Sport Activators

Steve Cox Nicola Cromwell

Workshop AimsLearn about the Get Active Programme

What 'Get Active' involves How we are delivering 'Get Active' Progress so far Future developments

Discussing Challenges and Solutions of the Active Universities Programmes

What is Get Active• Joint programme with Sheffield Hallam Uni, Sports

Union and Sport Hallam• 23 Sports• Non-commitment sessions, aimed at semi-sporty

students• 35 weekly sessions

Free (Sport Hallam Members, onsite). £2.50 -£3 (non Sport Hallam members and

offsite)• Increased intra-mural programme (new leagues and

one-off competitions)• Increased workforce of student volunteers –

students leading students• Hallam Sport Clubs increasing capacity for

recreational players/ more teams.

Aims and Objectives

increased participation in sport and physical activity

attract more membership into sports

clubs

to sessions that are non

competitive

for students to volunteer and access career development opportunities

with the sports community

outside of the University

SUSTAINABILITY

Sports Provision at Sheffield Hallam University

BUCS COMPETITON

SOCIAL / RECREATIONAL SPORT

Overall management

Session Delivery

Key Partners

Sport Hallam Hallam Union

Department of Sport

Sport Union ClubsSheffield Hallam Active Volunteers

(SHAVs)

NGBs External Facilities

Community Clubs

CSPs(S,Yorks)

Community sports clubs/coaches

2 x Sport Activators (2 x 0.5 fte) 1 x Sports Participation Coordinator (full time)

1 x Sports Club Support Worker (0.5 fte)Staff

Sport England

Participation targetsMales Females Total

Year 1 (2011 - 12)

900 1202 2102

Year 2 (2012 - 13)

950 985 1935

Year 3 (2013 - 14)

1070 813 1883

Net Increase 2920 3000 5920

Key Outcomes

The above figure includes attendance at our Get Active Sessions & Intrmural Programme and an increase in our Sport Hallam Clubs membership (using awareness from Get Active).

Workforce targets

Key Outcomes

Level 2 Qualified

Total

Baseline 0 0

Year 1 27 90

Year 2 45 150

Year 3 60 200

Net Increase 132 440

100% of all workforce will receive a vocational qualification: E.G. first aid, Sports Coach UK award, NGB level 1, officiating, Coordinator awards.

Roles include ambassadors, coaches and officials.

MonitoringCollecting Data:• Registers at each session• Microcache at Sport Hallam members (to also record income)• Registration form for Intra-mural competitions• Coachweb, for volunteer details.

All names are inputted on a master Excel document and updated weekly from the registers and microcache.

What we monitor:• Number of individual participants• Number of male/ females• Attendance figures - per sport/ per session/ weekly• How many visits each student has made to each session•

Monitoring

Progress and Achievements So Far

IntraMural CompetitionSmall-sided football Mens Futsal

Not Started Yet: Dodgeball, Rush Hockey, Netball, Table Tennis, Women’s Football and Volleyball

Progress and Achievements So FarParticipation Numbers:

Individuals: 996 in semester 1Club increase – still collecting dataOverall – anticipate over halfway in our figures.

Links with NGB's - hockey, badminton, volleyball

Partnership working across SHU and SUWorkforce (so far)

39 Coaches 45 Volunteers84 in Total

Get Active Week - Launch event w/b 30th January

The Future of Get ActiveIntroduce Handball & SoftballGet Active prices embedded within Sport Hallam

MembershipLinks with Sports Courses to run the one-off

tournaments as part of their course module. Also link with Hallam Union Volunteering

Sport Participation Officer in every Hallam Club committee to focus on increasing access for recreational players.

Students ambassadors to promote the programme across the university

Student focus group for Get ActiveIncentives for attending sessions regularly

Challenges

Challenges and Solutions

Key members of staff started a few weeks

before the programme started

Person who wrote the bid left, so a lot of

information lost/ needed to be checked if

completed

Working with 3 different bodies (SHU, SU, SH) ie

different working procedures

We had to hit the floor running and learn the programme

QUICK

Certain aspects of the planning were not completed, so we had to resolve

and plan as we went along. Management team allowed us

freedom to adapt the programme to solve issues

Built up working relationships with the 3 bodies

Understanding of how the 3 bodies work

Challenges and Solutions

How to monitor the sessions

Not all students captured in first couple

of weeks due to introduction of new

monitoring

Not all students signing the register or paying at

reception

Design & implement a registerCreate an overall spreadsheet

to capture information

Ensure all reception staff were briefed in how to input names on

microcacheEnsure volunteers enforced

registrationWe went to sessions to assist with enforcement of signing in /paying

Challenges and Solutions

Some sessions at unsuitable times (e.g. Friday night)

Wording on the timetable

confusing/offputting (e.g. social tennis)

Some locations were unsuitable - gymnastics, no table

tennis at City.

Changed sessions - e.g. Tchoukball from Friday to Tuesday. Swimming from lunchtime to an evening.

Took out words like 'Social'. Ensured wording was

simple. E.g. coached session/ book & play

Researched new venues. E.g. gymnastics to a purpose built club. Added a new session at City

site for TT.

Challenges and Solutions

Website is not attractive or user friendly

Delay in the creation of marketing materials, so not widely advertised until a few weeks into

the year.

Posters and leaflets branding not attractive

to students - better images and wording.

Worked with SHU marketingAsked students what they

wanted

Made our own materials - posters, timetables and distributed around

campus

Worked with SHU marketingPhoto shoot to get Hallam students

in the posters for Semester 2

Challenges and Solutions

Coachweb - not specific for SHU, not easily workable. Delayed

recruitment process

Advertising - not enough around campus due to

late appointment of staff

No generic way delivering sessions from the volunteer workforce due to lack of inductions at start of semester 1

Complete redesign and addition training.

Made our own materials - posters, timetables and distributed around

campusUsed current sport club members to

pass the wordGave brief talks at the beginning of

lecturesMet with volunteers individually in

semester 1 Holding group induction at start of

Semester 2Start recruitment for year 2 now

and plan inductions for start of year 2