 per city
Benefits• Logo on city landing page
• Company description and logo listed in program guide app with link to website
• Six foot table in networking reception area
• One page collateral piece as chair drop (must be approved by Optimizely)
SILVER
631 Howard Street, Suite 100 San Francisco, CA 94105 [email protected]
2014
Company name:
Contact name:
Contact title:
Mailing address:
Email:
Phone:
Sponsor Agreement
LEVEL OF SPONSORSHIP (CHECK ONE)
Billing Contact Name:
Email:
Phone:
Mailing Address:
PLEASE EMAIL THIS COMPLETED FORM TO:
[email protected] & cc [email protected]
*Sponsorship is not confirmed until payment is received in full. Full payment is due upon receipt of invoice.
Please note that Optimizely reserves the right to cancel sponsorship if payment is not received in full thirty
days prior to the event, and cannot guarantee sponsorship deliverables until payment is received. Once a
contract is signed and received it is considered binding and non-refundable.
($40,000)
All Cities
($10,000 per city)
Los Angeles
New York
Silicon Valley
($7,000 per city)
Seattle
Atlanta
Chicago
($5,000 per city)
Seattle
Atlanta
Chicago
Los Angeles
New York
Silicon Valley
*
BILLING DETAILS
SPONSOR DETAILS
DIAMOND PLATINUM PLATINUM SILVER
2014
[email protected] Howard Street, Suite 100 San Francisco, CA 94105
Terms and Conditions
Sponsorship Agreement for Sponsors: The Optimizely
Experience is scheduled to be held from July 29, 2014 –
September 4, 2014 in select cities. Optimizely reserves
the right, at its sole discretion, to change the site, hours,
or dates of the events. Optimizely will attempt to notify
Sponsor of any such changes as far in advance as
possible.
Payment: All payments should be made by check drawn
on USD funds only. Payment is due in full upon receipt
of invoice. All check payments should be remitted to:
Optimizely, Inc.
Attn: Accounts Receivable
P.O. Box 398049
San Francisco, CA 94139-8049
Cancellation/Non-Payment: In the event a company
needs to relinquish its pavilion space 30 days prior to
event date, and informs Optimizely in writing by this
date, Sponsor will only be responsible for 50% of the
total contract. Within 30 days of the event, any Sponsor
fees are nonrefundable. 100% of the Sponsorship fees
are due with the signed Agreement.
Displays: Optimizely will provide each Sponsor with a
six foot table. Sponsor is responsible for bringing its
own handouts, corporate literatures, pop-up banners, or
signs. No display booths are permitted at any of The
Optimizely Experience event locations.
Restrictions: Optimizely reserves the right to restrict
or prohibit exhibits which, because of noise, method
of operation, or any other reason, are objectionable
or otherwise detract from or are out of keeping with
the character of The Optimizely Experience as a whole.
Optimizely may prohibit installation or request removal
or discontinuance of any exhibitor or promotion that,
if continued, departs substantially from exhibitor’s pre-
approved design and description. In the event of such
restrictions, prohibitions, or removal, Optimizely will,
where appropriate, refund the Sponsor fee and shall not
be otherwise liable to the Sponsor.
Use of Space: Sponsors may not sublet, assign,
or apportion any part of the space allocated, nor
represent, advertise, or distribute literature for the
product or services of any other firm or individual
except as approved in writing by Optimizely. Sponsor’s
promotional activities are confined to the actual
space purchased, or in areas approved by Optimizely.
No Sponsor will be permitted to display or distribute
literature outside the confines of the assigned booth
space in the Sponsor area. Distribution or display of
promotional material in hotels or to attendee’s hotel
sleeping rooms, public areas, or technical sessions is
strictly prohibited. Optimizely also reserves the right to
remove, at Sponsor’s cost, any merchandise deemed by
Optimizely as not suitable for display at The Optimizely
Experience. Sponsors will be bound by the booth rules
that are set forth in this Agreement. No animals are
permitted.
Prohibited Activities: Selling of merchandise for delivery
at The Optimizely Experience is strictly prohibited.
Optimizely provides display space to participating
companies to exhibit and demonstrate products and
services on the basis of their potential information and
commercial value, and not for the purpose of direct
commerce. Orders may be taken, but sales transactions
involving the exchange of product for payment are
strictly prohibited. Also note that accepting orders on-
site may have tax implications in the jurisdiction where
The Optimizely Experience is held. You may not sell or
serve alcoholic beverages. You may conduct drawings/
raffles if they do not require payment or a purchase of
any kind and if the winner need not be present to win.
If you do hold a drawing/raffle in your area, you must
comply with all current rules and regulations regarding
such activity in the state where the event is held.
Souvenirs and Samples: Distribution of souvenirs and
samples is permitted provided there is no interference
with other exhibits. Optimizely may withhold or withdraw
permission to distribute souvenirs, advertisements, or
any other material it considers objectionable. Optimizely
will not be responsible for promoting any raffles and
drawings or announcing winners.
Conduct: Sponsor personnel must wear Optimizely-
approved identification badges while attending all
Optimizely Experience activities. Sponsor employees —
whether full, part-time or temporary personnel hired by
the Sponsor — shall conduct themselves in an ethical
manner at all times. Solicitation of employment to any
of the attendees or any Sponsor personnel is strictly
prohibited and considered unethical and shall result in
serious penalties and/or loss of privileges to exhibit in
or at future Optimizely events. Optimizely may also ask
any persons deemed, in its opinion, to be acting in an
obstructive manner or to be dressed inappropriately for
the event to leave the premises.
Sponsor Tables
Cancellation and Force Majeure Policy: No refunds due
to sponsorship cancellation will be granted. Sponsor
will be obligated to pay any outstanding balance due
on sponsorship outlined in this Sponsor agreement.
Optimizely shall not be liable for failure to perform
its obligations under this Agreement as a result of
strikes, riots, acts of God, or any other cause beyond
its control. During such circumstances, Optimizely, and
its respective parties will be released and discharged
from the obligation to supply Sponsorship and Sponsor
will be reimbursed a proportionate amount of the
Sponsorship cost previously received from Sponsor.
Care and Condition of Premises: Sponsors shall not
paste, nail, or otherwise affix any exhibit, sign, or other
materials to walls, doors, or other surfaces in a way that
marks or defaces the premises or booth equipment
and furnishings. Sponsor shall return the premises in as
good a condition as when received. Sponsor shall be
liable for any damage caused by its failure to adhere
to this provision. The premises are provided on an “as
is” basis. Optimizely shall not be liable for preexisting
conditions of the premises or for conditions arising
during the period of the event. Anyone visiting, viewing,
or otherwise participating in Sponsor’s booth is deemed
to be the invitee or licensee of Sponsor while so visiting,
viewing, or otherwise participating in Sponsor’s booth,
rather than the invitee of Optimizely or the venue.
[email protected] Howard Street, Suite 100 San Francisco, CA 94105